Amendment0005 P-8 Pre-Proposal Day Slides for Thurs Jun 13 2024.pdf

READY. RESOURCEFUL. RESPONSIVE.

P-8 Commercial Common Readiness Solution 2 Pre-Proposal Day - for RFP – N00383-24-R-007T

13 June 2024

• Arrival/Sign In

• Introductions/Admin Remarks - Ms. Mackenzie Cannataro

• Program and Technical Overview – LCDR Matthew Couch/Ms. Sarai

Almanzar

• CCRS SOW – Mr. Christopher Ruoff/Ms. Kathleen Petruccelli

• CAV-RV Reporting Overview – Ms. Caitlyn Szymczak

• Small Business Presentation – Zachary Dunn

• RFP Overview – Ms. Mackenzie Cannataro/Ms. Debra Zaslow

• Proposal Preparation – Ms. Mackenzie Cannataro/Ms. Debra Zaslow

• Discussion of Sections L&M Ms. Mackenzie Cannataro/Ms. Debra Zaslow

• Answers to Advance Questions - Panel

• Wrap Up - Ms. Mackenzie Cannataro/Ms. Kathleen Petruccelli

Agenda

• Security/Escorts

• Restrooms

• Emergency

• Phones/Recording

• Questions

Introduction and Admin http://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwic7t_htprUAhVDxSYKHUVvCxMQjRwIBw&url=http://www.boeing.com/defense/maritime-surveillance/p-8-poseidon/index.page&psig=AFQjCNERG7itn2lvWWoFKkSJ6DhdU6RX5Q&ust=1496330260586883

IMPORTANT NOTE:

The comments by each of today’s speakers present only an overview and are for general information only.

Nothing in any of today’s presentations should be construed as contradicting, undermining, or changing any requirement of the Request for Proposals (RFP) or the awarded contract.

In the event of any conflict or perceived conflict, the RFP, and later the awarded contract, controls.

Disclaimer

Program & Technical Overview

Presented by:

LCDR Matthew Couch P-8 Integrated Weapon Support Team Director

Sarai Almanzar P-8 Integrated Weapon Support Team Deputy Director

• Boeing Commercial Derivative Aircraft: 737-800 (Boeing Defense Prime), replacing P-3 Orion

• Prime Missions: ASW, ASuW, ISR

• IOC Nov 2013; MSD Oct 2015

• Current A/C Population: 137

• Support Locations/Detachments Globally

• Cooperative Program with Royal Australian Air Force (RAAF) – 12

• FMS: UK, Norway, New Zealand, South Korea, others interested

• P-8A Unique Aspects ‒ Navy maintains airworthiness – no FAA Type/Flight Cert ‒ Closed-loop pool: per FAA/NAVAIR, once a part flies on the P-8, it cannot go back to commercial sector ‒ Unlike commercial 737s, P-8A operates in various environments that in many cases, have generated failure rates/modes different than the commercial world. I.E.

continuous lower level flight over the salt water.

P-8A Program Overview

• One sole point of contact to navigate FAA commercial world ‒ Reduces administrative time in transactional environment ‒ Would coordinate with one DCMA instead of multiple around world

Why CCRS – Notional Benefits http://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjG8f7ht5rUAhUDeCYKHQxVCzsQjRwIBw&url=http://www.military.com/equipment/p-8a-poseidon&psig=AFQjCNERG7itn2lvWWoFKkSJ6DhdU6RX5Q&ust=1496330260586883

SOW Overview

Presented by:

Christopher Ruoff P-8 Lead Equipment Specialist

Kathleen Petruccelli P-8 Supply Planner

• Repair/Overhaul/Modify ‒ Work with FAA FAR Part 145 repair stations ‒ All Repairs performed in accordance with Component Maintenance Manuals (CMMs) ‒ Provide 8130-3 tag or EASA Form 1 as acceptance documentation ‒ Table 1 – Modify Items (Items that need an upgrade) ‒ Table 2 – Items with Levels of Repair ‒ Table 3 – PMIC/Overhaul Items

• PMA Parts

• Spare parts (i.e., components, subcomponents, piece parts, etc.) inserted into/onto the items on Attachment A Item List during the repair, etc. of such items must be manufactured by, or procured from, the Original Equipment Manufacturer (OEM), or procured from a supplier with a Parts Manufacturing Approval (PMA) based on a licensing contract from the OEM, provided such spare parts are new and properly certificated serviceable. All other non-OEM or non-OEM-licensed PMA spare parts shall not be used in repairs, etc. under this contract without NAVSUP approval. Should also be noted, approval to use non-OEM certified PMA part must be requested each time the contractor wants to utilize a non-OEM certified PMA part. Approval of non-OEM parts is authorized on an individual basis and not for the length of the contract.

Statement of Work https://flankspeed.sharepoint-mil.us/:w:/r/sites/P-8IWSTNAVSUPPHL/_layouts/15/Doc.aspx?sourcedoc=%7BA2F626B8-7CFF-48D5-9009-85D1BCD10DA8%7D&file=Table%201%20CCRS.docx&action=default&mobileredirect=true https://flankspeed.sharepoint-mil.us/:w:/r/sites/P-8IWSTNAVSUPPHL/_layouts/15/Doc.aspx?sourcedoc=%7B25ACA70E-D0B5-4866-A090-628F2BF8CDEE%7D&file=Table%202%20CCRS.docx&action=default&mobileredirect=true https://flankspeed.sharepoint-mil.us/:w:/r/sites/P-8IWSTNAVSUPPHL/_layouts/15/Doc.aspx?sourcedoc=%7BDF481149-0F27-4D7B-8EEC-1BF573A8D1AE%7D&file=Table%203%20CCRS.docx&action=default&mobileredirect=true

PMIC Items

SRC/EHR Cards

• Notify NAVSUP PCO and provide supporting documentation.

• BER/BPR/MOI Determinations

• Condition code updated and disposition provided

• Engineering Investigation/PQDRs

BER/BPR/MOI/EI/PQDR

Contractor will be responsible for ensuring all paperwork/flow of information is presented to NAVSUP PCO and DCMA when appropriate in timely fashion.

CAV-RP Reporting Overview

Presented by:

Caitlyn Szymczak

What is Commercial Asset Visibility Repairables Portal

(CAV-RP)?

• CAV-RP is a Real-time Web based application, providing visibility of location, condition, and quantity of repairable assets to NAVSUP

• The application is used by the repair vendor to report assets received, update the condition code of assets, and ship the assets back to a Fleet Activity or Defense Depot

• That data is then utilized by NAVSUP personnel to made decisions for fleet readiness, forecasting, budgeting, etc.

How is CAV-RP Used?

• Real-time: providing visibility of location, condition, and quantity of repairable assets

• Provide Item and/or Contract Managers the ability to monitor assets

• Assist personnel in Buy/Repair decisions about material repair

• Provide repair activity condition code visibility of material in custody

• Serial Number Tracking of specific units from manufacture to disposal

CAV Repairables Portal

Core CAV-RP Reporting Categories:

Goods Receipt - Repair Goods Receipts & Reversals, Procurement Receipts & Reversals, Inventory Gains & Reversals

Repair Status Tracking - RST Induction, RST Completion, RST Scrap, RST Loss, RST CC Transfer/Update RCDN

Shipment - Shipment and reversal, Proof of Shipment, Preprint & Reprint DD1348 Labels

RP Reports - Repair Requisition Report, Repair Material Report Summary & History, Repair Turn Around Time (RTAT), Due-In Report

RP Misc. - Commercial Repair Notification, Commercial Repair Upload, Repairables PID update, Reference Document Admin, Reference Documents

CAV-RP Reporting

CAV SOW Requirements Highlights

• CAV-RP transactions (receipt, condition code changes, shipments, and proof-of-shipments) must be reported within 5 business days after the occurrence of a reportable event.

• The CAV Reporter shall maintain no less than 99% accuracy in its accountability records, CAV stock records and physical inventories for all Government-owned repairable items that come under the CAV Reporter’s control and/or responsibility pursuant to the contract vehicle to which this SOW is attached.

• At a minimum, once every seven (7) calendar days, the CAV Reporter shall access NITA for identifying/resolving discrepant shipments (SIT) of Navy-owned material both to and from the CAV Reporters’ facilities. NITA is accessed via eRMS Application. Instructions are in SOW.

CAV Statement of Work

(CAV SOW)

Annual Physical Wall to Wall

The Contractor will conduct an annual physical wall to wall inventory. The physical inventory must include all CAV RP reportable material at the Contractor’s facility and any sub-vendor facilities.

NAVSUP Assist/Assessment Visits

• NAVSUP WSS CAV Team conducts site visits with any vendor of choosing to conduct a full wall to wall inventory, or a spot check of a smaller sample size of their reported inventory.

• Before the visit, vendors will be contacted to coordinate the logistics of conducting the on-site inventory. During the visit, in addition to conducting an inventory, the site will walk through their internal controls for receiving, inducting, completing, and shipping assets so NAVSUP will have a better understanding of their processes to remedy any discrepancies noted.

• On site visits conducted by NAVSUP, can be submitted to meet Annual Wall to Wall requirements.

CAV-RP Physical Inventories

Roles of a CAV Analyst

• The CAV Team works with both Commercial and Organic repair vendors to ensure timely and accurate reporting of NAVSUP managed materiel.

• Every CAV-RP site is assigned a CAV Analyst

• Our analysts respond to questions from the site CAV Reporters, as well as monitor SIT, analyze reported inventory in NAVY ERP and address any discrepancies.

• On-site and virtual trainings are provided to assist with reporting in the CAV-RP system

CAV Team

Small Business

Presented by:

Zachary Dunn NAVSUP Office of Small Business

Small Business

•Small business participation and utilization will NOT be used as an evaluation factor during source selection for this requirement.

•Our office is supporting this effort in an advisory capacity and will be able to answer any questions regarding small business matters.

•Resources:

•Small Business Administration Government Contracting Guide -https://www.sba.gov/federal-contracting/contracting-guide •Information on doing business with the federal government, size standards, socio-economic category certifications.

•APEX Accelerators (formerly known as PTAC) -https://www.apexaccelerators.us/#/service-area-locator

•Provide hands-on assistance with any area of government contracting.

•Assists both large and small businesses.

https://usg01.safelinks.protection.office365.us/?url=https%3A%2F%2Fwww.sba.gov%2Ffederal-contracting%2Fcontracting-guide&data=05%7C02%7Cdebra.zaslow2.civ%40us.navy.mil%7C5c6b3583c8c24383d7b808dc80b80f44%7Ce3333e00c8774b87b6ad45e942de1750%7C0%7C0%7C638526775217980541%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=V6BfAcWDAsWu7xtOij723LD33MVNSszsf2HBR%2B3%2FFgM%3D&reserved=0 https://usg01.safelinks.protection.office365.us/?url=https%3A%2F%2Fwww.apexaccelerators.us%2F%23%2Fservice-area-locator&data=05%7C02%7Cdebra.zaslow2.civ%40us.navy.mil%7C5c6b3583c8c24383d7b808dc80b80f44%7Ce3333e00c8774b87b6ad45e942de1750%7C0%7C0%7C638526775217986207%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=%2BdExPTc50snM3y1CT0m1cu948FAiwCa0z0Db5jCaG78%3D&reserved=0

RFP Overview

Presented by:

Mackenzie Cannataro Debra Zaslow

Disclaimer

As mentioned earlier today, in the event that there is a conflict between the RFP terms and conditions and the information that is disseminated today, the RFP terms and conditions shall control. The formal RFP is the only document that should be relied upon in determining the Government’s requirements. Any changes to the RFP will be via a formal amendment.

• NIIN – National Item Identification Number ‒ 9-digit sequence of letters/numbers used to identify items of supply in the federal system

• Attachment A contains 353 discrete NIINs ‒ NIINs may have more than one associated part number

• CLIN – Contract Line Item Number ‒ 4-digit combination of letters and number uniquely identifying an item on a contract order

▪ Some orders have sub-CLINs, which add an additional 2 letters as a suffix to the CLIN

Terms and Conditions

Attachment A- Line Items

• Firm Fixed Price (FFP) Supply Contract

• FAR Part 12 – Commercial Items

• 100% Small Business Set-Aside

• Indefinite Delivery, Indefinite Quantity (IDIQ)

• 5 Year Timeframe.

‒ All stated quantities are estimates. The actual quantity may be more or less than the estimated quantity.

‒ Contract minimum dollar value is $1M ‒ Contract maximum dollar value is $95M ‒ Induction period for each order placed is 12 months

Type of Contract

Proposal Preparation

Presented by:

• Structure your proposal in accordance with the Proposal Instructions

• Can an evaluator quickly find what he/she needs?

‒ Is it clear?

• Drawings & diagrams complement narrative, but don’t replace it

Proposal Preparation Considerations

• Understanding and following Section L & M are the keys to developing a good proposal; a mutually beneficial goal for award

• Proposal Instructions – Section L of the RFP:

―Tells Offerors what to put in the proposal

• Evaluation Factors – Section M of the RFP:

―Identifies what will be evaluated

Sections L and M

Discussion of Sections L and M

Presented by:

3 Volumes to the Proposal

• Volume 1 – Performance Approach

• Volume 2 – Past Performance

• Volume 3 – Price Proposal

Section L04 – Addendum to 52.212-1- Instructions to Offerors- Commercial Items

Volume 1 – Performance Approach

• The Performance Approach has the following sub-factors which are listed in descending order of importance

‒ Management Plan, including planned subcontracting with (14 CFR) Part 145 Repair Stations

‒ Quality Management Plan/Inventory Control

‒ Military Packaging

Volume 2 – Past Performance

• The Offeror shall describe relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance by the Offeror under contracts (within the past five years) of similar scope, magnitude, and complexity to that which is required by this RFP/contract. Where appropriate this can include performance of past subcontractors which will be used for this contract. The Offeror shall identify up to five of its most relevant contracts within the past five years and provide any other past performance information from the past five years that the Offeror considers relevant to the requirements of the RFP.

• The Offeror should complete RFP Attachment E - Past Performance Reference Information Sheet for each contract/subcontract offered as relevant past performance. To provide additional information regarding a particular reference beyond that which will fit on the form, the Offeror may continue onto another sheet of paper. Such continuation sheet(s) for submitted references will count toward the Volume 2 –page limit.

Volume 2 – Past Performance (Continued)

• To enable NAVSUP WSS to receive past performance information as to each contract offered as relevant past performance, the Offeror shall forward a copy of the RFP Attachment F- Past Performance Questionnaire to each such contract's Procurement Contracting Officer (PCO), and if available, each Administrative Contracting Officer (ACO) and Program Manager or private sector equivalent.

• All questionnaires shall be forwarded to such PCOs/private sector equivalents (and if available ACOs and Program Managers/private sector equivalents) within two weeks from this RFP’s release date so as to provide such personnel enough lead-time so that their completed questionnaires can be received by the Government concurrently with the Government's receipt of the Offeror's proposal in response to the RFP.

Section L04– Addendum to 52.212-1- Instructions to Offerors-Commercial Items

Volume 2 – Past Performance (Continued)

• The Offeror shall include instructions for such personnel to send completed questionnaires within 45 days of its receipt via email to Mackenzie Cannataro, Contract Specialist at Mackenzie.Cannataro.civ@us.navy.mil. This submittal information is also found on the questionnaire itself to facilitate successful receipt by Ms. Cannataro.

• Questionnaires not submitted by the PCO/ACO directly to Ms. Cannataro or received after the date set for receipt of proposals will not be evaluated.

Volume 3 – Price Volume

• Price Volume shall include:

• Completed solicitation documents, including representations/certifications, signed RFP

• Pricing for each line item for each year

• All elements of price and other price information as considered appropriate to support the Offeror’s proposal

• Separate pricing for CAV Reporting (B001-B005)

• The Offerors shall populate their prices on RFP Attachment D - Pricing Sheet Example and return it with their proposal in Microsoft Excel. A separate copy in PDF format may also be submitted in Volume 3. The pricing sheet on RFP Attachment D includes some items that require discrete pricing for repair and/or upgrade and/or overhaul. The projected repair/upgrade/overhaul quantities for each of the years can be found on Attachment D - Pricing Sheet Example. Prices shall be provided for all items for all contract years.

• All quantities listed on Attachment D are Best Estimated Quantities (Government makes no representation that the estimated quantities listed in the RFP will be received by the awardee. Awardee may receive more or less than the stated BEQ for each item)

Volume 3 – Price Volume (Continued)

• The Price Proposal shall support the Performance Approach proposal. Inconsistency between the Performance Approach proposal and the Price Proposal should be explained in the Price Proposal. If the Price Proposal does not support the Performance Approach proposal, the Offeror’s proposal rating may be downgraded, for example, as reflecting a lack of understanding of the contract’s requirements.

Source Selection

Presented By:

Debbie Zaslow

• Choose the contractor who provides the best value to the Government, all factors considered.

• Obtain through use of a comprehensive evaluation process, a high quality, fair and consistent evaluation of proposals.

Source Selection Objectives

Three Factors, in descending order of importance:

• Performance Approach ‒ Three sub-factors, in descending order of importance:

Management Plan, including Subcontracting with (14

CFR) Part 145 Repair Stations Quality Management Plan/Inventory Control Military Packaging

• Past Performance

• Price

Section M02 Evaluation Factors

Evaluation of Performance Approach

• The Government will evaluate the Offeror’s Performance

Approach proposal to determine the Offeror’s overall understanding of, approach to, and ability to meet the solicitation requirements.

• The Government will assess the strengths and weaknesses of that approach, including any risk(s) associated with it.

Included in the aforementioned evaluation/assessment will be, an evaluation/assessment of the following sub-factors in descending order of importance:

Management Plan, including Subcontracting with (14 CFR) Part 145 Repair Stations Quality Management Plan/Inventory Control Military Packaging

Evaluation of Price The Government shall determine a total proposal price for each offeror as follows:

• Step 1: NAVSUP WSS will multiply the BEQ times the unit price for each of the five years, then add the results of such five multiplications to get a total item price for that item.

• Step 2: NAVSUP will calculate the total proposal price by adding:

o Each item total as described in Step 1 to find the total extended price for repairs/upgrades/overhaul o The price for Web Cav Reporting CLINs: B001 – B005

These steps will yield the total proposal price

• Intend on awarding without discussion…

‒ Award based on initial proposals can happen if the Government receives an offer that conforms with the solicitation and provides the greatest overall benefit to the Government, all factors considered

‒ Don’t assume you can improve your position during discussions, there might not be discussions

• However, ……

Award

…. The Government Reserves the Right to Conduct Discussions

‒ Evaluation Notices (ENs)

Notification of deficiencies and weaknesses, or To ask for additional information

‒ Proposal change pages where needed

Allow both parties to know what the current proposal is

Minimizes work for the Final Proposal Revision

(FPR)

Award

• The Source Selection process assures you that your proposal will receive a fair and consistent evaluation

• Sections L&M are intended to instruct you in preparing a proposal that will facilitate our evaluation

Summary

• Keys to Developing a Good Proposal

‒ Understanding the RFP requirements ‒ Understanding the Evaluation Factors will help you know where to place emphasis in your proposal ‒ Following the Proposal Instructions- Provide material where requested, i.e., keep Pricing information out of Performance Volume

• Ensure that your proposal

‒ Helps the evaluator evaluate – don’t make us have to guess or search for answers

‒ Follows the exact numerical outline provided by Section L

Summary

• Any questions/answers at this pre-proposal day that NAVSUP WSS believes warrant a change to the RFP will be memorialized as a formal published amendment to the solicitation. Any question/answer at this pre-proposal day that does not result in such a formal change should be regarded merely as general information or general clarifying that does NOT change the RFP or awarded contract.

• Written answers will also be made available after this session on SAM (SAM.gov)

• Discussions on questions here today are strictly informal. The controlling answers are the answers that will be posted via an amendment.

Question & Answer Session

Backup

• FAR – Federal Acquisition Regulation used by federal agencies in acquiring goods and services

• DFARS – Defense Federal Acquisition Regulation Supplement;

a supplement to the FAR

• NMCARS – Navy-Marine Corps Acquisition Regulation Supplement

• https://www.acquisition.gov/browse/index/far

FAR/DFARS/NMCARS

https://www.acquisition.gov/browse/index/far

• Website: sam.gov

• You must be registered in SAM to be awarded a federal contract and receive payment from the Government.

• Click on “Create Account” or “Register”

• See the SAM User Guide to identify pertinent documents needed.

• Determine your FSC or NAICS codes before registering.

System for Award Management (SAM) http://www.sam.gov/

• Website: https://wawf.eb.mil/

• Wide Area Workflow is now part of the Procurement Integrated Enterprise Environment (PIEE)

• Register for PIEE and obtain Help/Training and User Guides at this website

• You will submit electronic invoices and upload appropriate attachments in this system.

• The Government will accept (or reject) invoices in this system, and initiate payments through the Defense Finance and Accounting System (DFAS).

Wide Area Workflow (WAWF) https://wawf.eb.mil/

UCF: Uniform Contract Format

• Part I: The Schedule

A – Solicitation/Contract Form B – Supplies or services and Prices/Costs C – Statement of Work D – Packaging and Marking E – Inspection & Acceptance F – Deliveries or Performance G – Contract Administration Data H – Special Contract Requirements

• Part II: Contract Clauses I – Contract Clauses

• Part III: List of Documents, Exhibits and Other Attachments J – List of Attachments

• Part IV: Representations and Instructions K – Representations, Certifications, and Other Statements of Offerors L – Instructions, Conditions, and Notices to Offerors M – Evaluation Factors for Award

Terms and Conditions

• JPAS: Joint Personnel Adjudication System

• SAAR forms

• PKI certificate/PKI registration

• Align with the Federal Bridge Certificate Authority (FBCA) program or obtain PKI via External Certificate Authority (ECA) (Operational Research Consultants or IdenTrust)

• https://www.navsup.navy.mil/public/ops$public.access_info ?p_resource=MyNAVSUP

Cybersecurity https://www.navsup.navy.mil/public/ops$public.access_info?p_resource=MyNAVSUP https://www.navsup.navy.mil/public/ops$public.access_info?p_resource=MyNAVSUP