N0024419Q0010_AMENDMENT_0001_Statement_of_Work_SD_Reception.pdf

AMMENDMENT 0001

DELETED GROUP 2 ITEM C. TENT CARPET

Statement of Work

San Diego Fleet Week/Reception (USS Harpers Ferry LSD-49)

CHRONOLOGICAL LIST OF REQUIRED SUPPORT ITEMS

1. Enclosure (1) is broken down into three groups.

a. Group 1: Background and Experience

b. Group 2: Reception Set-up/Layout

c. Group 3: Items to be staged in Hangar Bay

d. Group 4: Deliverable Times and Miscellaneous Items

2. Group 1. Background and Experience (Applying Vendors). Each year during San Diego Fleet

Week, Command THIRD Fleet sponsors a reception held onboard a selected U.S. Navy vessel.

This event brings together many senior Military and Political leaders from the Seattle community.

It is imperative that the vendor selected has the requisite experience and an understanding regarding military protocols. The requirements outlined in groups 2 and 3 are non-negotiable, to be of the highest quality, delivered promptly according to schedule and guidance herein strictly adhered to.

3. Group 2. Reception Set-up/Layout

a. Tents. The contractor shall provide one (1) 40’ x 100’, one (1) 8’ x 20’ and one (1)10’ x 10’ tents (white canopy type). All tents with sidewalls. Tents shall be anchored with concrete weights or water filled containers, and not rely upon tent pegs driven into any pier or ship surface. All tent structures shall be constructed and anchored to withstand high winds and storms. Any damage to the pier or ship surface is the vendor’s responsibility to repair/remediate. All tents are subject to Fire Marshall inspection and approval. The vendor must comply with local and state fire laws

b. Tent Lighting. The contractor shall provide four (4) sets of chandeliers (silver in color, not gilded) style lighting in accordance with the following requirements for each tent.

i. 40’ x 100’ tent shall have two (4) sets of lighting

ii. 8’ x 20’ tent

iii. 10’ x 10’ tent shall have one (1) set of lighting

AMMENDMENT 0001

c. Tent Carpet. The contractor shall provide one (1) astro turf type carpet, grey or black in color, sized to fit inside the 40’ x 100’.

d. Tables. The contractor shall provide a total of forty-eight (48) tables with white table cloths and blue skirting. The Velcro and clips must also be provided to secure all skirting. Dimensions and quantity of tables required shall be in accordance with the following descriptions.

i. Twelve (12) 8 ft rectangular tables

ii. Eight (8) 6 ft rectangular tables

iii. Twenty- five (25) 30” round belly bars with 25 “sock-style” tablecloths

iv. Four (3) 60” round tables able to seat 8-10 people per table

To prevent soiling, the vendor is required to assemble table covers and skirts as final part of set-up.

e. Folding Chairs. The contractor shall provide thirty (30) chairs white in color and shall set up all chairs around tables listed under item D.

f. Decorations. The contractor shall provide red, white, and blue nylon bunting (with eyelets) for all garbage cans. The vendor shall provide, install and strike down the bunting.

g. Stage bunting/carpet. The contractor shall also provide black carpeting that shall cover the entire stage. The vendor shall also provide black skirting that encases the entire stage preventing guests from seeing open space under stage. Ship will provide their own stage (size: 15x7x2).

i. The podiums for the reception must be identical and in pristine condition. Both podiums shall be constructed to accommodate speaker notes and mic holder.

Vendor must provide rain/dew cover protection for podiums when not in use.

h. Bars. The contractor shall provide two (2) portable bars for drink service. The vendor is responsible for set up of bars in accordance with lay-out enclosure (2).

i. Partition cloth. The contractor shall provide one (1) cloth partition divider with required stanchions for set up that is 50’ long 10’ tall and is blue in color. Ensure the partitions clothes/curtains are weight in the bottom. Set up will be in accordance with lay-out enclosure (2). Partition cloth shall be in pristine condition, no tears or stains.

j. Union Labor. The contractor must initiate contact with the Port of San Diego to adhere to and be aware of any and all union labor hiring requirements as outlined by the San Diego Port Authority and/or any and all affiliates, if applicable.

4. Group 3. Items to be staged in Hangar Bay.

a. These items need to be provided by the contractor and placed in the hangar bay onboard the ship. Ship’s crew will set-up and break down these items and stage for vendor pick up. Vendor must realize dishes and utensils will be returned in a used condition and will not be cleaned prior to return. With regards to mobile food warmers, size requested below under item VIII must be adhered to in order to properly fit onboard the vessel.

i. Trash cans. The contractor shall provide five (5) trash cans (35-40 gallons each) uniform in size.

ii. Red Carpet – 4’ x 20’

iii. Patio flame heaters design – 3 each

iv. Ice Chests (150 qt. capacity preferred) - 5 each

v. Mobile Food warmers (120 V, 4cu ft Electric Food Warmer on Wheels, with

Handle) – 2 each

vi. Silver polished decorative bowls – 8 oz bowls with serving sauce spoon (8 each)

vii. Sterno gel chafing dish fuel – 24 each

viii. Silver polished serving tongs – 16 each

ix. Extension cords w/walking ramp cover 20 ft – 3 each

5. Group 4. Deliverable Times and Miscellaneous Items.

a. Onload, Set Up and Offload of Equipment. The Government will provide the crane services for at least 3 hours during the onload and offload of rental equipment. The

Contractor shall remain flexible to the ship’s schedule and follow these guidelines:

i. Rental equipment on load shall be completed by the Contractor NLT 2330, 23

October 2018

ii. Set up of rental equipment shall be completed by the Contractor 1400, 24

October 2018

iii. Strike down of equipment and offload shall be completed by the Contractor

NLT 1000, 25 October 2018

b. Miscellaneous Charges.

i. The Contractor shall be responsible for any broken or missing items amounting three percent or less of the total contract award.

ii.

6. Group 5. Period of Performance

October 23-25, 2018

7. Group 7 Place of Performance

San Diego,CA