N0024419R0020_DRAFTN38AnalystWriterPWS.docx

Performance Work Statement Program Analyst and Document Writer Support Naval Construction Group ONE (NCG ONE), Code N38 Port Hueneme, CA

1.0 SCOPE.

The Contractors shall assist the N38 Operations Department in the develop of JCIDS documentation to include CDD/DCR development and Statement of needs documentation while helping to articulate requirements, support EXWIP/POM, and engage with proposed technology solutions for Naval Construction Group ONE (NCG ONE), Port Hueneme, California. The contractor will provide oversight and data on technology insertion into the mission operations of the Naval Construction Force (NCF) and will provide written reports and information on the data that will inform requirements, mission focus, and funding documents.

2.1 APPLICABLE DIRECTIVES.

Contractor employees shall abide by:

· NCG ONE safety and health standards consistent with the requirements of OPNAVINST 5100 series, Navy Occupational Safety and Health (NAVOSH) Program.

· SECNAVINST 4440.31C – Management of Civil Engineering Support Equipment and Materials Handling Equipment

· NAVSUP P-538, Management of Materials Handling Equipment (MHE)

· NAVFAC P-300, Management of Civil Engineering Support Equipment

· OPNAVINST 5100.23, Navy Occupational Safety and Health Program Manual

· SECNAVINST 5100.10J – Department of the Navy Policy for Safety, Mishap Prevention, Occupational Health and Fire Protection Programs

· OPNAVINST 3120.32C – Standard Operation and Regulations of U.S. Navy

· NAVSUP P-485 Volume III – Naval Supply Procedures Volume III, Ashore

· NAVSUP P-2002 – Federal Logistics Data (FEDLOG)

· NAVSUP P-437 – MILSTRIP/MILSTRAP Operating Procedures

· State of California Code - Title 22 – Hazardous Materials and Waste Handling

· OPNAV 4110.2 – Hazardous Material Control and Management Program

· Code of Federal Regulations (CFR) – 29 – Labor

· Code of Federal Regulations (CFR) – 40 – Protection of Environment

· Code of Federal Regulations (CFR) – 49 – Transportation

· NECCINST 4400.1C - Supply Manual

· NAVY DTS Business Rules

· JTR – Travel Regulations CHAP 1, 2, 3, 4, and 7

· NAVSUP INST 4650.7 – Navy Polices for Operation and Management of the Government Travel Charge Card

· NAVSUP INST 4650.8 – Navy Defense Travel System Instruction

· IBA Desk Guide 20

3.0 Specific Requirements

3.1 PROGRAM ANALYST

1) Develops, assesses, and pursues war-fighter support concepts through requirements generation.

2) Drafts test plans and reports.

3) Directs field assessments of materiel solutions in accordance with test plans and files reports.

4) Analyzes OPNAV and NECC integrated priority lists (IPLs), science and technology objectives, and war fighter’s needs to prevent duplicity and development effort and record TTP and lessons learned.

5) Pursues identified operational capabilities, distills requirements “one-on-one” from returning/deploying war fighters and SMEs for new technologies

6) Implements and provides white paper proposals and leads working group charters in support of requirements generation.

7) Supports requirement writer in development of CDD/DCR according to the JCIDS Manual.

8) Contractor shall coordinate all efforts for NCG TWO in regards of technology insertion and liaison support between EXWC and other units for Expeditionary Technology Assessment Partnership (EXTAP) initiative.

9) Generate and maintain spreadsheets and/or databases to new technology that would be potentially beneficial to the Naval Construction Force.

10) Provide technology support between unit and company providing demonstration.

11) Communicate results and recommendations to higher organizations at meetings, conference calls, and site visits.

12) Generate technology reviews from new and emerging technology.

13) Provide support to the EXWIP/POM process lead.

14) Review Commercial off the Shelf (COTS) products that can fill in capability gaps.

15) Develop and maintain prioritized documents list broken out by CDD/DCR and Statement of needs documents.

16) Maintain the Science and Technology Objectives (STO) list.

17) Provide updates for NECC technology reviews, EXWIP/POM slide updates, and EXWC meeting notes.

18) The coordination and consolidation of all the technology reviews and meetings will require a proper organization of notes and reports.

3.2 GENERAL CLERK

1) Provide support to the lead Program Analyst and Document Writer on all her/his duties.

2) Set up video teleconference meetings as directed.

3) Ensure documentation is submitted and historically filed at NCG ONE.

4) Provide liaison support with EXWC, NECC, and NEPO.

3.3 DOCUMENT WRITER (TECHINCAL WRITER)

1) Provide support to the lead Program Analyst on all her/his duties.

2) The expectation is the completion of 2 document (CDD/DCR) per quarter to equal 8 per year and an additional 12 requirement document development per year.

3) For each document development the contractor will be required to:

a. Collaborate with stakeholders to identify, document and form a prioritized list of all project requirements.

b. Organize project requirements into major task areas and determine sub-tasks to satisfy each requirement.

c. The requested process shall consider task interdependencies, stakeholder involvement and the level of effort required.

d. The contractor will develop a POA&M to be reviewed by key stakeholders and then refine as necessary to address feedback.

e. The final POA&M should set the project direction and will be reviewed at In Progress Reviews (IPR) as required to keep NCG1 abreast of project progress, approaching milestones, issues/concerns (risks) and recommended resolutions and mitigations.

2) Coordinate with Program Analysts to meet with NCG1 to validate project scope, identify equipment systems to be documented, and conduct ongoing interviews and/or focus groups with Subject Matter Experts (SME) for each assigned document development. The focus of this task is to capture relevant operational, logistical and maintenance procedural data for the document development and conduct in-depth analysis on the collected data. Throughout this process, SMEs will iteratively review all findings and conclusions of the contractor to ensure accuracy of results.

3) The contractor will review any existing requirements documentation covering other NCG2 materiel and non-materiel capability solutions to ensure the deliverable requirements documents contain the requisite information and incorporate applicable standards.

4) The contractor will build an effective final product employing an iterative document development process. The contractor throughout the document development will ensure that NCG1 and other germane stakeholders have the opportunity to review the document structure and content to ensure it can be used as desired in the future. Results and analysis will be consolidated in a detailed final written document based on the JCIDS manual requirement for DCRs/CDDs and NECC guidance on requirements document development. Development of potential Key Performance Parameters (KPP) and Key System Attributes (KSA) will be identified in conjunction with the client and key stakeholders consistent with the JCIDS Manual recommendations. Throughout the course of the project, IPRs will facilitate the discussion and review of findings, while also informing the documentation development. A summary brief is created for NCG1 to present to stakeholders to ensure understanding of all key findings and facilitate discussions on future planning initiatives.

5) The contractor will also need to communicate with other commands in order to get information.

4.0 DELIVERABLES

4.1 MONTHLY STATUS REPORT. The MSR will be completed by the 5th working day of each month. The report shall document and/or include:

Encountered: The Contractor shall provide a brief summary of any problems, issues or delays identified/encountered and recommendations as to their resolution, or any corrective action that was taken to correct identified problems.

If significant variance with either the approved schedule or budget is discovered or an irresolvable issue is encountered, the contractor shall notify the Contracting Officer immediately and not depend on the monthly report to inform the government.

4.2 MEETING MINUTES/CONFERENCE NOTES. The contractor shall take all minutes and notes for all contract related meetings and provide them to the Contracting Officer within five days of the meeting for mutual concurrence.

4.3 FINAL REPORT. The Contractor shall provide a final report, to the COR, within 15 days from the conclusion of this contract period. The report shall summarize all monthly reports addressing: objectives achieved, significant issues, problems and recommendations to improve the process in the future.

4.4 CONTRACTOR SPECIFICS DATES. The Contractor is responsible for the following deliverables as identified below. All correspondence will have the contract number on the front sheet. The COR shall review all deliverables. Deliverables deemed unacceptable shall be returned to the contractor for re-work within fifteen (15) working days of submission date. The contractor shall back to the government no later than five (5) working days after return.

Final Report

Within 15 days of PoP completion

Unclassified

5.0 PERFORMANCE OBJECTIVES

6.0 QUALIFICATIONS REQUIRED FOR THE POSITIONS.

1) 5 years of experience with NECC, specifically NCF, force operating concepts and Science and Technology Objectives (STO)

2) 5 years of experience performing analysis and developing JCIDS documents for Departments of the Navy, Army or Air Force

3) 5 years of experience in development of threshold and objective-level metrics to support Key Performance Parameters (KPP), Key System Attributes (KSA) and Additional Performance Attributes (APA)

4) Stakeholder engagement experience both through facilitating large working sessions and in one on one interview

5) Contractor employees shall have skills in typing/keyboarding, organizing, and Microsoft Office Professional applications including Word, Excel, PowerPoint, and other applicable programs.

6) Contractor shall have the ability to communicate orally and in writing.

7) The skill level of the staff provided shall be current and consistent with new technologies.

8) Contractor shall have knowledge of basic concepts and formats of Navy correspondence.

9) Contractor shall have the ability to communicate orally and in writing.

10) Contractor shall have knowledge of filing systems. Good organizational skills.

11) Contractor shall have the ability to multi task and give special attention to detailed work.

7.0 REQUIRED TRAINING.

Completion of Defense Acquisition University (DAU)

1) CLR 101 Introduction to the Joint Capabilities Integration & Development System (JCIDS)

2) RQM 110, Core Concepts for Requirements Management

3) CLE063, Capability Maturity Model Integration

8.0 PERIOD OF PERFORMANCE:

Base period of performance: 1 April 2019 – 31 March 2020 Option I (if exercised): 1 April 2020 – 31 March 2021 Option II (if exercised): 1 April 2021 – 31 March 2022 Option III (if exercised): 1 April 2022 – 31 March 2023 Option IV (if exercised): 1 April 2023 – 31 March 2024 FAR 52.217-8 1 April 2024 – 30 November 2024

9.0 WORK HOURS. The contractor shall develop personnel work schedules to ensure tasks within this PWS are performed. The below information is provided as historical information only to provide insight on existing work schedules: Core hours are 0700-1600, Monday through Friday, excluding legal public holidays. A typical workday consists of 8 hours. Should work outside the core hours become necessary, it is the contractor’s responsibility to adjust the employees’ schedules as necessary.

Federal Holidays: New Year’s Day, Labor Day, Martin Luther King Jr.’s Birthday, Columbus Day President’s Day, Veteran’s Day, Memorial Day, Thanksgiving Day, Independence Day and Christmas Day. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When the holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday observance.

Installation Closure: When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government technical point of contact shall have the option to reschedule the work on any day that is mutually satisfactory to the contractor and the Government.

Severe Weather Closure: In the event of severe weather closings or other hazardous situations, notification shall be given to contractor employees to take appropriate actions through radio and television stations covering the location of the work sites.

14.1 Travel and Per Diem expenses are estimated not to exceed $10,000.00 per year per FTE

18.0 SECURITY REQUIREMENTS.

18.1 GENERAL. Performance of this performance work statement (PWS) requires access to classified information up to the level of SECRET for all tasks. Accordingly, the government will issue a DD-254.

The Contractor shall designate, in writing, a Contract Security Officer (CSR). The CSR is the government point of contact and responsible for handling all contractors to government related security matters. Within five (5) calendar days after award of this delivery order, the CSR shall submit to the Contracting Officer and the appropriate Contractor employees serving NCG2 shall have security clearances in accordance with the DD254. Contractor personnel without an active security clearance IAW the DD254 shall not access NCG2 facilities under any circumstance.

18.2 INFORMATION SECURITY. All data provided to the contractor by the Government and/or developed by the contractor for the Government shall be protected from disclosure in accordance with the appropriate classification markings. All other information relating to the items to be delivered or services to be performed under this delivery order may not be disclosed by any means without prior approval by the Government. Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or by any other person or entity; publication of technical or scientific papers; advertising; or, any other proposed public release. The contractor shall provide adequate physical protection to such information so as to preclude access by any person or entity not authorized such access by the Government.

18.3 PHYSICAL SECURITY. The contractor shall establish and implement methods of making sure all keys and or electronic lock access codes issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government without authorization from the government. The contractor shall immediately report to the COR any occurrences of lost or duplicated keys and or lost electronic access codes. In the event keys are lost or duplicated and upon written direction of the COR, the contractor may be required at no cost to the government to re-key or replace the affected lock or locks. Performance of the tasks of this PWS requires access to classified information up to and including the level of SECRET.

Furthermore, the government may exclude contractor personnel from certain events, locations and venues for security reasons. The respective technical representative will make every effort to inform contractor personnel of such events, locations, and venues in advance Non-U.S. Citizens: Due to security clearance requirements, the contractor shall ensure all personnel employed in the performance of this award are United States citizens.

1) Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, sensitive but unclassified (SBU) information, classified information, and all government personnel work products that are obtained or generated in the performance of this task order. Contractor employees are required to have National Agency Check, Local Agency Check and Local Credit Check (NACLC) investigation at a minimum in accordance with DoD Instruction 8500.2. Local Agency Check and Local Credit Check must be submitted and results received prior to commencement of work. A security clearance may also be required to perform work under this contract.

18.4 AN “UNFAVORABLE” OR “NO DETERMINATION” ADJUDICATION OF THE CONTRACTOR EMPLOYEES INVESTIGATION WILL RESULT IN IMMEDIATE TERMINATION OF ACCESS TO THE WORKSPACE AND RECORDS.

Purpose: Reference is hereby made to Navy awarded contracts requiring contractor access to Navy information systems, SBU information, areas critical to the operations of the command, and/or classified information. Although these contracts may not be classified, contractor employees are required to have obtained a favorably adjudicated National Agency Check with Local Agency and Credit Checks (NACLC) determination at a minimum. The Department of the Navy (DoN) has determined that all DoN Information systems are sensitive regardless of whether the information is classified or unclassified. A contractor whose work involves access to sensitive unclassified information warrants a judgment of an employee's trustworthiness. Therefore, all personnel accessing DoN Computer systems must undergo investigation for a position of trust to verify their trustworthiness. Also, Commands will include Facility Access Determination (FAD) program requirements in the contract specifications when determinations for facility access only will be required on the contractor employees. The following addresses those requirements for Security.

18.5 NO FOREIGN NATIONAL WILL BE EMPLOYED ON THIS GOVERNMENT CONTRACT.

This clause does not apply to employees hired overseas in accordance with Status of Forces Agreements, Diplomatic (memorandums) of understanding or other Host Nation Agreements. Employees hired under these agreements are subject to local pre-employment checks.

“Each contractor employee shall comply with the HSPD-12 E-Verify Federal Acquisition Regulations FAR Clause 52.222-54- Employment Eligibility Verification”

All contractors, working within DoN Spaces must be entered into the Joint Personnel Adjudication System (JPAS), and then owned by their contracting company facility security officer (FSO). The receiving command Security Manager will then service those individuals in JPAS for tracking and monitoring of their investigation status.

If no previous investigation exists, the contractor personnel shall complete the requirement for a NACLC.

NACLC’s for positions of trust will be processed through the receiving command Security Manager.

Investigative requirements for DoN Contractor personnel requiring access to classified information are managed under the National Industrial Security Program (NISP). Requests for investigation of contractor personnel for security clearance eligibility are processed by the Office of Personnel Management (OPM) and adjudicated by Defense Industrial Security Clearance Office (DISCO). When Sensitive Compartmented Information (SCI) access is at issue, the Department of the Navy Central Adjudication Facility (DoNCAF) is the adjudicative authority for all DoN Contractor personnel requiring SCI access eligibility.

The Contractor shall ensure that a complete security package, (SF-85, SF-85P, SF-86 and FD258 2 copies) are submitted to the Command Security Officer receiving the contracted services in order for the Security Officer to conduct a suitability review of the submitted investigative forms.

The Contractor FSO or security representative shall ensure that individuals assigned to the command are U.S. citizens and will ensure completion of the SF-85P or SF-86. The SF-85P or SF-86 along with the original signed release statements and two applicant fingerprint cards (FD 258) will be forwarded to the receiving command Security Manager at least one week prior to reporting for duty.

Personnel cannot be properly processed and provided system access prior to their reporting date without receiving the investigative paperwork one week prior.

For contracts requiring a position of trust the Command Security Officer will submit the forms for a position of trust. For classified contracts the contractor FSO will submit the SF-86 to OPM for processing and eventual adjudication by DISCO.

The completed SF-85P or SF-86 will be reviewed by the receiving command Security Manager for completeness, accuracy and suitability prior to the submission. If the contractor appears suitable after the questionnaire has been reviewed, the request will be forwarded to OPM.

The completed SF-85P or SF-86 along with attachments will be forwarded to the Office of Personnel Management (OPM) who will conduct the NACI investigation or equivalent. All contract personnel will in-process with the receiving command Security Manager and Information Assurance Manager upon arrival to the command and will out-process prior to their departure.

Please note: When processing a Questionnaire for National Security Positions, the applicants can only access the e-QIP system if they have been instructed to do so by an appropriate official at sponsoring agency. Individuals cannot pre-apply for a security clearance, nor update their security questionnaire, unless granted access by an appropriate agency official. The e-QIP software can be accessed at the Office of Personnel Management (OPM) website http://www.opm.gov/e-qip/index.asp or http://www.dss.mil the contractor shall provide the completed Questionnaire for Public Trust Positions, or Questionnaire for National Security Positions with the original signed release statements and two applicant fingerprint cards (FD 258) to the receiving command Security Manager for suitability determination. The receiving command Security Manager will review the form for completeness, accuracy and suitability issues, and forward to OPM as detailed on the OPM website. Applicants can obtain an SF-86 or SF-85P by visiting the Office of Personnel Management (OPM) website located at: http://www.opm.gov/forms/html/sf.asp. The responsibility for providing the fingerprint cards rests with the contractor.

The Department of the Navy Central Adjudication Facility will provide the completed investigation to the receiving command Security Manager for the determination in cases where a favorable determination cannot be reached due to the discovery of potentially derogatory information. The command will provide written notification to the contractor advising whether or not the contractor employee will be admitted to command areas or be provided access to unclassified but sensitive business information. Determinations are the sole prerogative of the commanding officer of the sponsor activity. If the commanding officer determines, upon review of the investigation, that allowing a person to perform certain duties or access to certain areas, would pose an unacceptable risk, that decision is final. No due process procedures are required.

The contractor employee shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure. Security clearance requirements are defined in the DD-254 of the basic contract for those contracts that will require employees to handle classified information.

The FSO will ensure that the SAAR-N is forwarded to the receiving command Security Manager for receipt at least one week prior to the start date for the individual.

"ALL AUTHORIZED USERS OF DoD INFORMATION SYSTEMS SHALL RECEIVE INITIAL INFORMATION ASSURANCE IA ORIENTATION AS A CONDITION OF ACCESS AND THEREAFTER MUST COMPLETE ANNUAL IA REFRESHER AWARENESS TRAINING TO MAINTAIN AN ACTIVE USER ACCOUNT."

Pre-employment Clearance Action: Employees requiring access to classified information, upon reporting to their position, will be read into access by the local command security representative. A local classified material handling indoctrination will take place at that time.

The I-9 form lists acceptable forms of identification that can be provided to prove U.S. citizenship. Dual citizens are required to renounce their secondary citizenship in order to work for the U.S. government. Citizenship can be renounced by turning in the foreign national passport to a government security officer for destruction or to the originating embassy of the passport. Individuals should request a signed affidavit from their embassy recognizing the renouncing of their citizenship.

Acceptable Proof of Citizenship

All work is expected to be unclassified or unclassified sensitive data including Personally Identifiable Information (PII). The contractor shall meet all requirements of the Privacy Act; DOD 5239 & 8570 instructions. No requirement exists for the handling of classified data.

Removal by Installation Commander: The Installation Commander may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

26.0 GENERAL SAFETY AND HOUSEKEEPING. The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant Contracting Officer Representative (COR) within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

Contractor personnel shall keep work area in a clean, presentable, safe condition at all times. Access to the RDC is restricted to authorized personnel, all visitors must be escorted. No food or open drink containers are allowed in the dispatching center. Cell phones, iPods, cameras and other recordable devices are not allowed in the dispatch center. Lockers are provided for dispatcher use while on duty.

27.0 MANAGEMENT/QUALITY CONTROL PLAN (QCP). The contractor shall ensure quality service is maintained to perform services throughout the life of the contract and methods for improving the overall quality are also employed. Contractors shall therefore prepare and submit a management/quality control plan. The final Government approved plan shall be submitted within five working days of contract start date. The plan shall discuss the Contractor’s overall approach and procedures for evaluating each of the major service areas contained in the PWS, communicating with the Government, resolving deficiencies, identifying potential improvements, and managing day to day operations. As part of the management/QCP, the contractor may conduct internal QC inspections. Results of any contractor internal QC inspections and corrective actions taken shall be made available to the Government for review throughout the performance of this PWS. The Government may periodically require the contractor to update/revise the management/QCP to ensure quality service is maintained throughout the life of the contract.

27.1 TOMP. The contractor shall effectively convey the Task Management Approach the contractor shall take to accomplish the effort contained in this PWS. This approach will address task organizational structure, personnel (including relevant experience) and a resource chart with corresponding labor categories and number of hours anticipated for work completion.

LT Luke Feist, luke.feist@navy.mil

30.2 Technical Assistant (TA):

LCDR Brandon Cox, brandon.n.cox@navy.mil

31.0 ENTERPRISE WIDE CONTRACTOR MANPOWER REPORTING (ECMRA). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Naval Construction Group – 1 via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.