2.1.1_19Q0163_Solicitation.docx

N0040619Q0163

Section A - Solicitation/Contract Form

NOTICE TO OFFERORS

1. QUESTIONS: All questions regarding this solicitation shall be submitted to the following point of contact:

Charles Seipt Phone: 360-476-0267 E-Mail: charles.seipt@navy.mil

2. PURPOSE OF REQUIRED SERVICES: Low Pressure Air Compressor (LPAC) and High Pressure Air Compressor Repair (HPAC) Repair onboard a Wasp Class, Landing Helicopter Dock (LHD).

3. EVALUATIONS: Quotes will be evaluated in accordance FAR Clause 52.212-2 - Evaluation -- Commercial Items (see full text in the clause below).

4. PLACE & PERIOD OF PERFORMANCE:

Location of service is onboard a US Navy vessel located in Sasebo, Japan. Offeror MUST submit their proposed onsite service dates within the period of performance with their quote.

5. SOLICITATION: The entire completed and signed solicitation shall be returned as part of your offer.

6. EXCEPTIONS: All vendors MUST note any exception from the solicitation’s specifications, terms, and conditions, if any. It will be assumed that any quote without mention of any exceptions will take no exception from all specifications, terms and conditions, clauses, or provisions within the solicitation.

7. QUOTES: Price quotes will be provided in an electronic format. Prices will be rounded to the nearest whole penny. Additionally, unit and total offer prices must be provided in accordance with the solicitation requirements.

8. SHIPPING: An exact shipping address for Yokosuka, Japan will be provided by the government surveillance officer (GSO).

9. SINGLE AWARD FOR ALL ITEMS: Due to the interrelationship of supplies and/or services to be provided hereunder, the Government reserves the right to make a single award to the offeror whose offer is considered in the best interest of the Government, price and other factors considered. Therefore, offerors proposing less than the entire effort specified herein may be determined to be unacceptable.

10. Attention: Expected earliest award date 29 April 2019.

Section B - Supplies or Services and Prices

LPAC and HPAC Repair

FFP

Conduct preventative and remedial maintenance in accordance with (IAW) the performance work statement on seven Curtiss-Wright Low Pressure Air Compressors (LPAC) onboard a WASP Class Landing Helicopter Dock (LHD).

Conduct air end swaps (without subassemblies) on the number one and two Curtiss-Wright High Pressure Air Compressors (HPAC) onboard a Wasp class LHD in accordance with (IAW) the performance work statement.

FOB: Origin (Shipping Point)

MILSTRIP: N6275819RCPS021

PSC CD: J043

NET AMT

000101

For funding purposes only.

NET AMT

000102

For funding purposes only.

NET AMT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Low Pressure Air Compressor (LPAC) Repair

1. TITLE: Conduct preventative and remedial maintenance in accordance with (IAW) this PWS on seven Curtiss-Wright Low Pressure Air Compressors (LPAC) onboard a WASP Class Landing Helicopter Dock (LHD).

2. SCHEDULE: All onsite repair work will be scheduled with the contracting officer (KO) after award. Onsite work must be scheduled to occur within the period of performance.

3. PLACE OF PERFORMANCE: Onboard a Wasp Class LHD located at the SRF-JRMC, Sasebo, Japan

4. REFERENCES:

4.1. NAVSEA Standard Items – see TABLE ONE

4.2. S9095-AD-TRQ-010, Total Ship Test Program manual

4.3. TM S6220-DQ-MMA-010 Rev. 2, Low Pressure Air Compressor

4.4. Quality Assurance Surveillance Plan (QASP) – see TABLE TWO

5. SPECIFICATIONS: See paragraphs 4, 6, and 7.

6. GENERAL SCOPE OF WORK: This requirement is for Curtiss-Wright Fleet Solutions to conduct preventative and remedial maintenance of seven LPACs onboard a Wasp Class LHD. Preventative and remedial maintenance actions will consist of minor air, oil, and water leak corrections, overhaul of solenoids, air/water filter change and operational testing IAW TM S6220-DQ-MMA-010.

7. DESCRIPTION OF TASKS:

7.1. Accomplish removal, inspection, and overhaul IAW paragraph 6 prior to project completion date (PCD).

7.2. Submit reports and objective quality evidence (OQE) in accordance with paragraph 8 prior to PCD. OQE is a statement of fact, either quantitative or qualitative, pertaining to the quality the required repairs service based on observations, measurements, or tests that can be verified.

7.3. Accomplish re-installation and testing IAW the references in paragraph 4 prior to PCD.

7.4. Conditions Found Report (CFR): At the time of discovery, the contractor shall inform the contracting officer in writing via CFR of any conditions or requirements not covered by this PWS or the terms and conditions of this contract.

8. DELIVERABLES:

8.1. The contractor shall provide a written report to be submitted to the GSO within 4 working days of the conclusion of the visit: This report shall include the following:

8.1.1. Name of Ship Visited

8.1.2. Dates and Time of visit

8.1.3. Findings and Results of Visit

8.1.4. Inspection and Operational Test Results

8.1.5. This report shall be submitted within 4 working days of the conclusion of the visit and will be submitted to the GSO.

9. Government Surveillance Officer (GSO): Nathan Hammontree U.S. Naval SRF/JRMC Detachment Sasebo Business and Strategic Planning Division (S1206) Fleet MOD Logistics and Project Support Office: 252-2870 Mobile: 080 8367 6662

10. GOVERNMENT FURNISHED SERVICE/MATERIAL: The SRF-JRMC will provide Temp Services (Water, Air Elec, Lights, Ventilation, Staging) as requested by contractor. Notification must be submitted in writing to the contract specialist and GSO at least 48 hours in advance of the requirement.

11. GOVERNMENT FURNISHED INFORMATION: Reference documents identified in paragraph 4 above will be provided electronically in response to written requests only.

12. CONTRACTOR FURNISHED MATERIAL: KTR to furnish all necessary material to accomplish scope of work requirements per paragraph 5.

13. GENERAL INFORMATION: Nothing contained in the statement of work shall relieve the Contractor from complying with applicable Federal, state, and local laws, codes, ordinances, and regulations, including the obtaining of licenses and permits that may be required for the Contractor or Subcontractor(s) to perform a particular function, such as hazardous waste handling or disposal, or example.

13.1. Medical treatment. Government emergency vehicles and medical personnel shall only be used in emergency situations affecting contractor personnel whose life may be in danger or who are seriously injured. Government facilities may be used in these instances as the first point of treatment. Transfer to a non-Government medical treatment facility shall be made as soon as possible and as determined by attending medical authorities.

14. CONTRACTOR IN THE WORKPLACE: Identification.

14.1. All Contractor spaces/desks shall be clearly marked as contractor spaces only.

14.2. All e-mail addresses used by contractor personnel shall identify the company name.

14.3. All contractor correspondence shall be clearly marked with company name or letterhead.

14.4. Contractor personnel shall insure that when answering telephones that they identify themselves as contractor personnel.

15. RESTRICTIONS: Parking - Vehicles and equipment required by the Contractor to complete this contract must be registered with Security. Forms for obtaining vehicle passes and permits may be obtained from the Receiving Activity Point of Contact. Parking is available at or near the work site or at other authorized areas on the station. Contractor vehicles must be marked on the outside with the company name or logo or both. Failure not to comply may result in ticketing and/or loss of vehicle privileges.

15.1. Restricted Colors - Naval activities use the colors magenta and yellow to identify specially controlled materials. The contractor is specifically prohibited from using magenta and yellow colored plastic wrapping materials or bags, tape, or other covering materials.

15.2. Radio Restrictions - Operation of privately owned citizens band or amateur radio equipment (receive and transmit) within the geographic limits of the activity is prohibited. All radio equipment installed in privately owned motor vehicles must be turned off upon entering the premises.

15.3. Privately Owned Personal Computers and Cellular Telephones - The used of privately owned personal computers and cellular telephones by contractor personnel while on

15.4. Naval Installations is restricted. Contractors requiring such devices in the performance of this contract shall obtain a copy of the applicable parts of Naval instruction from the Contracting Officer.

15.5. Photography/Recording - Contractor personnel are prohibited from having photographic equipment, tape recorders, or other recording devices in their possession while inside the Operations Area (OA).

16. SAFETY AND ENVIRONMENT: Safety Requirements. The contractor shall establish, administer, and enforce safety rules that will meet the current requirements of the Occupational Safety and Health Administration (OSHA), and all applicable work item references. Work to be performed under this contract shall be accomplished using the guidelines identified Contractors and Subcontractors. When necessary, work shall be coordinated with the Safety Department to ensure all safety and health requirements are considered.

16.1. Safety Equipment. The contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses and hearing protection). If required, the Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

16.2. Prior to commencing work, the Contractor representative(s) shall arrange with the Receiving Activity Point of Contact, to meet in conference with the customer, shop supervision, and other necessary personnel to discuss and develop mutual understandings relative to the administration of the Safety Program.

16.3. Environmental Requirements. Work performed under this contract shall be in compliance with all Japanese, Navy, Federal, State and local regulations, and all work items references, pertaining to the environment at all times. When necessary, work shall be coordinated with the Environmental Department to ensure that regulations are considered.

16.4. Responsibilities. The contractor bears sole responsibility for the safety of his/her employees and compliance with environmental regulations. Naval safety personnel will monitor the safety of procedures, conduct inspections of the workplace, and perform safety related investigations, evaluations. The contractor shall conduct routine inspections of work and storage areas under his cognizance to maintain compliance with the cleanliness, material and waste management, air and water pollution controls, and provides general oversight on the environmental issues associated with this contract.

16.5. Situations that warrant corrective action will be brought to the attention of the contractor through the (GSO). If violations could cause major damage or loss of life, Safety or Environmental personnel may contact contractor supervisory personnel on site and request corrective action or work stoppage. The GSO will be notified immediately. The Commanding Officer has final authority for Station safety and environmental matters. He has delegated the Safety and Occupational Health Manager the authority to represent the Command in all safety matters and to resolve any disputes which may arise, and he has delegated the Environmental Manager the authority to represent the Command in all safety matters and to resolve any disputes, which may arise. Any interpretation of the various environmental regulations will be made by the Safety or Environmental Manager.

16.6. Accident Reporting. All accidents occurring on Station are reported to the Station Safety Department. If accidents occur after regular working hours the Command Duty Officer, shall be notified. Motor vehicle accidents occurring on Station are reported to both the Safety Department and Security Manager. In all cases, the accident scene must be preserved until the Government investigator has authorized movement of the materials and vehicles involved. Materials and equipment may be moved only as necessary to facilitate the removal of injured persons. The contractor shall forward a copy of all accident reports involving contractor employees to the GSO. If Government property is involved, a copy of the accident report shall also be forwarded to the Government Property Administrator (GPA).

17. SECURITY: Admittance to The Work: Upon contract award, employees or representatives of the Contractor may require access to the Receiving Activities Operations Area (OA) or Industrial Area (IA) and shall be admitted to the work site only after they have been issued a Security Pass/ID Badge.

17.1. Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances, and will be denied access to the activity.

17.2. It shall be the Contractor's responsibility to collect and account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required.

17.3. Foreign Nationals or Affiliations - Foreign Nationals (non U.S. Citizens) or persons affiliated with, or employed by, a foreign owned company will not be granted access to a Naval Activity's OA/IA, without prior written approval from Commander, Naval Sea Systems Command.

High Pressure Air Compressor (HPAC) Repair

1. TITLE: Conduct air end swaps (without subassemblies) on the number one and two Curtiss-Wright High Pressure Air Compressors (HPAC) onboard a Wasp class LHD.

2. SCHEDULE: All onsite repair work will be scheduled with the Government Surveillance Officer (GSO) after award. Onsite work must be scheduled to occur within the period of performance.

3. PLACE OF PERFORMANCE: Onboard a Wasp class LHD located at the SRF-JRMC in Sasebo, Japan.

4. REFERENCES:

4.1. NAVSEA Standard Items (see TABLE TWO)

4.2. S9095-AD-TRQ-010, Total Ship Test Program manual

4.3. TM S6220-D8-MMA-010 Rev. 1, HIGH PRESSURE AIR COMPRESSOR

4.4. Quality Assurance Surveillance Plan (QASP) – see TABLE TWO

5. SPECIFICATIONS: See paragraphs 4, 6, and 7.

6. GENERAL SCOPE OF WORK: This requirement is for Curtiss-Wright Fleet Solutions to conduct air ends swaps without Subassemblies on the number one and two HPACs onboard a Wasp Class LHD in accordance with TM S6220-D8-MMA-010.

7. DESCRIPTION OF TASKS:

7.1. Accomplish removal, inspection, and overhaul in accordance with (IAW) paragraph 5 prior to project completion date (PCD).

7.2. Submit reports and OQE IAW paragraph 8 prior to PCD.

7.3. Accomplish re-installation and testing IAW paragraph 4 prior to PCD.

7.4. Conditions Found Report (CFR): At the time of discovery, the contractor shall inform the contracting officer in writing via CFR of any conditions or requirements not covered by this PWS or the terms and conditions of this contract.

8. DELIVERABLES: The contractor shall provide a written report to be submitted to the GSO within 4 working days of the conclusion of the visit: This report shall include the following:

8.1. Name of Ship Visited

8.2. Dates and Time of visit

8.3. Findings and Results of Visit

8.4. Inspection and Operational Test ResultsThis report shall be submitted within 4 working days of the conclusion of the visit and will be submitted to the government surveillance officer (GSO).

9. Government Surveillance Officer (GSO): Nathan Hammontree U.S. Naval SRF/JRMC Detachment Sasebo Business and Strategic Planning Division (S1206) Fleet MOD Logistics and Project Support Office: 252-2870 Mobile: 080 8367 6662

10. GOVERNMENT FURNISHED SERVICES/MATERIAL: The SRF-JRMC will provide Temp Services (Water, Air Elec, Lights, Ventilation, Staging) as requested by contractor. Notification must be submitted in writing to the contract specialist and GSO at least 48 hours in advance of the requirement.

11. GOVERNMENT FURNISHED INFORMATION: Reference documents identified in paragraph 4 above will be provided electronically in response to written requests only.

12. CONTRACTOR FURNISHED MATERIAL: Contractor to furnish all necessary material to accomplish scope of work requirements per paragraph 5.

13. GENERAL INFORMATION: Nothing contained in the statement of work shall relieve the Contractor from complying with applicable Federal, state, and local laws, codes, ordinances, and regulations, including the obtaining of licenses and permits that may be required for the Contractor or Subcontractor(s) to perform a particular function, such as hazardous waste handling or disposal, or example.

13.1. Medical treatment. Government emergency vehicles and medical personnel shall only be used in emergency situations affecting contractor personnel whose life may be in danger or who are seriously injured. Government facilities may be used in these instances as the first point of treatment. Transfer to a non-Government medical treatment facility shall be made as soon as possible and as determined by attending medical authorities.

14. CONTRACTOR IN THE WORKPLACE: Identification. All Contractor spaces/desks shall be clearly marked as contractor spaces only.

14.1. All e-mail addresses used by contractor personnel shall identify the company name.

14.2. All contractor correspondence shall be clearly marked with company name or letterhead.

14.3. Contractor personnel shall insure that when answering telephones that they identify themselves as contractor personnel.

15. RESTRICTIONS: Parking - Vehicles and equipment required by the Contractor to complete this contract must be registered with Security. Forms for obtaining vehicle passes and permits may be obtained from the Receiving Activity Point of Contact. Parking is available at or near the work site or at other authorized areas on the station. Contractor vehicles must be marked on the outside with the company name or logo or both. Failure not to comply may result in ticketing and/or loss of vehicle privileges.

15.1. Restricted Colors - Naval activities use the colors magenta and yellow to identify specially controlled materials. The contractor is specifically prohibited from using magenta and yellow colored plastic wrapping materials or bags, tape, or other covering materials.

15.2. Radio Restrictions - Operation of privately owned citizens band or amateur radio equipment (receive and transmit) within the geographic limits of the activity is prohibited. All radio equipment installed in privately owned motor vehicles must be turned off upon entering the premises.

15.3. Privately Owned Personal Computers and Cellular Telephones - The used of privately owned personal computers and cellular telephones by contractor personnel while on Naval Installations is restricted. Contractors requiring such devices in the performance of this contract shall obtain a copy of the applicable parts of Naval instruction from the Contracting Officer.

15.4. Photography/Recording - Contractor personnel are prohibited from having photographic equipment, tape recorders, or other recording devices in their possession while inside the Operations Area (OA).

16. SAFETY AND ENVIRONMENT: Safety Requirements. The contractor shall establish, administer, and enforce safety rules that will meet the current requirements of the Occupational Safety and Health Administration (OSHA), and all applicable work item references. Work to be performed under this contract shall be accomplished using the guidelines identified Contractors and Subcontractors. When necessary, work shall be coordinated with the Safety Department to ensure all safety and health requirements are considered.

16.1. Safety Equipment. The contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses and hearing protection). If required, the Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

16.2. Prior to commencing work, the Contractor representative(s) shall arrange with the Receiving Activity Point of Contact, to meet in conference with the customer, shop supervision, and other necessary personnel to discuss and develop mutual understandings relative to the administration of the Safety Program.

16.3. Environmental Requirements. Work performed under this contract shall be in compliance with all Japanese, Navy, Federal, State and local regulations, and all work items references, pertaining to the environment at all times. When necessary, work shall be coordinated with the Environmental Department to ensure that regulations are considered.

16.4. Responsibilities. The contractor bears sole responsibility for the safety of his her employees and compliance with environmental regulations. Naval safety personnel will monitor the safety of procedures, conduct inspections of the workplace, and perform safety related investigations, evaluations. The contractor shall conduct routine inspections of work and storage areas under his cognizance to maintain compliance with the cleanliness, material and waste management, air and water pollution controls, and provides general oversight on the environmental issues associated with this contract.

16.5. Situations that warrant corrective action will be brought to the attention of the contractor through the (GSO). If violations could cause major damage or loss of life, Safety or Environmental personnel may contact contractor supervisory personnel on site and request corrective action or work stoppage. The GSO will be notified immediately. The Commanding Officer has final authority for Station safety and environmental matters. He has delegated the Safety and Occupational Health Manager the authority to represent the Command in all safety matters and to resolve any disputes which may arise, and he has delegated the Environmental Manager the authority to represent the Command in all safety matters and to resolve any disputes, which may arise. Any interpretation of the various environmental regulations will be made by the Safety or Environmental Manager.

16.6. Accident Reporting. All accidents occurring on Station are reported to the Station Safety Department. If accidents occur after regular working hours the Command Duty Officer, shall be notified. Motor vehicle accidents occurring on Station are reported to both the Safety Department and Security Manager. In all cases, the accident scene must be preserved until the Government investigator has authorized movement of the materials and vehicles involved. Materials and equipment may be moved only as necessary to facilitate the removal of injured persons. The contractor shall forward a copy of all accident reports involving contractor employees to the GSO. If Government property is involved, a copy of the accident report shall also be forwarded to the Government Property Administrator (GPA).

17. SECURITY: Admittance to The Work: Upon contract award, employees or representatives of the Contractor may require access to the Receiving Activities Operations Area (OA) or Industrial Area (IA) and shall be admitted to the work site only after they have been issued a Security Pass/ID Badge.

17.1. Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances, and will be denied access to the activity.

17.2. It shall be the Contractor's responsibility to collect and account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required.

17.3. Foreign Nationals or Affiliations - Foreign Nationals (non U.S. Citizens) or persons affiliated with, or employed by, a foreign owned company will not be granted access to a Naval Activity's OA/IA, without prior written approval from Commander, Naval Sea Systems Command.

TABLE ONE – Navy Standard Items

accomplish

Certified Vessel; accomplish

TABLE TWO – Quality Assurance Surveillance Plan (QASP). The QASP will be utilized in the administration of the resultant contract. The GSO will measure the contractor's performance by assessing whether services were delivered on time as well the quality of the services provided. Contract deliverables and reports will be evaluated for completeness and to ensure they comply with contract requirements.

Quality Assurance Surveillance Plan (QASP)

AQL = Acceptable Quality Level

Enterprise-wide Contractor Manpower Reporting Application (ECMRA).

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the NAVSUP FLC PS via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD- 12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF- 86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY FULL TEXT

INSPECTION AND ACCEPTANCE (DESTINATION)

Inspection and acceptance of the supplies or services to be furnished hereunder shall be made at destination by the receiving activity.

SURVEILLANCE OF FIRM-FIXED-PRICED SERVICES

a. The official(s) designated below shall be responsible for appropriate surveillance of all services to be performed under this contract.

Dreyson Perkins Project Manager U.S. Naval SRF/JRMC Detachment Sasebo Office: 252-2849 Mobile: 090 6564 8637 Dreyson.Perkins@srf.navy.mil

b. When performance is at a Government site, the Contractor's representative shall contact the Government representative named above upon arrival at and departure from the work site. If access to a security area is required, continuous escort service for contractor's representative will be provided by the designated Government representative.

c. It is emphasized that only the Contracting Officer has authority to modify the terms of this contract; therefore in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When or if, in the opinion of the contractor, an effort outside of the existing scope of the contract is requested, the Contractor shall promptly notify the Administrative Contracting Officer (ACO) in writing. No action shall be taken by the contractor under such direction until the Contracting Officer or ACO has issued a modification to the contract or has otherwise resolved the issue.

Section F - Deliveries or Performance

DELIVERY INFORMATION

21-MAY-2019

GOVT REPRESENTATIVE

SEE PAGE 4 OF ORDER FOR

SHIPMENT REQUEST PROCEDURES

. WA 00000

FOB: Origin (Shipping Point) N62758

CLAUSES INCORPORATED BY REFERENCE

PLACE OF PERFORMANCE (SERVICES)

Services performed hereunder by the Contractor shall be performed at:

SRF-JRMC, Detachment, Sasebo, Japan. Note: Contact the government surveillance officer for detailed information.

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at…