N00244/N0024418Q0338UPDATED_SOW_for_SF_FW_30SEP_TO_03OCT_2018.pdf

Statement of Work

SAN FRANCISCO FLEET WEEK RECEPTION ONBOARD USS BONHOMME RICHARD (LHD-6)

CHRONOLOGICAL LIST OF REQUIRED SUPPORT ITEMS

1. Enclosure (1) is broken down into three groups.

a. Group 1: Background and Experience

b. Group 2: Reception Set-up/Layout

c. Group 3: Items to be staged in Hangar Bay

d. Group 4: Deliverable Times and Miscellaneous Items

2. Group 1. Background and Experience (Applying Vendors)

a. Each year during San Francisco Fleet Week, Command THIRD Fleet sponsors a reception held onboard a selected U.S. Navy vessel. This event brings together many senior Military and Political leaders from the San Francisco community. It is imperative that the vendor selected has the requisite experience and an understanding regarding military protocols. The requirements outlined in groups 2 and 3 are non-negotiable, to be of the highest quality, delivered promptly according to schedule and guidance herein strictly adhered to.

3. Group 2. Reception Set-up/Layout

a. Tents. The contractor shall provide two (2) 10’ x 10’ tents (white canopy type). All tents with clear sidewalls. Tents shall be anchored with concrete weights or water filled containers, and not rely upon tent pegs driven into any pier or ship surface. All tent structures shall be constructed and anchored to withstand high winds and storms. Any damage to the pier or ship surface is the vendor’s responsibility to repair/remediate. All tents are subject to Fire Marshall Inspection and approval.

The vendor must comply with local and state fire laws.

AMENDMENT 00001

b. Tent Carpet. The contractor shall provide one (1) astro turf type carpet, grey or black in color, sized to f 60’ x 120”.

c. Tables. The contractor shall provide a total of fifty-six (56) tables with white table cloths and blue skirting. The Velcro and clips must also be provided to secure all skirting. Dimensions and quantity of tables required shall be in accordance with the following descriptions.

i. Twelve (12) 8 ft rectangular tables

ii. Ten (10) 6 ft rectangular tables

iii. Thirty (30) 30” round belly bars with 25 “sock-style” tablecloths

iv. Four (4) 60” round tables able to seat 8-10 people per table

To prevent soiling, the vendor is required to assemble table covers and skirts as final part of set-up.

d. Folding Chairs. The contractor shall provide forty (40) chairs white in color and shall set up all chairs around tables listed under item D.

e. Decorations. The contractor shall provide black or blue nylon bunting (with eyelets) for all garbage cans. The vendor shall provide, install and strike down the bunting.

f. Portable Public-Address system. The contractor shall provide a portable public address system with 2 speakers to be arranged on the stage under large tent in accordance with the lay-out provided in enclosure (2). This system is required to provide undistorted (no echoes, sound delay or feedback) sound amplification for an outdoor audience of 400 people sitting and standing in an approximate area of 2500 square feet. The contractor shall also provide a back-up PA system that will be fully functional in the event of a malfunction of the primary PA system. The vendor should be made aware that seating is not concert-style but open. Requirements include:

i. Two (2) microphone stands located on the stage per enclosure (2)

ii. Extension cords to power PA system (100 feet).

iii. Back-up generator

iv. Soundboard shall have the ability to plug in an MP3 (iPod) player.

The podiums for the reception must be identical and in pristine condition. Both podiums shall be constructed to accommodate speaker notes. Vendor must provide rain/dew cover protection for podiums when not in use.

g. Stage. The contractor shall provide and set-up one (1) 2’ x 10’ x 20’ stage with two

(2) sets of steps placed in accordance with lay-out enclosure (2). The contractor shall provide two (2) railings for each set of steps, for a total of four (4) railings. The contractor shall also provide black carpeting that shall cover the entire stage. The vendor shall also provide black skirting that encases the entire stage preventing guests from seeing open space under stage.

h. Bars. The contractor shall provide two (2) portable bars for drink service. The vendor is responsible for set up of bars in accordance with lay-out enclosure (2).

i. Partition cloth. The contractor shall provide one (1) cloth partition divider with required stanchions for set up that is 140’ long 10’ tall and is black or blue in color.

Ensure the partitions clothes/curtains are weight in the bottom to prevent from falling over. Set up will be in accordance with lay-out enclosure (2). Partition cloth shall be in pristine condition, no tears or stains.

i. Union Labor. The contractor must initiate contact with the Port of San Francisco to adhere to and be aware of any and all union labor hiring requirements as outlined by the San Francisco Port Authority and/or any and all affiliates, if applicable.

4. Group 3. Vendor supplied items.

a. These items need to be provided by the contractor and placed in the hangar bay onboard the ship. Ship’s crew will set-up and break down these items and stage for vendor pick up. Vendor must realize utensils will be returned in a used condition and will not be cleaned prior to return. With regards to mobile food warmers, size requested below under item iv must be adhered to in order to properly fit onboard the vessel.

i. Trash cans. The contractor shall provide five (5) trash cans (35-40 gallons each) uniform in size.

ii. Red Carpet – 4’ x 20’

iii. Ice Chest (150 qt. capacity preferred) – 5 each

iv. Mobile Food warmers (120 V, 4cu ft Electric Food Warmer on Wheels, with

Handle) – 2 each

v. Silver polished decorative bowls – 8 oz bowls with serving sauce spoon (8 each)

vi. Sterno gel chafing dish fuel – 24 each

vii. Silver polished serving tongs – 12 each

viii. Extension cords w/walking ramp cover 20 ft – 3 each

5. Group 4. Deliverable Times and Miscellaneous Items.

a. Onload, Set Up and Offload of Equipment. The Contractor shall remain flexible to the ship’s schedule and follow these guidelines:

i. Contractor must physically survey the pier/location and ship NLT 30 SEP 18.

The Contractor must contact the C3F N4 Representative and perform walkthrough onboard the USS BONHOMME RICHARD NLT 30 SEP 18.

ii. Rental equipment on load shall be completed by the Contractor NLT 1100, 01

OCT 2018

iii. Set up of rental equipment shall be completed by the Contractor 1400, 02 OCT

iv. Strike down of equipment and offload shall be completed by the Contractor

NLT 0930, 03 OCT 2018

b. Miscellaneous Charges.

i. The Contractor shall be responsible for any broken or missing items amounting three percent or less of the total contract award.

6. Group 5. Period of Performance

30 September -03 October 2018

7. Group 6. Place of Performance

Pier 30/32 599 The Embarcadero San Francisco, CA 94107