DRAFT PWS.pdf

PERFORMANCE WORK STATEMENT

EXPLOSIVE ORDNANCE DISPOSAL GROUP TWO

LOGISTICS AND TECHNICAL SUPPORT SERVICES

1.0 OBJECTIVE: This Performance Work Statement (PWS) is submitted for the purpose of obtaining a Single-Award contract that continues to support logistics and technical services to Explosive Ordnance Disposal Group

(EODGRU) TWO and its subordinate commands, herein referred to as the Government. Contract tasks include the accounting, coordination, data entry, and subject-matter-expertise (SME) of material and equipment used by the

Government, and requires logistic specialists familiar with U.S. Navy Expeditionary Combat Forces Integrated

Logistics Support (ILS) procedures and functions. Work is to be accomplished aboard EODGRU TWO and its subordinate commands located in the Hampton Roads Area of Virginia.

2.0 Background: The mission of EODGRU TWO and subordinate units is to eliminate hazards from ordnance, which jeopardize operations conducted in support of the national military strategy by providing specially trained combat ready, highly mobile forces. These forces use a vast array of material and equipment to train for and accomplish that mission. While EODGRU TWO and its subordinate units perform the principle logistic effort, its manpower is insufficient to meet the requirements of those tasks. This creates the necessity for EODGRU TWO to seek sources of support to augment its logistic and technical functions.

3.0 Scope: The Contractor will provide skilled and qualified personnel necessary to support the objective of this contract. Contractor personnel will provide SME and perform logistic support services. All support will be performed in accordance with U.S. Navy approved technical manuals, procedures, policies, and established logistic requirements and procedures. Services provided by the Contractor will encompass the following task areas:

Logistic Support. The Contractor will provide logistic support personnel imbedded within EODGRU TWO and its subordinate commands for the purpose of assisting the accounting, documentation, data entry, movement, receipt, and issue of equipment and material.

Technical Support. The Contractor will provide technical experts of various disciplines imbedded within EODGRU

TWO and its subordinate commands for the purpose of providing SME, coordination of material efforts, and related technical services.

4.0 Performance Requirements. The Contractor will provide the personnel and services required in this contract pursuant to the requirements specified herein.

4.1 Government Representatives. Contracting Officer and Representative. Only a duly appointed Procuring

Contracting Officer (PCO), and no other government personnel, is authorized to change the specifications, terms and conditions under this contract. The EODGRU TWO Contracting Officer’s Representative (COR) is responsible for technical management of this contract, and will serve as the Contracting Officer’s Primary Point of Contact. The COR will oversee execution of this contract and resolve any potential issues. The COR, with the assistance of Technical Points of Contact (TPOC) and technical assistants determined by the COR, is responsible for: liaising with Government and Contractor personnel; contractual advice, recommendations and clarification regarding this PWS; delivery of this PWS placed under this contract; providing an independent government estimate of the effort described in this PWS; quality assurance of services performed and acceptance of the services or deliverables; government furnished property; security requirements aboard government installations;

providing the PCO or the designated Ordering Officer with appropriate funds for issuance of the delivery; and the certification of invoice for payment.

4.2 Technical Points of Contact. TPOCs designated by the COR will assist the execution of the COR’s duties, and oversee the technical tasks conducted by Contractor personnel as defined by this PWS. TPOCs will provide technical guidelines and expectations to Contractor employees and Government representatives, as required and determined by the COR. The COR will notify the Contractor of the assignment and reassignment of TPOCs.

4.3 Technical Assistants. Technical Assistants designated by the COR will assist the tasking of Contractor employees and validation of deliverables within the scope of this contract. Contractor employees will execute their assigned tasks under their assigned Technical Assistants.

5.0 Place(s) of Performance. The primary place of performance is EODGRU TWO buildings located aboard Joint

Expeditionary Base Little Creek / Fort Story in Virginia Beach, VA.

6.0 Hours of Work.

6.1 The Contractor personnel core hours of service operations will be 0800-1600 hours, five (5) days a week as prescribed by the Government, excluding recognized federal holidays, DoD curtailment days or when the installation is officially closed by the commander. All times in this contract are specified in on a 24-hour clock and pertain to the time-zone in which contractor personnel perform work. The Contractor will ensure that service to customers is not interrupted during break and lunch periods. Variances in operating hours, other than that specified herein, must be approved by the Government. The Government retains the right to change normal duty hours at any time based on business and operational necessity. Contractor personnel performing work may be required to conduct work after normal working hours.

6.2 Overtime Hours. Overtime may be required to perform tasks outlined within Paragraph 1.2 of this contract. The

COR is the POC would authorize the use of overtime in all occasions.

6.3 Government Holidays. The following government holidays are typically observed by government personnel:

New Year’s Day, Martin Luther King’s Day, Presidential Inauguration Day (metropolitan DC area only), President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day and any other day designated by Federal Statute, Executive Order and/or

Presidential Proclamation. Typically, there is no work conducted during government holidays, however, work may be required to meet mission critical requirements.

7.0 Transition In Period.

A transition-in period is scheduled for a 10-day period immediately after contract award date (phase in) to allow for orderly contract transition. In order to maximize the effectiveness of the transition process, an initial meeting shall be held with the

Government to address the phase in requirement and responsibilities not later than seven (7) calendar days into the phase in period.

8.0 Contractor Personnel.

8.1 Contractor Employees. The Contractor will not employ individuals identified to the Contractor by the PCO or COR as potential threats to the health, safety, security, or general wellbeing, of the population, installation or operational mission. The Contractor’s employees will not pose an actual or potential threat or risk to the security or mission of

Department of Defense (DoD) or its supported activities, or the health and safety of the DoD workforce. The

Government has an inherent right under law, practice and regulation to restrict and control access to its facilities, including those that are the subject of this contract. The Government’s exercise of its right to grant and revoke access to particular individuals to its facilities will not constitute a breach or change to this contract, regardless of whether said individuals are employed by the Contractor.

8.2 Contractor Management. The Contractor will be responsible for managing and overseeing the activities of all

Contractor personnel, as well as subcontractor efforts used in performance of this contract. The Contractor's management responsibilities will include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements of this contract, including appropriate policies and procedures. Contractor employees will perform their duties independent of, and without the supervision of, any government official.

8.3 Contractor Interface. The Contractor and/or their subcontractors may be required to work with other contractors working for the Government as part of the performance of this effort. Such other contractors will not direct the Contractor and/or their subcontractors in any manner. In addition, the Contractor and/or their subcontractors will not direct the work of other contractors in any manner. The Contracting Officer Representative will establish an initial contact between the Contractor and other contractors and will participate in an initial meeting at which the conventions for the scheduling and conduct of future meetings / contacts will be established. The Contracting Officer will be informed and or included in these meetings or conventions, as applicable.

8.4 Tasks, Duties, and Responsibilities. The tasks, duties, and responsibilities set forth in this contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying federal policy, obligating the appropriated funds of the United States Government, overseeing the work of federal employees, providing direct personal services to any federal employee, or otherwise violating the prohibitions set forth in parts 7.5 and 37.1 of the Federal Acquisition Regulations (FAR). The Government will control access to the facility and perform the inspection and acceptance of completed work.

8.5 Security Requirements. All Contractor personnel fulfilling the requirements of this contract will have a current

Defense Counterintelligence and Security Agency (DCSA) issued SECRET clearance with a current single scope background investigation, which must be maintained during the performance of this contract.

8.6 Information and Personnel Security. The Contractor will conform to the provisions of the Department of the

Navy Information and Personnel Security Program regulations. DD Form 254 will be provided at the time of award.

8.7 Common Access Card (CAC). The Contractor will ensure each of its employees obtain a Common Access Card

(CAC). The government CAC serves as the primary method of identification for the Contractor employees, as well as providing the basis of public key infrastructure access to the U.S. Navy/Marine Corps Intranet, websites, and systems (on and off site), as well as the Secret Internet Protocol Router Network (on site only). The

Contractor must immediately surrender/return any/all CACs to the appropriate military authority for employees no longer working on this contract or contract completion.

8.8 Employment Status. The Contractor will advise the COR whenever personnel become an employee or ex-employee. The Contractor will contact the COR whenever a contracted employee resigns, is dismissed, laid-off or if a change to their personnel security clearance status occurs. Additionally, the Contractor will ensure all ex-employee security access badges and CAC are returned to the appropriate military authority.

8.9 Authorization to Work. The Contractor will ensure that contract personnel meet all requirements for entry into

OCONUS locations as required by Department of State, DoD, Department of the Navy and various applicable command and installation regulations.

8.10 Smoking Policy. Contractor personnel will comply with the DoD smoking policy, AFI 40-102, Tobacco Use in the

Navy and installation smoking policies within DoD facilities.

8.11 Employee Appearance. Contract personnel will present a neat appearance conducive to the performance of assigned services, and be easily recognizable as Contractor employees. This will include any non-protective clothing provided by the Government. The Contractor will provide all contract employees with an identifying badge that displays the person's name, picture, and the Contractor’s name. Contractor employees will wear this badge in a clearly visible manner at all times except when unconducive to specific tasks required by the contract (e.g., maintenance, troubleshooting, or repair work where wear of the badge creates a reasonable expectation of interference or hazard). The Contractor will obtain restricted or controlled area badges from installation security representatives in order to gain access to installations or facilities as required.

8.12 Employee Training. A mix of skills, experience and expertise is required for effective and efficient execution of services to be delivered. The Contractor is responsible for providing fully trained and qualified journeyman or craftsman level workforce PER the clauses included in the contract. Therefore, except as otherwise indicated, the

Contractor will provide at its expense any required employee training, including the cost of instruction, per diem, travel, salaries and benefits. If the Contractor-identified training is available only from Government sources, requests for such training will be submitted to the Technical Advisor assigned to this contract. The Contractor will reimburse the Government for all costs associated with the training. The Government will provide introductory training to educate contractor personnel on Explosive Ordnance Disposal (EOD) operations and equipment on the installation. Subsequent, training will be announced as requirements dictate.

8.13 Motor Vehicle Operation. Contractor personnel may sometimes operate government-owned motor vehicles for the purpose of executing the scope of this contract, at the discretion of the COR. In all cases, Contractor personnel will not operate a government-owned motor vehicle off the military installation or area in which work was performed. All Contractor personnel must hold a valid state driver’s license. No-fewer than four (4) Contractor personnel supporting this contract will, upon contract award, obtain and maintain a U.S. Government Motor Vehicle

Operator’s license from the Government in accordance with NAVFAC P-480 and local policy.

8.14 Material Handling Equipment. Contractor personnel operating material handling equipment in the performance of this contract will only do so in the immediate working area and not on roads designated for vehicular traffic.

Contractor employees required to have an MHE Operator’s license per this PWS will, upon contract award, obtain and maintain that license from EODGRU TWO in accordance with NAVSUP P-538 and local policy. The contractor is responsible for costs associated with obtaining an MHE Operators license.

8.15 Language Requirements. Any Contractor employee who will interface with Government representatives will be able to read, write, speak and understand the English language to the extent necessary in the performance of this PWS.

8.16 Safety. Safety will be paramount. The Contractor will comply with all applicable DoD, Navy and installation safety regulations governing these requirements. The Contractor will maintain all employee qualification and certification records as required by these policies.

8.17 Contractor Responsibility for Safety. Nothing in this PWS, nor any government action or failure to act in surveillance of this contract, will relieve the Contractor of its responsibility for the safety of the Contractor’s personnel and property, the Government’s personnel and property, and the general public. Moreover, nothing in this PWS will relieve the Contractor of its responsibility for complying with applicable federal, state and local laws, ordinances, codes and regulations (including those requiring applicable licenses and permits) in connection with the performance of this contract.

8.18 Emergency Action Plan. The Contractor will comply with the U.S. Navy Emergency Action Plan.

8.19 Mishap. If a mishap involving services under this contract results in an injury the Contractor will promptly report the incident to the COR. If the U.S. Navy conducts an investigation of the accident, the Contractor

(including all Sub-Contractors) will cooperate with government personnel until the investigation is completed.

The Contractor will allow authorized government representatives access to the Contractor’s facilities, personnel and safety program documentation.

8.20 Medical Care Requirement. Emergency medical care is available in government facilities to contractor employees who suffer on-the-job injury or illness. The Contractor will make care reimbursement to the appropriate collection agent upon receipt of statement(s).

8.21 Privacy Act Compliance. The Contractor may be in contact with data and information subject to the Privacy

Act of 1974 (Title 5 of the U.S. Code Section 552a). The Contractor will ensure that its employees assigned to this effort understand and adhere to the requirements of the Privacy Act and to DoD and DoN regulations that implement the Privacy Act. The Contractor will identify and safeguard data, information and reports accordingly.

The Contractor will ensure that Contractor employees assigned to the contract are trained on properly identifying and handling data and information subject to the Privacy Act prior to commencing work.

8.22 Disclosure of Information. Information made available to the Contractor by the Government for the performance or administration of this PWS will be used only for those purposes and will not be used in any other way without the written agreement of the PCO. The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the

Contractor to whom information may be made available or disclosed will be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

8.23 Limited Use of Data. Performance of this effort may require the Contractor to access and use data and information proprietary to a government agency or government contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the government and/or others. The Contractor and/or contractor personnel will not divulge or release data or information developed or obtained in performance of this effort, until made public by the government, except to authorized Government personnel, or upon written approval of the Contracting Officer. The Contractor will not use, disclose or reproduce proprietary data that bears a restrictive legend other than as required in the performance of this effort. Nothing herein will preclude the use of any data independently acquired by the

Contractor without such limitations or prohibit an agreement at no cost to the government between the contractor and the data owner which provides for greater rights to the Contractor.

8.24 Information Technology (IT) Environment. All reports, technical documentation, etc. must be fully operable with standard Department of Navy (DON), NMCI desktop and portable MS Windows operating based systems unless otherwise specified.

Content Integrity. The Contractor will take necessary action, including use of commercially available virus software, to ensure all documentation is free of elements that might be detrimental to the secure operation of the resource operating system, including the following: malicious code; trojans, worms, logic bombs, and other computer viruses; backdoors; ad-ware, Spy-ware, or web bugs that have the ability to track user behavior; code that permits functions that are beyond the actual publicized intent of application capability;

software that will not function properly with the operating system configured secure; code that permits functions that are beyond the actual publicized intent of application capability.

Request for IT Resources. Should the Contractor desire additional IT resources not provided by the

Government, a request must be made that specifically identifies the type, amount and time frames for any resources that are required and not listed below. The Government will provide the following IT resources:

Computer with access to NMCI email and internet.

9.0 PROGRAM MANAGEMENT

9.1 Operations Management. The Contractor will manage the daily operations of contractor employees under the assigned tasks of this contract. This includes but is not limited to: Coordinating the execution of the requirements of paragraphs 1.2 and 2.4 of this PWS; Communicating plans and activities with contractor personnel and

Government representatives; Managing the acquisition, use and disposal of material; Managing training and travel requirements for Contractor personnel; Adjusting support services to meet service delivery requirements;

and Submitting necessary reports to the COR.

9.2 Communication. Communication will be through designated Government and Contractor points of contact.

9.3 Business Continuity. The Contractor will appoint an Alternate Lead Services Contractor to act with full authority in the absence of the Lead Services Contractor.

9.4 Work Control. All program requirements, contract actions and data interchange will be conducted in a digital environment using electronic and web-based applications. At minimum, such data will be compatible with the

Microsoft Office 2013® or higher family of products in accordance with the support base communications information technology standards. The Contractor will designate a standard naming convention for all electronic submissions.

9.5 Work Coordination. Work conducted by Contractor employees within the scope of this contract and in accordance with the QASP will be validated by the COR or TPOC, and communicated to the appropriate technical assistant who will assign and schedule work.

9.6 Contractor employee(s) Diving Maintenance Technician / 3M Work Center Supervisor / Maintenance Manager of this

PWS will perform those tasks under the direct monitoring of the COR or the assigned TPOC.

10.0 SERVICES SUMMARY

Contractor Manpower. The Contractor will provide skilled personnel with proper education, experience, and qualifications to perform the requirements of this contract. Personnel assigned to these tasks must be able to communicate and work effectively with DoD Military, Civilian and other contractor personnel. The contractor’s process and procedures must be consistent and results documented. The Contractor will be proactive and take corrective action as necessary to ensure the highest level of performance by its employees.

Due to the nature of this work, special attention shall be paid to the skills, qualifications, and experience levels of the personnel that will be employed. All Contractor personnel shall meet the minimal experience, educational, and other background requirements as set forth below and be fully capable of performing their work in an efficient and reliable manner.

During contract performance the Government may request to review resumes of contractor personnel proposed to be assigned and the Offeror shall be prepared to provide resumes. If the Contracting Officer questions the qualifications or competence of any individual proposed or performing under the task order, the burden of proof to substantiate that individual’s qualifications as prescribed herein shall rest with the Contractor. The Government reserves the right during contract performance to require resumes to ensure the qualifications of the individual comply with any minimums set forth in the contract with respect to contractor personnel. The Contractor must have the personnel, organization, and administrative control necessary to ensure that all services performed meet all requirements. The work history of each Contractor employee shall contain experience directly related to the tasks and functions to be assigned. The contractor shall be responsible for employing technically qualified personnel to perform the work specified. During the contract period of performance new industry standard technologies will be identified with an associated deployment and implementation schedule. The contractor shall maintain personnel capabilities, skill, and certifications to coincide with the changing technology environment. All contract personnel certifications will be released to the COR.

10.1 Diving Maintenance Technician / 3M Work Center Supervisor / Maintenance Manager. The Contractor will provide logistic specialists providing no fewer than 5760 man-hours per year, excluding holidays, in direct support of diving materiel and hyperbaric chamber systems in-use by EODGRU TWO and its subordinate commands.

Each employee must have no less than six (6) years’ experience as a U.S. Navy First Class Diver, no less than three (3) years’ experience within Navy Expeditionary Combat Command, no less than one (1) year experience using Microsoft

Teams, and no less than one (1) year experience using OMMS-NG software. Employees must also have prior qualification as MK16 underwater breathing apparatus diver and hyperbaric chamber operator. In addition, proficiency with Microsoft Word, Excel, PowerPoint, and Outlook is required.

• Conducts preventative and corrective maintenance as mandated by OPNAV Instruction 4790 and as scheduled in

3M for all open circuit and closed circuit(MK 16 and VIPER) items including bottles, regulators, air compressors, Haskel oxygen charging booster pumps and kits, diagnostic test equipment and tools, buoyancy compensators, depth gauges, pressure gauges, underwater communications equipment, full face diving masks, Diving Life Support

System (DLSS) associated equipment and NAVSEA Certified Life Support Systems. Must be available to travel in

CONUS to conduct maintenance and Inventories.

• Schedules maintenance within the Preventative Maintenance System (PMS) computer program and document maintenance as it is completed.

• Conduct Low-Mu testing of materiel in-use by EODGRU TWO and its subordinate commands.

• Inventories repair and maintenance supplies and parts. Identify requirements for recommended procurement.

• Qualify in accordance with NAVEDTRA 43910-(Series). 4.2.3.4.6.5 Possess factory-trained certification for diving equipment within inventory, DLSS Re-Entry Control (REC) Supervisor, oxygen clean system worker, and MK 16 and VIPER UBA maintenance technician.

• Qualification as a Material Maintenance Management (3M) Maintenance Man and 3M Work Center Supervisor.

• Assists with customer service, issue, and receipt of diving equipment.

• Conducts monthly inventories, bi-annual inventories, and annual inventories of gear managed in DPAS by

EODGRU TWO.

• Perform duties and responsibilities of a Warehouseman in DPAS.

• Provide 960 man-hours per year of data entry recording configuration data and deferred maintenance into

Organizational Maintenance Management System Next Generation (OMMSNG), maintaining at least 98% data accuracy.

• Maintain the Command’s SCUBA, MK 16, and VIPER parts, supplies, and tools; conduct periodic inventories; and using standard Naval Supply System, Federal, and commercial supply chain processes prepare and submit requisition orders for replenishment and replacement. Support includes storing, breaking out, and disposing of hazardous materials in accordance with OSHA and Navy instructions.

11.0 Contractor Responsibilities

11.1 Contractor Furnished Facilities. The Contractor will maintain a management office focal point within the

Hampton Roads area of Virginia to accomplish the administrative, managerial, financial, and operational aspects of this contract (e.g., coordination employee travel, obtaining all required certifications and clearances).

Additionally, the Contractor will establish and maintain access to facilities within the Hampton Roads area of Virginia for the purpose of providing printing, cutting, welding, metal working, and similar equipment support to its employees performing advanced manufacturing, maintenance, and repair efforts in support of this contract, where that equipment isn’t available to them at the place(s) of performance.

11.2 Contractor Furnished Material. The contractor will provide all material (consumable and non-consumable), necessary to accomplish required tasks required by this contract not otherwise provided by the Government (see paragraph 12.0 of this PWS).

11.3 Contractor Provided Training. All training, certifications, and skill-sets including the minimum required qualifications and tasks specified in this contract or indicated as “required by the Government” is the responsibility of the Contractor.

11.4 Mail/Material Shipping. When directed by the Government, the Contractor will establish commercial and official mail and shipping services (DHL, FED-EX, UPS and/or USPS) account(s) for performance of this contract at the contractor provided facility. Contractors will prepare shipping documents and use the government shipping and logistics movement capabilities to reduce shipping costs where feasible.

11.5 Preservation, Packing, and Marking. When required and when directed by the Government, the Contractor will prepare, preserve, pack and mark for shipment any material or equipment bound for locations off-installation

(typically for replacement or disposal). This will be conducted in accordance with applicable best practices associated with the preparation and movement of Navy Cargo. In this scenario and on an as needed basis, the

Government may authorize the contractor to purchase supplies/materials for which the Government will reimburse the contractor. All requisitioned supplies/materials for this effort will become the Government’s property.

11.6 Defense Reutilization Marketing Office (DRMO). Prior to turning in any material to DRMO, the Contractor will obtain the Government’s authorization and approval. The Contractor will return refused materiel as directed and resolve any discrepancy. The Contractor will maintain records/receipt of all DRMO transactions.

11.7 Deliverables and Deliverable Schedule. In fulfillment of this contract, the Contractor will provide the following deliverables. All deliverables will be submitted to the COR, unless otherwise specified or agreed upon, in an accurate and timely manner. The reports specified herein will be forwarded by traceable means to locations specified by the COR. “Traceable” means will be defined as a cover letter, identifying the task and deliverable being sent, along with a properly filled out Task Action Memorandum (TAM) for each product. The cover letter will include a statement indicating to what other activities the product has been delivered. Reports are to be delivered to the COR for review and acceptance.

• After Action Trip Report. The Contractor will document the efforts performed while on travel, due within 14 days from trip completion. The report format may be at the Contractor's discretion, but the report may be modified at the COR's request. At a minimum, the After Action Trip Report will include: Dates of travel; Dates of work; Over-time hours expended; Material(s) expended with cost; Material(s) with cost purchased during travel; Equipment worked (by serial number); Name(s) of Government Representative(s) accepting work; and a Breakdown of travel costs; and a general summary of observations and recommendations.

• Status Report. The Contractor will provide a status report within two weeks from the conclusion of the month.

The report will summarize: All work during the month (addressing quantity and type of tasks started; quantity and type of tasks completed; quantity and type of tasks carried-over from/to another month); Status of travel funds at the end of the month; Status of material funds at the end of the month; and a general summary of observations and recommendations made during the month. The report will also contain:

• Materiel Status Report. The Contractor will provide an inventory report of all GFE and GFM in its custody, highlighting any changes that occurred between reports.

11.8 Deliverable Table. The Contractor will submit reports to the COR as prescribed by the QASP. Due dates for all reports are set as delivery to the COR.

Milestone/Deliverable Recipient(s) Due Date

After Action Trip Report COR, TPOC Within 14 days of trip completion

Status Report COR, TPOC Within 2 weeks after each month

Service Contract Reporting (SCR) PCO 31 October of each PoP

11.9 Inspection and Acceptance Criteria. Final inspection and acceptance of all work performed at the place of delivery, will be accepted by the point of contact assigned by the COR for each work request. Results will be provided to the COR. Reports and other deliverables will be accepted by the COR and in accordance with the

QASP.

11.10 Quality Assurance. The COR will review for completeness all documentation that the Contractor submits, and may return it to the Contractor for correction. Absence of any comments by the COR will not relieve the

Contractor of the responsibility for complying with the requirements of this requirement. Final approval and acceptance of documentation required herein will be by letter of approval and acceptance by COR. The

Contractor will not construe any letter of acknowledgment of receipt material as a waiver of review or as an acknowledgment that the material is in conformance with the assigned task order.

12.0 Government Furnished Resources.

12.1 Government Furnished Information. Initial delivery of required GFI to support this effort will be provided within 72 hours, or as scheduling permits, from the date of contract award. Subsequent identification of required

GFI may necessitate a GFI request by the contractor. Each request will be either in writing or by electronic mail and directed to the Government Representative/Government Project Manager (GR/GPM) with a copy to the

COR. After validating the request for additional GFI, the GR/GPM will coordinate with the COR to identify, locate and deliver the information within ten (10) working days upon receiving the request and will notify the contractor in writing or by electronic mail should additional time be required. The Contractor will coordinate all requests for additional technical and contractual information with the GR/GPM. The Contractor will acknowledge receipt of all GFI (that is, materials other than those downloaded from websites) in writing or by electronic mail to the GR/GPM within five (5) working days after receipt. All GFI will be returned to the

Government agency when the effort is completed or, if directed by the GR/GPM, destroyed using applicable procedures.

12.2 Government Provided Training. All training, certifications, and skill-sets including the minimum required qualifications specified in this contract and indicated as “required by the Government” is the responsibility of the

Contractor. However, the Government may, from time-to-time during the life of the contract, identify training courses for which the Contractor may be directed to send its employees. For such “required” training or

Government-directed training, the Government will assume the cost of instruction. However, in order to protect the interest of the Government, if an individual fails to complete a training course or does not receive a satisfactory grade per the standards of the institution attended, the Contractor will be required to reimburse the Government for all costs of that training, including per diem and travel expenses. Upon successful completion of training, the

Government will reimburse the Contractor for travel and per diem costs per FAR Part 31. All requests for

Government provided training of Contractor employees will be submitted to the Government. The Contractor will prepare all required travel documents for Contractor employees on this contract.

12.3 Government Furnished Facilities. The Government will determine and provide a sufficient quantity of workstations with computer and telephone for communications with the Contractor’s management office, the

Government’s representatives, and various other parties within the scope of this contract.

12.4 Government Furnished Equipment. The Government will ensure that all equipment is available to Contractor personnel to conduct services within the scope of this contract in accordance with the Quality Assurance

Surveillance Plan (QASP).

12.5 Government Furnished Material (GFM). The Government will provide all consumable materials, necessary to accomplish tasks within this contract. GFM will be provided directly from Government representatives or via appropriate funds to the Contractor, as determined by the COR. All other material related to the performance of this contract will be provided by the Contractor.

12.6 Government Furnished Tools. The Government will furnish the Contractor with appropriate tools necessary for their use in performance of the contract as determined by the COR. The Contractor will use the tools provided in the manner in which they were designed, and make recommendations to the COR when new or replacement tools are necessary.

13.0 “Services Contract Reporting” (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address:

https://sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.”

14.0 SUPTXT204-9400(4-22) CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED

FACILITIES, SENSITIVE INFORMATION, INFORMATION TECHNOLOGY SYSTEMS OR PROTECTED

HEALTH INFORMATION

The following shall be inserted in full text in all solicitations and contracts (including commercial acquisitions) which require contractor unclassified access to federally controlled facilities, sensitive information, Information Technology (IT) systems or protected health information. For commercial acquisitions, this text shall be incorporated into either the SOW or PWS.

The security text does not apply in cases where the contractor/vendor does not have access to Navy Marine Corps Intranet

(NMCI) computers, is not issued a Common Access Card (CAC) and is involved in training or other short term duties of less than 30 days duration that allow for the use of a visitor request. In these cases, the government employee must submit a

Visitor Access Request (VAR) to the main gate or applicable processing entity for your facility and assume responsibility to escort those without CAC Credentials.

This local text does not apply to non-United States (U.S.) Nationals (foreign nationals) who are contactor employees performing work overseas. The local text is applicable to the U.S. Nationals living in the U.S. or overseas who are performing work on a Navy contract.

The investigation of a non-U.S. national at a foreign location must be consistent with a National Agency Check with Written

Inquiries (NACI), to the extent possible and include a fingerprint check against the Federal Bureau of Investigation (FBI) criminal history database, an FBI investigations file (name check) search and a name check against the terrorist screening database. Also, the above cited reference notes that Foreign Nationals may not be granted CAC credentials until completion of their investigation and not in the interim.

Per Department of Defense Memorandum (DoDM) 5200.2, Department of Defense (DoD) components must initiate and ensure completion of a background investigation before applying the credentialing standards to a non-U.S. national at a foreign location. The background investigation must be favorably adjudicated before a CAC can be issued to a non-U.S.

national at a foreign location. The type of background investigation may vary based on standing reciprocity treaties concerning identity assurance and information exchanges that exist between the U.S. and its allies or agency agreements with the host country.

CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES, SENSITIVE

INFORMATION, IT SYSTEMS OR PROTECTED HEALTH INFORMATION

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor

Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive

(HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems

(whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense (OSD), the Military

Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the

Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

https://sam.gov/SAM/ https://sam.gov/SAM/

Each contractor employee providing services at a Navy command under this contract is required to obtain a DoD CAC.

Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command's Security Manager (CSM) upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance as of the performance start date.

Definition of "productive":

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. FD-258 Fingerprint Card

d. Completed Electronic Investigation (EQIP)

e. All contractor resource(s) must have an active Joint Personnel Adjudication System (JPAS) profile

f. Common Access Card(CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEM

In Accordance With (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to

Department of the Navy (DoN) or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in

SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include PHI. All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single

Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the

National Agency Check (NAC) with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance (IA) Technical Level 1, and must be trained and certified on the Operating System

(OS) or Computing Environment (CE) they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy CSM and ISSM/IAM manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request

Navy (SAAR-N) form is required for all individuals accessing Navy IT resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N;

therefore, the government employee with knowledge of the system/network access required or the Contracting Officers

Representative (COR) shall sign the SAAR-N as the supervisor.

The SAAR-N shall be forwarded to the CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

INTERIM ACCESS

The CSM may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the contractor's security representative. Within three (3) work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the contractor's security representative. The contractor's security representative shall be the primary point of contact on any security matter. The contractor's security representative shall not be replaced or removed without prior notice to the Contracting Officer and CSM.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-

II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and PHI, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

- SF-86 Questionnaire for National Security Positions (or equivalent Office of Personnel Management (OPM) investigative product)

- Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission

- Original Signed Release Statements

Failure to provide the required documentation at least thirty (30) days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than ten (10) years) throughout the contract performance period. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival…