SOW_MEDICAL_GASES_Redacted.pdf

STATEMENT OF WORK

MEDICAL GAS REFILLS/DELIVERY

NAVAL HOSPTIAL TWENTYNINE PALMS

TWENTYNINE PALMS, CALIFORNIA

1. OBJECTIVE

The objective of this requirement is to obtain medical compressed gases refills cylinders for Naval Hospital

Twenty-Nine Palms, CA. The Contractor shall furnish all management, labor, transportation, delivery services in accordance with the terms and conditions of this SOW. The responsibility for the purchase, maintenance and replacement of medical compressed gas cylinders required to support this contract shall be the sole responsibility of the Contractor.

Compressed medical gases (CMG or medical gases) include gaseous and liquid (cryogenic) forms stored in high-pressure cylinders that are administered as a gas. Types of compressed medical gases include, but are not limited to, oxygen, carbon dioxide, nitrous oxide, and medical air.

2. SCOPE

The Contractor shall deliver the medical compressed gases identified in section 5, every Thursday for the period of one (1) year from 07 April 2019 to 06 April 2020. The delivery is located at Robert E. Bush Naval Hospital

Building 1145, Twenty-Nine Palms, CA, 92278. In addition, because of the uniqueness of hospital requirements, the Contractor shall maintain adequate procedures for collecting, transporting, processing, storage and testing of medical gases.

3. PERIOD OF PERFORMANCE

Base Year: 07 April 2019 to 06 April 2020

Option Year 1: 07 April 2020 to 06 April 2021

Option Year 2: 07 April 2021 to 06 April 2022

Option Year 3: 07 April 2022 to 06 April 2023

Option Year 4: 07 April 2023 to 06 April 2024

3.1 The period of performance for this effort is date of award for a period of one (1) year thereafter, hereto referred to as the Base Period. This effort includes four (4) option years, which may be unilaterally exercised by the Government. Each option period shall not exceed one (1) year in duration. All terms and conditions applicable to the base period shall extend to the option years unless otherwise agreed upon.

4. PHYSICAL LOCATION

Robert E. Bush Naval Hospital Building 1145, Twenty-Nine Palms, CA 92278

5. REQUIREMENT

The following is the list of medical compressed gases required:

Gas Cylinder

Size

Quantity/Cylinder

Nitrous Oxide H 60

Carbon Dioxide E 30

Carbon Dioxide H 10

Breathing Air E 75

Nitrogen Liquid 35 Liter 40

Oxygen M 12

Oxygen D 50

Oxygen H 10

Oxygen E 65

Medical Grade Air H 5

5.1 The minimum number of full reserve compressed gas cylinder inventory at Naval Hospital Twenty-Nine

Palms is to maintain at the following levels:

QUANTITY CYLINDER SIZE GAS

5 E COMPRESSED AIR

1 H MEDICAL GRADE COMPRESSED AIR

6 H OXYGEN

2 M OXYGEN

10 D OXYGEN

10 E OXYGEN

5 E CARBON DIOXIDE

1 H CARBON DIOXIDE

2 H NITROUS OXIDE

5.2 The Contractor shall routinely pickup and deliver compressed gas cylinders on Thursdays unless there are no empty cylinders to pick up, or deliveries to be made.

5.3 Urgent orders for medical gases shall be delivered within 24 hours of being ordered.

6. LIQUID NITROGEN REPLISHMENT

Liquid nitrogen shall be replenished on site as needed within the scope of the contract. Naval Hospital Twenty-

Nine Palms shall contact the Contractor at least one week in advance to order liquid nitrogen. The number of 35 liter containers to be replenished will be noted in the order. The contractor is required to replenish the liquid nitrogen containers on site at Naval Hospital Twenty-Nine Palms.

7. ANNUAL COMPRESSED GAS AND LIQUID NITROGEN USAGE

The average annual usage of compressed gases and liquid nitrogen are provided in the table below:

QUANTITY CYLINDER SIZE GAS

90 E COMPRESSED BREATHING AIR

6 H COMPRESSED MEDICAL GRADE AIR

20 H OXYGEN

12 M OXYGEN

75 D OXYGEN

90 E OXYGEN

40 E CARBON DIOXIDE

15 H CARBON DIOXIDE

60 H NITROUS OXIDE

LITERS CYLINDER SIZE SUBSTANCE

1750 35 LITER LIQUID NITROGEN

8. COMPRESSED GAS CYCLINDER HYDROSTATIC TESTING

The Contractor is responsible for completing all hydrostatic testing of compressed gas cylinders as required by the Current Good Manufacturing Practice (CGMP) Section 211.165(a), Department of Transportation (DOT) regulations (49 CFR 173.34). At the Government’s request, the Contractor shall provide documentation for hydrostatic testing on all cylinders owned by Naval Hospital Twenty-Nine Palms.

9. CERTIFICATION OF GAS

The Contractor is responsible for ensuring that all medical gases provided by them meet the purity requirements and meet the minimum of industry standards (CGMP, as set forth in 21 CFR Parts 210 and 211 and in conformance with current industry practice). Copies of the medical gas testing shall be provided at the

Government’s request.

10. COMPRESSED GAS CYLINDER REPAIR

The Contractor is responsible for maintaining and repairing all gas cylinders owned by Naval Hospital Twenty-nine Palms or by the Contractor. In regards to cylinders owned by the hospital, if the cylinder becomes unserviceable, the Contractor shall inform Naval Hospital Twenty-nine Palms as to why the compressed gas cylinder cannot be repaired and returned to service.

11. PICK-UP AND DELIVERY

The Contractor shall pick up empty compressed gas cylinders at least weekly. It is the responsibility of Naval

Hospital Twenty-Nine Palms Government Point of Contact to notify the Contractor when compressed gas cylinders need to be replenished. If Naval Hospital Twenty-nine Palms has an urgent need for medical gas replenishment, the contractor shall respond to the special request within one standard business of being notified.

Delivery of the compressed gas shall be within one standard business days within the scope of the contract.

11.1 Deliveries of full compressed gas cylinders may coincide with picking up empty cylinders. It is acceptable for the contractor to contact the Safety Office prior to a scheduled pickup date to ensure that there are no empty compressed gas cylinders to be picked up. In the event that Naval Hospital Twenty-nine Palms has no empty compressed gas cylinders to be picked up, liquid nitrogen containers to be replenished, or scheduled deliveries, the contractor shall not be required to stop by Naval Hospital Twenty-nine Palms.

11.2 The Contractor must be local to the area/Naval Hospital Twenty-Nine Palms in order to pick-up and deliver during any closure of the upward grade on Highway 62 to the Yucca Valley/Twenty-nine Palms area. Highway

62 is the primary roadway leading from I-10 to Twenty-nine Palms CA. The portion of Highway that is the most susceptible to closure is through the mountain grade leading up to Morongo Valley (south of Yucca Valley).

This roadway has been closed in the past due to severe inclement weather.

11.3 In the event of an emergency order and the requirement is needed within hours of being ordered and the

Contractor doesn’t have a driver available. The Contractor must be accessible so that the cylinder(s) may be picked up and delivered by a staff member from the Naval Hospital Twenty-nine Palms within 1.5 hours.

11.4 The Contractor shall routinely pickup and deliver compressed gas cylinders on Thursday unless there are no empty cylinders to pick up, or deliveries to be made. A permanent change in the delivery day must be agreed upon by both parties and a written modification authorized by the Contracting Officer. The Contractor is responsible for loading and unloading all compressed gas cylinders from and to the compressed gas storage room(s).

11.5 All transportation charges for deliveries and pickups shall be included in the price of the compressed gas.

Additional charges such as delivery fees, hazardous materials fees, fuel surcharges, etc. shall NOT be billed to or collected from the Naval Hospital Twenty-nine Palms for orders received under this contract. This shall include special or emergent orders within the scope of this contract as well. The Contractor shall accept orders within the scope of this contract from Naval Hospital Twenty-Nine Palms.

12. HOURS OF OPERATION

Routine delivery and pick up times shall be from Monday to Friday between the hours of 07:30AM to 2:30PM.

Variance from these times shall be on a case by case basis when agreed upon by the Contractor and the Naval

Hospital Twenty-nine Palms.

13. COMMUNICATIONS

13.1 The Contractor is responsible for ensuring their personnel are fluent in speaking, reading and writing in

English.

13.2 The Contractor shall provide emergency contract name(s) and telephone numbers for contingency and emergency situations.

13.3 The Contractor shall use commercially reasonable efforts to:

Respond by telephone in case(s) of NON-DELIVERY within two (2) hours of notification to the Government

Point of Contact.

14. GOVERNMENT HOLIDAYS

No deliveries shall be performed on Government legal holidays. The Contractor shall coordinate with the

Government POC/Safety Office to schedule an alternate date and time for pickup and delivery after the Holiday.

The following Government Holidays are normally observed: Memorial Day, Independence day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King’s Day, President’s Day, and any other day designated by Federal Statue, Executive Order, and/ Presidential

Proclamation.

15. PAYMENT FOR UNAUTHORIZED DELIVERIES

No payments will be made for any unauthorized supplies/deliveries for any unauthorized changed to the work specified herein. Only the Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

16. CONTRACTOR PERSONNEL

16.1 The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this effort. The Contractor shall ensure the accomplishment of timely and effective delivery performed in accordance with the requirement contained in this statement of work.

16.2 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees by wearing Security Identification Badges, company shirt, or visible photo identification at all times while on

Government premises. It is the responsibility of the Contractor to park in the appropriate designated parking area. Information on parking is available at the Security Gate Entrance or from the Government POC.

17. GENERAL SAFETY REQUIREMENTS: The Contractor will exercise safety precautions. The government point of contact or the Contracting Office will notify the Contractor of any non-compliance with the foregoing conditions and the action(s) to be taken. Vendors after receipt of notice will immediately correct the conditions to which attention has been directed.

18. HAZARDOUS MATERIAL

If applicable, ensure that all use, storage, transport of any materials regulated by the Occupational Safety and

Health Administration (OSHA), FDA's labeling regulations (21 CFR Part 201), or industry standards as

“hazardous”, “flammable”, required for the performance of this contract is in compliance with all Federal, State, and local regulations. The Contractor is responsible for having copies of the Safety Data Sheets (SDS) as required by DOT and OSHA.

19. COMPLIANCE WITH APPLICABLE LAWS

The Contractor will be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, Title 21, Parts 210 and 211 of the Code of Federal Regulations, and requirements regarding the conduct of business. The Contractors are required to maintain a Drug Free Workplace, as well as to require any sub-contractor to do the same.

20. GOVERNMENT RIGHT OF REFUSAL

The Government reserves the right to reject any of the Contractor’s personnel and refuse them permission to enter the premises. This right may be exercised at any time. The reasons for rejections may include: mishandling hazardous materials, but may also include but not limited to: behavior, attire, or security concerns.

21. MODIFICATION TO CONTRACT

Only the Contracting Officer (KO) has the authority to obligate the government, and then only in writing. No modifications or instructions from any party shall construed to authorize the Contractor to take any action for which they expect compensation without written authorization from the KO.

22. INVOICING

All invoicing shall be done in accordance with this Contract. Failure to do so may delay or interfere with payment for supply and delivery rendered. Invoice shall be submitted electronically in Wide Area Workflow

(WAWF).

23. GOVERNMENT ACCEPTANCE CRITERIA

The appointed Safety Manager/Material Management Department will ensure deliveries are made in accordance with the terms and conditions of the contract.

A legible copy of the Delivery Ticket upon completion of the delivery performed. The Delivery Ticket should include the following:

Name

Invoice Number

Date of Delivery

Quantity and cost of Cylinders Delivered

24. GOVERNMENT POINT OF CONTACT

***End of SOW***