4.0 21Q0311 SOL AM02.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued to post Q&A responses to the solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Jun-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0040621Q0311

X 9B. DATED (SEE ITEM 11)

27-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Jun-2021

CODE

NAVSUP FLC PUGET SOUND

467 W STREET, 2ND FLR

ATTN: SARA ARPS

BREMERTON WA 98314

N00406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0040621Q0311

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Q&A

Questions from KTRs

1. May I ask if this is for a Staff Scheduling system and for how many staff (at Puget Sound only?).

A: See Page 5 of the solicitation.

2. Whether companies from Outside USA can apply for this? (like, from India or Canada) A: Yes, as long as the company is a small business and registered in System of Award Management at sam.gov.

3. Whether we need to come over there for meetings?

A: No need to come over here for meetings, but may need online training and to be available via phone for any assistance needed.

4. Can we perform the tasks (related to RFP) outside USA? (like, from India or Canada) A: Yes, the system can be managed from outside the USA. As long as the company can create the system in accordance with the Statement of Work).

5. Can we submit the proposals via email?

A: Yes, please submit proposals to sara.arps@navy.mil and eileen.trezise@navy.mil.

6. Is there a contract associated to the requirement?

A: Yes, current contract is N0040620P0465.

7. If yes, can you kindly provide the incumbent contractor and incumbent contract number?

A: Yes, current contract is N0040620P0465 and the incumbent contractor is Aladtec, Inc. and was awarded for $16,143.00

8. Will the solicitation be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement?

A: The solicitation is for a follow-on requirement to work currently being performed.

9. Is the Web-Based scheduling system for scheduling shifts of workers or equipment?

A: The Regional Dispatch Center and Fire and Emergency Services use the program to schedule shifts for employees.

10. Is the Web-Based scheduling system for scheduling meetings between individuals/groups?

A: The Regional Dispatch Center uses the program to schedule meetings between individuals and groups. Fire & Emergency Services does not.

11. Is the Web-Based scheduling system for project management GANTT-type scheduling?

A: The RDC uses a similar GANTT-type scheduling. Fire & Emergency Services does not.

12. Where is the place of performance?

A: See Page 5 of the solicitation.

13. What is any clearance requirement?

A: This is a web-based system and must meet the required capabilities as specified on page 5.

14. What is the proposal format?

A: See page 3 “Notice to Offerors” para. 2.

15. Are you looking for commercial off the shelf product or are you looking for a custom built product?

A: Commercial off the shelf product is required.

16. Track licenses & certifications – what is this? Type? Number? Date? I also assume “qualified members to fill open shifts” will be based on the licensing/certs of the user?

A: Fire and Emergency Services (F&ES) – F&ES staffing is based licenses and certifications, the system is required to establish each employee’s profile with licenses and certifications each holds and be able to determine whether an employee is qualified to operate a vehicle or hold a position. There are various DoD, National Registry and internal FF certifications and licenses. Approximately 40. Tracking dates for expiration/renewal is required.

N0040621Q0311

A: Regional Dispatch Center (RDC) – RDC tracks required certifications and pending expirations to ensure all employees maintain correct and current certifications. There are various APCO, NENA, and NCIS certifications required. Approximately 25. Tracking dates for expiration/renewal is required.

17. Keep forms online – What are you meaning by this term? Custom user defined forms (form creator)?

A: Ability for both Regional Dispatch Center and Fire & Emergency Services to customize forms and save each form entry for future use to aggregate data and generate custom reports.

18. Produce and archive detailed reports - what does archive mean? every time we generate a report give them the ability to save it to their local machine or server (Document Management System) or do we just need to re-run the report at a point in time?

A: Yes, archive – maintain record in system as historical for future retrieval.

19. Is email expected to be embedded? Example: look at email or just send emails to the users email address A: Send emails and text messages to all staff.

20. Create electronic timesheets - is this based on what was scheduled or should the user have to clock in / out?

A: Based on what’s scheduled, there is no clocking in/clocking out.

21. Are these 2 independent systems? Regional Dispatch Center / Fire & Emergency Services Dept. Do they each have dedicated server? uptime criticality? Example: 1 implementation or do we need a backup site or active / active site?

Both Regional Dispatch Center and Fire & Emergency Services each have separate data bases. Each are able to log into their own systems. It’s a web-based system, they can both be on the same server. No need for a backup site if contractor already has a backup system available.

22. Are we hosting the application & database and handing all support?

A: The contractor would be.

23. How should login work? administrator creates logins or do we have to link into some 3rd party system? IE Active Directory?

A: Fire and Emergency Services (F&ES) – Dedicated URL for F&ES site with designated personnel given Admin capabilities and based on user defined roles.

A: Regional Dispatch Center (RDC) – Dedicated URL for RDC site with designated personnel given Admin capabilities and based on user defined roles.

24. Could you please provide supporting material for review so we can develop our response to this RFP?

A: There are no supporting material. The solicitation contains all requirements.

25. Please share additional information on the following bullet items listed on the SOW:

1. Send mass messages for employee recall A: Send emails and text messages to all staff at one time.

2. Overtime rotation lists A: System should be able to track when an employee last worked OT as it is a seniority based organization.

(End of Summary of Changes)