4.06 Amendement to RFQ N0018924RR052-0001.pdf

DUMMY20240009205FY25SCSL

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Update the due date for quotation from 13 August 2024 to 20 August 2024 and update Addendum 52.212-1 Addendum accordingly.

2) Clarify details regarding meals in Training/Conference Requirements for SCSLS, section 5 Dining Facility, of the PWS.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0018924RR052

X 9B. DATED (SEE ITEM 11)

30-Jul-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Aug-2024

CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: J THOMPSON

5450 CARLISLE PIKE BLDG 407

MECHANICSBURG PA 17050-2411

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018924RR052

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Aug-2024 12:00 PM to 20-Aug-2024 12:00 PM.

The following have been modified:

52.212-1 ADDENDUM

Contract type: Firm Fixed Price Quote due date: 08/20/2023 AT 12:00 PM EDT Submit quote via email to : jessica.a.thompson58.civ@us.navy.mil

Submission of proposal shall include the following:

1. Offerors shall submit their technical approach and relevant past performance on one document and a price proposal on a separate document.

2. The technical approach shall describe how the proposer intends to accomplish the requirements/tasks of the Performance Work Statement.

3. The proposer shall submit revelant past performance that is no older than five years.

4. A completed and signed page 1 of the most current version of the solicitation.

5. Unless completed in SAM, "Representations, Certifications, and Other Statements of Offerors completed by the offeror.

All price and price supporting information shall be contained in the price submission. Proposer is responsible for submitting sufficient information to enable the Government to fully evaluate their price.

The price submission is not page limited, but is strictly limited to price information. The Government will award a firm-fixed-price task order to a responsible offeror on a tradeoff process when the best interest of the Government to consider award to the other than the lowest priced offeroror other than the highest technically rated offer unless the contracting officer is aware of past performance information related to the technically acceptable, lowest total price offer which indicates that offer may not represent best value.

In that case, the Government reserves the right to consider the past performance of other offers, conduct a price, past performance tradeoff, and award to other than the lowest total price offer.

PEFORMANCE WORK STATEMENT

Purpose: The purpose of the Supply Corps Senior Leadership Symposium (SCSLS) is for all Supply Corps Senior Leadership, including Active Duty and Reserve Flag Officer O-6s, O-6 Selects, and NAVSUP Senior Executives, to convene and discuss Supply Corps challenges and opportunities, align message and vision, and plan the way ahead for the NAVSUP Enterprise and Supply Corps Community. This symposium is intended as a community gathering for networking and mentorship, so a self-contained facility that can handle all lodging, food service, and meeting needs is essential so that all attendees will remain on site for the entire extent of the conference dates. The day prior to the start of the symposium, three (3) separate breakout sessions will be hosted – one for Supply Corps O-6 Selects, one for NAVSUP Senior Executive Service members, and one for Supply Corps Flag Officers.

Period of Performance: 17 November – 21 November 2025

For the O-6 Selects, Senior Executive Service members, and Flag Officer attendees, SCSLS will begin on Tuesday, 18 November 2025, at 0730 (approximately 90 attendees). Lodging will be available for non-local O-6 Selects, Senior Executive Service members, Flag Officers, and support staff attendees from Monday, 17 November 2025, in the evening (for check-in) through Friday, 21 November 2025, in the morning (for check-out) of the week selected (approximately 75/190 attendees). Three (3) breakout rooms will be available at 0730 on Tuesday, 18 November 2025. The main ballroom will be available beginning at 1200 on Monday, 17 November 2025, so the staff may setup for the event.

The primary SCSLS event for all attendees will begin Wednesday, 19 November 2025, at 0730 and end on Friday, 21 November 2025, at 1230. Lodging will be available for all other non-local attendees (the remaining 115/190 attendees) from Tuesday, 18 November 2025, in the afternoon (for check-in) through Friday, November 21, 2025, in the morning (for check-out). The main ballroom will accommodate all 250 participants and will be available from 1200 on Monday, 17 November 2025, until 1230 on Friday, 21 November 2025. Four (4) breakout rooms will accommodate up to 75 participants at a time and will be available from 0730 on Wednesday until 1230 on Friday.

Estimated number of attendees: Approximately 250 participants, including military and government civilians, are expected to attend the SCSLS event.

Approximately 90 participants will arrive on Tuesday, 18 November 2025, for the O-6 Select, Senior Executive Service, and Flag Officer breakout sessions. The remaining 160 participants will arrive on Wednesday, 19 November 2025. Of the 250 participants, approximately 60 are local and will travel to the venue each day and do not require overnight accommodations. The 190 non-local participants will require overnight accommodations, checking in as early as Sunday, 16 November 2025, and checking out as late as Saturday, 22 November 2025.

Location: SCSLS will be hosted by the Chief of Supply Corps within the National Capital Region. The boundaries of this area are recognized as the District of Columbia, Prince Georges and Montgomery Counties in Maryland;

Arlington, Fairfax, Loudoun, and Prince William Counties in Virginia; and all cities and towns included within the outer boundaries of the foregoing counties.

Lodging: Lodging will be required for approximately 190 overnight guests. Lodging will accommodate approximately 75 sleeping rooms for out-of-town O-6 Selects, Senior Executive Service, Flag Officers, and support staff attendees from Monday through Friday, 17 November – 21 November 2025. Lodging is required for the remaining 115 out-of-town attendees from Tuesday through Friday, 18 November – 21 November 2025. Attendees will make reservations through the hotel’s online booking system or by calling the hotel directly. The facility must provide the government point of contact with a method to receive daily updates on RSVPs, including name, rank or title, email address, and duration of stay per attendee. Attendees are responsible for all payments for the sleeping room, including no-show fees. Lodging rates must be within the stated federal government per diem rate for the geographic area, including meal taxes.

1) Additional lodging requirements

a. Complimentary high-speed internet connection

b. Smoke-free room capability

Training/Conference requirements for SCSLS:

1) Overarching Environment Requirements of Venue: The self-contained facility should feature a pristine physical environment. All furniture and wall fixtures should be presented in the manufactured style, free of rips or tears. All facilities should be fully functional and exceptionally clean.

2) Registration area: To begin on the evening before the conference in the vicinity of the contracted event space. Two (2) tables six (6) feet long with dressing and four (4) chairs set up.

3) Workroom: Near registration area for meeting preparation and storage, including tables and chairs, available one (1) day prior to and throughout the conference. The workroom must have telephone and computer hook-ups. Materials may be delivered as early as two (2) days prior to the conference start date.

4) Information/Business center: Facility to receive incoming messages for conference attendees, provide conference information to attendees, etc. (beginning with advance team arrival one (1) day prior to and throughout the conference), including a message board, color printer, scanner, data outlets and large working/storage area.

5) Dining Facility

a. Dining facility to accommodate breakfast, lunch, and dinner for the approximately 190 conference attendees staying onsite. The facility should accommodate lunch for up to 200 attendees at the same time in an indoor setting and in an hour time frame. Standard mealtimes to support daily conference schedules should be 0600-0800 (Breakfast), 1100- 1300 (Lunch), 1700-1900 (Dinner). However, the dining facility should be able to shift meal hours on short notice (1 hour prior to mealtime). Meals should be served as follows:

1. Monday,

a. Dinner at 1700 for the seventy-five (75) O-6 Selects, Senior Executive members, Flag Officers, and support staff attendees staying overnight.

2. Tuesday

a. Breakfast for the seventy-five (75) O-6 Selects, Senior Executive members, Flag Officers, and support staff attendees staying onsite

b. Lunch for ninety (90) O-6 Selects, Senior Executive members, Flag Officers, and support staff staying onsite and day guest attendees.

c. Dinner for all one-hundred and ninety (190) attendees checking in to stay onsite.

3. Wednesday and Thursday

a. Breakfast and dinner for all one-hundred and ninety (190) attendees staying onsite.

b. Lunch for all staff and attendees, approximately two hundred and fifty

(250), staying on site and day guests.

4. Friday

a. Breakfast for all one-hundred and ninety (190) attendees staying onsite.

b. In addition, a break station close to the main conference area should be setup from 0700-1100 and 1300-1700, with snack and beverage items that will be included in the package price beginning on Tuesday at 0700 and ending at 1100 on Friday.

c. All meals/food will be made available upon Government request, which shall be itemized and billed to each individual’s guest room at the current per diem rates (no more than $18 for breakfast per day, $20 for lunch per day, $36 for dinner as of 10 JUL 2024, and $5 for incidentals per day). Menu/Meal selection will be coordinated by NAVSUP personnel and Hotel Management. For any personnel not staying onsite/overnight, they shall make arrangements with the hotel to pay for meals and incidentals separately under this order at the current per diem rates.

6) Conference and Breakout Rooms: Beginning Tuesday at 0730 for the 90 O-6 Selects, Senior Executive

Members, Flag Officers and support staff attendees and beginning Wednesday at 0730 for the remaining 160 attendees and ending at 1230 on Friday.

a. The venue must have the ability to support the following conference requirements: one (1) conference room capable of seating 250 participants in classroom-style seating. In addition, we will need four

(4) breakout conference rooms to accommodate various-sized groups simultaneously for breakout sessions throughout the conference.

i. Three (3) breakout rooms will be available for NAVSUP staff to setup on Monday at 1300 and will be available for use all day (0730-1700) on Tuesday for the O-6 Selects, Senior Executive

Service members and Flag Officer breakout sessions. From Monday-Tuesday, breakout rooms shall have the following capacity:

1. Breakout room 1: 75 people capacity

2. Breakout room 2: 25 people capacity

3. Breakout room 3: 25 people capacity

From Wednesday-Friday of the week selected, breakout rooms shall have the following capacity:

1. Breakout room 1: 75 people capacity

2. Breakout room 2: 50 people capacity

3. Breakout room 3: 25 people capacity

4. Breakout room 4: 25 people capacity

b. Conference room requires the following IT requirements:

i. Standing podium with microphone

ii. Two (2) Wireless lavaliere microphones

iii. Six (6) audience microphones

iv. Projector (LCD and overhead)

v. Screens with Dress Kit sound system. Screen size must be adequate for the setup of the room for all attendees to see clearly

vi. IT and A/V technicians available within 5 minutes from 0730 to 1700 daily

vii. Wireless internet capable

viii. Four (4) tables at the back of the room with eight (8) chairs

c. Conference room setup: The largest conference room must have a raised stage with entry steps on both sides and a podium. Classroom setup is required, with tables and chairs for all attendees.

d. Breakout room setup: Breakout rooms will be setup in classroom-style seating with power receptacles unless otherwise told of a different setup. Breakout rooms will have internet access for a computer, LCD projectors and speakers. From Wednesday – Friday of the week selected, breakout rooms must have the following available seating:

i. Breakout room 1: 75 people capacity

ii. Breakout room 2: 50 people capacity

iii. Breakout room 3: 25 people capacity

iv. Breakout room 4: 25 people capacity

e. Hospitality room: One (1) executive-level room that comfortably seats 25 senior executives for a private social gathering. The executive-level room should be open for use in the evening hours (after 1800 until 2200). There are no A/V requirements for this space.

f. No-host social space: One (1) space that can host 250 conference attendees in the evening hours for a social gathering. The space should be staffed for food and beverage services provided by the venue.

The space should be available to our group from 1800 until 2300.

7) Fitness Center: The venue shall have a 24-hour indoor fitness center to include weight machines, treadmills, lifecycle, basketball court (inside or outside acceptable) from 0530-0730 and 1700-2000.

8) Venue Staff Requirements:

a. Assignment of a Convention Service Manager to the training/conference to ensure that all meeting and catering arrangements are fulfilled to aid with group reservations, VIPs, and other special requests.

b. All service staff shall maintain a professional, uniform appearance. Requests by participants shall be handled with urgency. Service staff shall interact with participants courteously and respectfully.

c. Venue shall have experience in hosting high-level military and civilian officials or demonstrate a capability to support such an event.

9) Parking: Complimentary conference parking for all attendees.

10) Security: Flexibility for the group to bring in 24-hour onsite security to secure the entire venue and surrounding facility grounds. Additionally, an area characterized with a low crime rate and where there has been no indication that DON personnel have been the target of any criminal activity.

11) Transportation: Shuttle/taxi capability to and from IAD, BWI, or DCA airports.

Ability One

NAVSUP FLCN, Regional Directorate, Mechanicsburg Detachment may utilize contractor support through the Ability One Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the Ability One Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's Ability One Program support contractor personnel to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the Ability One Program support contract.

Officers may execute their own Non-Disclosure Agreement with the Ability One Program (Ability One contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the Ability One Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLCN, Regional Directorate, Mechanicsburg Detachment contract.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: ______________________

ADDRESS: __________________

TELEPHONE: ________________

(End of Summary of Changes)