Attachment1_StatementofRequirement.pdf

RFQ Number: N00244-18-Q-0123, Attachment 1 Statement of Requirement

STATEMENT OF REQUIREMENT

1. Scope: This contract is an Indefinite Delivery, Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) type of contract. The contractor shall deliver consumable supplies to the Cafeteria at the Naval Medical Center San

Diego (NMCSD). See Schedule/List of Cafeteria Supplies. The required Cafeteria supplies support take out options of NMCSD Cafeteria patrons and enhances general customer satisfaction of the Naval Medical Center.

Therefore, the contractor shall be responsive and shall be compliant with all Delivery Order (DO) or Order placed against this contract.

2. Contractor Requirements: The contractor shall deliver Cafeteria supplies, in accordance with the delivery order, to the NMCSD’s Nutrition Management Department (NMD) on a monthly basis. The contractor shall be responsible to contact NMD Point of Contact (POC) personnel to confirm monthly Orders. The contractor must maintain internet and e-mail access to receive and acknowledge Orders.

2.1. Ordering Process.

Naval Medical Center San Diego’s authorized Contracting Officers will create and place DOs against this contract at least five to seven working days from the required delivery date. Each Order will reflect the proper line item and unit price as listed on the contract award. The contractor shall comply with each Order requirement including Quantity and Delivery schedule. DOs will be placed on a monthly basis, one order per month, except during emergent situations. The contractor shall comply with emergent DO’s when placed against this contract. Limit one emergent Order per month.

2.2. Ordering Hours.

The contractor shall work within the NMCSD’s Contracting Division hours of operation from 07:00 AM to

04:00 PM, Monday through Friday.

2.3. Shipments.

Contractor shall include packing slip with each delivery reflecting: contract number, current Order number, date

Order was placed, name and title of person placing Order and an itemized list of supplies included in DO.

3. Delivery: The contractor shall make delivery of each DO items within five to seven working days from the date the Order was placed. The contractor shall make deliveries at the NMCSD’s loading dock 13 on the 15th day of each month between the hours of 08:00 AM to 01:00 PM. If the 15th day of the month falls on a weekend or a federal holiday, the contractor shall coordinate with NMD’s POC to make delivery on a work day before or after the due date that falls on a weekend or federal holiday. Any deliveries made past 01:00 PM will be rejected, and the contractor shall be made responsible for any costs associated with re-scheduling of missed delivery/ies. The contractor shall make deliveries to the following address and POC:

Naval Medical Center San Diego, Loading Dock # 13

34800 Bob Wilson Drive

San Diego, CA 92134

ATTN: Nutrition Management Department

TBD

Tel. #: TBD

Email: TBD

RFQ Number: N00244-18-Q-0123, Attachment 1 Statement of Requirement

4. Reporting: The contractor shall submit, not later than the 15th day of each month, a detailed monthly report to the NMD POC. The report shall include order number, purchase date, product description, quantity ordered, unit of issue, unit price, total monthly dollars spent, and contract items price and quantity ceiling balances.

5. Contractor Certification: The contractor shall be licensed and maintain compliance with any and all Federal, State, City, OSHA and industry rules and regulations pertaining to this type of business. The government reserves the right to inspect for compliance at any time.

6. Invoices: The contractor shall submit all invoices through Wide Area Work Flow Receipt and Acceptance

(WAWF).

7. Security: The contractor shall comply with the latest version of OPNAV Instruction 5530.14E, "Navy Physical

Security and Law Enforcement Program", as applicable.

RAPIDGate®

NMCSD currently requires enrollment in RAPIDGate® and will not allow entry without RAPIDGate® clearance. The contractor must take all necessary steps prior to award to obtain RAPIDGate® enrollment in time for the start of performance under this contract. The contractor must demonstrate as part of their proposal that they currently are or will be enrolled prior to the start of performance. Failure to have RAPIDGate® clearance may result in a vendor being turned away from the base and being unable to complete delivery. The contactor is responsible for the additional cost for RAPIDGate® enrollment and must ensure that a

RAPIDGate® enrolled driver is available for all deliveries. If more than one driver is required, RAPIDGate® enrollment must be obtained for each driver. Note that enrollment can take several weeks, so a contractor that is not already enrolled must begin enrollment as soon as possible. If difficulty or delay in enrollment in

RAPIDGate® is encountered, the contractor must contact RAPIDGate® and or the Contractor Security.

Contractors who are interested in the RAPIDGate® Program should call (877) 727-4342. The Contractor

Security section is responsible for the issuing of a 90-day Business Pass to all Civilian Contractors and Vendors who have a need to access the base and do not participate in RAPIDGate®. A letter from the Employer is required as verification that the individual is currently employed by said Company, as well as a letter from the sponsoring unit/section on the base. A background check is conducted for security purposes at the time of application. Upon successful completion of the background check, the applicant is issued a Business Pass, which may then be used to gain entry onto NMCSD to resolve any issues with processing RAPIDGate® enrollment so that the contractor will be able to deliver as required. For additional information regarding

RAPIDGate®, including enrollment instructions, please visit their website at www.rapidgate.com.

Please note that RAPIDGate® is currently a requirement for access to some military bases; however, these and other locations may require enrollment in other security programs at some time in the future. In this event, the contractor is responsible for obtaining all required enrollments and clearances for each of their drivers as soon as they receive notice of such a requirement.