Attachment_1_-_PWS.docx

Performance Work Statement (PWS)

ROMAN CATHOLIC PRIEST DAY TIME SERVICE/WEEKLY

1. SCOPE OF CONTRACT

a. The Roman Catholic faith is a significant cross section of patients and staff requiring religious support at NMCSD. Approximately 30% of the hospital nature of pastoral care to Roman Catholics is sacramental in nature. The celebration and administration of sacraments requires the presence of a Catholic Priest. The decreased availability of Navy Catholic Chaplains has created a situation in which adequate Catholic coverage is not available at NMCSD. Therefore, it is essential that Catholic Priests are available to provide pastoral care and sacraments to Roman Catholic patients and staff at NMCSD.

b. Although there are efforts being made to recruit Government Service Roman Catholic priests at the GS-12 level, there are borders that prevent a priest from being absent from their designated parishes for a sustained period of time. Additionally, there is a current governing instruction by the Chief of Chaplains that will not allow recruitment under the GS program.

c. As a result of the above issues, requirements exists to contract for the non-personal services of a Roman Catholic priest to assist the Navy Catholic chaplain to provide for the pastoral and sacramental needs of Roman Catholics at NMCSD. The civilian priest would be an independent contactor of the Pastoral Care Services Department, administering sacraments, offering spiritual care and counsel, celebrating daily Mass, and responding to other Catholic religious needs as the may arise. The contractor, although in fact not a Government employee, shall comply with Executive Order 11222 of May 8, 1965, “Prescribing Standards of Ethical Conduct for Government Officers and Employees”, and shall also comply with Department of Defense (DOD) and Department of Navy (DON) regulations implementing this Executive Order.

2. DUTIES AND RESPONSIBILITIES

a. Place of Performance. Work shall be performed at Naval Medical Center San Diego. Meetings between the contactor and the Pastoral Care Services Department Head, or her/his representative, shall be performed at Naval Medical Center San Diego.

CLIN 1. The contractor shall work 40 hours per week which will include Saturday and Sunday, 52 weeks per year (12 months). Working hours will normally be during the hours of 0730-1600. Flex hours during the work week including weekends may be employed at the consent of the Pastoral Care Services Department Head for the contractor. The contractor will be responsible to provide coverage for the Daily and weekend Masses. Leave and holidays will be approved by the Pastoral Care Services Department Head in accordance with NMCSD policy.

b. The contactor shall provide sacramental and pastoral care and counseling to staff, patients and their families, prepare and maintain records, celebrate daily Mass, participate in meetings required by the Pastoral Care Services Department Head, and respond to other Catholic needs as they may arise.

c. During the term of this contract, the contractor agrees to perform on behalf of the U.S. Government, the duties of a Roman Catholic priest for the spiritual care of active duty military personnel, their dependents, eligible Navy civilian employees, and other beneficiaries, per the terms and conditions of the contract.

d. As an independent contractor, all medical, dental and professional liability insurance is the responsibility of the contractor.

e. Preparing active duty members to celebrate sacraments in other locations, e.g. baptism & marriage preparation.

f. Providing spiritual and pastoral care to Catholic patients and their families.

g. Responding to emergencies or crises when pastoral care is appropriate.

h. Contributing to the formulation and accomplishment of chaplaincy objectives.

i. Cooperating closely with colleagues and the supervisory chaplain in an ecumenical/interfaith, team approach to assignments.

j. Participating actively on interdisciplinary teams/groups, and committees to assure that the religious and spiritual dimensions of health and wellness are addressed in all aspects of the medical center's holistic patient care.

k. Assisting other health care providers and treatment teams in recognizing and addressing the emotional and spiritual needs of patients, using specialized knowledge and abilities in pastoral care of the sick.

l. Communicating effectively with persons of diverse races, cultures, religions, nationalities, ages, and persons having varying types and degrees of disability, in order to understand and address their specific needs.

m. Accurately documenting with all contact patients' assessment, treatment, and ministry on paper and electronic records systems.

3. REFERENCES

The following documents and data sources are expected to be needed by the contractor to provide pastoral and sacramental care, and will be provided upon request. This information will be provided by the medical center’s Pastoral Care Services staff:

a. Demographic information on the beneficiary population served.

b. Current data on patient preferences as determined by survey, correspondence, and patient relations statistics.

c. Information regarding non-medical issues such as facilities, parking, support services, staffing, watch bills, and other amenities.

d. Results of inspection/surveys by internal and external agencies.

e. Assessment of employee morale and job satisfaction as determined by annual survey of entire staff.

4. PROPERTY

a. Contractor-Furnished Property. The government shall furnish any computer hardware and software necessary for use by the contractor.

b. Government-Furnished Property. The Government will provide office space, office furniture, telephone/fax service, and the use of a copier. The Government will allow unlimited telephone usage, both local and long distance, in support of the Pastoral Care Service program. The Pastoral Care Service staff will coordinate the retrieval of information needed by the contractor and serve as the interface. The Government will provide resources for the administration and celebration of sacraments and other professional resources deemed necessary by the Pastoral Care Services Department Head. The Government will provide office staff for administrative support.

5. OTHER CONSIDERATIONS/REQUIREMENTS

a. Place of Performance. Work shall be performed on site. Meetings between the contactor and the Pastoral Care Services Department Head, or her/his representative, shall be performed on site.

b. Communication. The contractor is authorized to meet with Department Heads, Directors, supervisors, and other staff personnel as well as patients and their families in the performance of pastoral responsibilities. The contractor shall pursue all administrative matters through the Pastoral Care Services Department Head. The Pastoral Care Services Department Head will provide a written performance evaluation to the contractor mid-year and at the close of the fiscal year.

c. Personal Qualifications. The contractor shall be a valid ordained Roman Catholic priest in good standing with his diocese or religious order and endorsed by the Archdiocese for Military Services. The Ecclesiastical Endorsements shall be submitted in writing. The Archdiocese for Military Services will not endorse a third party contractor submitting for endorsement on behalf of the Roman Catholic Priest. The Catholic Priest shall demonstrate reliability, good relational skills and the ability to serve on an ecumenical ministry team. The contracted priest shall comply with Government policies and regulations in regard to identification badges, parking, and professional decorum.

d. Ecclesiastical Endorsement. An ecclesiastical endorsement, dated within 12 months prior to the closing date of this announcement. Ecclesiastical endorsements for Roman Catholics are issued only by the Archdiocese for the Military Service USA in Washington, DC.

e. Education. A Master of Divinity from an accredited institution.

f. Experience. At least 3 years of professional ministry experience. At least 2 years of this experience must have been obtained after completion of the Master of Divinity. Experience obtained during graduate education may be counted for up to one year of the 3 years required.

g. Clinical Pastoral Education (CPE). Recommend completion of four units of Clinical Pastoral Education in a program certified by a national body that certifies CPE programs.

h. Board Certification. Recommend Board Certification from Association of Professional Chaplains (APC) or National Association of Veteran Affairs Chaplains (NAVAC).

i. Peer Review. Contractor shall meet the Bureau of Medicine and Surgery (BUMED) professional requirements in BUMEDINST 1730.2A, section 11 (Competencies and Professional Development) letter “g.” which states “All chaplains, pastoral counselors, and Contract Religious Ministry Professionals (CRMPs) are expected to participate in ongoing interdisciplinary peer and case reviews. Contractors are expected to complete 50 hours of Professional Continuing Education (CE) and submit one verbatim per fiscal year.

j. Primary Point of Contact. The Pastoral Care Services Department Head at NMCSD is the primary point of contact for the contracted priest.

k. No Non U.S. Citizens shall be allowed to perform under this contract without an Alien Registration Card (“green card”) and/or in violation of the Immigration Laws of the United States.

l. The contractor shall be neat, clean, well groomed, and in appropriate clergy clothing (shirt with Roman collar) when in patient care and public areas. The contractor shall display an identification badge on the right chest area of his/her clothing, which includes the contractor’s full name, professional statues, and expiration date. A command issued identification will be provided.

m. The contractor shall become acquainted with and obey all pertinent Command, Navy, and DOD regulations, shall perform in a manner which precludes any waste of utilities and shall not use Government telephones for personal business. All motor vehicles operated on this installation by the contractor shall be registered with base security and operated according to applicable directive. Eating and smoking by the contractor are prohibited in patient care areas and restricted to designated areas.

n. The contractor shall be able to read, write, speak, and understand the English language fluently.

o. Unplanned absences due to illness or other incapacitation of the contractor will be allowed up to a maximum of 15 days per contract year. The contractor shall advise the Pastoral Care Services Department Head of such absences. If the contractor is absent for three or more days due to illness, he shall provide written documentation from a qualified health care provider that he is free from any communicable disease. The Government reserves the right to examine or re-examine any such contractor who meets this criterion.

p. A physical examination certification, which states the date on which the physical examination was conducted, the name of the doctor who performed the examination, and a statement concerning the physical health of the contractor. The certification must contain the following statement: “(Name of contractor) is suffering from no physical disability or medical condition which would restrict or preclude his/her from providing services as a Roman Catholic Priest. (Name of contractor) is suffering from no contagious diseases to include but not limited to AIDS, tuberculosis, hepatitis, and venereal disease, and is not positive for HIV antibodies.”

q. Interview. The Pastoral Care Services Department Head conjointly with at least one other NMCSD staff chaplain will interview each applicant. The interview will reflect a review of the overall package with emphasis on the following:

(1) Overall professional training and experience of the candidate as a hospital chaplain.

(2) Military experience and/or understanding of military methods by the candidate.

(3) Flexibility of the candidate in meeting the needs of the hospital patients and staff within the parameters of the contract.

(4) Perceived ability of the candidate to do sustained and intense hospital ministry.

(5) Perception of the candidate as a team player who can edify and be edified by the Pastoral Care Service team.

(6) Overall evaluation of package and all of the above.