SOW_Healthy_Cooking_Instructor_Base_year.pdf

SOW FOR HEALTHY COOKING CLASS

STATEMENT OF WORK

HEALTHY COOKING CLASS

CONTRACT SPECIFICATIONS

1.1

Scope of Work. The Contractor shall provide Healthy Cooking Classes in support of the Health and Wellness Department, Naval Medical Center San Diego (NMCSD), and C

1.2

Independent Contractor. The services rendered by the Contractor are rendered in the capacity as an independent Contractor. The Government may evaluate the quality of both professional and administrative services for purposes of contract inspection and acceptance. The Government retains no direct control over professional judgments. The Contractor shall be solely responsible for any and all liability caused by the acts or omissions of its agents or employees. The

Contractor shall not in any manner represent or infer that it is an instrumentality or agent of the

United States Government. The Contractor shall recognize the Commander, Naval Medical

Center San Diego maintains administrative and operational responsibility for all activities within the command and may take such actions as necessary to preserve and maintain the integrity of the command, subject to the limitations prescribed by law and U.S. Navy Regulations.

1.3

Brief Description of Services. The contractor shall provide healthy cooking classes incorporating a hands-on approach to meal planning and preparation.

1.4

Quality of Service. The services specified in this Statement of Work shall be performed in accordance with established principles and ethics of the Nutritional profession. The quality and content of the class presentations will meet or exceed the current recognized standards established by the American Dietetic Association (ADA), the Joint Commission on Accreditation of Healthcare

Organizations (Joint Commission), the American Hospital Association (AHA) and those other professional associations that specify standards of performance for the Nutritional profession. The

Registered Dietitian shall adhere to the bylaws, policies, and procedures of the medical staff of the

MTF, the directives, instructions, and notices of the MTF and Bureau of Medicine and Surgery, and applicable laws and regulations.

DEFINITIONS

Active Duty Member. Full-time duty in uniformed service of the United States. This includes full-time training duty; annual training duty; and attendance, while in the active service, at a school designated as a service school by law or by the Secretary of the Military Department concerned. It does not include full-time National Guard Duty.

American Dietetic Association. The American Dietetic Association is the nation's largest organization of food and nutrition professionals.

Clinical Privileges. Those elements of medical care that define the scope and limits of practice by a healthcare practitioner in a treatment facility.

Commander. The individual Naval Officer who has responsibility for the operation of the medical treatment facility for which the contract is providing services. This is the Commanding

Officer of the hospital.

Contracting Officer. The Contracting Officer is responsible for negotiating changes in terms, conditions, or amounts cited in this contract.

Contracting Officer’s Representative (COR). The Government employee responsible for assuring Contractor performance through audit, documentation, and liaison with the Contracting

Officer. The COR is appointed in writing by the Contracting Officer. The COR has no authority to resolve disputes or obligate funds.

Contractor. That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award.

Contractor Employee. For purposes of this contract, an individual employed by, or contracted by, the Contractor to provide services under this contract.

Credentialing. The overall process of review and evaluation of healthcare providers' professional qualifications and demonstrated current competence for the purpose of granting delineated clinical privileges. The process involves the verification of credentials and observation of clinical skills, record keeping, ethics, professional decorum, and participation in staff meetings and professional committees. Input from the QAI/RM program is used in the review and evaluation.

Credentials. Record of education, clinical experience, professional performance and continuing education that confirms that a healthcare practitioner is professionally competent to exercise clinical privileges granted. Additionally, it includes evidence of the practitioner's physical and mental well being. The term is also used generically to include the clinical privileges granted.

Credentials Verification. Confirmation from a primary source (granting agency), or a service that confirms credentials, that the information provided by the healthcare practitioner is current and correct and substantiates qualifications. Credentials verification is conducted prior to initial employment of employees.

Eligible Beneficiary. Those listed in the Defense Enrollment Eligibility Reporting System

(DEERS).

Healthy Cooking Program Manager (HCPM). The Healthy Cooking Program Manager

(HCPM) is a Public Health Educator housed in the Health and Wellness Department who coordinates and facilitates the Healthy Cooking program for all active duty personnel and their beneficiaries, military retirees and civil service personnel served by the medical center. The incumbent provides administrative and educational oversight for the healthy cooking class which includes coordinating kitchen facilities, submitting yearly Statement of Work to fiscal, procuring cooking and kitchen supplies through departmental OPTAR, Wide Area Work Flow acceptor, submits final attendance roster to the Health Promotion active duty watch stander for processing and manage any additional administrative duties as assigned by the Health and Wellness

Department Head.

Joint Commission on Accreditation of Healthcare Organizations (Joint Commission). A national organization dedicated to improving the care, safety, and treatment of patients in healthcare facilities; publishers of the Joint Commission Accreditation Manual for Hospitals.

Medical Treatment Facility (MTF). Navy hospitals or clinics, including all activities providing outpatient and/or inpatient health services for eligible beneficiaries.

Member. All Eligible beneficiaries.

Quality Assessment and Improvement/Risk Management. An ongoing program designed to objectively and systematically monitor and evaluate the quality and appropriateness of patient care, pursue opportunities to improve patient care, and resolve identified problems.

Quality Assurance (Contract). Those actions taken by the Government to check goods or services listed on the Performance Requirements Summary to determine that they meet the requirements of the Performance Work Statement.

Registered Dietitian (RD). A registered dietitian (RD) is a food and nutrition expert who has met academic and professional requirements.

GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1

For services performed on site at the NMCSD, the government will provide, without cost to the contractor, the facility, equipment, and services listed below which the contractor shall use for the performance of this contract:

3.1.1

Facility: Health and Wellness Department Kitchen, Bldg. 26, room 100 for all scheduled classes unless otherwise specified by HCPM.

3.1.2

Equipment: Cooking Utensils, Training Aids, Audiovisuals, and associated equipment required to conduct the course.

3.1.3

Services. Copy machine, fax machine, phone, and computer.

3.1.4

If the contractor deems that additional Government furnished property or services are required to perform, the Government will consider requests for such additional property or services.

However, approval by the Government of such requests shall be contingent on available funds, in accordance with the mission of the MTF and the approval of the Commander, NMCSD. Denials of requests/delays in acquiring any additional property or services shall not be cause for

Contractor nonperformance or claims under this contract.

3.1.5

Government property and services furnished to the Contractor shall be for the sole purpose of performance of contract requirements. Property and services shall not be removed from the

Government installation.

3.1.6

The Health and Wellness Scheduling Clerk shall give a class reminder call to scheduled participants 24 hours prior to their scheduled class. The clerk will indicate on the registration roster the time and date of the reminder call, any cancellations and the number of participants who will be attending the class. The contractor shall be contacted by the HCPM with the aforementioned information for food purchasing purposes.

3.2

Orientation. The Health and Wellness Department will give the Contract employee a brief orientation about the department and what their program expects.

3.3

Motor Vehicles. All motor vehicles operated on these installations by the contract workers shall be registered with the base security service according to applicable directives.

3.4

Identification Badge. The contract workers shall display an identification badge, which includes the contract worker’s full name and professional status (furnished by the Government) on the right breast of the outer clothing. Security badges provided by the Government shall be worn when on duty. Upon termination, the contract worker will return identification badge to the COR/GPOC.

CONTRACTOR FURNISHED ITEMS.

4.1 Supplies. The contractor shall furnish all supplies required to perform this contract except those listed as government furnished.

SPECIFIC TASKS

5.0

General Principles:

5.1

The Contractor shall provide services compatible with the MTF’s operating capacity and equipment as determined by the Commander.

5.1.2

Class (0001) Healthy Cooking Class The Contractor shall provide services on-site at the NMCSD from 1000 to 1300 on the first three

Tuesday’s of the month or otherwise specified by the HCPM.

Class (0002) Wounded, Ill and Injured (WII) Program Healthy Cooking Class

The Contractor will teach an ongoing cooking class for the Medical Hold Patients’ which include

C5 patients (and their spouses) each Tuesday from 1300-1430 or otherwise specified by the

Healthy Cooking Program Manager. Members do not pay an additional fee for these classes. An additional 20 classes will be conducted throughout the fiscal year based on program requirements, needs, and determined by kitchen availability. The HCPM will notify the

Contractor of the times and dates of these additional classes.

5.1.3

The Contractor shall perform services consistent with privileges approved by the Commander.

5.2

Specific Duties. The Contractor will conduct the healthy cooking classes in conjunction with the NMCSDs Healthy Cooking Program Manager (HCPM), incorporating a hands-on approach to meal planning and preparation and shall address the following:

5.2.2

Introduce the participant to a hands-on approach to learn simple and healthy cooking techniques and a wide variety of recipes for quick, easy, and inexpensive healthy meals.

5.2.3

Provide recipe modifications that shall be lower in fat, sugar, salt, and the nutritional breakdown of all recipes used.

5.2.4

At each session, the contractor shall provide at least a ten-minute didactic lecture on at least one of the following topics:

Daily Caloric Needs

Guidelines for Healthy Nutrition

Vitamins and Minerals

Portion Control

Food Trends and Technology

Disease Prevention

Weight Control

Heart Healthy Eating

Diabetes Nutritional Management

Childhood and Adolescent Obesity

Familial Attitudes about Eating, Food Selection and Preparation

Calorie and nutritional modification for patient’s with Physical Disabilities

Microwave and brown bag meal preparation

Special Diets for Specific Disease Management Needs

Recipe adaptation for couples

5.2.5

The HCPM shall perform classroom set-up prior to each class. Utensils that require set-up are:

Three (3) cutting boards

Knives

Measuring cups and spoons

Large mixing bowls

Number of pots and pans to be utilized will be determined by the selected recipe for the class

5.2.6

Class (1) Wounded, Ill and Injured (WII) Program Healthy Cooking Class (0001) The contractor will teach an ongoing cooking class for the Medical Hold Patients’ which include

C5 patients (and their spouses) each Tuesday from 1300-1430 or otherwise specified by the

Healthy Cooking Program Manager. Members do not pay an additional fee for these classes. An additional 20 classes will be conducted based on program requirements and determined by kitchen availability. The HCPM will notify the Contractor of the times and dates of these additional classes.

5.2.7

The contractor will assist in the cleaning of the food preparation area, wash and store all dishes and cooking utensils, sweep and mop the floor and notify the duty watch stander that the kitchen is secured.

5.2.8

The contractor shall report any changes to the course content or schedule to the HCPM.

5.3

Administration

5.3.1

The Contractor is responsible for adherence to all MTF administrative procedures and instructions that apply to the Health and Wellness Department.

5.3.2

All records produced in the performance of this contract and all evaluations of patients are the property of, and subject to the exclusive control of, the Government. The Contractor may retain a copy of all such records or evaluations, but may not provide further copies or disclose the information from such records or evaluations to third parties. All requests from other treatment facilities or other individuals for patient records shall handled in accordance with procedures specified by MTF instructions.

OTHER PROVISIONS

6.0 Administrative Requirements

6.1

Hours of operation. The Health and Wellness Department operating hours are from 0600-1800, Monday through Friday.

6.1.1

Contractor services will not be required on the following federally established holidays: New

Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day. The government will not compensate the contractor for these periods of planned absences.

7.1

The contractor shall become acquainted with and obey all station regulations, shall perform in a manner to preclude the waste of utilities, and shall not use Government telephones for personal business.

7.2

Smoking is prohibited in the facility and is restricted to designated outdoor areas

Problem Employees.

7.3.1

The Contractor shall not allow Contractor employees whose judgment is impaired by alcohol, drugs, or other mood altering conditions to perform under this contract. The Contractor shall immediately remove such employees and inform the COR. Further, the Government reserves the right to remove any employee, who in the judgment of a licensed physician, is impaired by drugs or alcohol. The Contractor shall provide a qualified replacement employee after contact with the

COR.

7.3.1.1

Employees with alcohol or drug abuse problems may be allowed to return to this contract only with prior Government approval.

7.3.1.2

The Contractor shall remove employees charged or indicted for a felony until the legal process is complete. If the legal proceeding results in a finding of not guilty on the merits of the case, the employee may be allowed to return to work. The COR shall be notified. In all other cases, the employee may be allowed to return only with prior Government approval.

7.4

Confidentiality of Information. Unless otherwise specified, all financial, statistical, personnel and/or technical data which is furnished, produced or otherwise available to the Contractor during the performance of this contract are considered confidential business information and shall not be used for purposes other than performance of work under this contract nor be released by the Contractor without prior written consent of the Commanding Officer via the COR. Any presentation of any statistical or analytical materials, or any reports based on information obtained from the studies covered by this contract, will be subject to review and approval by the

Commanding Officer via the COR before publication or dissemination.

7.5

Disclosure of Information. Neither the Contractor nor Contractor employees shall make any disclosure regarding the contract, the MTF or MTF patients, employees or staff members without prior approval of the Commanding Officer. All inquiries from the media shall be forwarded to the MTF Public Affairs Officer.

7.6

The Contractor and Contractor employees shall make no use of any Government facilities or other Government property in connection with outside employment.

7.7

The Secretary of the Navy has determined that the illegal possession and use of drugs and paraphernalia by Contractor employees in the military setting contributes directly to military drug abuse and undermines command efforts to eliminate drug abuse among military personnel.

The policy of the Department of the Navy (including the Marine Corps) is to deter and detect drug offenses by contract employees on military installations. Measures to be taken to identify drug offenses on military installations, and to prevent introduction of illegal drugs and paraphernalia, include routine, random inspections of vehicles on entry or exit, with drug detection dog teams, when available, and random inspection of personal possessions on entry or exit. When there is probable cause to believe that a Contractor employee on board a Naval or

Marine Corps installation has been engaged in use, possession or trafficking of drugs, that employee may be restricted or detained for the period necessary until he can be removed from the installation or can be turned over to local law enforcement authorities having jurisdiction, as appropriate. When illegal drugs are discovered in the course of an inspection or search of a vehicle operated by a Contractor employee, the employee and vehicle may be detained for a reasonable period of time necessary to turn the employee and the vehicle over to appropriate civil law enforcement officials, and action may be taken to suspend, revoke, or deny clinical privileges as well as installation driving privileges. Implicit with the acceptance of this contract is the agreement by the Contractor and his employees to comply with all Federal statutes, laws and regulations, including those regulations issued by the commander of the military installation.

7.8

The Contractor shall comply with all fire prevention measures prescribed in the installation fire protection regulations that are in or may be put into effect during the course of this contract.

Copies of these regulations are on file in the office of the Head, Operating Management

Department or with the COR. The Contractor shall be liable for loss of Government property attributed to negligent or willful misconduct of the Contractor or his employees, including failure to comply with the fire prevention measures prescribed in the aforementioned regulations. At the close of operations each day, the Contractor shall be required to make a thorough inspection in each work area to determine that all necessary safeguards relative to probable fire hazards are in effect. The Contractor shall familiarize his employees with the aforementioned fire regulations, location of fire reporting telephones near work sites, and correct fire reporting procedures. The

Contractor and his employees shall be cognizant of and observe all requirements for handling and storing combustible supplies and materials, daily disposal of combustible waste, trash, etc.

PERSONNEL QUALIFICATIONS

13.0 Contractor Qualifications

13.1 Must be a Registered

Dietitian at least five years and hold a Master of Science

Degree in

Dietetics.

13.1.2

Experience in teaching healthy cooking and education classes to all active duty and eligible beneficiaries. Experience with working with patients’ who have special dietary needs related to a variety of disease states and wound healing. Experience working with eligible military and their beneficiaries who exhibit physical limitations such as the use of prosthetic devices and other medical equipment that aide in the person’s mobility, such as wheelchairs and walkers.

Experience with providing food demonstrations and outreach nutritional programs in a military setting. Experience with food safety and quantity food production. Must be able to provide recipe modifications that shall be lower in fat, sugar, salt, and denote the nutritional breakdown of all recipes used.

13.1.3

Ability to teach healthy cooking techniques and basic nutrition information to patients, and facilitate group discussion surrounding relationships, with special focus on adaptation to the service member’s injuries and health changes, using food as a springboard for couples interpersonal dynamics. Specifically, experience teaching members with Post

Traumatic Stress Disorder and Traumatic Brain Injury how to adapt recipes to meet their individual needs.

13.1.4

Ability to communicate orally and in writing.