QA1 DTD 9-19-25.pdf

Q&A #1 DTD 9-19-25

1. I’m writing to schedule a site visit for Friday:

Answer: I will be attaching sketches and the layout of the fans. Unfortunately, we will not be conducting site visits.

2. The SOW also mentions the following: Contract required for the cooling of building 801 shop area. Requesting contract for the purchasing and installation of 10 industrial fans at the designated location on the attached sheet. Electrical wiring and fire control wire will already be in place (work to be completed by 72CE per attached sheet).

Answer: The sheet is for internal purposes stating that the facilities team will be installing electrical wiring and fire control. The team will have the junction box already installed for the vendor to tie the fans to.

3. Do you have a fan layout sketch and /or pictures of the space to receive the fans?

Answer: Please see attached.

4. What are the requirements to access this space?

Answer: In order to access the space, there will have to be daily escort arrangements made with the building manager.

5. Are there any pre access and/ or pre work start procedures required for this project?

Answer: As far as base access is concerned, if the personnel do not have Government CAC cards, or other credentials to access the base, they will have to go to the Pass and ID office outside the Tinker Gate of the base to get a pass. Additionally, their vehicles will need to be inspected, if they do not already have access.

6. What is ceiling height of the space?

Answer: We do have ceiling height. Our facilities department confirmed that the ceiling heights are 20 feet and 30 feet. One area is lower than the other.

7. Would you happen to have a part/model number for the fans?

Answer: I double checked with the customer, and they did have a recommended part number, however, this is not a mandatory requirement. As long as the fans meet the specs. And it must include the installation. For your awareness, the recommended brand name and part is the:

• 5 Each – Big Ass Fans “Basic 6” High Volume Low Speed Fans complete with the following:

Ceiling Fan Kit, Basic 6, 18', 230V/3PH, 2.0HP, >725W.

18’ diameter fan blade width.

- BAFCon RTC, Advanced Multi Fan Control Kit, up to 8

Fans, B6/P8

- Z-Purlin Assembly Kit, clear zinc

• 5 Each – Big Ass Fans “Basic 6” High Volume Low Speed Fans complete with the following:

Ceiling Fan Kit, Basic 6, 16', 230V/3PH, 2.0HP, >725W.

16’ diameter fan blade width.

- BAFCon RTC, Advanced Multi Fan Control Kit, up to 8

Fans, B6/P8

- Z-Purlin Assembly Kit, clear zinc

8. Could you please provide the photos and the height dimensions? This information will help us select the appropriate crane for the project.

Answer: Our facilities department confirmed that the ceiling heights are 20 feet and 30 feet.

One area is lower than the other. Please see layout document attached..

9. Warranty Terms – The documents note a 15-year warranty (mechanical and electrical) if installation is performed by the industrial fan vendor, but reduced coverage (7 years mechanical, 3 years electrical, 1 year labor) if a local contractor performs the work.

Could you please clarify who qualifies as the “industrial fan vendor” for warranty purposes (manufacturer only, authorized distributor, or other approved installer)?

Answer: The customer recommended the brand name Big Ass Fans “Basic 6” fans. I double checked with the customer, and they did have a recommended part number, however, this is not a mandatory requirement. As long as the fans meet the specs. And it must include the installation.

10. Electrical and Fire Wiring Responsibility – The scope indicates that electrical and fire control wiring will be in place by 72CE, but also states that the contractor must wire the fans into the supplied boxes and fire control system. Could you please confirm whether the contractor’s responsibility is limited to final connections at designated points, or if additional wiring/conduit work will be required?

Answer: The facilities team will be installing electrical wiring and fire control. The team will have the junction box already installed for the vendor to tie the fans to.

11. Place of Performance – The scope mentions the “Building 801 shop area” as well as

“7641 Mercury Rd., Bldg. 825.” Could you clarify whether the installation will occur in

Building 801, Building 825, or whether these references describe the same facility?

Answer: Building 801 shop area is the correct location.

12. Lift and Access Requirements – While the contractor is responsible for supplying lifts and safety gear, could you provide the ceiling height and any access restrictions at the installation site? This will help us ensure the proper equipment is included in our pricing.

Answer: We do have ceiling height. Our facilities department confirmed that the ceiling heights are 20 feet and 30 feet. One area is lower than the other. Also, In order to access the space, there will have to be daily escort arrangements made with the building manager. As far as base access is concerned, if the personnel do not have Government CAC cards, or other credentials to access the base, they will have to go to the Pass and ID office outside the

Tinker Gate of the base to get a pass. Additionally, their vehicles will need to be inspected, if they do not already have access.

13. Period of Performance – The timeline is stated as September 1, 2025, to July 31, 2026.

Should the installation be completed early within this period, or can the work be scheduled at any time during the entire performance window?

Answer: The fans must be installed by 31 July, 2026. The work will be scheduled at any time during the entire performance window.

14. In addition, given the need to resolve these clarifications and provide a fully compliant and competitive proposal, we respectfully request a short extension to the current solicitation closing date.

Answer: Extension granted. The RFQ will now close on Wednesday September 24th at 10:00

A.M. Pacific standard time.

SKETCH AND DIMENSIONS