N00244-19-S-F001 (NON-PEPFAR FUNDED).pdf

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for Non-PEPFAR Funded Countries)

Funding Opportunity Announcement (FOA) N00244-19-S-F001

“FY19 – FY20 Department of Defense HIV/AIDS Prevention Program:

Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

Non-PEPFAR (President’s Emergency Plan for AIDS Relief) Funded Countries”

NOTE TO APPLICANTS: The Government seeks only applications that are relevant and responsive to the Program Description in Section 2. All respondents must demonstrate the active support of the in-country military and the DoD representative in the corresponding U.S. Embassy in the planning and execution of their proposals.

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

TABLE OF CONTENTS

Section Page #

I. INTRODUCTION 3

A. OVERVIEW 4

1. Federal Awarding Agency 4

2. Funding Opportunity Title 4

3. Announcement Type 4

4. Funding Opportunity Number 4

5. Catalog of Federal Financial Assistance (CFDA) 4

6. Key Date 4

II. DETAILED INFORMATION ABOUT THE GRANT OPPORTUNITY 4

A. PROGRAM DESCRIPTION 4

B. FEDERAL AWARD INFORMATION 8

1. Funding Amount and Period of Performance 8

2. Instrument Type 9

C. ELIGIBILITY INFORMATION 10

D. APPLICATION AND SUBMISSION INFORMATION 10

1. Application and Submission Process 10

2. Step One: Concept Paper Process and Format 13

3. Step Two: Full Proposal Process and Format 15

4. Unique Entity Identifier and System for Award Management (SAM) 27

E. APPLICATION REVIEW INFORMATION 28

1. Recipient Qualification 28

2. Evaluation Criteria 29

3. Review and Selection Process 30

4. Options 30

5. Evaluation Panel 30

6. Evaluation Process 30

7. Evaluating Rating 31

F. FEDERAL AWARD ADMINISTRATION INFORMATION 32

1. Federal Award Notices 32

2. Administrative and National Policy Requirements 33

3. Reporting 34

G. FEDERAL AWARDING AGENCY CONTACTS 38

III. ATTACHMENTS

1. Narrative

2. Certifications

3. Statement of Work (SOW) example

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

INTRODUCTION

This publication constitutes a Funding Opportunity Announcement (FOA) as contemplated in the Department of Defense Grants and Agreements (DoDGARS) Subpart 22.315(a). A formal Request for Proposals (RFP), solicitation, and/or additional information regarding this announcement will not be issued. Neither the Defense Health Agency (DHA) nor the Contracting Office (NAVSUP Fleet Logistics Center San Diego) will issue paper copies of this announcement. Interested parties are responsible to check www.grants.gov for possible amendments to this FOA.

The Defense Health Agency (DHA) reserves the right to select and fund for award all, some, or none of the proposals in response to this announcement. No funding shall be provided for direct reimbursement of proposal development costs. Technical and cost proposals (or any other material) submitted in response to this FOA will not be returned. It is the policy of DHA and NAVSUP FLC San Diego to treat all proposals as sensitive competitive information and to disclose their contents only for the purposes of evaluation.

This FOA is intended to solicit existing partners and establish new partners in furtherance of DHAPP and partner military program goals. Interested sources should submit proposals identifying their plans and capabilities in accordance with the information in Section E, the Application and Submission information. Submissions of either concept papers or applications that do not meet the criteria specified by this FOA will not be reviewed.

Proposals should focus on rapidly extending HIV/AIDS services. Respondents are encouraged to target specific needs with a practical business plan, using small grass-roots organizations to provide community-based services as a way to enhance organic capabilities and sustainability. DHAPP serves as the overall program manager for this funding.

Awards will take the form of grants or cooperative agreements. Any assistance instrument awarded under this announcement will be governed by the award terms and conditions that conform to DoD’s implementation of OMB circulars applicable to financial assistance. Terms and conditions of new awards made after December 26, 2014, will include revisions to reflect DoD implementation of new OMB guidance 2 CFR Part 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.”

All prospective grantees for this FOA, N00244-19-S-F001, are on notice that the Department of Defense and the Department of the Navy (collectively referred to as "Grantor") rely on third-party contractor support. Consultant contractor employees, with appropriate non-disclosure agreements and organizational conflicts of interest clauses in their respective contracts with the Grantor, will be reviewing grant proposals to assist the Government in determining technical merit. (Note: The Government will evaluate all grant proposals and making all award decisions. Contractors with appropriate non-disclosure agreements/OCI clauses may also be involved in Grant administration for the life of any awarded grant. No additional notice to grantees or prospective grantees will be provided. Nothing herein will be http://www.grants.gov/

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for construed to waive the rights of grantees or prospective grantees to challenge release of any grant proposal information to other than those contractors providing grant support services.

A. OVERVIEW

1. Federal Awarding Agency: Naval Supply Systems Command (NAVSUP), Fleet Logistics Center San Diego (FLCSD)

2. Funding Opportunity Title: FY19 – FY20 Department of Defense HIV/AIDS Prevention Program: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for Non-PEPFAR (President’s Emergency Plan for AIDS Relief) Funded Countries

3. Announcement Type: Initial Announcement

4. Funding Opportunity Number: N00244-19-S-F001

5. Catalog of Federal Domestic Assistance (CFDA) Number: 12.350 Department of Defense HIV/AIDS Prevention Program

6. Key Date: This FOA is a continuously open announcement and will remain open until 4:00 p.m. (PDT), 30 September 2020, unless announced otherwise. Proposals received after this time will not be considered for award.

This announcement replaces N00244-17-S-FO01 (including all amendments)

NOTICE TO APPLICANT: The Narrative - “Call for Concept Papers” will be in Attachment 1 to this FOA and future narrative, “Call for Concept Papers” will be issued in the form of Amendments to this FOA and will be posted to Grants.gov (http://www.grants.gov) throughout the FY19-FY20 for specific countries with submission dates and times. Once notified that a full proposal is not desired from a Concept Paper, resubmission of the same Concept Paper is strongly discouraged. The actual number of awards will depend upon the availability of funds.

II. DETAILED INFORMATION ABOUT THE GRANT OPPORTUNITY

A. PROGRAM DESCRIPTION

1. Background:

The United States Government has a long history and extensive network of international collaboration and partnerships in the fight against HIV/AIDS, providing funding, technical assistance, and program support. These collaborations increase the fundamental understanding of HIV transmission and provide an evaluative basis for prevention and

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for intervention success. The current HIV/AIDS epidemic is devastating. Militaries, in particular, have been identified as a high-risk population.

The DoD HIV/AIDS Prevention Program (DHAPP) has successfully engaged over 80 countries in efforts to combat HIV/AIDS among its respective military services. DHAPP is a partner U. S. Government (USG) organization collaborating with the U.S. State Department, Health and Human Services, namely the Centers for Disease Control and Prevention and US Agency for International Development in the President’s Emergency Plan for AIDS Relief (PEPFAR). Working closely with U.S. Department of Defense, U.S. Unified Combatant Commanders, Joint United Nations Program on HIV/AIDS, university collaborators, and other nongovernmental organizations, DHAPP assists countries in establishing HIV/AIDS prevention, care and treatment programs and/or strengthening its capabilities to combat HIV.

DHAPP continues to rely upon the vital support of various partners such as local and international non-governmental organizations (NGOs) including faith-based organizations to implement HIV prevention, care and treatment programs across the globe. A customized plan is needed to assist militaries as they implement HIV/AIDS programs capable of reaching our shared goals for HIV epidemic control.

Applicants for an award should be aware of the specific military’s HIV control activities and propose a plan that builds on military’s activities without duplicating efforts, creating parallel systems, or conflicting activities. DHAPP provides support for military-specific programs.

Country HIV programs which fall under authority of the Office of the Global AIDS Coordinator (O/GAC) are listed at this website: http://www.state.gov/s/gac/. Funds administered by O/GAC require additional certifications as identified in Attachment 2.

DHAPP, based in San Diego, California, provides technical assistance, management, and administrative support to the HIV/AIDS prevention, care, and treatment for foreign militaries through support to implementing partners. DHAPP administers funding, conducts training, ensures quality and fidelity of approaches and provides technical assistance. In addition, DHAPP provides HIV program execution and monitors outcomes with staff that include active duty military, civil service, and contractor personnel.

2. Program Goals and Objectives:

DHAPP's goal is to maximize program impact by focusing on the drivers of the HIV epidemic specific to the military and to support the development of interventions and programs that address these issues. DHAPP works with militaries of foreign countries to devise plans based on the following process:

• Meet with key partners in country to determine provisional major program areas and other technical assistance needs.

• Adapt DHAPP support to a country’s need for prevention, care and/or treatment of its

HIV/AIDS situation based on an assessment of the country’s epidemic, and more specifically, in that country’s military.

http://www.state.gov/s/gac/

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

• Strengthen the military capacity for ownership and behavioral changes over the long term.

• Consider program design by leveraging assets with other country partners who have/had successful prevention, care, and/or treatment efforts.

• Focus on prevention, care and/or treatment impact aligned with national implementation plans.

• Implement and monitor programs to ensure accountability and sustainability.

Countries and their militaries need strong evidenced based HIV programs with measurable courses of action that demonstrate the following specific objectives. Priorities for DHAPP include the following but are subject to change based on DoD and O/GAC guidance.

• Visible support and ownership from the military sector.

• Development of plans of action and support for military policies that further epidemic control.

• Alignment with PEPFAR and national strategies and priorities.

• Testing and treatment expansion to meet 2020 goals of 90-90-90 and 2030 goals of 95-

95-95 for people living with HIV. The first goal is identifying 90/95 percent of all HIV-positive individuals in the population; the second goal is linking 90/95 percent of all those identified HIV positive people to consistent antiretroviral treatment; and the last goal is reaching 90/95 percent of all those on antiretroviral treatment to attain viral suppression.

• Care and treatment plans should use the “Treat All” approach with differentiated models of care. Special attention should be given to TB and other opportunistic infections and address care for those with advance HIV disease.

• Reduction of mother-to-child transmission of HIV.

• Combination prevention using biomedical, behavioral and structural support for sexual transmission of HIV and other sexually transmitted infections (STI). Interventions include male and female condoms, voluntary medical male circumcision (VMMC), HIV testing and counseling (HTC), diagnosis and treatment of sexually transmitted infections (STIs), antiretroviral drug (ARV)-based prevention, standalone behavioral interventions to minimize sexual risk or increase protection, supportive behavioral interventions to optimize biomedical prevention, and legal and policy reform.

• Prevention packages for specific populations including a comprehensive package for Key Populations (KP), Priority Populations, Positive Health, Dignity and Prevention (PHDP):

prevention for people living with HIV, and prevention interventions for young people.

• Pre-Exposure Prophylaxis (PrEP) of HIV in specific high risk HIV-negative populations in whom annual HIV incidence is greater than 3%.

• Prevention of cervical cancer progression and mortality among HIV-positive women per PEPFAR guidance.

• Stigma and discrimination reduction associated with HIV infection.

• Monitoring should be strengthened to collect and report on PEPFAR indicators, ensure quality of service delivery using clinical and laboratory monitoring tools and to take rapid corrective action based on results.

• Promoting sustainability through capacity building of the partner military.

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

3. Additional Information:

From time to time throughout Fiscal Years 2019-2020, the DHA program office will announce opportunity notices entitled “Call for Concept Papers” soliciting country-specific proposals by providing additional specifics on the work that is needed, program area budgets and an approximation of the available funding.

These opportunity notices, “Call for Concept Papers,” will be posted to http://www.grants.gov/ and will make reference to this FOA for submission instructions. Proposals will be evaluated with the criteria set forth in this FOA. Interested parties are urged to check (http://www.grants.gov/) for new “Call for Concept Papers” opportunity notices.

Proposals come from the following program areas, but should focus on the specific areas outlined in the narratives in Attachment 1. Each narrative is a stand-alone effort and should not be combined with another narrative.

All program areas in each specific narrative must be addressed in that concept paper submission.

Treatment ARV Drugs (HTXD) Adult Treatment (HTXS) Pediatric Treatment (PDTX)

Care Adult Care and Support (HBHC) Orphans and Vulnerable Children (HKID)

TB/HIV (HVTB)

Pediatric Care and Support (PDCS)

Prevention Prevention of Mother to Child Transmission (MTCT) Other Sexual Prevention (HVOP) Blood Safety (HMBL) Injection Safety (HMIN) Injecting and Non Injecting Drug Use (IDUP) Voluntary Medical Male Circumcision (CIRC) HIV Testing and Counseling (HVCT) Prevention of Gender-based violence (SGBV)

Other Health Systems Strengthening (OHSS) Laboratory Infrastructure (HLAB) Strategic Information (HVSI)

Human subject research is not authorized using DHP funding.

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

Appropriate DHAPP and/or DoD logos should be included in any material deliverables that are developed through funding from DHAPP. The Department of Defense through its agent, DHAPP, will retain ownership of these deliverable products for reproduction and other purposes. DHA/DHAPP provides it without royalty, license, or other fee to recipients of DHAPP-funded grants or cooperative agreements.

B. FEDERAL AWARD INFORMATION

1. Funding Amount and Period of Performance

a) Funding Amount: For each country where funding is available, Attachment 1 (narrative) will contain a description of the work that is needed, along with the program areas and an approximation of the available funding. It should be noted that while dollar amounts are listed, this should be taken as an estimate of the funding for an effort whether a single amount or range is listed. Changes to Attachment 1 will be provided in the form of amendments to this announcement.

b) Period of Performance for Awards: The period of performance is generally one year (phase) from the effective date of award, not to exceed five years (phases) and is subject to availability of funding.

2. Range of Approval/Disapproval Time:

a) Subject to the availability of funds which will be posted as an amendment, three evaluation cycles or more will be conducted during this FOA. Subsequent rounds of evaluations are anticipated based upon funding availability. PLEASE MONITOR www.grants.gov FOR

AMENDMENTS TO THIS ANNOUNCEMENT.

b) Full proposals are reviewed and selected within four months of submission to the Program Office. Grants are reviewed and awarded within four months of conditional notification of full proposal by the Grants Office

c) This information is only an estimate and does not obligate the U.S. Government in any way. Estimated funding amounts may increase or decrease at any time based on current and future appropriations.

d) The notification of award selection must not be regarded as an authorization to begin performance or commit/expend funds. The Government is not obligated to provide any funding until a Government Contracting Officer/Grants Officer signs the respective award document.

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

e) The Recipient is reminded that U.S. Executive Orders and U.S. law prohibit transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the recipient to ensure compliance with the Executive Orders and laws. This provision must be included in all subcontracts/subawards issued under this agreement.

3. Instrument Type(s)

Awards will take the form of Grants. However, FLCSD reserves the right to select and fund award of a Cooperative Agreement if deemed to be in the best interest of the Government.

Applicants should familiarize themselves with these instrument types and the applicable regulations before submitting a proposal. The following are brief descriptions of the possible award instruments.

Grant – A legal instrument which, consistent with 31 U.S.C. 6304, is used to enter into a relationship:

(1) The principal purpose of which is to transfer a thing of value to the recipient to carry out a public purpose of support or stimulation authorized by a law of the United

States, rather than to acquire property or services for the Department of Defense’s direct benefit or use.

(2) In which substantial involvement is not expected between the Department of Defense and the recipient when carrying out the activity contemplated by the grant.

(3) No fee or profit is allowed.

Cooperative Agreement – A legal instrument which, consistent with 31 U.S.C. 6305, is used to enter into the same kind of relationship as a grant; except, when carrying out the activity contemplated by the cooperative agreement, DoD and the Recipient will be working together. The term does not include “cooperative research and development agreements” as defined in 15 U.S.C. 3710a. No fee or profit is allowed.

Anticipated substantial involvement elements for Cooperative Agreements are listed below:

• Review and approval of key personnel and changes in key personnel;

• Approval of annual implementation plans;

• Agency and recipient collaboration and joint participation in implementation, including, but not limited to participation in advisory committees and direction and/or redirection of activities specified in the program description due to Host National Military priorities and guidance as well as interrelationships with other programs;

• Approval of the Monitoring and Evaluation (M&E) Plan;

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

The Recipient will work in consultation with the DHA/DHAPP Program Manager/Desk Officer staff to develop and execute a final M&E plan including establishing a final list of indicators, baseline data and performance targets for each indicator. The M&E plan will be revised as appropriate on an ongoing basis in collaboration with DHA and the Host National Military;

• Appropriate review and approval of subawards.

C. ELIGIBILITY INFORMATION

All responsible sources from academia, industry, and non-governmental organizations may submit proposals under this FOA. No grants or cooperative agreements may be awarded directly to foreign military establishments. All respondents must demonstrate the active support of the in-country military and the DoD representative in the corresponding U.S. Embassy in the planning and execution of their proposals.

Cost sharing is not expected and will not be used as a factor during the merit review of any proposal hereunder. However, the Government may consider voluntary cost sharing if proposed.

D. APPLICATION AND SUBMISSION INFORMATION

1. Application and Submission Process

This FOA competition is implemented in two stages:

First – Applicants must begin by submitting a concept paper; and

Second – Based on assessment of the concept paper, applicants will be invited to submit a grant application.

NOTE TO APPLICANTS: The Government seeks only applications that are relevant and responsive to the Funding Opportunity Program Description. Concept papers that fail to address the areas listed in the Funding Opportunity Program Description will be rejected and not considered further.

SUBMISSION OF FULL PROPOSAL THROUGH GRANTS.GOV:

For electronic submission of full proposals, there are several one-time actions that must be completed in order to submit an application through Grants.gov. These include obtaining a Dun and Bradstreet Data Universal Numbering System (DUNS) number, registering with the System for Award Management (SAM), registering with the credential provider, and registering with Grants.gov. See www.grants.gov, specifically http://www.grants.gov/web/grants/applicants/organization-registration.html http://www.grants.gov/web/grants/applicants/organization-registration.html

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

Use the Grants.gov Organization Registration Checklist at:

http://www.grants.gov/web/grants/applicants/applicant-resources.html which provides process guidance. Designating an E-Business Point of Contact (E-Biz POC) and obtaining a special password called ‘MPIN’ are important steps in the SAM registration process. Applicants not registered with SAM.gov and Grants.gov should allow at least 21 days to complete these requirements. The process should be started as soon as possible.

Any questions relating to the registration process, system requirements, the application form, or the submittal process must be directed to Grants.gov at 1-800-518-4726 (1-606-545-5035 for foreign applicants) or support@grants.gov.

REQUIRED FORMS

All Applicants must submit the application using the SF-424 series, which includes the:

• SF-424, Application for Federal Assistance - (included in the application package available on grants.gov posted with this FOA). This form must be sent as the cover page for all proposals. Complete all required fields in accordance with the “pop-up” instructions on the form and the following instructions for specific fields. Please complete the SF-424 first, as some fields on the SF-424 are used to auto-populate fields on other forms.

• SF-424A, Budget Information - Nonconstruction Programs - (included in the application package available on grants.gov posted with this FOA).

• Budget Narrative Attachment Form – Attach the Budget justification to this form.

Provide a separate Adobe .pdf document to provide appropriate justification and/or supporting documentation for each element of cost proposed. Click “Add Attachment” to attach.

• SF-424B, Assurances - Nonconstruction Programs - (included in the application package available on grants.gov posted with this FOA).

The program described in Section I above includes non-construction elements. Therefore, the mandatory forms for non-construction programs must be completed. Non-construction activity costs should be included on the SF-424A.

• Project Abstract Form – The project abstract must identify the problem and objectives, technical approaches, anticipated outcome of the effort, if successful, and impact on the DoD capabilities. Use only characters available on a standard QWERTY keyboard.

Spell out all Greek letters, other non-English letters, and symbols. Graphics are not allowed and there is a 4,000-character limit including spaces.

Do Not include proprietary or confidential information. The project abstract must be marked by the applicant as “Approved for Public Release”. Abstracts of all funded projects will be posted on the public DTIC website: https://dodgrantawards.dtic.mil/grants http://www.grants.gov/web/grants/applicants/applicant-resources.html mailto:support@grants.gov https://dodgrantawards.dtic.mil/grants

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

PRE-AWARD CERTIFICATIONS, ASSURANCES AND OTHER STATEMENTS OF THE

RECIPIENT

In addition to the certifications that are included in the SF 424, non-U.S. organizations (except as specified below) must provide the following certifications, assurances and other statements. Complete copies of these Certifications, Assurances, and Other Statements may be found in Section III, Attachments to this FOA.

SUBMISSION OF CONCEPT PAPERS:

Concept Papers must not be submitted through the Grants.gov.

Concept papers must be submitted via email directly to the following email address:

usn.nhrc.dhapp@mail.mil

1. CONTENT AND FORMAT OF CONCEPT PAPERS/APPLICATIONS

For the purposes of this FOA, the term “applicant” is used to refer to the prime offeror. The application received by the deadline will be reviewed for responsiveness to the specifications outlined in these guidelines and the application format. Applications that are incomplete or not directly responsive to the terms, conditions, specifications, and clauses of this FOA may be categorized as non-responsive and eliminated from further consideration.

Applications shall be prepared in English. Applications in any other language shall be treated as non-responsive and eliminated from further consideration.

The application should be specific, complete, and concise. The application should demonstrate the applicant's capabilities and expertise with respect to achieving the goals of this program.

Applicant should retain for its records a copy of the application and all enclosures that accompany their application. Erasures or other changes must be initialed by the person signing the application.

Notification of formal invitation requests for full proposals is anticipated soon thereafter.

The due date for receipt of full proposals is two weeks from receipt of the request for a full proposal from the Grants Officer.

A Full Proposal shall be submitted only after a formal invitation has been received from the Grants Officer. Upon Completion of the final proposal evaluation process and final selections, the Offeror shall be notified via e-mail of its selection or non-selection for award.

Assuming all needed documentation has been received by the grants office; grants are processed within four months of notification.

mailto:usn.nhrc.dhapp@mail.mil

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

Applicants shall state that their Concept Papers and full proposals are valid for 240 days from the submission deadline.

STEP ONE: CONCEPT PAPER PROCESS AND FORMAT

APPLICANTS ARE EXPECTED TO SUBMIT A CONCEPT PAPER IN ADVANCE OF A

FULL PROPOSAL. A FULL PROPOSAL SHOULD ONLY BE SENT IF INVITED FORMALLY

AFTER REVIEW OF THE CONCEPT PAPER.

Concept Papers shall only cover one country. Respondents submitting Concept Papers for more than one country shall submit separate proposals, unless the program is non-severable across multiple countries. Non-severable programs would include programs that are regional in nature or have a targeted specific focus that is designed to provide benefit to multiple countries.

Eligible organizations interested in applying for an award in response to this FOA are invited to submit a program concept paper via e-mail to DHAPP Office: usn.nhrc.dhapp@mail.mil

In developing the concept paper submission, the applicant should carefully consider all information contained in this FOA and must be within the parameters described in the Program Description section above, including the geographic areas. DHA may opt to exclude from further consideration any submission which is not within these parameters.

DHA reserves the right to fund any or none of the applications received. Specifically, the concept paper must include the following:

Concept papers must be prepared in English. Concept Papers shall consist of four sections:

(I) Executive Summary, (II) Proposed Activities and (III) Management and Qualifications, and (IV) Cost Summary. The details of each section are described below.

Concept Paper Format

• Paper Size – 8.5 x 11 inch paper

• Font – Time New Roman, 12 point

• Margins – 1” inch

• Spacing – Single or double-spaced

• Number of Pages – No more than twelve (12) pages single-sided pages (excluding cover page, abstract, cost breakdown, Staffing Needs/Costs, and Timeline for Completion). Concept Papers exceeding the page limit may not be evaluated.

Copies – one (1) electronic copy in Adobe PDF or Word delivered via e-mail, containing all of the required sections. Electronic (e-mail) submissions must be sent to the attention of the e-mail address: usn.nhrc.dhapp@mail.mil

• . The subject line of emails shall read “N00244-19-S-F001, CONCEPT PAPER APPLICATION, Country Name, Organization Name”

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

Concept Paper Content

• Cover Page (1 page) – The Cover page must include:

o FOA number: N00244-19-S-F001 (CONCEPT PAPER APPLICATION);

o Proposed project title;

o Proposed length of project;

o The applicant/organization name;

o The applicant’s administrative and technical points of contact, with telephone numbers, facsimile numbers, and e-mail addresses.

o Signature of an Authorized Officer of the applicant institution/organization.

Project Abstract – Concise, single-spaced abstract, not to exceed 4,000 characters, summarizing the proposed program effort, including the name of the Offeror institution/organization, anticipated public benefit, type of substantial involvement by the Government (if cooperative agreement is proposed), objectives, assessed need, and anticipated impact and results.

The project abstract must contain a summary of the proposed activity suitable for dissemination to the public. It should be a self-contained description of the project and should contain a statement of objectives and methods to be employed. It should be informative to other persons working in the same or related fields and insofar as possible understandable to the technically literate lay reader. This abstract must not include any proprietary/confidential information.

• Section I: Executive Summary (not to exceed 1 page) –

Briefly summarize the overall proposed program.

Strategy – Explain the specific problem to be addressed, the expected goals to be achieved, how this program supports the areas of interest in this FOA, and a short description of the strategy to be used to achieve the proposed goals.

• Section II: Proposed Activities (not to exceed 9 pages) – Describe the proposed activities in more detail.

Development Plan and Activity Description – Include a short description of the activities that will be undertaken to achieve the proposed objective and provide a general time line of activities and the transition plan to the partner military.

Displaying knowledge of the needs of the partner military, how objectives will be met, and how you will evaluate the success of the program. A brief work plan and list of deliverables should be included.

Beneficiary Population- Describe in terms of geographic coverage, sex- and age-stratification, military and civilian percentage (if available), etc

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

Expected Impact – Outline expected results and impacts and the mechanisms proposed to measure and monitor progress, achievement and sustainability

Timeline for completion – Outline of the estimated activities for each quarter with a schedule of milestones.

• Section III: Management and Qualifications, (not to exceed 1 page) Provide a one-page summary of role descriptions, responsibilities and qualifications of all key personnel relevant to successful implementation of the proposed technical approach.

• Section IV: Cost Breakdown (not to exceed 1 page) Provide a one-page budget summary which includes, at a minimum the total funding requested and, if applicable, any cost share contribution (e.g. in cash, in-kind), that may be contributed by the applicant from its own resources or other non-U.S.

Government sources. Budgets should be in US Dollars (USD).

• Technical / Administrative Capabilities in Proposed Work Area (not to exceed 2 pages)

Describe your organization’s technical and administrative capabilities and past experience in conducting programs similar to the one proposed. List all contracts, grants, or cooperative agreements involving (similar or related) programs conducted by the applicant (or consortium partners) over the past three years and include a brief statement of the work performed. These other programs can be funded by any entity, public or private, and do not need to be a DHA-funded program.

• Signed Standard Form 424, 424a and 424b. Forms can be found at www.grants.gov.

Note: If any sections of the submitted concept paper exceed the designated page limit, DHA reserves the right at its sole discretion to take appropriate action, including, but not limited to, excluding the pages in excess of the limit or eliminating the applicant from the competition.

STEP TWO: FULL PROPOSAL PROCESS AND FORMAT

If initial review by DHA indicates the concept paper merits further consideration for funding, DHA will request a full application. The full application must be in English. The full application should reflect full consideration of all the information provided in this FOA. Contents of a full proposal application are described below. Please note that a request for a full proposal application does not constitute a DHA funding commitment. Once notified, the applicant shall submit a Technical and a Cost proposal with specifications outlined in the Request for Full Proposal notification e-mail.

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

Proposal submissions will be protected from unauthorized disclosure in accordance with applicable law, and DoD/DoN regulations. Respondents are expected to appropriately mark each page of their submission that contains proprietary information.

A Proposal shall consist of three sections: (I) Technical Approach, (II) Management and Qualifications, and (III) Cost. The details of each section are described below.

Full Proposal Format

• Paper Size – 8.5 x 11 inch paper

• Font – Times New Roman, 12 point

• Margins – 1” inch

• Spacing – Single or double-spaced

• Number of Pages – Sections I and II combined are limited to no more than 32 pages.

Section III has no page limit. The cover page, table of contents and abstract are excluded from the page limitations. Proposals exceeding the page limit may not be evaluated (see note above).

Full Proposal Content

• Cover Page - Should include the words “Technical Proposal” as well as the following:

(1) FOA number N00244-19-S-F001

(2) Targeted Country;

(3) Title of Proposal;

(4) Identity of Prime Respondent and complete list of subcontractors, if applicable;

(5) Technical Contact (name, title, address, phone, fax and e-mail);

(6) Administrative/Business Contact (name, title, address, phone, fax and e-mail);

(7) Duration of effort

(8) Table of Contents: Section, Title and page numbers are required.

(Note: This cover page does not count against the total page count for the technical application.)

• Signed Standard Form 424, 424a and 424b. Forms can be found at www.grants.gov.

• Signed Certifications (see Section III, Attachments).

• Project Abstract – Concise, single-spaced abstract, not to exceed 4000 characters, summarizing the proposed program effort, including the name of the Offeror institution/organization, anticipated public benefit, type of substantial involvement by the Government (if a cooperative agreement is proposed), objectives, assessed need, and anticipated impact and results.

The project abstract must contain a summary of the proposed activity suitable for dissemination to the public. It should be a self-contained description of the project and should contain a statement of objectives and methods to be employed. It should be informative to other persons working in the same or related fields and insofar as

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for possible, understandable to the technically literate lay reader. This abstract must l not include any proprietary/confidential information.

• Section I: Technical Approach. The following items shall be addressed:

• Executive Summary (not to exceed 2 pages). Brief description of proposed activities, goals, purposes, and anticipated results. Briefly describe technical and managerial resources of your organization. Describe how the overall program will be managed. State the bottom line funding request from DHA.

• Background Information. Provide general background information about the host country and its military, including conditions and issues that have relevance to HIV transmission and HIV prevention programs. This information should include data on HIV prevalence. Other possible information to include:

population size, economic conditions, political conditions, conflicts and border disputes, country infrastructure, and host nation military HIV program accomplishments or priorities to date and other donors, resources leveraged, etc. Information provided in this section should demonstrate awareness of the conditions and needs within the country and its military.

• Goal and Objectives. Describe (a) the overall program goal of the project, and

(b) the specific objectives that are measurable and time phased, consistent with the objectives and numerical targets that described in the program narrative.

See DHAPP current Priority activities in Section II. A. Program Description for reference.

• Statement of Work. In an Excel spreadsheet, provide a summary of the planned activities for each program area (an example is provided in Section III, Attachments). Use the following column headings: Country, Offeror, Funds Requested, and Brief Activity Narrative.

• Work Plan. Clearly detail the scope and plan of the effort. Describe the specific methods (e.g., surveys, interviews, surveillance, etc.) you will use to accomplish the proposed objectives. All anticipated work must be within the national guidelines of the host country. If the plan includes a training/education program or other intervention, please describe these in detail. Training should be aligned with national standards where possible. It is anticipated that the proposed plan will be incorporated as an attachment to the resultant award instrument. To this end, such proposals must include a severable self-standing plan without any proprietary restrictions that can be attached to the agreement award.

• Deliverables. Applicants should provide a detailed description of the results and products to be delivered. Appropriate DHAPP and/or DoD logos should be included in any material deliverables that are developed as a result of this FOA

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for funding. The Department of Defense through its agent, DHAPP, will retain ownership of these deliverable products for reproduction and other purposes. It is understood that publications may occur based on program developments that are not necessarily research in nature. Nonetheless, DHAPP personnel should be consulted, directly involved, and share authorship in any publications that result from projects that are funded by this FOA. A copy of any and all publications, including appropriate acknowledgement language, that are funded by this FOA shall be provided to the DHA PAO for approval and comment prior to release. The Grantee shall provide all technical data including reports, drawings and blueprints, all research data including data collected, data collection tools, data bases and data tables, and all computer software, that are a result of performance under this grant.

• Data Management Plan (not to exceed 2 pages) Proposals must include a supplementary document of no more than two pages labeled "Data Management Plan". This supplementary document should include:

a. The types of data, guidance, physical data collections, software, training materials, and other materials to be produced in the course of the project;

b. The standards to be used for data and metadata format and content (where existing standards are absent or deemed inadequate, this should be documented along with any proposed solutions or remedies);

c. Policies for access and sharing including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements; in cases where Personal Health Information is collected, identify appropriate national/international standard to be used.

d. Policies and provisions for re-use, re-distribution, and the production of derivatives; and

e. Plans for archiving data and other information products (reports), and for preservation of access to them.

f. A valid Data Management Plan may include only the statement that no detailed plan is needed, as long as the statement is accompanied by a clear justification.

A proposal that is missing a Data Management Plan will be rejected.

• Monitoring and Evaluation. State how you will demonstrate that the proposed program will have an impact on military members and/or their families and state the indicators of performance that will be used. Indicators of performance need to be specific and measurable (e.g., 100 military members will receive VCT counseling, 2 laboratories will be established). Also, state how you will collect this information.

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

• Schedule and milestones. Provide a schedule and description of major milestones or tasks to be accomplished in the proposed program by quarter (e.g., by 3-month period). No set number of milestones is required; the number and nature of the milestones will depend on your program and objectives.

Examples:

Quarter 1:

• Develop training materials for an HIV prevention education program.

• # of individuals who received HTS services and received their test results

Quarter 2:

• Administer knowledge/attitude/behavior pretest survey to 500 military members.

• Refurbish 2 military health clinics to provide VCT services.

Quarter 3:

• Train 10 laboratory technicians to support VCT services.

Quarter 4:

• Administer knowledge/attitude/behavior posttest survey to

500 military members.

• Provide counseling and testing to 150 military members at

VCT centers.

• In-Country Participation. Describe the involvement of the host country’s military and its leadership in: (a) the development of the proposal (and/or the ideas presented in the proposal), and in (b) the planned execution of the proposed program bearing in mind the long term sustainability and host country military ownership of the program.

• Relevance of the Program. (a) Describe the relevance of the proposed program to the needs, priorities and circumstances of the host country’s military; (b) describe how the proposed program fits into the overall HIV strategy for the country and/or the country's military. If the respondent has previously performed and accomplished HIV prevention efforts involving the host country’s military, it should describe its past and current efforts.

• Section II: Management and Qualifications Approach

(a) The Management Plan will l provide a clear description of how the grant or cooperative agreement will be managed, including the approach to addressing potential problems. The plan shall outline which organization/ sub-awardee will carry out the various tasks specified in the technical approach. The prime partner will be responsible for all technical activities regardless of the activities implemented by the sub-partner or other member of the team. The application must specify the composition and organizational structure of the entire project

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for team (including home office support and other sub-partners) and describe the role of each staff member named under key personnel, technical expertise, and estimated amount of time he or she will devote to the program. Given the limited funding of the award and the broad scope, applicants may want to propose innovative ways to reduce managerial costs of sub-partners such as sharing office space, vehicles, etc. It is expected that sub-partners will not set up separate offices and separate managerial units, but instead offer specialized technical support under the prime partner.

(b) The application shall discuss proposed technical, managerial and other personnel as deemed appropriate to implement the tasks described above, inclusive of a coordination plan for other partners working in the district or sub-district. Such staff should have played important technical and country-level support roles in the past and current health and HIV and AIDS programs. The staffing plan shall elaborate what and how long-term and short term technical and management assistance will be provided to the program to accomplish tasks and objectives.

(c) The application shall provide summary role descriptions, responsibilities and qualifications of all key personnel relevant to successful implementation of the proposed technical approach.

(d) The application shall also include, in an Attachment/Annex, resumes for all key personnel candidates. Resumes may not exceed three pages in length and shall be in chronological order starting with most recent experience. Letters of commitment from all key personnel to the effect that they will be available for the period of the agreement award. Finally, a list of 3 non-personal professional references should be included for each proposed key personnel.

The reference information provided should consist of the following: full name and relationship, accurate and up to date email address and phone number.

The U.S. Government retains the right to contact employment references for all key personnel (including those not provided by the Applicant), and to use this information in the rating of personnel proposed.

In proposing the overall staffing plan, the applicant should ensure that expertise in implementing similar programs of focus and scale in the country is represented. In particular, the application should consider:

Program Director: The applicant is required to appoint a Program Director. The Program Director should have demonstrated capabilities in management, institutional capacity building, high-level strategic visioning and leadership, and experience in working effectively with district, provincial and national government authorities. Prior experience in senior level management of similar programs is absolutely required. Demonstrated experience is required in coordination and collaboration with broad set of stakeholders, including multi-lateral and international donors and local and international NGOs. The

N00244-19-S-F001 (FY19 – FY20 DHAPP: Military Specific HIV/AIDS Prevention, Care, and Treatment Program for

Program Director must have background and experience in more than one technical area of the program and experience or familiarity in management in an integrated, comprehensive, clinic-based program environment. Exceptional written and oral communications skills in English must be demonstrated.

Other Personnel: Applicant has the discretion to determine the proper number and mix of additional key personnel, short-term technical staff, and others to meet award requirements.

Consultants: Applicant may propose a mix of international and local advisors and specialists to cover the full range of objectives and activities. The management plan shall also demonstrate how the applicant will use in-country experts and resources. All personnel must demonstrate exceptional written and oral communications skills in English. Familiarity and demonstrated experience with the political, social, economic and cultural context of the country is required.

Applicant should support its organization’s effectiveness and provide partnership arrangements. Applicant should propose how they will coordinate with the host country military as well as with other district partners and/or other partners working across program areas.