N0018925RZ022_0002 SF 30.pdf

N0001820240598

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modif ication is to amend the solicitation closing date and the timeframe for questions. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Feb-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0018925RZ022

X 9B. DATED (SEE ITEM 11)

12-Feb-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Feb-2025

CODE

NAVSUP FLC NORFOLK PHILADELPHIA OFFICE

ATTN: JORGE CANDELA BOCANEGRA 700 ROBBINS AVE

2B

PHILADELPHIA PA 19111-5083

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018925RZ022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

SUBMISSION INSTRUCTIONS

It is requested that a proposal be submitted to provide services in accordance with the Performance Work Statement (PWS) and per the attached instructions.

Any references to “quoter” and “quote” within this Request for Proposal shall mean “offeror” and “proposal” respectively.

POINT OF CONTACT

The point of contract (POC) for this Request for Proposals (RFP) is Jorge E. Candela Bocanegra, who may be reached via e-mail jorge.e.candelabocanegra.civ@us.navy.mil

SOLICITATION QUESTIONS

The offeror is encouraged to carefully review all solicitation requirements and, if they have questions concerning the solicitation, should submit one consolidated list of questions concerning the RFP via e-mail to jorge.e.candelabocanegra.civ@us.navy.mil, NO LATER THAN 4:00 PM Eastern Time (ET) on 26 February 2025.

Questions should be submitted as early as feasible prior to the above date and time; questions received later may be answered at the discretion of the Government.

QUOTATION SUBMISSION

Phase One

The Contracting Officer will make the source selection utilizing a two-Phase process. Phase One will consist of attestation that the contractor has a DCAA approved accounting system. Offerors shall provide the DCAA audit report. Offerors who do not have an approved accounting system or fail to provide their DCAA audit report shall not be considered for award and shall not be reviewed for Phase Two. Offerors shall submit Phase One and Phase Two together to Jorge E. Candela Bocanegra, via e-mail jorge.e.candelabocanegra.civ@us.navy.mil, no later than 4:00PM 21 March 2025.

DCAA-Audited Accounting System: The offeror shall demonstrate that, as required by FAR 16-301-3(a)(3) and DFARS 252.242-7006 (JAN 2025), its accounting system is adequate for determining costs applicable to the contract. If the offeror has an accounting system that has been determined by DCAA to be adequate for a cost reimbursement contract, the offeror should provide documentation of DCAA’s determination. An offeror’s accounting system must ultimately be determined by DCAA to be adequate for a cost reimbursement contract to be considered eligible for contract award. Offerors may also submit information from any Federal civilian audit agency, or third-party Certified Public Accounting (CPA) firm verifying that the offeror’s accounting system has been audited and determined adequate for determining costs applicable to the contract in accordance with FAR 16.301- 3(a)(1). Rating for Phase One will be PASS/FAIL - Failure to provide evidence as requested herein will result in an “FAIL” rating and the proposal will not receive further evaluation and will not be considered for award.

Phase Two

Phase Two will consist of a Cost and Non-Cost proposals as outlined in section L and M. This requirement will be Outside the Continental United States (OCONUS), contract Type is Cost-Plus-Fixed-Fee (CPFF), with the mailto:jorge.e.candelabocanegra.civ@us.navy.mil mailto:jorge.e.candelabocanegra.civ@us.navy.mil evaluation procedures utilizing BEST VALUE/TRADE OFF. The offeror’s proposal shall be in the form prescribed by and shall contain a response to each of the areas identified in Solicitation Section L and M, SUBMISSION OF PROPOSALS. The deadline for receipt of proposals is 4:00 PM ET on 21 March 2025. All questions and quotes shall be submitted electronically via email as email attachments to jorge.e.candelabocanegra.civ@us.navy.mil. Any other method of delivery (e.g., hard copy, CD, thumb drive, portal, emailed hyperlink, etc.) will not be accepted.

Proposals shall be received no later than the DATE and TIME FOR RECEIPT OF PROPOSALS specified above & elsewhere in the solicitation. Proposals shall comply with the detailed instructions for the format and content of the proposals contained herein; proposals that do not comply may be considered unacceptable and may render the proposal ineligible for award. All electronic files and versions of quotes shall be submitted in Adobe Acrobat and Microsoft Office Suite (Excel) formats and be in an unlocked and searchable format. The quoter shall be responsible for ensuring that its submissions are virus free.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS FOR PROPOSAL

Section L - Evaluation Factors (BEST VALUE/TRADE-OFF)

Award consideration is reserved only for those contractors determined to be viable in accordance with the PHASE ONE submission instructions contained in the General Information section at the top of this solicitation and invited to submit a technical and cost/price quote in accordance with the instructions contained in Section L and M of this solicitation.

1. General

In addition to instructions to offerors contained elsewhere in this solicitation, the following instructions are provided. Initial proposals and any modifications thereto are to be submitted to the Contracting Office on or before the closing date and time cited elsewhere in the solicitation. All proposals shall be submitted electronically via email as email attachments to the solicitation point of contact, Jorge E. Candela Bocanegra, at jorge.e.candelabocanegra.civ@us.navy.mil. Any other method of delivery (e.g., hard copy, CD, thumb drive, portal, emailed hyperlink, hand-carried, etc.) will not be accepted. Phase Two Proposals shall be received no later than the 21 March 2025 at 4:00 PM EST (Philadelphia) unless specified elsewhere in the solicitation.

Proposals shall comply with the detailed instructions for the format and content of the proposals contained herein; proposals that do not comply may be considered unacceptable and may render the proposal ineligible for award. All electronic files and versions of proposals shall be submitted in Adobe Acrobat and Microsoft Office Suite (Excel) formats and be in an unlocked and searchable format. The offeror shall be responsible for ensuring that its submissions are virus free.

Offerors shall submit their PHASE Two proposal in two (2) separate e-mail attachments labelled accordingly as follows:

Volume I: Non-Cost Proposal

Volume II: Cost Proposal

In addition, offers shall consist of and shall include the following items as part of Volume II:

Solicitation cover sheet with appropriate blocks completed by the offeror.

Solicitation pricing pages completed by the offeror.

Acknowledgement of solicitation amendments pursuant to FAR 52.212-1 (if not previously acknowledged).

Representations and Certifications completed by the offeror in accordance with instructions contained elsewhere in this solicitation. If the offeror has completed all of the representations and certifications required by this solicitation in SAM (www.sam.gov) in accordance with FAR 52.204-8 and DFARS 252.204-7007 ALT A, then the offeror should so indicate in their response.

The offeror’s Small Business Subcontracting Plan (this pan is not required for Small Business offerors). The small business subcontracting goals are as follows:

Small Business = 30% Women-Owned Small Business (WOSB) = 5% Small Disadvantaged Business (SDB) = 5% Service-Disabled Veteran-Owned Small Business = 5% HUBZone = 3%”

The completion and submission of the above items will constitute an offer (proposal) and will be considered the offeror’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. Offerors shall respond to all requirements of the solicitation document. Offerors are cautioned not to alter the solicitation. Any affirmative exception to the material terms and conditions of the solicitation will render the offer ineligible for award. Alternate proposals are not authorized.

Potential offerors are encouraged to carefully review all solicitation requirements and, if they have questions concerning the solicitation, should submit one consolidated list of questions concerning the solicitation via email to the solicitation point of contact, Jorge E. Candela Bocanegra, at jorge.e.candelabocanegra.civ@us.navy.mil. 26 February 2025 time of 4 PM EST (Philadelphia). Questions should be submitted as early as feasible prior to the above date and time; questions received later may be answered at the discretion of the Navy.

In the event any person who is not a bona fide employee of the offeror participated in the creation, formulation, or writing of any portion of the proposal, a certificate to this effect shall be included in the proposal which shall be signed by an officer of the offeror. Such certificate shall identify the name of the person who is not a bona fide employee, that person’s employment capacity, the name of the person’s firm, the relationship of that firm to the offeror, and the portion of the proposal in which the person participated.

Volume I: Non-Cost Proposal

This volume shall address Management Approach, Performance Approach, Past Performance, and the Socio-economic Plan and shall include all information required for proposal evaluation.

This volume of the proposal shall exclude any reference to the price/cost aspects of the proposal.

Each page of each copy should include the following legend:

Volume II: Cost Proposal

This volume shall include the completed solicitation documents and a complete and detailed price/cost breakdown with all supporting information. Each page of each copy should include the following legend:

II. REQUIREMENTS FOR PROPOSAL CONTENT

(1) Do not include CLASSIFIED data in your proposal.

(2) Introduction and Purpose - This section specifies the format that offerors should use in proposals submitted in response to this solicitation. The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the proposals for evaluation purposes.

(3) Each volume should contain the following items in addition to the other information required by this solicitation:

Cover: The cover should indicate the following:

Title of the proposal Volume Number (I or II) Solicitation number Name and address of offeror Contractor point of contact (POC) with POC’s email address and phone number.

DUNS and CAGE of offeror.

Table of Contents: The table of contents should provide detail sufficient to allow the important elements to be easily located.

(4) Requirements for Style: Each offeror shall submit a proposal that clearly and concisely sets forth the contractor’s response to the requirements of the solicitation. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective proposal are not desired. Elaborate artwork and expensive visual or other presentation aids are neither necessary nor desired. The proposal shall contain all the pertinent information in sufficient detail in the one area of the proposal where it contributes most critically to the discussion. When necessary, the offeror shall refer to the initial discussion and identify its location within its proposal.

(5) Page Limitations

Volume I, “Non-Cost Proposal,” is limited to a maximum of nine (9 pages in length inclusive of any charts, diagrams, and/or other graphics. Each “page” is defined as one sheet, 8 ½ “ x 11”, with at least one inch margins on all sides, using a font with a point size of 12 or greater (e.g., "Times New Roman" style with 12 point font). Lines shall, at a minimum, be single-spaced. The only exceptions to the font size requirement include the following: (1)the "Past Performance Information Form" may be completed with a point size of 10 or greater and (2) the text contained in the Non-Price/Cost Proposal graphics, charts, headers and footers may be point size of 8 or greater. Pages shall be consecutively numbered. Multiple pages, double pages, or two-sided pages, will count as an equivalent number of 8 ½" x 11" pages. The cover sheet and table of contents (not to exceed one page each per volume) will not count toward the page limit. Pages submitted in excess of the page limitations described above, and as broken out below, will not be evaluated.

Volume II, “Cost proposal,” is not page limited. However, the cost proposal is to be strictly limited to cost information (and the completed solicitation document).

III. PROPOSAL CONTENT

Each page of each copy of Volume I should include the following legend:

Source Selection Information - See FAR 2.101 and 3.104

(1) Volume I – Non-Cost Proposal

General Statements such as "the offeror understands," "will comply with the performance work statement," "standard procedures will be employed," "well known techniques will be used" and general paraphrasing of the performance work statement are considered inadequate. The Performance

Approach must provide details concerning what the contractor will do and how it will be done. This includes a full explanation of the techniques, disciplines, and procedures proposed to be followed.

Volume I of the proposal shall include all information required for the evaluation of the offeror’s non-cost proposal. It shall exclude any reference to the cost aspects of the proposal. Each page of the non-cost proposal should include the following legend:

The non-cost evaluation factors are listed below in descending order of importance where Management Approach and Performance Approach are equally important, but more important than Past Performance and Socio-economic Plan, while Past Performance is more important than Socio-economic Plan:

Management Approach Performance Approach Past Performance Socio-economic Plan

Management Approach

NOTE: If an offeror’s Management Approach is not rated at least Acceptable, the offeror is ineligible for award and the remaining sections of Volume I, including Past Performance, will not be evaluated.

The offeror shall provide in detail a management approach that will successfully support the requirement. The Management approach shall address how the offeror plans to staff the labor categories. The approach shall discuss how unsatisfactory staff performance will be addressed and communication with the COR regarding concerns and issues.

NOTE: The Management Approach is rated on how the offeror plans to fill and manage staff required for this effort and is forward looking. The Performance Approach is rated on how the offeror plans to perform the required effort and is forward looking. The offeror’s past performance without sufficient explanation of how it will be applied to the required effort is not relevant to, and may not be considered in the evaluation of the Performance Approach.

Performance Approach:

The offeror shall provide in detail a performance approach that will successfully accomplish the requirements of the solicitation, including the PWS. Offerors may provide any other information considered relevant to the solicitation and PWS tasks. To accomplish this, offerors shall specifically address the following significant PWS functional areas with a forward-looking approach, as specified below:

• Explain how requirement for Peer Reviews will be met, to include frequency and assessment of standards of practice and clinical practice guidelines for assessing quality care.

• Describe the process for ensuring early intervention services (EIS) and related services (RS) are being delivered in order to meet the goals on the child’s Individualized Education Program (IEP).

• Explain policies and practices to manage emergency patient situations.

• Explain plan on how offeror will ensure staff maintains currency and contemporary knowledge, skills and abilities commensurate with an individual’s role and defined by scope of practice and practice setting.

• Describe process for ensuring quality of care is met and mitigation strategies should quality of care not be met.

• Describe how technical assistance to other EDIS team members, teachers, and family members will occur.

• Explain the processes for ensuring effective communication across team members, teachers, families, etc.

• Explain process for how a child’s progress will be documented and tracked.

• Provide an oversight plan for Occupational Therapy assistant.

• Explain Program Management Supports role and processes that ensure contract personnel adhere to standards of practice and clinical practice guidelines as established by their clinical/practice communities and professional associations Explain plan on how communication and updates with COR and other government representatives will occur.

NOTE: If an offeror’s Performance Approach is not rated at least Acceptable, the offeror is ineligible for award and the remaining sections of Volume I (Past Performance and Socio-economic Plan) will not be evaluated.

Past Performance:

The offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is experience within the past five (5) years that is the same as or similar to the scope and magnitude of the work described by this solicitation.

To demonstrate its past performance, the offeror shall identify up to three (3) of its most relevant contracts or efforts within the past five (5) years, and provide any other information the offeror considers relevant to the requirements of the solicitation.

Offerors shall provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. The offeror may identify contracts or efforts for its proposed subcontractors among the three (3) past performance references provided in its proposal. If subcontractor experience is provided as part of the three most relevant contracts or efforts, the subcontractor experience will be given weight relative to the scope and magnitude of the aspects of the work under the solicitation that the subcontractor is proposed to perform. Therefore, the offeror’s proposal shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. It is the offeror’s responsibility to adequately explain the relevance of a reference provided for a subcontractor’s past performance to the effort that the subcontractor is proposed to perform under the solicitation.

Subcontractor past performance may not be considered if the offeror fails to adequately explain the relevance of the reference provided for the subcontractor’s past performance to the effort that the subcontractor is proposed to perform under the solicitation.

The past performance references will be evaluated in the aggregate in order to allow offerors who may not have the entire scope and magnitude of the requirement under one individual contract to still be considered acceptable if experience with the full scope and magnitude of the requirement can be demonstrated within the allotted number of references as described above.

The Past Performance evaluation will result in a past performance confidence assessment.

Contract references for IDIQ contract vehicles shall include the basic contract number and task order number.

Such references that do not provide this information will not be reviewed or considered. For example, an IDIQ contract number, GSA Schedule contract, or BPA number will not be considered since performance occurs at the task order level. A singular task order number under one IDIQ contract equates to one effort. The Government is evaluating a maximum of three efforts.

The offeror shall complete a “Past Performance Information Form” for each reference submitted. The form is an attachment to the solicitation.

Socio-economic Plan:

The offeror shall address the extent of participation of small businesses, small, disadvantaged businesses, women owned small businesses, veteran-owned small businesses, service-disabled veteran-owned small businesses, and HUBZone small businesses in performance of any resultant contract. The solicitation, however, does not require participation by such entities. The offeror shall provide targets, expressed as percentages of total contract value, for small businesses, small, disadvantaged businesses, women-owned small businesses, veteran-owned small businesses, service-disabled veteran-owned small businesses, and HUBZone small businesses in any of the North American Industry Classification System (NAICS) Major Groups as determined by the Department of Commerce. The targets may provide for participation by a prime contractor, joint venture partner, teaming arrangement member, or subcontractor. Targets will be incorporated into and become part of any resultant contract.

If the offeror fails to provide targets for the contract and/or any of the six socio-economic categories, the offeror's proposal will be evaluated at zero percent and/or zero dollars for the contract and/or any socio-economic factor for which a target is not provided. However, an offeror that provides no socio-economic plan in response to this factor may be considered ineligible for award. All offerors, including small business concerns, must submit a socioeconomic plan and may designate themselves as the primary or sole contractor on the effort.

Note: The Socio-Economic Plan factor and the separate requirement for submission of a Small Business Subcontracting Plan are included in the solicitation in an effort to promote small business participation under the solicitation and the resultant contract. The Socio-Economic Plan is a non-price evaluation factor and is separate and distinct from the requirement for an offeror to submit a Small Business Subcontracting Plan. The requirements for a Small Business Subcontracting Plan are set forth in FAR 52.219-9 Alt II and under the section titled “SUBCONTRACTING PLAN.”

Government small business participation objectives are set forth in the solicitation in conjunction with the Small Business Subcontracting Plan. The solicitation does not establish separate small business participation objectives for the Socio-Economic Plan evaluation factor. As set forth in FAR 52.219-9 Alt II, the offeror is required to submit a Small Business Subcontracting Plan that includes the offeror’s proposed small business subcontracting goals, and the successful offeror’s approved Small Business Subcontracting Plan will be incorporate into the Contract. While Contracting Officer approval of the offeror’s Small Business Subcontracting Plan is required prior to any contract award, the Small Business Subcontracting Plan is not a component of the comparative evaluation of proposals; rather, it will be treated under the solicitation as a matter of contractor responsibility.

(2) Volume II – Cost Proposal

Volume II, "Price/Cost Portion" is not page limited.

For the purpose of evaluating the price/cost proposal: The Offeror shall map its internal corporate labor categories to the solicitation labor categories.

Volume II shall include the solicitation pricing pages completed by the offeror and a complete and detailed breakdown of the offeror's Cost-Plus-Fixed-Fee (CPFF) with all supporting documentation. For purposes of developing its cost proposal, the offeror shall use the level of effort detailed in the table in Section 5.3 of the Statement of Work (SOW). The offeror's cost proposal shall not deviate from the level of effort set forth in Section 5.3 of the SOW. The cost proposal shall support the Non-cost proposal. The cost proposal shall include all elements of cost and such other cost information as considered appropriate to support the offeror's submission. The burden of proof for establishing the realism of all proposed costs rests with the offeror. The cost and pricing information shall be completed in accordance with the following:

(a) Separate cost and pricing information shall be submitted for the ordering periods specified in the solicitation (see Section B, Section C and Section F of the solicitation).

(b) Supporting data including labor rates and hours, burden rates, material lists and costs, travel charges, and “other direct costs” used in developing the cost breakdown should be furnished. The supporting data for “other direct costs” shall include an itemization of those costs and an explanation and justification for each cost so itemized.

(c) Uncompensated Overtime. Uncompensated overtime is not encouraged as work schedules averaging more than 40 hours per week can, over a period of time, lead to degradation of performance. Accordingly, a proposed approach to performance that relies on individual work schedules in excess of an average 40 hours per week for any contractor or subcontractor employees may, in the evaluation process, be viewed as creating risk of unsuccessful performance. Pursuant to FAR 52.237-10, “Identification of Uncompensated Overtime,” offerors are reminded (1) “Whenever there is uncompensated overtime, the adjusted hourly rate (including uncompensated overtime), rather than the hourly rate, shall be applied to all proposed hours, whether regular or overtime hours,” (2) “All proposed labor hours subject to the adjusted hourly rate (including uncompensated overtime) shall be identified as either regular or overtime hours, by labor categories, and described at the same level of detail. This is applicable to all proposals whether the labor hours are at the prime or subcontract level.

This includes uncompensated overtime hours that are in indirect cost pools for personnel whose regular hours are normally charged direct.” In that 52.237-10 “Identification of Uncompensated Overtime” requires that the offeror’s accounting practices used to estimate uncompensated overtime be consistent with the offeror’s cost accounting practices used to accumulate and report uncompensated overtime hours, each offeror proposing on the basis of uncompensated overtime should provide evidence of that consistency. Also, pursuant to FAR 52.237-10 “Identification of Uncompensated Overtime”, each offeror proposing on the basis of uncompensated overtime is required to include a copy of its policy addressing uncompensated overtime with its proposal. To the extent that an offeror is proposing on the basis of uncompensated overtime, the offeror shall explain why the use of uncompensated overtime will not degrade the level of technical expertise required to fulfill the Government’s requirements.

(d) Direct Labor Rates. In order to verify the realism of the offeror's proposed direct labor rates, all offerors shall submit, as part of their Price/Cost Proposal, documentation substantiating the realism of their proposed direct labor rates. To the extent that an Offeror is proposing a subcontractor on a cost-reimbursement basis, the documentation substantiating the accuracy of the subcontractor’s proposed direct labor rates is also required (as a response to this solicitation – with the appropriate team Prime Contractor). Acceptable documentation may include the following:

(1) Payroll data (if proposing current, named employees)

(2) Actual billing records showing direct labor rates (if proposing current, named employees).

(3) Copies of signed Letters of Intent that indicate agreed upon annual salary (if proposing named, new hires)

(4) Copies of current or prior fiscal year DCMA Forward Pricing Rate Agreement (FPRA), the offeror’s Forward Pricing Rate Proposal (FPRP), Provisional Billing Rate Approval or Provisional Billing Rate Submission, whichever is most recent.

(5) If labor category averages are used as consistent with the offeror's accounting practice and approved by DCAA, provide a detailed narrative and include the calculation used to establish the category average. For example, provide a list of the current salaries for all employees working in that labor category, divided by the number of current employees in that labor category.

(6) If proposing rates that do not fall within one of the above criteria, provide a detailed, comprehensive description of the methodology used to establish the proposed direct rate. The description shall include both the source where the rate was obtained and a description of how the resulting rate was calculated. Merely stating that a "salary survey" or "market survey" was used is generally not sufficient.

NOTE: In addition to the foregoing, the offeror should explain why it believes its proposed direct labor rates are realistic for the requirements to be performed, considering the technical and experiential qualifications necessary to accomplish the tasks outlined in the PWS.

In accordance with FAR 52.222-46 “Evaluation of Compensation for Professional Employees,” Offerors shall submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the Contract, including first-tier subcontractor employees. Supporting information should include data such as recognized national and regional compensation surveys and studies of professional, public and private organizations used in establishing the total compensation structure. The compensation levels proposed should reflect a clear understanding of work to be performed and should indicate the capability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objectives. The salary rates or ranges must take into account differences in skills, the complexity of various disciplines, and professional job difficulties. Offerors are cautioned that lower compensation for essentially the same professional work may indicate lack of sound management judgment and lack of understanding of the requirement. Professional compensation that is unrealistically low or not in reasonable relationship to the various job categories may impair the Contractor’s ability to attract and retain professional service employees, and thus, may be viewed as evidence of failure to comprehend the complexities of the contract requirements. Failure to comply with these provisions may constitute sufficient cause to justify rejection of a proposal.

(e) Indirect Labor Costs. In order to verify the realism of the offeror’s proposed indirect rates, all offerors shall submit, as part of their Price/Cost Proposal, documentation substantiating the accuracy of its proposed indirect rates. To the extent that an offeror is proposing a subcontractor on a cost-reimbursement basis, the documentation substantiating the accuracy of the subcontractor’s proposed indirect rates is also required.

Acceptable documentation may include the following:

(1) Copies of current or prior fiscal year DCMA Forward Pricing Rate Agreement (FPRA), the offeror’s Forward Pricing Rate Proposal (FPRP), Provisional Billing Rate Approval or Provisional Billing Rate Submission, whichever is most recent.

(2) If none of the documentation identified in paragraph (1) above is available, historical indirect data, to include provisional rates, actual incurred rates, and annual incurred cost claims (if submitted), shall be provided for the three (3) years prior to the offeror's current fiscal year. The data should include the all of the offeror’s indirect rates as applicable to the offeror's accounting system. If proposing indirect rates significantly different from recent incurred rates, offeror shall include a detailed explanation and supporting cost data (including budget information).

(f) For proposal purposes, the following ratios of CONTRACTOR SITE and GOVERNMENT SITE labor performance are established for all labor categories:

Performance is 100% at the Government sites, USNH Okinawa, Japan; USNH Yokosuka Japan; USNH Guam; USNH Rota, Spain; USNH Naples, Italy; and USNH Sigonella, Italy; US NBHC Bahrain; and any associated branch clinics. Branches include but not limited to, Yokota Japan, Sasebo Japan, Misawa Japan, and Atsugi Japan. Primary place of performance for the program management support will be onsite at the Navy Bureau of Medicine and Surgery, 7700 Arlington Boulevard Falls Church, VA. 22042.

(g) The offeror shall use the not-to-exceed travel amounts, $50,000.00 per year and $25,000 for the six-month option, listed in the PWS, inclusive of applicable burdens, for travel amounts in preparing its cost quote. These estimated amounts will be used as common evaluation amounts in all offeror's submissions; the amounts specified below include all associated indirect costs. The estimated amounts below, inclusive of applicable indirect costs, as determined cost realistic by the Government, will be used in the evaluation of quotes, and will be included in resultant contracts as “not-to exceed” amounts under which the offeror will be permitted to invoice its actual costs.

These NTE amounts (plus applicable burden) shall be used for the purpose of evaluating the price/cost proposal.

Application of burden, as appropriate, will be allowed only if the contractor maintains separate accounts for such costs and will be in addition to the common evaluation amounts. The above estimates are for travel and ODC associated with performance under the resultant contract - to which will be reimbursed in accordance with Section C and Section G.

NOTE: Any offeror having an accounting system which includes, within overhead or G&A, travel and/or material shall specifically state this fact within the price/cost proposal.

(h) Any and all subcontracts identified in the non-price/cost proposal shall be identified and priced in the price/cost proposal. Subcontracts (regardless of dollar value) shall be adequately documented. Subcontractor price/cost breakdowns may be submitted separately (via email) as part of the prime vendor’s submission. The prime contractor should ensure that all proposed subcontractors provide this information.

NOTE: The prime vendor is responsible for verifying that their subcontractors have an approved Cost Accounting System (CAS) and if their subcontractors do not have an approved CAS, their subcontractors must not propose CPFF rates. Price/cost information provided in the prime vendor’s price/cost submission shall indicate the type of contractual arrangement with each subcontractor and whether the subcontractor has an approved CAS.

(i) If the offeror (or any of their proposed subcontractor(s) is/are currently being audited, or has been audited, by the Defense Contract Audit Agency (DCAA), the name and location of the assigned DCAA office should be furnished with the price/cost proposal.

(j) The price/cost proposal shall demonstrate that, as required by FAR 16.301-3(a)(3), its accounting system is adequate for determining costs applicable to the contract (order). If the offeror has an accounting system that has been determined by DCAA to be adequate for a cost reimbursement contract (order), the offeror shall provide documentation of DCAA’s determination. If an offeror’s accounting system has not been determined, by DCAA, to be adequate for determining costs applicable to cost reimbursement contracts, the offeror may be considered ineligible for contract award.

NOTE: In addition to the information outlined in (d) “Direct Labor Rates” and (e) “Indirect Labor Rates”, the offeror (and each of their proposed subcontractor(s)) shall demonstrate how their price/cost proposal is realistic.

Information to support the offeror’s price/cost submission, as well as the price/cost submission of any proposed subcontractor(s), must be provided as evidence of the reasonableness of the direct and indirect rates utilized in the offeror’s, and proposed subcontractor(s)’ submissions. Such information may include payroll register, letters of commitment with negotiated salary, current or previous audit reports, FPRA, invoices submitted on other current contract actions for the same labor categories and/or any other information to support the offeror’s cost estimate. Offerors should also provide the supporting information regarding the cost and price analysis utilized in their determination of price reasonableness of their proposed subcontractor(s)’ costs.

(k) The price/cost proposal shall indicate whether the offeror has an approved purchasing system.

(End of provision)

(End of Summary of Changes)