N0018925Q0438-0001.pdf

N0018925Q0438

This is a COMBINED SYNOPSIS/SOLICITATION for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is N0018925Q0438 is issued as a request for quote (RFQ). This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-05 (effective 07 August 2025) and DFARS

Publication Notice 20250825 (effective 25 August 2025). It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/far/ https://www.acquisition.gov/dfars

The Naval Supply Systems Command (hereinafter, “NAVSUP”) Fleet Logistics Center (hereinafter, “FLC”)

Norfolk Contracting Department, Norfolk, VA 23511, intends to award a firm-fixed price (hereinafter, “FFP”)

Purchase Order using the policies and procedures of Federal Acquisition Regulation (hereinafter, “FAR”) Part 12 and FAR Sub-Part 13.5. This requirement will be solicited unrestricted via SAM.gov. The North American Industry

Classification System (NAICS) code for this acquisition is 488991, Packing and Crating, with a size standard of

$34M. The Federal Supply Classification is V003.

The Submarine Force Museum (hereinafter, “SFM”) of the U.S. Navy seeks services for the safe inventorying, labeling, sorting, re-boxing, photographing, packing, moving, anoxic pest treatment, unpacking, and placement on new high-density shelves/drawers/racks of the entire artifact and fine art collection of the Submarine Force

Museum). The collection is currently in Building 17 and Building 571 at Naval Submarine Base New London

(NSB-NLON), Groton, CT, and will ultimately reside in Building 13 at Naval Station Newport (NAVSTANPT), Newport, RI.

CLINs are:

Item Description Extended Description Unit of Issue Quantity Unit Price

0001 Artifact

Relocation

Services

Artifact Relocation Services IAW the enclosed Performance Work Statement

Months 8 $

Period of Performance:

CLIN 0001: 30 September 2025 – 29 May 2026

This announcement will close at 0900 AM EST on Friday, 12 September 2025. Quotes shall be submitted to

Megan Evans at megan.m.evans18.civ@us.navy.mil.

52.237-1 SITE VISIT ADDENDUM

A site visit will be held for interested quoters to have an opportunity to view the artifacts. Any quoter that is interested in inspecting the locations may indicate their intention to attend one day prior to the scheduled date. Due to base security requirements, failure to make prior arrangements for access may prohibit a quoter from attending the site visit. Quoters are limited to two representatives for the site visit.

Site Visit Date: Site visit must be no later than 04 September 2025

Location: Building 17 & Building 571

Naval Submarine Base, New London, Ct.

Interested quoters must contact both Michael Curtis via email at michael.a.curtis.civ@us.navy.mil and Megan Evans via email at megan.m.evans18.civ@us.navy.mil to indicate intentions to attend a site visit at least one day prior to the scheduled date.

mailto:megan.m.evans18.civ@us.navy.mil mailto:michael.a.curtis.civ@us.navy.mil

Quoters may be required to provide social security number, date and place of birth, citizenship, make/model/state/license for vehicle (or indicate if rental car), company name, and telephone number of individuals who will attend the site visit so that access to the Naval installation may be granted.

NOTE: ALL PARTIES ARE STRONGLY ENCOURAGED TO BE ON TIME. NO SPECIAL

ACCOMODATIONS WILL BE GRANTED TO PARTIES WHO REQUEST TO VISIT OUTSIDE OF THE

ORIGINALLY SCHEDULED TIME.

All questions generated during the site visit must be submitted in writing by 9:00am EST on 5 September

2025 to Megan Evans megan.m.evans18.civ@us.navy.mil. Any information provided during the site visit is for informational purposes only. Any questions received after 09:00am EST on 5 September 2025 deadline will not be answered.

Performance Work Statement

Project Title: SUBFORCE MUSEUM ARTIFACT COLLECTION MOVE

Performance Period: 01 September 2025- 31 May 2026

Project Location: BUILDING 17 & BUILDING 571 NAVAL SUBMARINE BASE, NEW LONDON, CT. –

BUILDING 13, NAVAL STATION NEWPORT, RI.

1. PART I – PROJECT SCOPE AND GENERAL INFORMATION:

1.1 The Submarine Force Museum (SFM) has a new requirement for the safe inventorying, labeling, sorting, re-boxing, photographing, packing, moving, anoxic pest treatment, unpacking, and placement on new high-density shelves/drawers/racks of the entire artifact and fine art collection of the

Submarine Force Museum (SFM). The collection is currently in Building 17 and Building 571 at

Naval Submarine Base New London (NSB-NLON), Groton, CT, and will ultimately reside in Building

13 at Naval Station Newport (NAVSTANPT), Newport, RI. In building 571, the storage is on the 3rd floor, but a couple of artifacts on display on the 1st and 2nd floor will be part of the move. Building 17 is built into the side of a hill. The storage area is technically on the 4th floor, but it is only 3 floors up from the loading dock floor. The floor in 17 itself is 8" Concrete slab rated 500lb per sq ft. There are two workstations set up in building 17 (see photos), and one workstation in 571 for packing small artifacts. In building 571 there is a large classroom with folding tables one floor down which can be used when there are not events planned. Keep in mind, as per the PWS, macros must be packed and moved first to Newport.

1.2 The Contractor shall provide all labor, materials, transportation, equipment, supplies, and supervision to execute a move of the entire SFM collection stored in Building 17 at NSB-NLON. This move shall include assessing objects for pest infestation and condition, photographing and properly packing the

SFM Collection at Building 17 in Groton with appropriate safe support inside each box for the artifacts, and inert barriers between artifacts, palletizing boxes, and crating objects, moving the collection to the new storage facility in Building 13 at NAVSTANPT when new construction is complete and ready for object delivery, anoxic treatment of pest-infested items, unpacking, repacking in proper museum quality archival boxes with in-box support and inert barriers between artifacts, and placing collection on final high-density storage locations with museum staff oversight. Contractors shall turn over a finding aid with locations for artifacts put onto new shelving.

2. Artifacts and Fine Art Move Requirements and Specifications

2.1 Requirements: The Contractor shall inventory with photography on box level, pack all the SFM collection for safe shipment, crate all macros as specified below, move it to Building 13 NAVSTANPT, perform pest infestation treatment via freezing the collection under the approval of SFM and NWCM staff to ensure no insect infestation of the new storage facility, analyze for damage and communicate damage when found to SFM and NWCM staff, repack, and place into final housing of the storage units at Building

13. The Contractor shall also redistribute the existing NWCM collection already at Building 13 with the

SFM collection into the new storage facility and existing storage space. The contractor shall also turn over a drive of photographs with the inventory taken for the move, as well as post-move photographs and final finding aid (with updated locations in Building 13), and a list of all artifacts frozen for pest removal to the designated NWCM and SFM staff on a hard drive, cloud-based, and device/network of some kind that SFM will be able to put on their servers, to be approved by SFM before turning over. The storage spaces are climate controlled, however, they are controlled by NAVFAC, not by museum staff. There is a transition period (approximately a month long) in the spring and fall where the heat does not run/is run only minimally. One museum staff member is guaranteed to be at each worksite.

2.1.1 Total number of objects to be moved from SFM storage to NWCM storage shall be less than

13,000. Inventory for the third floor of the museum is currently at 5000 artifacts, that consist of boxed textiles, some flat file drawers of unframed art, and rolled flags( about 180 ). The four framed flags on display shall be stored on art racks affixed to the walls, and the museum staff are working on purchasing ledges for them to rest on while on the art racks. Contractor is not required to break down steel storage rack. The only storage pieces that will be going to Newport would be the carts (3 A-frame art carts and 2 regular carts for moving boxes). The packing the contractor chooses to move items safely to Newport shall be temporary and not put undo pressure on the flags since the plexi covering them is pieced and pressed directly against the historic silk/wool artifacts. Bubble-wrap shall not be used directly against the object at any time or for long-term storage. The objects vary in size and weight, see photos for examples. The height to the bottom of the HVAC ducts as shown in the photos is 89" to the HVAC A/C pans, 93" to the duct vents, and

99" to the duct tubing.

2.2 Packing: Boxes shall be uniquely numbered by their original location number in Building 17. The

Contractor shall pack all SFM artifacts at NSB-NLON Building 17 and Building 571 collection storage rooms. The freight elevator Door in 17 dimensions are 84" H x 94" W, Internal Area - 129" from the front door to the back door, 91" W, 94" H. The freight elevator opens into the middle of the collections storage space in Building 17, and has a two doors, one front and one back. Building 571 does not have a freight elevator, it has a passenger elevator that also opens directly into the collections storage area, it only has one door. The museum does not have a loading dock. Besides the main entrance to the museum, there is a side door near where the elevator comes out on the ground floor, but it is accessed by a fairly narrow passageway/doorway with a 90 degree turn. There is another door (9' high x 6’10” wide) on the far side of the building that is the same dimensions as the front door that leads out to the parking lot via a fire lane.

The main museum entrance dimensions are 8.5' high x 7’ wide. The museum elevator requires a key to reach the workspace, which is controlled by collections staff. We are closed to the public only on Tuesdays

(with the exception of occasional programming/events). Therefore Tuesdays are the only days that contractors are guaranteed consistent access to the museum's elevator. The elevator in building 571 does not have immediate exterior access. For the elevator in building 17, one door opens directly across, about ten feet away, from one of the garage doors to the loading dock (see photo of the exterior of the door attached), However, to access the loading dock shown in photos with the ramp, you have to go down the exterior walkway to the right, three garage doors down. The walkway is 90" wide. The other door to the elevator in building 17 opens into a workshop, that our staff does not have control over. However, the government will coordinate with the Building Manager to ensure access is consistently available. The museum storage space on-base, where the bulk of the collection is stored, also requires a key to reach the workspace, which is controlled by collections staff(freight elevators in that space will be authorized for use). Also, what the pictures don't show is that the elevator opens out to a garage door further down than the one pictured, therefore contractors will have to walk along the elevated area with the railing next to that ramp to get to it. That garage door opening is 95" H x 156.5" W. The weight capacity of the freight elevator is 2,500lbs.

2.2.1. Materials to be Used: Final storage cartons, boxes, crates, pallets, and packing materials for artifacts shall be archival museum quality approved by SFM/ NWCM museum collections staff before purchase and use. Crates shall only use ISMP-15 compliant wood materials, which is certified to be free of pests and safe for art transport. Crates shall be padded with archival materials for long-term storage. All materials shall be inert and ODDY tested for museum storage.

2.2.2 Small Boxed Artifacts: Boxes currently being used for storage of the artifact collection shall be assessed for structural security for travel, and if found to be unsafe for transport by SFM and

NWCM staff then the boxes shall be replaced before shipment. These boxes shall be moved to

Warehouse 13, and de-infested. The boxes and packing materials shall then be thrown away and replaced with new archival quality materials to be approved by SFM and NWCM staff before purchasing.

2.3.1.1. Items within those boxes shall be safely wrapped, packed, padded, and stabilized for shipment. Some small artifacts are not in boxes currently and shall be boxed with an archival label documenting the found location, just as all the other object boxes are identified. Boxes shall be palletized on strong plastic pallets, or ISMP-15 compliant wood materials, with like items because future storage of items will be with other like items

(silver with silver, glassware with glassware, matches with matches, bells with bells, etc.). The pallet shall then be wrapped with shrink wrap to prevent any contamination, rain, damage, pest infestation, etc. Pallets and crates shall be labeled with 8”x10” signage in plastic sleeves on each side of the containers with arrows to identify which way is up and where the box opens, and the general contents. Contractor shall supply their own forklift. These pallets shall be moved to NAVSTA Newport Building 13 no later than 96 hours after wrapping. None of the wood pallets currently in warehouse 17 are suitable and all shall be replaced.

2.3.2. Large Unboxed Artifacts (Macros): These artifacts include machinery, marble bust, 12’ model ships, model submarines, lamps, tables, door, a submarine deck gun, 12’ plastic carpet, ships wheels, ships’ bells, ship name plates, etc. The below artifacts shall have custom wooden crates and pallets made for them to be transported. There are no recorded weights for any of these objects. The following measurements are a random sampling based on artifacts that could be easily accessed. All measurements are approximate.

1. (40) Machinery (med) 24" x 24" x 24"

2. (8) MACHINERY (lg) 64"H x 24"W x 30" L

3. HAMILTON SIGN 63"W x 50"H x 2"D

4. STAINED GLASS 28"W x 48"L x 10"D

5. BLACK TURTLE MODEL 54"L x 48" H x 24"D

6. (5) SHIPS WHEELS (5’)

7. (2) LARGE PLAQUES

8. BELLS Most of the bells are stored at this time across three pallets totaling

146"L x 40"W area, with the tallest being around 29"H. Some of the bells are smaller and currently stored on the shelves with the bankers boxes. Largest is roughly 2' opening.

9. (2) PLASTIC RUG (12’)

10. (3) LARGE HALF HULL MODELS 14.5" H x 144" L x 8"D, 15"H x 133" L x

10"D

11. (4) SUBMARINE MODELS 151"L x 19" H x 13" D

12. ENGINE (hazmat pallet) 51"L x 34"H x 26"W

13. JAPANESE DECK GUN Mount: 78"L x 65" D x 47"H, Gun: 79"L x 18"H x

16"D

14. Ship name boards 86"L x 11"H x 2"D is one of the longest

15. Large plaques 68"H x 35"W x 5"D

16. (3) Lamps 67"H x 18" across, 36" H x 16" across

17. (4) Torpedo carts 96"L x 20"W x 12"H, 70"L x 31"H x 31"W

2.3.2.1 Similar items like the ship models and ship name boards may be boxed together if it’s safe to do so for both the objects and anyone moving the container. These may be crated together with dividers to protect the separate object. Crates shall be made with room for a forklift and a pallet jack to be able to move the object. Types of objects that would need a gantry system to lift are: engine, binnacles, Japanese deck gun, macros in general. Decisions about how to pack shall be confirmed with SFM and NWCM staff.

Crates and pallets shall be assigned a designated holder number which shall be provided on a list to SFM and NWCM staff clarifying which inventoried items are being transported in/on them. Crated artifacts shall have the accession number(s) of the artifact(s), to be included on the outside crate on all sides in a plastic sleeve. In the case that there are multiple accession numbers on one artifact ask NWCM/SFM staff for guidance.

2.3.3 Fine Art: Fine art includes paintings, framed art, framed flags, painted plaques, bronze signage, etc. Fine art shall be boxed individually for shipping; these boxes can be cardboard, marked with the direction that is the top of the art, marked with the accession number, and marked to indicate warnings for heavy objects.

3. Move to Newport:

3.1 Once the new storage facility inside NAVSTA Newport Building 13 is ready to receive artifacts, with construction finished and high-density shelving installed, the Contractor shall pack trucks and transport the

SFM collection to Building 13. The truck utilized by the contractor shall match the height of the loading dock at Building 13 (44”) and the contractor shall supply a forklift to be able to move the pallets and crates from the truck to the warehouse. Large crates of machinery, bells, etc., shall be put onto multi-height heavy-duty shelving, and shall require a forklift to move. If necessary, contractor shall supply a dock lever for the difference between truck and dock and safe movement of objects.

3.1.1 Order of objects being moved:

1. Macro artifacts – crated objects, bells, anything that requires a forklift or a pallet jack to move.

2. Fine art – including framed flags.

3. Rolled textiles, vinyl banners, oversized flat textiles and unframed art in flat files in

Building 571.

4. Banker boxes and textile boxes. There is an estimated 2,000 plaques in banker boxes.

Currently there are about 560 banker's boxes in Building 17. This number is expected to fluctuate as inventory continues and artifacts are re-packed. Additionally, there are artifacts which could fit in a banker's box are currently unboxed on the shelves or in drawers. The estimate used to create high density storage requirements for the new unit was 1,400.

5. Non-artifact tables, non-artifact cabinets, archival supplies/materials, fatigue mats, remaining inventory supplies.

3.2 Artifacts deemed necessary for pest removal shall be treated using an anoxic treatment to destroy pests before being checked by SFM and/or NWCM staff before putting away onto correct shelving identified by

SFM and NWCM staff, and having their locations documented into an Excel sheet. SFM artifacts that don’t require pest removal can be repacked without anoxic treatment and distributed onto the new high-density storage shelving with finding aids. The redistribution of SFM’s hanging art collection with the NWCM collection, and the NWCM silver collection with SFM collection shall be directed by SFM and NWCM staff, such that like items are stored in the same areas and with the same methods. Artifacts shall be housed in accordance with American National Park Service (NPS)/American Alliance of Museums best practices and SFM and NWCM staff-approved methods and materials. The storage area in Building 17 is well-documented as having multiple pest infestation issues. It is therefore anticipated that all textile artifacts in the storage area in Building 17 (est. 1,500 artifacts, examples include banners, uniforms, tablecloths, shoes, hats, etc.) shall need treatment. The storage area in Building 571 is documented as potentially having a carpet beetle infestation. It is therefore anticipated that all wool and silk textiles, excluding those sealed in frames, (est. 300 artifacts, primarily flags, pennants, blankets and hatbands) in the storage area in Building

571 shall need treatment as a precaution to prevent infestation continuing in the new space. Many of our textile artifacts are painted and cannot be rolled as it damages the paint.

3.3 The contractor shall generate an Excel sheet with data columns agreed upon by the SFM and NWCM staff of all artifacts (including information such as artifacts being moved, their original locations, their final locations, any anoxic treated artifacts, etc.). When the collections are properly distributed onto high-density storage shelving in both storage facilities inside of Building 13, the Excel sheet finding aid for all of the items shall be supplied to NWCM and SFM staff. All photographs and finding aids of the museum artifacts shall be given to the NWCM and SFM designated museum staff on a hard drive and cloud-based server retrieval (SFM and NWCM shall identify appropriate cloud base server during initial kick-off meeting, to be approved by SFM staff).

4. Redistribution of NWCM Collection:

4.1 The Contractor shall redistribute up to one thousand pieces of the existing NWCM collection with the

SFM collection to the new and existing storage spaces in Building 13 as required to meet the new storage plan. Design shall ensure maximum use of space between both climate-controlled units in Building 13, between the two collections housed there. All of the moved items must have their new location updated in the Excel sheet the Contractor shall hand over at the end of the project.

4.2 The total time for the collection move out of the temporary storage facility into Building 13 until the purchase order is completed shall not exceed eight (8) months after NTP. The performance period shall end in May 2026 to allow for delays in construction of the new storage areas and installation of new high density shelving due to supply chain delays or other unforeseen delays.

5. Timeline:

5.1 Below is a breakdown of the timeline which begins from the Notice to Proceed (NTP) to completion of project.

1. Notice to Proceed (NTP): Virtual or in-person kick off meeting between NWCM/SFM Staff and contractor before end of September 2025. Contractor shall perform a site walkthrough.

2. Floorplans with high-density shelving for the storage facility in Building 13 shall be provided, any other required information needed by the contractor shall be identified and provided on an agreed upon timetable by all parties. Any additional site visits for planning purposes to either Building 17 or Building 13 shall be identified and scheduled at this time as well.

3. NTP-90 days: Inventory, packing and moving of SFM Collection from Building 17 and Building

571, Groton, CT shall begin.

4. NTP-11 Months: (Full completion of contract NLT 31 May 2026): SFM Collection move to

Building 13, redistribution of NWCM collection with SFM collection, organization/rehousing onto shelves with finding aids, (copies turned over on a hard drive and cloud service). Purchase order complete.

5. Status of project meeting shall be conducted monthly during performance period between contractor and NWCM/ SFM staff.

5.2 The contractor shall be able to demonstrate specialized experience in fine art and historical artifact collection relocation services including packing, handling, crating, and transportation. Personnel qualifications listed in 5.3 below.

5.3 Personnel Qualifications

Category Required Qualifications

Company ▪ Shall be able to pass a background check and have the correct identification (Real ID, US Passport) to get access to base.

▪ Shall have a minimum of 15 years experience in art handling, art logistics and art crating.

▪ Shall have a minimum of 3 years experience working with not-for-profit and federal museums and institutions.

Project Manager ▪ Shall be able to pass a background check and have the correct identification (Real ID, US Passport) to get access to base

▪ Shall have a minimum of 14 years experience in museum collections care.

▪ Shall a minimum of 1 year experience working with Military installations and on Military bases.

6. Meetings and Conferences

6.1 The Contractor shall perform a Site Survey/walk-through of the building layouts to verify routes.

Following the Site Survey, a Pre-Production conference shall be scheduled and held at SFM during normal working hours, and the Contractor shall present its schedule of events for the Period of Performance (POP), with estimated completion dates. During the POP, SFM shall have access during normal working hours to inspect the progress of work being performed.

6.2 Workmanship or materials not in accordance with the requirements of paragraph 9.0 of this PWS shall be immediately replaced by the contractor to meet the specifications listed, at no additional price to the

NWC.

6.3 LOCATION: The work shall be done at Building 17 and Building 571 on NSB-NLON, Groton, CT, an off-site facility provided by the Contractor, and at Building 13 on NAVSTA Newport, Newport, RI.

6.4 COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK: The Contractor shall commence work under the purchase within 30 calendar days after the date of award. The Contractor shall complete the entire work, ready for use, within 8 months of award date. The time stated for completion shall include final clean-up of the premises. The Contractor shall set up a meeting with the Government

Representative prior to the start of work. The Contractor shall schedule their work no less than 48 hours in advance with the Government Representative.

6.5 PAYMENT: Payment for work accomplished under this purchase order shall be paid monthly. Work shall be completed in milestones.

6.5.1 First milestone is the inventorying and packing of the SFM collection in Building 17 and

Building 571 on NSB-NLON, Groton, CT.

6.5.2 The second milestone is the delivery of the collection to Building 13 at NAVSTA Newport, Newport, RI.

6.5.3 The third milestone shall be the anoxic treatment for pest infestations and putting infestation-free artifacts onto high-density shelving/drawers/racks as designated by SFM and NWCM employees.

6.5.4 The fourth milestone shall be the moving of artifacts residing at Building 13 on NAVSTA

Newport, Newport, RI, onto the newly installed shelving as designated by the SFM and NWCM and providing a final (new) location inventory.

6.6 OSHA/EPA REGULATIONS: During performance of all work under this purchase order, the

Contractor shall strictly adhere to regulations of the Environmental Protection Agency (EPA) and the

Occupational Safety and Health Agency (OSHA NFPA 70), as well as all applicable State and Local requirements, NSB-NLON regulations, NAVSTA Newport regulations, and the Army Corps of Engineers

Safety and Health Requirements Manual EM-385.

6.7 MUSEUM PROVIDED DRAWINGS AND SPECIFICATIONS FOR WORK AFTER PURCHASE

ORDER AWARD:

6.7.1 Floor plan Building 13 NAVSTA Newport

6.7.2 Floor plan Building 17 and Building 571 NSB-NLON

6.8 EXAMINATION OF THE PREMISES: Quoters are required to visit the site of work to make a survey of the conditions to be encountered which may affect performance. The Contractor is shall contact the

Facilities Support Contracts Office at 860-694-4486 prior to commencement and upon completion of work at NSB-NLON and 401-841-2047 at NAVSTA Newport. Work at either NSB-NLON or NAVSTA Newport shall be performed during normal hours Monday through Friday 0800-1630 excluding federal holidays.

Work performed outside of normal hours at either of these locations requires the approval of the

Government representative. Submit requests for approval a minimum of 5 working days in advance.

7. PART III – SUPPLEMENTAL REQUIREMENTS

7.1 SECURITY AND IDENTIFICATION BADGING:

7.1.1. All Contractor employees and sub-contractors on the job site shall be U.S. citizens. A list of individuals requiring access to the job site shall be provided to SFM staff for submission to

NSB-NLON, Groton, CT prior to the start of work at Building 17 and to SFM and NWCM staff for submission to NAVSTA Newport, Newport, RI prior to the start of work at Building 13.

Instructions for base access to both bases shall be provided upon requirement to the Contractor.

7.1.2 Obtain access to the installations by participating in the Navy Commercial Access Control

System (NCACS) or by obtaining passes each day from the Base Pass and Identification Offices.

Costs for obtaining passes through NCACS are the responsibility of the Contractor. One-day passes, issued through the Base Pass and Identification Office shall be furnished without charge.

Furnish a completed EMPLOYMENT ELIGIBILITY VERIFICATION (DHS FORM I-9) form for all personnel requesting badges. This form is available at http://www.uscis.gov/portal/site/uscis by searching or selecting Employment Verification (Form I-9). The Contractor shall immediately report instances of lost or stolen badges to the Government Representative.

7.1.2.1 NCACS Program: NCACS is a voluntary program in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one year, or the length of the SECTION 01 14 00 contract, whichever is less, and are not required to obtain a new pass from the Base Pass and

Identification Office for each visit. The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued NCACS participation and installation access privileges. Under the NCACS program, no commercial vehicle inspection is required, other than for Random Anti-

Terrorism Measures (RAM) or in the case of an elevation of Force Protection Conditions

(FPCON). Information on costs and requirements to participate and enroll in CACS is available at http://www.rapidgate.com/vendors/how-to-enroll or by calling 1-877-727-

4342. Contractors should be aware that the costs incurred to obtain NCACS credentials, or costs related to any means of access to a Navy Installation, are not reimbursable. Any time invested, or prices(s) paid, for obtaining NCACS credentials shall not be compensated in any way or approved as a direct cost of any contract with the Department of the Navy.

7.1.2.2 One-Day Passes: Participation in the NCACS is not mandatory, and if the

Contractor chooses to not participate, the Contractor’s personnel shall have to obtain daily passes, be subject to daily mandatory vehicle inspection, and shall have limited access to the installation. The Government shall not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the NCACS.

7.1.2.3 NS Newport access: The Contractor shall supply the NWCM POC and COR completed SECNAV 5512/1 forms of all project personnel requiring access to Navy

Station Newport and the Naval War College at least 10 days in advance of the visit for vetting purposes by NWC and NAVSTANPT Security. Contractor staff should arrive together to facilitate access through the Naval Station Pass & ID Office and Gate 1.

7.1.2.4 NSB-NLON access: The Contractor shall supply the SFM POC and COR completed SECNAV 5512/1 forms of all project personnel requiring access to NSB-

NLON and the SFM at least 10 days in advance of the visit for vetting purposes by SFM and NSB-NLON Security. Contractor staff should arrive together to facilitate access through the Naval Station Pass & ID Office and Gate 1.

http://www.uscis.gov/portal/site/uscis http://www.rapidgate.com/vendors/how-to-enroll

7.1.2.5 Coordination with SFM and NWCM staff is required 1 month before the start of work on either base to ensure the current procedures are being followed to grant base access on the required installation.

8. SHOP DRAWING AND SUBMITTAL:

8.1 Prior to starting work, the contractor shall provide a minimum of 2 copies of all submittals for approval purposes for all materials and processes to be used on this project (project specifications may require the provision of additional submittal copies). These submittals are required to ensure the contractor is using museum best practices and archival standard materials. These requirements are explained as outlined in the

National Park Services museum handbook (https://www.nps.gov/museum/publications/handbook.html) and the American Institute for Conservation website (https://www.conservation-wiki.com/wiki/Collection_Care#Handling_Guidelines). Materials used and procedures shall be approved by designated SFM and NWCM staff. Partial submittals shall not be acceptable and shall be returned without review. Submittals shall be from the manufacturer and complete with manufacturers name, catalog number, specifications, and any other information necessary to approve the materials. Safety Data Sheets

(SDS) shall be submitted along with product data for any potentially hazardous materials such as paints, adhesives, sealants, cleaners, gypsum board compound, flux materials, etc. No hazardous materials shall be brought on to government property without approved SDS. The Contractor shall maintain a copy of all SDS at the job site at all times.

8.2 Accident Prevention Plan (APP)/Safety Plan at least 10 days in advance of starting work, following

Appendix A of EM-385-1-1. The plan shall incorporate all aspects of the project and additionally include the items mentioned below, as appropriate. Work may not begin until approval of the APP.

8.3 Warranties the Contractor shall maintain full insurance coverage throughout the life of the purchase order to cover the price of any repair, replacement or reimbursement of the damaged or lost item(s) that occur during the performance of this purchase order. The Contractor shall obtain and show proof of said coverage from an insurance provider with a current Standard and Poor's rating of not less than "AAA" to the Contracting Officer Representative(COR).

8.4 If any items are damaged or lost, the Contractor shall be held fully responsible for providing compensation for the repair or reimbursement of the item(s). Price to repair or replace the damaged item shall be determined by the Government. Documented appraisals and/or repair estimates/quotes shall be provided by the government. The Government will be responsible for contracting repairs of the damaged historical artifacts.

9. GENERAL REQUIREMENTS:

9.1 Extreme care shall be exercised to avoid damaging government or personal property. Damaged or destroyed objects shall be repaired or replaced, at the COR’s approval at no expense to the government.

9.2 Any road closures shall be coordinated through the Navy Road closure process set forth by the

NAVFAC Groton and/or Newport Facilities Engineering Acquisition Division.

9.3 In accordance with the EM-385-1-1, the Contractor shall be responsible for submitting an Accident

Prevention Plan (APP) to the COR before the start of work.

https://www.nps.gov/museum/publications/handbook.html https://www.conservation-wiki.com/wiki/Collection_Care#Handling_Guidelines https://www.conservation-wiki.com/wiki/Collection_Care#Handling_Guidelines

9.4 The Contractor shall be responsible for proper disposal of all items to be removed from government property and clean up all dust and debris generated at the construction sites on a daily basis. For specific direction, contact NSB-NLON or NAVSTA Newport’s environmental divisions at (860) 694-3976 for NSB-

NLON and (401)-841-7651 for NAVSTA Newport. The Contractor shall comply with NSB-NLON and

NAVSTA Newport waste recycling and green procurement policies.

9.5 During the performance of this purchase order, the Contractor shall strictly adhere to Environmental

Protection Agency regulations (EPA), the federal occupational safety and health regulations (OSHA), EM

385-1-1, as well as all applicable state and local requirements.

9.6 Contractor parking is available on site at both locations.

9.7 Contractor to provide preferred space for lay down area for Government approval.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lite

SFM collection move

FFP

Funding provided for the safe inventorying, labeling, sorting, re-boxing, photographing, packing, moving, freezing, unpacking, and p lacement on new high-density shelves/drawers/racks of the entire artifact and fine art collection of the Submarine Force Museum (SFM). Act or CRA

FOB: Destination

MILSTRIP: 1301263604

PURCHASE REQUEST NUMBER: 1301263604

PSC CD: V003

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.204-7 System for Award Management NOV 2024

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-29 Federal Acquisition Supply Chain Security Act Orders--

Representation and Disclosures.

DEC 2023

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

SEP 2023

52.212-1 ADDENDUM

Addendum to FAR 52.212-1, Instructions to Quoters

I. GENERAL

In addition to FAR provision 52.212-1, Instructions to Quoters – Commercial Products and Commercial Services, and any other instructions contained elsewhere in this solicitation, the following instructions are provided. Vendors are required to meet all solicitation requirements, including all terms and conditions of the RFQ, representation and certifications, and technical requirements, in addition to those identified as evaluation factors.

Failure to meet a requirement may result in a quotation being ineligible for award. Initial quotes and any modifications thereto are to be submitted to the Contracting Officer on or before the closing date and time cited in this solicitation. Submissions shall be made electronically by e-mail. No hard copy submissions are permitted.

Electronic Submissions: Quotes shall be submitted electronically no later than the due date of the solicitation via e-mail to , Mrs. Megan Evans at megan.m.evans18.civ@us.navy.mil. Vendors should include the following information in the Subject Line of their electronic submission: Quote - N0018925Q0438 – (Name of Vendor) – E-mail (#) of (#).

Vendors shall comply with the detailed instructions for the format and content of the quotes contained herein.

Quotes that do not comply may be considered unacceptable and may rendered ineligible for award. Vendors shall respond to all requirements of the solicitation. Vendors are cautioned not to alter the solicitation.

All electronic files and versions of quoters’ quotes shall be compatible with the current release of Adobe Acrobat and Microsoft Office 365. Quoters shall be responsible for ensuring that their electronic quotes are virus free. All quote submissions and questions shall be in English.

A site visit will be held for interested quoters to have an opportunity to view the artifacts. Any quoter that is interested in inspecting the locations may indicate their intention to attend one day prior to the scheduled date. Due to base security requirements, failure to make prior arrangements for access may prohibit a quoter from attending the site visit. Quoters are limited to two representatives for the site visit.

Site Visit Date: Site visit must be no later than 04 September 2025

Location: Building 17 & Building 571

Naval Submarine Base, New London, Ct.

Interested quoters must contact both Michael Curtis via email at michael.a.curtis.civ@us.navy.mil and Megan Evans via email at megan.m.evans18.civ@us.navy.mil to indicate intentions to attend a site visit at least one day prior to the scheduled date.

Quoters may be required to provide social security number, date and place of birth, citizenship, make/model/state/license for vehicle (or indicate if rental car), company name, and telephone number of individuals who will attend the site visit so that access to the Naval installation may be granted.

NOTE: ALL PARTIES ARE STRONGLY ENCOURAGED TO BE ON TIME. NO SPECIAL

ACCOMODATIONS WILL BE GRANTED TO PARTIES WHO REQUEST TO VISIT OUTSIDE OF THE

ORIGINALLY SCHEDULED TIME.

All questions generated during the site visit must be submitted in writing by 9:00am EST on 5 September

2025 to Megan Evans megan.m.evans18.civ@us.navy.mil. Any information provided during the site visit is for informational purposes only.

The quote shall consist of the following separate volumes:

REQUIREMENTS FOR QUOTATION CONTENT:

The quote should contain the following items in addition to other information required by this solicitation. The cover page should indicate the following:

• Title of the quote

• Volume Number (I, II)

• Request for Quotation Number

• Name and Address of Vendor, CAGE Code, DUNS number, and applicable Tax I.D. Number (TIN)

• Identification if original or a copy of the quote

• Point of Contact name, telephone number, and email address

• Quote valid for 180 days after solicitation closing

Quotes shall be prepared in two (2) separate and distinct volumes:

• Volume I, Factor I – Technical

• Volume II, Factor II – Price

Table of Contents: The table of contents should provide sufficient detail as to allow the important elements to be easily located.

1. Requirements for Style: Each vendor shall submit a quote that clearly and concisely describes and defines the contractor’s response to the requirements contained in the solicitation documents and attachments. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective quote are not desired and may be construed as any indication of the vendor’s lack of understanding of cost consciousness.

The quote shall contain all the pertinent information in sufficient detail in the one area of the quote where it contributes most critically to the discussion of the same information.

When necessary, the vendor shall refer to the initial discussion and identify its location within the submitted quote.

2. Quote Page Limitations

The following page limitations are established:

Title Format Page Limit*

Volume I – Factor I: Technical MS Word & Adobe PDF 20 Pages

All submission and attachments shall be in Adobe Acrobat PDF, Microsoft Office Word, or Microsoft Office

Excel. Submissions are page limited to the maximum number of pages as defined above. These page mailto:michael.a.curtis.civ@us.navy.mil limitations are inclusive of the executive summary and any charts, diagrams, and/or other graphics. Graphics

(including tables) in the quote may use an alternative font with 8-point size type or larger.

Each “page” is defined as one sheet, 8 ½“ x 11”, with at least one inch margins on all sides, using a font with a point size of 12 or greater (e.g., "Times New Roman" style with 12-point font).

Lines shall, at a minimum, be selected as single-spaced in Microsoft Word with Microsoft Word Normal character spacing. Pages shall be consecutively numbered. Multiple pages, double pages, two-sided pages, or foldouts will count as an equivalent number of 8 ½" x 11" pages.

The vendor is permitted to submit no more than one page for each of the following, which will not be included in the page count: a cover sheet, list of tables, list of acronyms, list of figures, compliance matrix, table of contents, tabs, and dividers.

Pages submitted in excess of the page limitations described within will not be evaluated.

Volume II, Price Quote – is not page limited.

Title Page Limit*

Volume II – Factor II: Price Unlimited

The Price Quote is not page limited; however, the Price quote is to be strictly limited to price information and completed solicitation documents as described in the General Section at the beginning of this text.

* Page limits represent the maximum pages the Government will evaluate and are not construed as de facto standards for the amount of material expected in the quote.*

Factor I – Performance and Management Approach

The quoter shall provide a performance and management approach that demonstrates its understanding of, familiarity with, and ability to perform the specific technical requirements within the PWS. To establish to the

Government that the quoter is capable of fully providing these services at the level of quality required, the quoter shall provide a plan that clearly describes the management controls, techniques, and procedures that will be used to ensure required work is performed in a timely, responsive, professional, and efficient manner.

Quoters simply providing general statements or paraphrasing/parroting the PWS in whole or in any part shall be rated unacceptable.

Volume II, Factor II – Price

The Price Quote shall include the completed solicitation documents. The price quote shall include all elements of price and such other price information considered appropriate to support the quote. This submittal shall include the following:

• Vendors shall identify the applicable Wage Determination (WD) for their primary location and ensure submitted pricing is in compliance with the SCLS. Link for WDs is here:

https://sam.gov/search/?page=1&pageSize=25&sort=modifiedDate&index=wd&sfm%5Bstatus%5D%5Bis

_active%5D=true.

• Unless completed in SAM, RFQ Section, "Representation, Certification and Other Statements of Offerors" completed by the vendor in accordance with FAR 52.204-8, FAR 52.204-24, FAR 52.204-26 and DFARS

252.204-7007 Alt. A.

• All price and price supporting information shall be contained in the price submittal. No price or pricing information shall be included in any other volume including cover letters. Vendors are responsible for submitting sufficient information to enable the Government to fully evaluate their price quote.

• A completed price table as detailed in the combined synopsis/solicitation that provides pricing for all

CLINs completed by the vendor.

https://sam.gov/search/?page=1&pageSize=25&sort=modifiedDate&index=wd&sfm%5Bstatus%5D%5Bis_active%5D=true https://sam.gov/search/?page=1&pageSize=25&sort=modifiedDate&index=wd&sfm%5Bstatus%5D%5Bis_active%5D=true

CLAUSES INCORPORATED BY REFERENCE

52.212-4 Contract Terms and Conditions--Commercial Products and

Commercial Services

NOV 2023

52.222-41 Service Contract Labor Standards AUG 2018

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2024

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.237-1 Site Visit APR 1984

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995

52.245-9 Use And Charges APR 2012

52.247-34 F.O.B. Destination JAN 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023

252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber

Incident Reporting (DEVIATION 2024-O0013 REVISION

1)

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

MAY 2019

252.211-7003 Item Unique Identification and Valuation JAN 2023

252.215-7008 Only One Offer DEC 2022

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7001 Buy American and Balance of Payments Program FEB 2024

252.225-7002 Qualifying Country Sources As Subcontractors MAR 2022

252.225-7048 Export-Controlled Items JUN 2013

252.225-7059 Prohibition on Certain Procurements from the Xinjiang

Uyghur Autonomous Region - Representation

JUN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang

Uyghur Autonomous Region

JUN 2023

252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems (DEVIATION 2024-O0014)

AUG 2024

252.225-7973 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems - Representation (DEVIATION 2024-

O0014)

AUG 2024

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.243-7002 Requests for Equitable Adjustment DEC 2022

252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

252.247-7023 Transportation of Supplies by Sea OCT 2024

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--

Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-

Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph

(d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b)…