Whiting_Field_RFQ.pdf

PDF 418 KB Posted Aug 6, 2019

Attached to: Local Exchange Carrier (LEC) at Naval Air Station (NAS) Whiting Field
Solicitation number: N0018919QZ360
Issued by: Department of the Navy Naval Supply Systems Command

View the file

Other files

File	Type	Posted
SSJ-_Whiting_Field_(Redacted).pdf	PDF	Aug 6, 2019

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

NAS WHITING FIELD

DALE BALHEIMER

7177 LANGLEY STREET, BLDG 1415

MILTON FL 32570

TEL: 850-452-3455 FAX:

N70272190945

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

N0018919QZ360 05-Aug-2019 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ [ ] IS X[ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

NAVSUP FLC NORFOLK PHILADELPHIA OFFICE

ATTN: ALEXSIS MORGAN

700 ROBBINS AVENUE, BLDG. 2B

PHILADELPHIA PA 19111-5083

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

26-Aug-2019(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

215-697-3222ALEXSIS D. MORGAN

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N0018919QZ360

Section A - Solicitation/Contract Form

NOTE

After conducting Market Reseach, this RFQ is being issued to AT&T, as the only source capable of providing the required LEC services.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 12 Months

BASE PRD -LOCAL EXCHANGE ACCESS SERVICES

FFP

NAS Whiting Field, FL

P.O.P.: 1 OCT 2019 - 30 SEP 2020

FOB: Destination

MILSTRIP: N70272190945

PURCHASE REQUEST NUMBER: N70272190945

PSC CD: D316

NET AMT

1002 Lot

BASE PRD -LOCAL EXCHANGE ACCESS SERVICES

COST

TAXES/ FEES / SURCHARGES. NAS WHITING FIELD, FL

P.O.P.: 1 OCT 2019-30 SEP 2020

FCC Access Line Fee 9ZR FCC Universal Service Fee FUJMX FCC Port Charge 9ZEPR Alabama FCC Access Line Fee 9ZR AL Universal Service Fee FUJMX FL FCC Access Line 9ZR FL Universal Service Fee FUJMX FL FCC Access Line 9ZR FL Universal Service Fee FUJAX FL FCC Line Excess Port Charge 9ZEBR

FOB: Destination

MILSTRIP: N70272190945

ESTIMATED COST

2001 12 Months

OPTION LOCAL EXCHANGE ACCESS SERVICES-OPTION I

FFP

NAS WHITING FIELD, FL

P.O.P: 1 OCT 2020-30 SEP 2021

FOB: Destination

MILSTRIP: N70272190945

2002 Lot

OPTION LOCAL EXCHANGE ACCESS SERVICES-OPTION I

COST

TAXES/ FEES / SURCHARGES. NAS WHITING FIELD, FL

P.O.P.: 1 OCT 2020-30 SEP 2021

FOB: Destination

MILSTRIP: N70272190945

3001 12 Months

OPTION LOCAL EXCHANGE ACCESS SERVICES-OPTION II

FFP

NAS WHITING FIELD, FL

P.O.P.: 1 OCT 2021-30 SEP 2022

FOB: Destination

MILSTRIP: N70272190945

3002 Lot

OPTION LOCAL EXCHANGE ACCESS SERVICE-OPTION II

COST

TAXES/ FEES / SURCHARGES. NAS WHITING FIELD, FL

P.O.P.: 1 OCT 2021-30 SEP 2022

FOB: Destination

MILSTRIP: N70272190945

4001 12 Months

OPTION LOCAL EXCHANGE ACCESS SERVI.-OPTION III

FFP

NAS WHITING FIELD, FL

P.O.P.: 1 OCT 2022-30 SEP 2023

FOB: Destination

MILSTRIP: N70272190945

4002 Lot

OPTION LOCAL EXCHANGE ACCESS SERV.-OPTION III

COST

TAXES/ FEES / SURCHARGES. NAS WHITING FIELD, FL

P.O.P.: 1 OCT 2022-30 SEP 2023

FOB: Destination

MILSTRIP: N70272190945

5001 12 Months

OPTION LOCAL EXCHANGE ACCESS SERV.-OPTION IV

FFP

NAS WHITING FIELD, FL

P.O.P.: 1 OCT 2023-30 SEP 2024

FOB: Destination

MILSTRIP: N70272190945

5002 Lot

OPTION LOCAL EXCHANGE ACCESS SERV.-OPTION IV

COST

TAXES/ FEES / SURCHARGES. NAS WHITING FIELD, FL

P.O.P.: 1 OCT 2023-30 SEP 2024

FOB: Destination

MILSTRIP: N70272190945

6001 6 Months

OPTION LOCAL EXCHANGE ACCESS SERV.-OPTION V

FFP

NAS WHITING FIELD, FL

P.O.P.: 1 OCT 2024 - 30 MAR 2025

FOB: Destination

6002 Lot

OPTION LOCAL EXCHANGE ACCESS SERVICES-OPTION V

COST

TAXES/ FEES / SURCHARGES. NAS WHITING FIELD, FL

P.O.P.: 1 OCT 2024-30 MAR 2025

Section C - Descriptions and Specifications

STATEMENT OF WORK

NAVAL AIR STATION WHITING FIELD

MILTON, FL

LOCAL EXCHANGE CARRIER

COMMERCIAL DIAL TONE

SCOPE

This Statement of Work (SOW) establishes the requirements for leased Local Exchange Carrier (LEC) access to commercial network service supporting subscriber service at the site listed above. Present inventory counts on all schedules are not inclusive and will vary according to service levels requirements during the life of this contract. As used herein, the term Contractor is defined as the Prime Contractor and any resultant Subcontractor(s). The Prime Contractor shall ensure that any subcontractor(s) comply with the terms and conditions of this document. The initial contract period will be from 01 October 2019 through 30 September 2020 (FY20) with options to extend contract period for four (4) additional years (total contract will cover FY20 through FY24, 1 base and 4 option years. If the Government chooses not to exercise any of the Options, it shall not be liable for any associated penalties and will not pay for any additional costs for early termination.

1.0 Navy Complex Telephone Exchange Access Service Requirements

1.1 This SOW provides the requirements for leased Local Exchange Carrier (LEC) access to commercial network service, path/interface to the Public Switched Telephone Network (PSTN) to support simultaneous access, transmission and switching of voice, high-speed data and image services (video teleconferencing). Trunking service shall terminate on the Navy’s HP DL360 G7 with CM6 Telephone switching platform located in the building 1415 Naval Air Station (NAS) Whiting Field, Milton, FL. The Navy also requires two dedicated DS1 (1.55Mbps)

1.1.1 The Navy will be able to modify the quantity and type of connectivity services provided by the Contract at any time during the contract period and bill to the MISC TELECOMM CHARGES NTE (Not To Exceed) Line Item, in accordance with tariff rates. Present inventory counts on all schedules are not all inclusive and will vary according to service levels requirements during the life of this contract.

1.2 Integrated Services Digital Network Primary Rate Interface (ISDN PRI) Integrated Trunk Facility Setup/Configuration

(a) The ISDN trunks shall be setup to support two-way service selection on a per call basis in a descending sequential hunt pattern.

(b) All trunks shall be configured for 64 kilobits per second (64Kbps); with primary and backup D-channel signaling (DSO) clear channel signaling per location and ISDN specifications, and provide Automatic Number Identification (ANI) for caller ID.

(c) The dedicated digital (T1/DS1) transport circuits shall be configured for the Extended Super Frame (ESF) using Binary 8-Zero substitution (B8ZS) line coding and terminated by Digital Signal Interconnect (DSX) smart jack (RJ-45connector) in Building 776.

(d) The ISDN PRI trunks shall provide a stratum-1 timing reference, which will act as the secondary synchronization reference to the telephone-switching platform.

(e) All call set-up and teardown signaling shall be done over the D-channel per ISDN specifications.

(f) The long distance service shall be FTS.

(g) The service shall include access to the Defense Switched Network (DSN), FTS and Government

Emergency Telephone (GETS) service.

(h) The Contractor shall provide traffic studies, minimum of one per year, on all trunks at no additional cost to the Government.

(h) The Contractor shall prevent the addition of unauthorized 3rd- party, non-regulated, non-toll, miscellaneous category recurring charges to customer’s accounts (BLOC).

1.2.1 Local Exchange and Access Trunks

ISDN/PRI Subscriber lines are also in use by various Navy customers on Whiting Field. See Enclosure 1.

1.2.2 Local Exchange Digital (ISDN PRI) Direct Inward Dialing (DID) Direct Outward Dialing (DOD) Trunks via

T-1 transport.

Current approximate number of ISDN PRI Trunks: 5.

1.3 ISDN-PRI Trunking Installation for NAS Whiting Field.

In the event that the Contractor must install a Point-Of-Presence (POP) at NAS Whiting Field, Milton FL, the Contractor shall assume all responsibility and cost for implementing network presence at NAS Whiting Field. The Government will provide unconditioned copper pairs to these buildings as required. The Contractor must obtain approval from the Naval Computer and Telecommunications Area Master Station Atlantic (NCTAMSLANT) Base Communications Office (BCO) Pensacola/Whiting prior to installing racks and equipment as required (Vendor Multiplexer (mux/demux) UPS, etc.). The Contractor shall be responsible for extending all required facility services to on-site network equipment (i.e. 12OVAC and grounds from available existing facilities or upgrade facilities to support the additional requirements).

1.4 ISDN-PRI Trunking DID/DOD Number Assignments for the NAS Whiting Field.

The DID/DOD number ranges from 850-623-7000 through 850-623-7999; 850-665-6000 through 850-665-6999 shall be activated/pointed over the ISDN-PRI trunks and operational.

1.4.1 DID/DOD Directory Numbers assigned to NAS Whiting Field approximate number of DID/DOD Lines:

2,000.

1.5 Exchange and Access Lines

The long distance will be provided by the government using FTS.

1.5.1 Transport Channels

Number approximate of Transport Channels: 138.

1.5.2 Commercial Subscriber Lines

Number approximate of commercial transport subscriber lines: 2000.

Present inventory counts on all schedules are not all inclusive and will vary according to service levels requirements during the life of this contract.

2.0 General Requirements

2.1 Specific Dialing Capabilities

(a) Emergency 911 (E91 1) Services - The Contractor shall provide access to 911 network services provided by the local city emergency services organization. Emergency service assistance shall be provided for the deaf.

(b) The Contractor shall provide access to existing 800 #’s and maintain all existing and established DIOD hunt groups. 800 #‘s will be provided after contract is awarded.

(d) The Contractor shall not provide local exchange or long distance operator access/assistance.

(e) The Contractor shall not allow/provide long distance directory service to NPA-555-1212. The local calling area shall remain unchanged from the present area boundaries.

(f) All collect calls, local and long distance directory assistance, operator assistance and 3rd party calls shall be blocked.

(g) Commercial voicemail shall be blocked as the government provides this service.

2.2 Support Services

(a)The Contractor shall provide 24 hours, 7 days a week network assistance and support (operation and maintenance).

(b)The contract shall identify in writing a single point-of-contact for technical support.

(c)The Contractor shall describe in writing their trouble reporting and escalation procedure, including telephone numbers to be used in reporting troubles 24/7 and a single point-of-contact to serve as the trouble management coordinator.

(d)The Contractor shall provide to the Government in writing a list of management personnel contacts to be used by the Government POC in an escalation process in situations where troubles are not likely to be corrected within an acceptable time frame, reference paragraph 2.2.1.

(e) The Contractor shall provide progress reports in writing to the Government POC throughout problem resolution efforts. The nature/extent of the problem will determine the number of progress reports required.

2.2.1 The Government’s definition for catastrophic, major and minor outages and remedial service required response time for each are as follows:

(a) Catastrophic: Demands immediate attention, such as a total loss of service, loss of network control, and loss of call processing capability to 95 percent or more of equipped lines and/or trunks. The Contractor shall make commercially reasonable efforts to dispatch technical service on-site within two (2) hours or less from the time the outage is reported to the contractor.

(b) Major: Demands rapid action. Includes loss of service to a subscribe line group; fuses for common groups of channels and control of groups of channels and control to groups of changes; one of a redundant subsystem (e.g., one processor or one memory) fails but the other is working without problems; loss of battery charging current; dial-tone delay over three (3) seconds on 20 percent or more of calls when line load control is not implemented; post-dialing delay over ten (10) seconds on all intra-office calls. . The Contractor shall make commercially reasonable efforts to dispatch technical service on-site within four (4) hour or less from the time the service call is reported to the contractor.

(c) Minor: Non-emergency conditions that cause degraded service or a fault condition that makes the system perform at a level less than that for which it is designed; condition discovered in automatic routing which has not shown in the operation of the equipment, but requires attention; dial-tone delay over three (3) seconds on 1.5 percent to 20 percent of calls when line-load control is not implemented; post dialing delays on all intra-office calls for one (1) to ten (10) seconds. . The Contractor shall make commercially reasonable efforts to dispatch technical service on-site no later than 1200 noon the next business day.

2.2.2 Level of Support

The Contractor shall dispatch the appropriate level of support required to successfully respond to the outage for diagnosis and repairs as described in paragraph 2.2.3 of this document. At any level, the response time shall not exceed that set forth in paragraph 2.2.1 of this document.

2.2.3 Diagnosis and Repairs

The Contractor shall diagnose and repair outages. A diagnosis report shall be provided to the Contracting Officer’s Representative (COR) as soon as available but no later than one (1) hour from the time the technician reports on-site.

The diagnosis report, at a minimum, shall include a definition of the problem and an estimated repair timeframe. The repair window for each level of outage is provided in paragraph 2.2.1 of this document. At the end of the repair window, the contractor shall provide the COR with a written status report summarizing the problem and repairs made.

2.2.4 Re-sale of Existing Service

If during the period of performance of this contract, there is an initial resale of services, the Prime contractor shall remain responsible for ensuring that all services and performance standards are met as per the contract terms and conditions.

2.2.5 Traffic Studies

The Contractor shall provide to the COR a minimum of one traffic study per year, on all trunks covered by the SOW, at no additional cost to the Government.

2.2.6 Support Service Fees

The Contractor shall include the fees for support services in the monthly recurring charges, determined by the contract, for the Telephone Exchange Access Services, at no additional cost to the Government. Connectivity services shall adhere to International Telecommunications Union (ITU) and American National Standards Institute (ANSI) standards.

3.0 Standards

(a) The Contractor shall conform to, and be compliant with, established International Telecommunications Union (ITU) and American National Standards Institute (ANSI) Standards.

(b) When performing work for the Government, the Contractor shall make every effort to employ only qualified Telecommunications Technicians with no less than five (5) years experience in the telecommunications field for the specified work task.

(c) The Contractor is responsible for maintaining personnel, who are fully qualified, certified, versatile, and competent to perform the specified telecommunications services both on an emergency and routine basis during the established contract period.

(d) The Contractor shall keep areas in a clean, neat and safe condition at all times.

(e) Contractor equipment approved by the Government for connection to the Base Telecommunications network(s), including all wiring and connectors, shall be tested and approved in accordance with approved telecommunications, International Telecommunication Union (ITU) and/or American National Standards Institute (ANSI) standards.

(f) Materials provided under this contract, including additional features, optional equipment and basic software, shall be commercially available as an off the shelf item (standardized) requiring no further development and shall have been fully tested, approved or demonstrated in the commercial or Government marketplace to meet the intended usage.

(g) The Contractor shall staff, provide, and maintain, at its own expense, during the entire performance of the contract, the appropriate insurance coverage in accordance with “Insurance-Work on a Government Installation” clause Federal Acquisition Regulation (FAR) Reference 52.228-5.

(h) The Contractor shall provide all necessary material, supervision, management communications, and administrative support services (printing, reproduction, and miscellaneous support) as necessary to support this contract.

(i) All personnel, vehicles, labor, tools, materials, supplies, test equipment, diagnostics, manuals, schematic drawings, facilities, and major/minor components required to provide the BCO with telephone exchange access services and support under the terms of this contract shall be furnished by the Contractor.

(j) All Contractor personnel are required to conform to base regulations and concerns, (i.e.):

(1) Designated routes

(2) Parking regulations

(3) Base vehicle speed limits

(4) Automotive liability insurance

(5) Excavation permits

(6) Cell phone usage while on base

(7) Base access requirements/regulations

(k) The Contractor will correctly label all demarcation points/cables with a clearly defined and readable tag to include but not limited to circuit ID and number.

4.0 Special Access

(a) Some work areas are controlled access areas that require an escort of all Contractor personnel. Access will be approved and controlled by station Point of Contact (POC) and NAS Whiting Field Security Officer.

Prior contact will be required before access will be granted to contractor personnel. The Contractor shall submit a list, in accordance with established policies, of any and all contractor personnel needed on each job will be submitted to station POC prior to start of work in a controlled access area.

(b) All contractor personnel will require a picture ID to gain access to the NAS Whiting Field. Contract personnel shall have a company I.D card with picture in plain view at all times when onboard the NAS Whiting Field.

(c) All Contractor-owned or private transportation modes to and from the NAS Whiting Field may be subject to search each and every day to gain access to the NAS Whiting Field.

(d) All Contractor personnel shall sign in and out of in the logbook provided by the Government in the BCO and all switch area locations.

4.1 Dialing Capabilities

(a) Emergency (911) service - Contractor provided

(b) National Relay service - Contractor provided

(d) Local exchange - Contractor provided

(e) International operator - Government FTS contract provided

(f) Local calling area unchanged boundaries - Contractor provided

(g) FTS long distance services - Government FTS contract provided (h) Current dialing restrictions apply -

Contractor provided

4.2 Support Services

(a) 24 hour 7 day

(b) 99.999% reliability

5.0 Deliverables

In addition, the support described above, the contractor shall submit the following paper deliverables:

Minimum of one Yearly Traffic Study Add Hoc Reports, as necessary

MISC TELECOMM CHARGES

Miscellaneous additional charges that may be applicable but cannot be precisely quantified. Such charges may include directory assistance charges, franchise fees, license fees/taxes, dual party relay charges, hearing and speech impaired charges, miscellaneous listing charges, number portability recovery charges, internet charges, long distance charges, operator assistance call charges (i.e. collect calls, third party calls and call interrupts), and/or other charges identified in AT&T’s tariffs or applicable service agreement terms. In accordance with the tariffs or other applicable service agreement terms, the customer may bill any such charges incurred under the (NOT TO EXCEED) line item, and will be held responsible for providing a detailed list, or any changes in tariffs to the Contracting Officer.

ADDITIONAL INFORMATION

A. Point of Contact:

Alexsis Morgan Contract Specialist NAVSUP Fleet Logistics Center Norfolk Philadelphia Office 700 Robbins Ave., Bldg. 2-B Philadelphia, PA 19111-5083

215-697-3222 215-697-5418 (Fax)

DSN 442-3222

5252.243-9400 Authorized Changes Only By The Contracting Officer (Jan 1992)

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

Mr. Sean McGinley Contracting Officer, Code 270.1 700 Robbins Ave, Bldg 2B Philadelphia, PA 19111-5083 Phone: 215-697-9620 e-mail: sean.mcginley1@navy.mil

(End of Clause)

ECMRA

In accordance with NMCARS 5237.102(90), Enterprise-wide Contractor Manpower :

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD- 12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI).

All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N;

therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The

Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF- 86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 5001 Destination Government Destination Government 5002 Destination Government Destination Government 6001 Destination Government Destination Government 6002 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

1001 POP 01-OCT-2019 TO

30-SEP-2020

N/A NAS WHITING FIELD

DALE BALHEIMER

7177 LANGLEY STREET, BLDG 1415

MILTON FL 32570

850-452-3455

N70272

1002 POP 01-OCT-2019 TO

30-SEP-2020