N0018923Q0008 0001.pdf

N0012823RC002FN

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment 0001 is to incorporate the Perfromance Work Statement (PWS) w hich w as inadverently omitted. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Oct-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0018923Q0008

X 9B. DATED (SEE ITEM 11)

13-Oct-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Oct-2022

CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: T. WATSON

1968 GLIBERT STREET, SUITE 600

NORFOLK VA 23511-3392

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018923Q0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS) FOR TELEPHONE MAINTENANCE

SERVICES FOR COMDIAL SYSTEMS NAVAL STATION GREAT LAKES

This contract shall provide for maintenance services to Comdial systems which includes on-site corrective repairs during normal working hour coverage (8:00 A.M. to 4:30 P.M. Monday through Friday excluding Federal holidays) and 24-hour emergency service during non-working hours to Department of Defense owned equipment, as listed herein. It shall include all systems, subsystem components, and assemblies that are part of the original system installed, and any follow-on replacement parts. All maintenance provisions shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated.

1.0 GENERAL

a. This PWS covers the requirement for services related to the installation, maintenance, and repair to Comdial telephones, electronic key systems, voicemail systems and related equipment at Naval Station Great Lakes and satellite facilities. The PWS also covers the requirement for inside wire infrastructure support of audio/visual and other telecommunications cabling needs that may be related to or independent of a specific phone system.

b. The telephones, related equipment, and services include, but are not limited to, telephone units, telephone systems, telephone jacks, telephone/fax/modem cabling from the demarcation point on in, programming, running and installation of wire, troubleshooting, and relocation of equipment. Paragraph 15.0 provides a list of buildings that have historically required service for reference purposes, but is not intended to be a complete list of buildings that may require service

c. The Contractor shall provide all management, personnel, equipment, tools, material, transportation, supervision, labor, and other items, and services necessary to perform installation, maintenance, and repair of the telephones and related equipment. Services shall be performed in accordance with this PWS, specific procedures described in the manufacturer’s repair/maintenance/operating manuals, and all applicable federal regulations and laws.

d. The period of performance consists of a base year and four (4) option years, plus the 52.217-8 option to extend. The period of performance as follows:

Period of Performance

Base Year 20 October 2022 – 19 October 2023 Option I 20 October 2023 – 19 October 2024 Option II 20 October 2024 – 19 October 2025 Option III 20 October 2025 – 19 October 2026 Option IV 20 October 2026 – 19 October 2027 52.217-8 Option 20 October 2027 – 19 April 2028

e. Warranty: Parts and labor on new or refurbished equipment must be covered by warranty for at least one year.

2.0 SCOPE OF WORK

a. The Contractor shall provide trained, experienced, English speaking personnel who qualify for access to the government facilities, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform the required maintenance. The maintenance and repair services required are estimated to be 200 hours per year with the exception of the 52.217-8 option, which is estimated to be 100 hours. In the event that additional services are required beyond the estimated hours, additional services options are included as not to exceed amounts.

b. The Contractor shall provide telephonic communications with the Government to discuss technical matters relating to the performance of this contract. A systems technician shall be made available to answer technical questions regarding system operations and applications.

c. Equipment listed in this contract shall be maintained to meet the original equipment manufacturers (OEMs) specifications.

d. Equipment and associated components shall be serviced in the buildings supported by Commander, Naval Station Great Lakes. Paragraph 15.0 provides the quantities and buildings in question. Due to construction and demolition efforts however, it is not possible to provide a complete listing of buildings within this statement of work. Work may be expected at any of the buildings at Naval Station Great Lakes or the satellite facilities.

e. Contractor Point of Contact (POC): The Contractor shall provide in writing the name and telephone number of a primary and alternate English speaking individual to act as its representative for the scheduling and coordination of service calls and to be responsible for the coordination of services with the Government.

f. The Contractor shall comply with federal, state, and local laws and regulations as applicable to the performance of this contract.

3.0 TELEPHONE EQUIPMENT, MATERIALS AND SERVICES

a. The Government certifies that the equipment to be maintained under this contract will be in good operating condition on the effective date of this contract. For the purpose of this contract, “good operating condition” means the conditions necessary for the equipment to function as intended without corrective maintenance. The Contractor agrees to leave the equipment in good operating condition at the expiration of this contract. During the final week of this contract, the Government will make final inspection of the equipment. Any deficiencies noted during this inspection shall be resolved prior to contract end.

b. The Government will be responsible for maintaining the proper environment, including utilities and site requirements, necessary for the system to function properly as specified by the OEM.

c. The Government will operate the system in accordance with the instruction manual provided by the OEM.

d. The Government will not be responsible for damage or loss due to fire, theft, accident, or other disaster of Contractor supplies, materials, or for the personal belongings brought onto Government property by Contractor’s personnel.

4.0 CONTRACTOR FURNISHED PROPERTY AND MATERIAL

The Contractor shall provide all service literature, reference publications, tools, computer systems and components and diagnostic software to be used by the Contractor service technicians and as required for the completion of the services in accordance with this contract.

5.0 REPLACEMENT PARTS

a. The Contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with the existing systems and with OEM specifications.

b. The Contractor shall replace defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM. The Government shall reimburse the Contractor for repair parts provided at actual cost only. No mark-ups shall be applied to the cost of repair parts. The Contractor shall provide invoices or documentation to the GTM indicating the actual cost of the repair parts.

c. The Contractor shall use only new or warranted replacement parts for which the quality is equal to or better than the OEM’s original part. When discrepancies occur, the Government shall make the final determination on whether a replacement part is of equal or better quality.

d. The Contractor must include software revisions and upgrades (field service changes) which are required due to any manufacturer announced safety-hazard recall as part of the contract at no additional cost to the Government.

6.0 CONTRACTOR REPORT REQUIREMENTS

a. The Contractor or Contractor Field Service Engineer (FSE) shall schedule in advance the time and location to check in with the GTM for physical access to the system. The Contractor shall not invoice time spent waiting to gain physical access to any Government locations or equipment if the visit was not scheduled with the GTM in advance.

b. During normal duty hours, FSE personnel shall check in with the designated onsite Government Telecommunications Manager (GTM) upon arrival at the Government site and again prior to departure. The Contractor FSEs shall personally notify GTM of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSEs shall coordinate the work with the designated GTM.

c. The Contractor shall provide to the GTM a full service report within two (2) days after completion of all service performed. The service report shall include, but not be limited to: contract number, contractor’s log number, detailed description of the service(s) performed, model and serial number, replacement part(s) information (part number, nomenclature, unit price, manufacturer, if not OEM, and whether the part is new/used/reconditioned), the completion date and time, number of hours worked, and the name of the FSE performing the service.

d. The Contractor shall receive a Work Order tracking worksheet that lists tasks that are required of the Contractor. The Contractor shall return the worksheet via email with not-to-exceed (NTE) quantities, prices and descriptions along with a proposed date to complete the work. The GTM will return via email the worksheet containing those tasks that are approved for work by the Contractor and the scheduled visit date as coordinated between the GTM and the Contractor. The Contractor shall return the Work Order tracking worksheet completed with actual quantities to be invoiced, not to exceed the authorized amounts, the date the work was completed. The Work Order tracking worksheet is required to reconcile the WAWF invoices against the QASP and provides the data required to track metrics that are a requirement of this contract. The Contractor shall not consider a Work Order complete until the tracking worksheet is submitted to the GTM.

7.0 CONTRACTOR RESPONSIBILITY

The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the COR or appointed representative.

8.0 CORRECTIVE MAINTENANCE

a. Normal Working Hour Maintenance Coverage: Maintenance Coverage will be Monday through Friday, between 8:00 A.M. to 4:30 P.M. The contractor shall respond via telephone within 24 hours after receipt of a trouble call or Work Order, and provide on-site service within two business days of receiving authorization to proceed with the Work Order from the Government. Equipment shall be operational within five business days of receipt of authorization to proceed with a Work Order unless otherwise agreed to by the Government. For emergency service outside the normal working hours, the contractor shall respond via telephone within two hours after receipt of a trouble call or Work Order, and provide on-site service within 24 hours.

b. The Government’s request for corrective maintenance will be placed by the GTM to the Contractor’s POC.

Corrective maintenance shall be completed within the timeframes specified in the PWS.

c. The Government shall assign a unique “task number” to each Government request for corrective maintenance, and will group task numbers into Work Orders for batch processing and billing where possible.

d. Contractor’s response to requests for service may include telephone consultation with the equipment user/operator and a Contractor FSE. Telephone consultation shall: 1) provide instruction in determining operator error; 2) determine the most likely cause of the problem; 3) determine if resolution of the problem requires the dispatch of a FSE; and 4) identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM. The Contractor is required to provide a not-to-exceed (NTE) estimate for all suspected labor and parts required to perform corrective maintenance. The Contractor will invoice only the labor and parts that were required to restore service to the end user. Should the Contractor discover that the original NTE estimate was insufficient to complete the corrective maintenance and restore service; the Contractor shall inform the GTM so the Government may submit another request for additional services. An example might include a defective power supply that once corrected reveals a component card was also damaged but was not able to be diagnosed until the power supply was corrected.

e. The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

9.0 REMOVAL OF GOVERNMENT PROPERTY

a. Whenever the repair of equipment cannot be performed at the Government site as determined by the Contractor, the Contractor shall notify the GTM who will make arrangements for the Contractor to remove the item to the Contractor’s designated site. The Contractor may be required to sign a Government form accepting responsibility for the Government equipment.

b. All charges resulting from a Contractor determined requirement to transport Government owned property covered by this contract to and from an alternate repair location shall be the responsibility of the Contractor.

10.0 EQUIPMENT MODIFICATION UPGRADES

a. The Contractor shall only incorporate OEM specified modifications, alterations and upgrades. Approval shall be obtained from the GTM prior to the Contractor installation of any modification, alteration, or upgrades.

b. The Contractor shall maintain contact with the OEM to determine the requirement for field modifications and to ensure accomplishment of these modifications in accordance with the time schedule set forth by the OEM.

11.0 SERVICE BEYOND THE SCOPE OF THE CONTRACT

The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the COR, in writing, of the existence or the development of any defects in or repair required to the scheduled equipment for which the Contractor considers it is not responsible under the terms of this contract. Repairs considered by the Contracting Officer to be outside the scope of this contract shall not be covered under this contract.

12.0 PRIVACY ACT STATEMENT

Pursuant to Title 5 United States Code 552a(m)(l), the contractor and all employees of the contractor working under this contract are required to comply with the requirements of 5 U.S.C. 552a (“The Privacy Act of 1974”).

13.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES

In accordance with DFAR 211.106, there shall be a clear distinction between Government employees and service contractor employees. Service contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel. Contractor personnel will be required to obtain and wear badges or other visible identification for meetings with Government personnel to provide a clear distinction between service contractor employees and Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

14.0 NON-PERSONAL SERVICES STATEMENT

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will insure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

15.0 BUILDINGS AND PHONE SYSTEMS

BUILDING NUMBER / COMMAND(S)

1(2 system, NRMW/NAVSTA/NSTC &

CACO

1313 – Welcome Center

1405 – RTC

1425 – RTC

177 – Transportation 19F – Fire Training 2 (3 Systems, NCIS, NILSO, RLSO 2C

215 – TSC

27 – Manpower/HR

2B – TSC

30 – Housing

7111 – RTC

7112 – RTC

7220 – RTC

7260 – RTC

152 – RTC

16.0 TECHNICAL POINT OF CONTACT

NAME: Robert Stachura

PHONE: 847-688-2622

EMAIL: Robert.r.stachura@navy.mil

17.0 ABILITYONE CLOSE-OUT: NAVSUP FLC Norfolk may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror/contractor provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror/contractor and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC Norfolk contract.

18.0 CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES,

SENSITIVE INFORMATION, INFORMATION TECHNOLOGY (IT) SYSTEMS OR PROTECTED

HEALTH INFORMATION:

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of productive:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M- 5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor.”

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.*

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