Attachment I-Draft PWS.pdf

PERFORMANCE WORK STATEMENT

Incident Command System (ICS) and Oil & Hazardous Substance Tabletop Exercise (OHSTTX) Courses

A. GENERAL

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who, in turn, is responsible to the Government. The matrix below depicts the estimated number of convenings of each course may be needed in each year of the contract:

Course Base Year

1st Option

2nd Option

3rd Option

4th Option

ICS 300 20 20 20 20 20

ICS 300 Refresher 35 35 35 35 35

OHSTTX 35 35 35 35 35

OSRO 5 5 5 5 5

ICS 400 5 5 5 5 5

It is emphasized that the number of classes is only an estimate since the actual number of classes held is controlled by the need of students to receive this training and funding constraints. Training schedules are planned on a year-to-year basis and the contractor will be notified at least thirty (30) days prior to the beginning of each fiscal year as to the number and location where the training will be held.

Classes may be held, for example, in the following locations:

Table 1: CONUS Class Locations

Number Locations Number Locations

1 ANNAPOLIS, MD 22 KINGS BAY, GA

2 BANGOR, WA 23 KINGSVILLE, TX

3 BREMERTON, WA 24 LEMOORE, CA

4 BEAUFORT, SC 25 MAYPORT, FL

5 CAMP LEJUENE, NC 26 MANCHESER, WA

6 CAMP PENDLETON, CA 27 MILLINGTON, TN

7 CHARLESTON, SC 28 NEWPORT, RI

8 CHERRY POINT, NC 29 NEW ORLEANS, LA

9 CHINA LAKE, CA 30 NORFOLK, VA

10 COLTS NECK, NJ 31 PANAMA CITY, FL

11 CORONADO, CA 32 PATUXENT RIVER, MD

12 CORPUS CHRISTI, TX 33 PENSACOLA, FL

13 CRANE, IN 34 PHILADELPHIA, PA

14 EVERETT, WA 35 POINT LOMA, CA

15 GROTON, CT 36 PORT HUENEME, CA

16 GREAT LAKES, IL 37 PORTSMOUTH, NH

17 GULFPORT, MS 38 QUANTICO, VA

18 INDIAN HEAD, MD 39 SAN DIEGO, CA

19 INDIAN ISLAND, WA 40 SEAL BEACH, CA

20 JACKSONVILLE, FL 41 WHIDBEY ISLAND, WA

21 KEY WEST, FL

Table 2: OCONUS Class Locations

1 ATSUGI, JAPAN 13 NAPLES, ITALY

2 AUTEC, BAHAMAS 14 OKINAWA, JAPAN

3 BAHRAIN 15 PEARL HARBOR, HAWAII

4 BARKINGS SAND, HI 16 KEKAHA, HAWAII

5 CAMP BUTLER, JAPAN 17 REDZIKOWO, POLAND

6 CHINHAE, KOREA 18 REPUBLIC OF SINGAPORE

7 DEVESELU, ROMANIA 19 ROTA, SPAIN

8 DIEGO GARCIA 20 SASEBO, JAPAN

9 DIJIBOUTI 21 SIGONELLA, ITALY

10 GUAM 22 SOUDA BAY, GREECE

11 GUANTANAMO BAY, CUBA 23 YOKOSUKA, JAPAN

12 IWAKUNI, JAPAN

There is the potential for “add-on” convening of the class to be scheduled during the fiscal year if the need arises. These convening will only be scheduled with the concurrence of the contractor.

B. SPECIFICATIONS FOR INCIDENT COMMAND SYSTEM (ICS) AND OIL & HAZARDOUS

SUBSTANCE TABLETOP EXERCISE (OHSTTX) COURSES

Scope of Work: The contractor shall provide services for the Naval Safety and Environmental Training Center (NAVSAFENVTRACEN), Norfolk, VA. These services shall provide instruction for the safety, occupational health, and environmental and emergency response training courses described below as conducted by NAVSAFENVTRACEN and students keeping support typical for educational programs as set forth by NAVSAFENVTRACEN.

Mission: The mission of NAVSAFENVTRACEN is to provide quality education and training for military and civilian Navy and Marine Corps personnel, both afloat and ashore, in the areas of occupational safety, environmental protection, and emergency management leading to:

Enhanced operational readiness A safe and healthful workplace Stewardship through compliance with applicable regulations

Accreditation Standards: The Government may seek accreditation through the American Council on Education (ACE) at some point in the near future. In that regard, Contractors must ensure that curriculum design and course development efforts adhere to ACE accreditation standards and will be available to assist the government in providing necessary documentation. Should the Government decide to pursue accreditation through these other organizations, such support from the Contractor shall be within the scope of this contract.

Definitions

List of Commonly Used Acronyms

ACE American Council on Education BOA Basic Ordering Agreement CIH Certified Industrial Hygienist CDO Chief Duty Officer CNO Chief of Naval Operations CFR Code of Federal Regulations CIN Course Identification Number CM Course Manager CONUS Continental United States COE Council on Occupational Education COR Contracting Officer’s Representative CP Contingency Plan CSP Certified Safety Professional DESC Defense Energy Support Center DOD Department of Defense DON Department of the Navy DOT Department of Transportation EOC Emergency Operations Center EPA Environmental Protection Agency FEMA Federal Emergency Management Agency FGS Final Governing Standards FIC Facility incident commander FRP Facility Response Plan GFE Government Furnished Equipment GFI Government Furnished Items HAZWOPER Hazardous Waste Operation and Emergency Response HS Hazardous Substance IAP Incident Action Plan IC Incident Command ICP Integrated Contingency Plan/Incident Command Post ICS Incident Command System ISD Instructional System Design ITO Installation Training Officer JTR Joint Travel Regulation NAVFAC Naval Facilities Engineering Command NCP National Contingency Plan NIMS National Incident Management System NMETS Navy Mission Essential Tasks NOAA National Oceanographic and Atmospheric Administration NOSC Navy On-Scene Coordinator NRCC Navy Regional Contracting Center NRDA Natural Resources Damage Assessment NRF National Response Framework NRP National Response Plan NRS National Response System OCONUS Outside of Continental United States OEBGD Overseas Environmental Baseline Guidance Document

OHS Oil and Hazardous Substance OPA Oil Pollution Act OSHA Occupational Safety and Health Administration OSRO Oil Spill Removal Organization PREP Preparedness for Response Exercise Program PWS Performance Work Statement QCP Quality Control Plan RFP Request for Proposal ROC Regional Operation Center RFS Request for support SME Subject Matter Expert SMT Spill Management Expert SMART Specific, measurable, attainable, results-oriented and time-bound SOH Safety and Occupational Health SOW Statement of Work SPCR Spill Prevention Control and Reporting Plan SUPSALV Supervisor of Salvage and Diving TTX Tabletop Exercise UC Unified Command USCG United States Coast Guard VCR Video Cassette Recorder

1. A demonstration is a method of instruction whereby the instructor(s) actually performs the procedures or tasks that are being reviewed.

2. A workshop is a method of instruction whereby the students are allowed to perform the procedures or tasks that have been demonstrated to them by the instructor(s). Workshops must be accomplished under the supervision of the instructor(s).

3. Training equipment is material that SOH and environmental professionals may encounter in the performance of their duties, i.e., respirators, monitoring equipment, protective clothing, etc.

4. Formal teaching experience is defined as time spent by instructor in front of a classroom of students conducting training from a lesson plan. The training may take the form of lectures, oversight of students working in groups, working with students in a one-on-one basis in the resolution of academic problems, using audiovisual hardware and software in the presentation of a topic, supervising students during field exercises, etc.

Deliverable Product: The contractor shall provide training for NAVSAFENVTRACEN using contractor-owned/provided learning materials, equipment, and methodologies to produce a graduate that satisfies the training center’s mission, and the learning objectives contained in the course outline.

5. General Conditions

5.1 General

5.1.1 All personnel employed by the contractor entering the government-furnished facilities shall conform to all safety, security, work conditions, regulations and procedures which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violations occur. No employee will be permitted on the government-furnished facilities when such check reveals that the employee’s presence would be detrimental to the security of the facilities or accomplishment of work.

5.1.2 Contractor personnel assigned to teach a course shall have expertise in the subject area and instructional experience. The personnel shall be familiar with all initial presentation and remediation procedures, training aids, devices and equipment associated with the course and shall be evaluated by both the contractor and government. Contractor instructors shall be evaluated by government SME’s and by student critiques.

5.1.3 All contractor technical instructors and technical instructor supervisors shall abide by the rules and regulations concerning the maintenance of personal standards for instructor integrity, grooming, conduct, speech, and student fraternization. The morale and motivation of student and instructional personnel must be maintained at a high level to ensure a favorable learning environment.

5.1.4 Course Material: Course content shall be reviewed annually by NAVSAFENVTRACEN and updated by the Contractor, if necessary, after the review, to reflect current regulations and state-of-the-art emergency response management techniques and tactics. The Contractor shall incorporate the Instructional System Design (ISD) curriculum development process to follow the industry standard Plan, Analyze, Develop, Design, Implement, Evaluate, and Maintenance (PADDIE+M) approach per this PWS. This requirement includes, without limitation, the ability to verify the technical and operational accuracy of subject content within the planned course materials.

The Contractor shall be responsible for providing students with all course materials.

NAVSAFENVTRACEN reserves the right to approve or deny the use of course material. The Contractor shall also be responsible for bearing any costs associated with the reproduction and distribution of student materials. Course materials shall demonstrate sound comprehensive professional quality beyond simplified workbooks and PowerPoint presentations.

The Contractor shall demonstrate experience in instructional presentation technologies and practical experience instructing in the specialty area. The Contractor shall demonstrate teaching a lesson, with multi-media and lesson plan and sample evaluation method. All material shall be in proper training/presentation format. Acceptable formats are Microsoft PowerPoint, Word, Excel, and PDF. However, Microsoft PowerPoint should not be the only format used for training.

The Contractor is responsible for providing a textbook like student guide at the beginning of the course for the student to use and keep. A course syllabus must be in each student guide, which outlines the topics to be covered, on which days, and the approximate amount of time to be spent on each topic. Also, to be included in the student guide are copies of any computer-generated graphics to be shown along with note-taking space. The order of the material in the student guide shall follow the order in which the material is presented in class to reduce any confusion among the students by having them skip around through the student guide searching for the proper pages.

All materials developed by the Contractor shall remain the property of the United States Government. The Contractor shall create a student guide that will be printed, and it should be a fillable document allowing students to take notes within the document (i.e., a student guide is a resource that provides academic and administrative learner support throughout the course. It generally includes information about the topics and areas being covered in a course, self-study activities, examples and exercises that promote independent learning and assist the learner in further understanding of course materials.). The Contractor shall also provide this student guide electronically to each participant via downloadable PDF at each training site.

The Contractor shall provide/utilize the following items for each site:

End-of-course evaluations (must use NAVSAFENVTRACEN Learning Management

System (LMS) for portal access);

NAVSAFENVTRACEN Learning Management System Gradebook;

NAVSAFENVTRACEN Certificate;

Lesson plans;

Printed and/or electronic student handouts required to complete training, group, and individual exercises;

Training support materials (e.g., scenarios, case studies, note cards, or other small group activities) as appropriate for in-class use.

5.1.5 There is no predetermined list of training equipment, handouts, audiovisual aids, references (other than those cited in the course outline), manuals, etc., to be used in the course. However, the use of computer-generated graphics (e. g., PowerPoint) to supplement lectures is required.

The selection of these materials is at the discretion of the contractor. It is required, however, that the course will use training equipment (see definition of training equipment in paragraph 3), handouts (may be included as a part of the student guide), and other audiovisual aids, e.g., videos.

5.1.6 The government will provide classroom space with dry marker boards and standard audio-visual aid equipment for computer-generated graphics. The contractor is responsible to bring computer laptop for classes instructed.

NOTE: The government retains the authority to determine the format of the course, i.e., resident or global online. No shipping is required for online course which is determined by the assigned NAVSAFENVTRACEN course manager or the COR.

5.1.7 Contractors shall include all topics/discussion points contained in the course outline.

5.1.8 In all instances of disciplinary matters between contract employees and government personnel, the contractor shall prepare a written report to the COR which includes a summary of the events. A formal contractor investigation is not required.

5.1.9 The contractor shall submit to the COR a course completion report within thirty (30) days after the end of each class convening. The report shall include, as a minimum, a completed student attendance roster (i.e., contractor shall annotate/complete a Drop/Failure for each student who either fails or does not complete the course for other than academic reasons) and student critiques (completed via the learning management system). Comprehensive knowledge tests will be administered by the contractor via the learning management system for all classes to ensure student mastery of the course objectives. The government reserves the right to make any decisions concerning the delivery of the comprehensive knowledge tests. The contractor shall provide copies of two version (A/B) tests, along with the answer keys at the beginning of the contract to be kept on file at NAVSAFENVTRACEN. Any revisions to the tests throughout the contract shall be submitted to NAVSAFENVTRACEN. Unless otherwise directed, the contractor shall email the sanitized student attendance sheet with grades annotated along with instructor comments/observations as appropriate to the assigned NAVSAFENVTRACEN course manager within four (4) business days from the conclusion of the last day of the course.

5.1.9.1 Contractor shall ensure attendance sheets are completed as well as ensuring that all students are versed on how to complete student critiques (government provided).

5.1.9.2 The contractor shall ensure that each student is aware on how to complete a course student critique (end of course survey) electronically generated at the end of each course and are available to students in the course via the Learning Management System once final attendance sheet with grades have been submitted to the NAVSAFENVTRACEN assigned course manager. The course completion certificates will be electronically generated at the end of each course and are available to students who have successfully completed the course via the Learning Management system.

5.1.10 Attendance Policy: Any student missing more than 20% of a class will fail the course and not receive a graduation certificate. The contract instructor should contact the COR or Course Manager immediately to discuss the student’s situation. The government retains the right to make the final decision on whether a student will be allowed to stay for the remainder of the course.

5.1.11 Submission of Invoices: All invoices for completed course of instruction shall be submitted to the COR within ten (10) business days after return from travel. Submitted invoices shall include the fixed price cost for the convening taught as well as a description of the course taught, the location of the delivered course, the date completed, and any reimbursement for travel and per diem.

5.2 Security

5.2.1 The course taught under this contract is unclassified.

5.2.2 Permits/Decals: Each contract instructor/manager shall obtain a permit/decal as required by the visited activity security office as necessary to enter the work sites.

5.2.3 Security Requirements: The contractor shall conform to all DOD, DON, and local security instructions.

5.2.4 Physical Security/Key Control/Common Access Card (CAC) Control: The contractor shall conform to all current and applicable DOD, DON, and local command instructions regarding physical security, key control, and Common Access Card (CAC). The contractor shall maintain control over assigned keys and CAC.

5.2.5 Personal Security/Anti-Terrorism: After award of the contract, the contractor shall become knowledgeable of all current Foreign Clearance Guide, DOD, DON, State Department, and local command instructions pertaining to personal security and anti-terrorist issues. This will require each instructor to complete required training and forms such as Level One Anti-Terrorist training, Survival, Evasion, Resistance and Escape (SERE) Training, Human Rights Training, Country Specific and Isolated Personnel Report (ISOPREP) also known as a PRO-file within the time frames required by the guiding regulations. Training will be accomplished either on-line or through other means as arranged by the contractor and the NAVSAFENVTRACEN. The completion of such training shall be reported to the COR, or course manager. The contractor shall not receive any compensation for this training. Periodic refresher training is required.

5.3 Safety: The contractor shall conform/comply with all referenced safety instructions. Any safety related problems shall be addressed immediately to the COR.

5.4 Accident Reports: The contractor shall conduct an investigation into all accidents occurring on government property involving contract employees and report the findings in writing of such an investigation to the COR within three (3) calendar days after the occurrence. When required, the contractor shall provide input for reporting accidents involving students.

5.5 Contract Work Hours: The duration for the courses shall be 8 hours beginning at 0800 and ending at 1600 (local time zone) on each day with a ten (10) minute break every hour and an hour for lunch.

Occasional non-standard training days may be required by emergencies, and operational commitments; therefore, in these cases, as much prior notification as possible will be provided to the contractor. However, the course is designed for whole days and should not vary substantially from the above format, e.g., ending after a half-day on the last day, two-hour lunches or ending class two hours early on days in the middle of the week. Likewise, extending past the normal ending time can only be done with the students’ option since many students may have off-hour commitments.

Recognized Holidays: The Contractor will not be expected to be conducting training when the government is observing federal holidays as per Federal Law (5 U.S. 6103). Specific dates for federal holidays can be found at http://www.opm.gov/.

• New Year’s Day

• Martin Luther King Jr.’s Birthday

• Washington’s Birthday

• Memorial Day

• Independence Day

• Juneteenth

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

5.6 Travel:

5.6.1. The contractor shall conduct all travel in accordance with FAR 31.205-46, - Joint Travel Regulations (JTR). In the event that the allowable per diem limits for an area must be exceeded (i.e., lodging), the contractor must receive approval from the COR prior to travel. The cost of travel documents such as passports and visas will be included in the unit price of the course.

5.6.2 Compliance with Spanish Laws and Insurance: When ICS 300, ICS 300 Refresher, ICS 400 and OHS TTX are held in Spain, the contractor shall ensure that they are in full compliance with DFARS 252.228-7006 and the DoD Foreign Clearance Guide, to include Appendix A, which is available at https://www.fcg.pentagon.mil/fcg.cfm. The contractor shall carefully observe all procedures and lead-time requirements specified in the DoD Foreign Clearance Guide. Since Spanish Civil Liability insurance need only be purchased when the classes are scheduled to be held in Spain, the government intends to reimburse the contractor for the insurance premium through a separate contract line-item number and should not be included in the unit cost of any courses.

5.7 Dress Requirement: The contractor shall ensure that all instructors and supervisors maintain a standard of grooming and personal appearance that reflects a high degree of pride in themselves and in their employees, and in keeping with their position as a professional in a military environment.

5.8 Academic Standards: In cases of student academic problems, the contractor is expected to provide counseling and remediation. The contractor shall notify the COR and Course Manager immediately of any student having academic problems. The government reserves the right to make any decision concerning termination or extension of training for the student with academic problems.

Academic Pace: This course is a group-paced, criterion-referenced, instructor-managed, student-participation, lecture/laboratory-type instructional system that uses firmly established training procedures. All procedures will be accomplished in accordance with the latest instructional methodology.

Examination: A graded performance shall be given at the conclusion of each class to ensure that each student can execute his or her responsibilities as a first responder or SMT member. The Contractor shall provide NAVSAFENVTRACEN the course materials and tests upon request.

Proficiency Measurement: Students must have a passing grade of 75% accuracy (Ex:

checklist, Performance Checks, What-if-scenarios with rubrics). The minimum passing score for all measurements is 75% to meet ACE accreditation standards. The Contractor must be able to explain how the measurement device meets this minimum standard. When identified in the objective, the minimum passing score for performance progress checks and tests will be the same as the objective standard. Identify the minimum passing standard/score in the standardized instructions given to students. Graded tests will be considered passing as long as the completed tasks award a percentage score of 75%. The student can only miss up to 20% of the desired tasks and still pass the measurement.

5.8.1 Equipment: The Contractor shall coordinate an operational inventory assessment with the respective activity site classroom manager to ensure proper cables and adapters are available to connect the Contractor laptop to the activity display. However, since activities may not have every adapter for every situation, the Contractor is responsible for providing their own cables and adapters to ensure their instructors can successfully connect to the activity classroom display.

Possible connections to activity displays include (but are not limited to) HDMI, DisplayPort, DVI, and VGA.

For ease of communication, the Contractor shall use the same or compatible computer software version as the government. NAVSAFENVTRACEN primarily uses Microsoft Office products.

The Contractor is responsible for providing the instructor with his or her own laptop and hotspot for internet connectivity if needed. Contractors are not allowed to require any non-disclosure agreements for materials or exercises from activity participants during the training period.

The activity will provide access to learning spaces for the delivery of courses. The contracted trainer and ICS or SMT leader or Point of Contact (POC) will coordinate access to the facility and spaces.

5.8.2 Course Delivery: The Contractor shall confirm requested training/services can be provided within ten (10) business days’ notice of the need for the training/service – this applies to CONUS & OCONUS requirements. In-person courses are limited to one (1) instructor. Specific dates, courses, and locations will be provided following award of the anticipated contract. The Contractor must be capable of delivering multiple courses, separately led at different geographically located sites at one time. These courses may be the same class titles.

5.8.3 Cancellation & Rescheduling Policy: The government may cancel a class (CONUS/OCONUS) within twenty-one (21) days from the scheduled convening date without incurring any costs associated with the course. In the event that an unforeseen cancellation would occur, the government shall make every effort to communicate with the Contractor as soon as possible to minimize the burden to the Contractor. In the event of cancellation, postponement, or rescheduling of a learning event or other Contractor-led effort under this contract, the Contractor shall make every effort to minimize the costs to the government of the cancellation, postponement or rescheduling. The government will recognize and pay all reasonable costs associated with such cancellation, postponement, or rescheduling as the applicable contract clause provides. However, the Contractor must take immediate action after being informed of a cancellation, postponement, or rescheduling of a class to eliminate or minimize the costs associated with cancellation, postponement, or rescheduling. Nothing in this paragraph should be construed by the Contractor and interpreted by the Contractor in such a way as to hamper the management of this contract.

5.8.4 Evaluations: Unless otherwise stated in the PWS, the Contractor shall develop performance assessment items (Ex: checklists, Performance Checks with graded items, and What-if-scenarios with rubrics) for every terminal learning objective aimed at Kirkpatrick Level 1 and 2 that measure student learning before and after the learning event. The Contractor shall also be required to provide an answer key with reference back to the source that supports correct outcomes for all performance assessments. NAVSAFENVTRACEN and Contractor shall safeguard all answer keys and assessment items to ensure they are not intentionally or inadvertently released in a way that compromises the ability to assess learning effectiveness. Class evaluations will be given apart from the conduct of the class and will not be required from the Contractor. The Contractor shall not request participants to complete a Contractor's training evaluation form.

5.8.5 Post Award Meeting (PAM): The PAM shall be conducted via teleconference from Naval Safety and Environmental Training Center, Norfolk, VA. The Contractor attendees shall include, at a minimum, all Contractor Subject Matter Experts (CSMEs) and the contract lead.

Date – 30 days from PAM No. of Days – 2

5.8.6 Curriculum Walk-Through: The Curriculum Walk Through shall be conducted via teleconference from the Naval Safety and Environmental Training Center, Norfolk, VA. At this meeting, all CSMEs shall present the entire proposed 2-day PDTC curriculum, including cognitive and experiential content for Government attendees. Contractor attendees shall include, at a minimum, all CSMEs, and the contract lead. The contractor must provide a sample student guide.

Date – 60 days from PAM

5.8.7 Curriculum Validation: The Curriculum Validation shall be conducted via teleconference from Naval Safety and Environmental Training Center, Norfolk, VA. At this meeting, the CSMEs shall present entire proposed 2-day PDTC curriculum, including cognitive and experiential content, for Government attendees. Contractor attendees shall include, at a minimum, all CSMEs and the contract lead. Dates are subject to change based on site availability.

Date – 90 days from PAM

The Contractor shall demonstrate experience in instructional presentation technologies and have practical experience instructing in the specialty area. The Contractor shall demonstrate teaching a lesson, with multi-media and lesson plan and sample Evaluation method.

5.9 Inability of Contractor to Perform: In the event that an instructor is unable to teach a class due to illness, injury or death, the contractor must have a Contingency Plan (CP) in place to replace that instructor within twenty-four (24) hours at their own expense. In addition, the government reserves the right to request that an instructor be replaced due to poor performance.

The CP must also address the way this instructor will be replaced and may be reviewed by the COR at any time after award.

5.10 Poor Performance: The following elements, which comprise examples of poor instructor performance, can ultimately result in the removal of the instructor if these actions remain unabated:

Regularly late for class Poorly prepared to teach (which frequently results in the instructor reading overhead transparencies, or notes to the students) Disorganized, resulting in poor time management, student confusion, and/or jumping from topic to topic and not following the syllabus Regularly unable to answer students’ questions (most likely due to lack of knowledge) Regularly refusing to answer students’ question (either due to lack of knowledge, lack of preparation, agenda anxiety, lack of respect of students) Regularly dismissing class early (more than an hour before dismissal time) Failure to remediate Routinely unwilling to remediate Routinely having to remediate more than 10% of the class Inappropriate language (vulgar, sexist, racist, or language that shows disrespect for the students) Either unwilling or incapable of ascertaining the level of the class’s knowledge and teaching at that level Routinely unwilling, or incapable of, controlling the discipline of the class

(e.g., allowing disruptive side conversations to occur during the instructor’s presentation of the course material, allowing students to show up late thereby disrupting the class)

6.0 Student/Instructor Ratios: Student Loading

6.1 Student/instructor ratios must be such that there is an adequate number of instructors at all times to ensure effective coverage of the entire course, student remediation during class hours, and student supervision and safety. NAVSAFENVTRACEN will reimburse the travel and per diem expenses for one (1) instructor to teach these courses.

6.2 The maximum class size of each class is thirty (30). The minimum class size is five (5). The Government reserves the right to cancel a convening due to low enrollment at no cost/penalty to the Government. The Contractor will be notified no later than (21) twenty-one calendar days prior to the first day of class if the class will be cancelled.

6.3 The government reserves the right to exceed the class size on a case-by-case, limited basis at no extra cost to the government if agreed to in advance by the COR and the contractor.

7.0 Qualifications

7.1 Contractor

7.1.1 The contractor shall provide personnel who meet the experience levels required as stated herein.

7.1.2 The contractor shall be able to provide qualified instructors of the course on dates as agreed to in this contract.

7.1.3 The contractor shall present evidence of ongoing or recent experience (within three years) in conducting technical training courses similar in scope and difficulty to the safety training course set forth herein.

7.1.4 Once an instructor(s) has become "established" teaching this course, if any "new" instructors must be brought in to teach the course, a transition period must be provided whereby the new instructor must teach a minimum of one convening with a previously “established" instructor. Any travel expenses incurred by the “new” instructor in training shall be the responsibility of the contractor. The government will monitor his/her progress through a review of student critiques and, if necessary, a technical review, per paragraph 9.2 contained herein. It is expected that the instructional staff remain reasonably constant throughout the duration of the contract.

7.1.5 The contractor shall possess a knowledge and understanding of the type of educational techniques outlined in the PWS.

7.1.6 The contractor shall possess the ability to effectively manage and provide an adequate administrative staff in support of the educational/training services provided under any resulting contract.

7.2 Instructor Qualifications

7.2.1 The contractor shall be responsible for employing appropriate, technically and academically qualified personnel to perform the instructor services outlined herein.

7.2.2 Education/Professional Experience: The instructor(s) must have a four- year baccalaureate degree in any of the following disciplines: emergency response management, industrial hygiene, environmental science, or equivalent plus five years or more of experience in oil spill management, oil transfer, ICS management, shipboard spill management, managing oil spill assets or any relevant experience in emergency response management. If the instructor(s) does not have four-year degree, a two-year associate degree in any of the following disciplines, emergency response management, industrial hygiene, environmental science or equivalent, may be substituted but the instructor must have seven (7) years or more of experience in oil spill management, oil transfer, ICS management, shipboard spill management, managing oil spill assets or any relevant experience in emergency response management.

However, if the instructor(s) has no degree, then he/she must have ten (10) years or more of experience in oil spill management, oil transfer, ICS management, shipboard spill management, managing oil spill assets or any relevant experience in emergency response management. The instructor(s) must have one year or more experience facilitating DoD or USCG ICS, Preparedness for Response Exercise Program (PREP) or emergency response management tabletop experience. The instructor(s) must have experience in Emergency Response Management.

7.2.3 Teaching Experience: The instructor must have one (1) year or more of experience teaching DoD or USCG personnel.

7.3 Contractor’s Contract Manager: The contractor shall identify a point of contact/contract manager for contractual matters. This is the individual that the COR will deal with concerning the contracted course and contract performance.

7.4 Resumes/Biographical Summaries: After award of this contract, resumes for prospective new instructors shall be submitted to the COR for review and approval prior to employment under the contract. All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced. The COR will inform the contractor directly of individuals who are acceptable.

Unacceptable documentation will be returned to the contractor indicating the reason(s) for rejection.

The COR will have the right to obtain, from the contractor, substantiation of information contained in any resume.

8.0 Student Evaluation/Testing

8.1 Contractor

8.1.1 Classrooms operated by the contractor shall be manned by qualified instructors who have qualified for employment under the provisions herein.

8.1.2 Comprehensive knowledge tests will be administered by the contractor via the learning management system for all classes to ensure student mastery of the course objectives. The minimum passing score is 75% (on a 100-point scale).

8.2 Government: The COR or course manager shall reserve the right to administer unscheduled tests to selected students.

9.0 Quality Control Plan (QCP)

9.1 The contractor shall conduct training as specified on the topical outline in the course PWS. The contractor is responsible for establishing, maintaining, and monitoring the quality control of the services provided hereunder via a detailed QCP clearly stating his/her procedures for ensuring quality. As part of the above plan, the contractor shall establish and maintain an instructor evaluation system. Records of all instructor evaluations for contract employees shall be kept current, complete, and available to the Contracting Officer, or COR upon request during the performance of this contract.

9.2 The government reserves the right for the COR or his/her technical assistants to evaluate contractor performance, including both technical content and instructional techniques, at any time.

Observations of the evaluator will be passed to the contractor via the COR. Direct discussion of observations by a designated representative with contract instructors is not permitted. The contactor’s courses, course materials, and instructors shall be audited periodically to ensure the accuracy of the information presented and the professionalism and competency of the instructor.

10.0 General Tasks/Work Requirements by Position

10.1 Instructor’s Tasks

10.1.1 Maintain a high standard of professional qualifications in instructional and technical areas.

10.1.2 Recommend any changes to the curriculum, if necessary, to the COR and CM.

10.1.3 Prepare a personalized Lesson Topic Guide for each subject matter area assigned.

10.1.4 Maintain qualifications in instructional techniques, training aids, training equipment, training devices and instructional material required to teach assigned topics.

10.1.5 Prepare the classroom for instruction (e.g., ensure course materials are brought into classroom, arrange tables and chairs, layout course materials for each student) and ensure classroom is left in an orderly fashion at the end of each day, especially on the last day of the class.

10.1.6 Remediation shall be provided for any student demonstrating academic problems at any time in the course. This may take the form of one-on-one discussion during or after class hours, extra study assignments to reinforce mastery of difficult material, a review of the results of the final exam, etc. The degree of remediation will be determined by the contract instructor based upon the particular situation. It is expected that most remediation will be accomplished during regular class hours. However, there may be a need to briefly assist a student on an occasional basis after class. There is no compensation for time needed for remediation of students . Any demands on a contract instructor’s time considered excessive and beyond the scope of the contract should be brought to the attention of the COR.

10.1.7 Upon request of the appropriate authority, make academic comments concerning students.

10.1.8 Ensure a dignified, harmonious, and professional classroom atmosphere.

10.1.9 Administer, grade and review examinations, as necessary.

10.1.10 Report all problem areas related to assigned duties and responsibilities to contractor’s point of contact.

10.1.11 Teach all assigned topics, in accordance with contract requirements, effectively utilizing allotted time.

10.1.12 Inventory and account for assigned classroom/lab training equipment, submitting missing item reports to the contractor’s point of contact.

10.1.13 Perform operational check on assigned training equipment, devices, and aids.

10.1.14 Refer unresolved students’ disciplinary problems to the appropriate military authority.

10.1.15 Monitor students to ensure safe usage of all training equipment, devices, and aids.

10.1.16 Instruct students in operation and safety requirements of shop/lab equipment for trainers.

10.1.17 Conduct a test results review.

10.1.18 Monitor students’ compliance with safety standards and procedures and immediately correct safety violations, reporting all persistent violations to the COR via the contractor’s point of contact.

10.1.19 Assign suitable study procedures to help both failing and non-failing students.

10.1.20 Ensure any changes in the instructions listed in the topical outline are incorporated into the lesson plans and any corresponding materials provided to the students.

11.0 TASKS

11.1 General Notes

11.1.1 The data provided herein represents the government’s best estimate of need based on current conditions.

11.1.2 This course is a group-paced, criterion referenced, instructor managed, student participation, lecture/laboratory type instructional system that uses firmly established training procedures. All procedures will be accomplished in accordance with the latest instructional methodology.

11.1.3 The outline of topics is provided as amplifying information in support of the mission objectives of the course. The contractor is not bound to comply with the order of the following outline.

11.2 COURSE OUTLINE

C.1.0 CIN: A-493-2300 INCIDENT COMMAND SYSTEM 300

Course Length: 3 Days

Class Size: 30 Student/Instructor Ratio (see paragraph 6.2.)

Prerequisite: ICS-100, 200, 700 and 800 Classes: Times and places to be provided to contractor by NAVSAFENVTRACEN no later than 30 days prior to required delivery date.

C.1.1 Purpose/Objective of Course

The purpose of the course is to provide assigned personnel with the knowledge and skills necessary to manage various types of incidents without regard to the location, and in compliance with applicable Federal, State, Overseas Environmental Baseline Guidance Document (OEBGD), Final Governing Standards (FGS), United States Coast Guard (USCG), and local regulations as well as Navy instructions, regulations, statutes and programs and Federal Emergency Management Agency (FEMA) guidelines. This course provides training for personnel who require advanced application of the Incident Command System (ICS) and is customized for U.S. Navy personnel who may assume a supervisory role in expanding incidents and require advanced application of the Incident Command System (ICS). The course will follow the National Incident Management System (NIMS) training program standards and will expand upon information covered in the ICS 100 and ICS 200 courses.

The course will focus on the planning process to include, but not limited to, a focus on the inter-working relations of each section: simulation meetings as related to Planning “P”, upkeep of the situation display board, how resources will be tracked, etc. The following documents, minimally, shall be used as guidance:

USCG Marine Environmental Response and Preparedness Manual (COMDTINST M16000.14 series) National Incident Management System (NIMS) National Oil and Hazardous Substances Pollution Contingency Plan (NCP), 40 CFR 300 National Response Framework (NRF) USCG Incident Management Handbook (COMBTPUB P3120.17 series) OPNAV MANUAL 5100.23 Safety and Occupational Health Manual OPNAV M-5090.1 Environmental Readiness Program Manual OPNAVINST 3440.17 Navy Installation Emergency Management Program CNIC M-3440.17 Navy Installation Emergency Management Program Manual

Upon completion of this course, the students will be able to:

Describe how the National Incident Management System (NIMS) Command and Management component supports the management of expanding incidents Describe the Incident/Event Management process and expanding incidents as prescribed by the

Incident Command System (ICS) Describe how the Navy chain of command functions Describe the formation of a Unified Command and the composition to include relevant agencies Explain the role of the Navy On-Scene Coordinator (NOSC) in the Unified Command if/when incidents involve OHS Spill Implement the Incident Management process on a simulated Type 3 incident Develop incident objectives using the Specific, Measurable, Achievable, Relevant, and Time-bound (SMART) format for simulated scenarios Identify the importance of planning in the major steps involved in the planning Describe and provided examples of how the essential principles of ICS are used in incidents and events planning

Develop an Incident Action Plan (IAP) for simulated incidents process Describe the importance of assessing the incidents and reporting List the major elements included in incident briefing Develop sample organizations around simulated incidents and/or events Describe the role and use of ICS forms in effective incident management Identify and describe the basic principles of resource management Identify the steps used in the tactical planning process Describe the purpose and importance of planning for resource demobilization Identify key consideration associated with resource management and the reasons for each Explain the use of Operational Periods in the planning process and how they are derived Identify essential IAP elements and the kinds of support material and plans included in an IAP Explain the criteria for determining when the IAP should be prepared Explain the function of ICS forms used in preparing an IAP and develop IAPs for simulated scenarios

C.1.2 Target Audience: This course is designed for the Navy On-Scene Coordinator (NOSC) Oil Hazard Substance (OHS) Spill Management Team (SMT), the Facility SMT, Emergency Operation Center (EOC) members, command duty officers (CDO), Fire Department and other first responders who will be called to manage various types of incident responses. Participants must have successfully completed the following prerequisite courses: IS – 100 Introduction to the Incident Command System, IS – 200 Basic Incident Command System for Initial Response, IS – 700 National Incident Management System and IS – 800 National Response Framework. The target audience includes upper management, spill Incident Management Team leaders, public affairs personnel, safety and health personnel, natural resources personnel, environmental personnel, finance, contract personnel, logistics, support personnel, security, force protection and emergency management personnel. This course expands upon information covered in the ICS-100 and ICS-200 courses.

C.1.3 Method/Program of Instruction: See General Notes

C.1.4 Material to be furnished by the Government:

C.1.4.1 One (1) copy of the following documents, either hard copy or an electronic copy:

NAVSAFENVTRACEN Attendance Sheet, Course Evaluation, and Course Completion Certificate.

C.1.4.2 One (1) copy of the following will be provided to the contractor either by: hard copy, electronic copy, or the website links where these documents may be found on the internet:

OPNAV MANUAL 5100.23 Safety and Occupational Health Manual OPNAV MANUAL 5090.1 Environmental Readiness Program Manual OPNAVINST 3440.17 (Series) Navy Installation Emergency Management Program CNIC M-3440.17 Navy Installation Emergency Management Program Manual A sample NOSC Plan A sample ICP Facility Response Plans (FRP) OCONUS Spill Prevention Control and Reporting Plan (SPCR) A Sample Area Contingency Plan

C.1.5 Outline of Instruction

Lesson Topic 1.0 Introduction/Course Overview

Lesson Topic 2.0 NIMS ICS Fundamentals Review

Lesson Topic 3.0 Transfer of Command

Lesson Topic 4.0 Expanded Operations

Lesson Topics 5.0 Unified Command Functions in a Multi-jurisdictional Incident

Lesson Topic 6.0 Interagency Mission Planning and Procurement

Lesson Topic 7.0 Transition Managed Phase

Lesson Topic 8.0 Situation Status

Lesson Topic 9.0 Resource Management

Lesson Topic 10.0 Operation Planning-Work Analysis Matrix/Tactics Meeting Prep

Lesson Topic 11.0 Incident Support Material and Plans

Lesson Topic 12.0 Incident Action Plan

Lesson Topics 13.0 ICS Staffing and Organization

Lesson Topic 14.0 ICS Forms

Lesson Topic 15.0 Plan Execution and Assessment

Lesson Topics 16.0 Workshop: Scenarios (see C.1.6.2 for description)

Lesson Topics 17.0 Course Summary

C.1.6 Special Requirements

C.1.6.1 The contractor will teach Incident Command System 300 (ICS 300) training per National Incident Management System (NIMS) training program guidance, using the materials provided to them by the government as described in paragraph C.1.4.2. The contractor must tailor the verbiage to Navy terminology and scenarios specific to the US Navy facility where each class is covered. This will enhance the facilities’ ability to claim Preparedness for Response Exercise Program (PREP) credit for components exercised during the class.

C.1.6.2 Workshop: This can be accomplished by doing a series of group exercises utilizing appropriate response strategies and tactics to respond throughout the course PREP guidelines.

Scenario-driven tabletop exercises unique to each facility shall include, but not limited to:

Response strategies and tactics for the appropriate installation or location, IAW applicable federal, state, and local regulations as well as U.S. Navy instructions, regulations, statues and programs and FEMA guidelines.

Incident assessments and reporting, IAW applicable federal, state, and local regulations as well as U.S. Navy instructions, regulations, statues and programs and FEMA guidelines.

Responder and public health, IAW applicable federal, state, and local regulations as well as U.S. Navy instructions, regulations, statues and programs and FEMA guidelines.

Aerial surveillance for both operation and Natural Resources Damage Assessment (NRDA), IAW applicable federal, state, and local regulations as well as U.S. Navy instructions, regulations, statues and programs and FEMA guidelines.

Develop incident objectives in the SMART format, IAW applicable federal, state, and local regulations as well as U.S. Navy instructions, regulations, statues and programs and FEMA guidelines.

Track and identify additional resources, IAW applicable federal, state, and local regulations as well as U.S. Navy instructions, regulations, statues and programs and FEMA guidelines.

Increased security/force protection IAW applicable federal, state, and local regulations as well as U.S.