N0018919QG172.docx

N0018919QG172

Section SF 1449 - CONTINUATION SHEET

FY20 GALLEY EQUIPMENT PM & REPAIR SVCS

FFP

GALLEY EQUIPMENT MAINTENANCE & REPAIR SERVICES FOR NAVAL STATION NEWPORT (NAVSTA NWPT), RI AND NAVAL SUBMARINE BASE NEW LONDON (NAVSUBASE NLON) GROTON, CT, IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

PAYMENT SHALL BE MONTHLY IN ARREARS.

PURCHASE REQUEST NUMBER: N3241120RC001FN

NET AMT

1001AA

NAVSTA NWPT GALLEY EQPMT PM & REPAIR SVC

GALLEY EQUIPMENT PM AND REPAIR SERVICES FOR NAVSTA NWPT, RI.

FOB: Destination

MILSTRIP: N3241120RC001FN

PURCHASE REQUEST NUMBER: N3241120RC001FN

PSC CD: J073

NET AMT

1001AB

SUBASE NLON GALLEY EQPT PM & REPAIR SVCS

EQUIPMENT GALLEY PM & REPAIR SERVICES FOR NAVSUBASE NLON GROTON, CT

FOB: Destination

MILSTRIP: N0012920RC001FN

PURCHASE REQUEST NUMBER: N0012920RC001FN

NET AMT

GALLEY EQPT PM & REPAIR SVC FAR 52.217-8

GALLEY EQUIPMENT MAINTENANCE & REPAIR SERVICES FOR NAVAL STATION NEWPORT (NAVSTA NWPT), RI AND NAVAL SUBMARINE BASE NEW LONDON (NAVSUBASE NLON) GROTON, CT, IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

FAR 52.217-8 "OPTION TO EXTEND SERVICES (NOV 1999)" APPLIES (UP TO SIX MONTHS)

PURCHASE REQUEST NUMBER:

NET AMT

1002AA

NAVSTA NWPT GALLEY EQPMT PM & REPAIR SVC

GALLEY EQUIPMENT PM AND REPAIR SERVICES FOR NAVSTA NWPT, RI.

FOB: Destination

PURCHASE REQUEST NUMBER: PSC CD: J073

NET AMT

1002AB

SUBASE NLON GALLEY EQPT PM & REPAIR SVCS

EQUIPMENT GALLEY PM & REPAIR SERVICES FOR NAVSUBASE NLON GROTON, CT

FOB: Destination

PURCHASE REQUEST NUMBER:

NET AMT

STATEMENT OF WORK

COMMANDER, NAVY REGION MID-ATLANTIC (CNRMA)

GALLEY EQUIPMENT MAINTENANCE & REPAIRS

NAVAL SUBMARINE BASE GROTON, CT

AND

NAVAL STATION NEWPORT, RI

1.0. INTRODUCTION

1.1 Commander, Navy Region Mid-Atlantic (CNRMA) is the regional coordinator for all shore-based naval personnel and shore activities in the Mid-Atlantic region, which encompasses 20 states, 14 installations, and 50 Naval Operational Support Centers (NOSCs). As the naval shore installation management headquarters for the Mid-Atlantic region, CNRMA provides coordination of base operating support functions for operating forces throughout the region in support of the Fleet, Fighter and Family.

1.2 Naval Submarine Base New London (Subase New London) is located in the southeastern corner of Connecticut in the County of New London. Naval Submarine Base New London provides a robust and multi-faceted Base Operations Support infrastructure for the operating forces of the Navy, Naval organizations and tenant commands. Subase New London assesses and improves the installation management functions, quality of products, and performs other functions and tasks as may be assigned.

1.3 Naval Station Newport is home to 50 Navy, Marine Corps, Coast Guard and US Army Reserve commands and activities. Newport is the Navy’s premier site for training officers, officer candidates, senior enlisted personnel and midshipman candidates, as well as testing and evaluating advanced undersea warfare and development systems.

1.4 Support services are required to perform specific and pre-determined Preventive Maintenance (PM) and Repair Service to cover the Submarine Base New London Galley and NAVSTA Newport Galley facility’s entire fleet of food service and related equipment. The list for this requirement includes over 280 pieces of food service equipment that needs to be maintained on separate intervals (monthly, quarterly, semi-annually, annually, etc.) in accordance with the Original Equipment Manufacturer’s (OEM) guidelines. (See Section 7.0 for equipment list details and specifics.)

1.5 The requirement also includes emergency calls and parts replacements (as required) with specific dollar values and cost thresholds to be coordinated through the Site Contracting Officer’s Representatives (SCOR) to authorize such taskings.

2.0. OBJECTIVE

2.1 CNRMA requires periodic preventive maintenance, repairs, and emergency repairs as necessary for Subase New London and Naval Station Newport’s fleet of galley food service and related equipment from various manufacturers. This wide array of equipment are heavily utilized continuously and recurringly to provide food services to active duty, reserve component, civilian, contractor personnel and/or other customers depending on each galley’s operational commitments.

2.2 The overall objective is to have a fully functional (operational within Navy specifications) fleet of galley food service and related equipment on both sites (Subase New London and Naval Station Newport) in support of their individual activity’s mission objectives.

3.0. SCOPE OF WORK / TASKS

3.1 The vendor shall perform periodic Preventative Maintenance (PM) to the equipment listed herein in accordance with the equipment-specific original equipment manufacturer (OEM) specifications. The periodicity and depth level of the PM to be performed shall be in accordance with the equipment’s OEM specifications.

3.2 The vendor is responsible for providing personnel certified/qualified in “operating, maintaining and repairing” the entire fleet of galley food service and related equipment listed herein in support of all taskings listed herein.

3.2.1 The government performs Life Cycle Management (LCM) of its galley food preparation and related equipment on a continuous basis which may result in upgrades of existing equipment and/or introduction of new equipment (and/or models) into the system. In such cases, the vendor is responsible for providing personnel certified/qualified in “operating, maintaining and repairing” the new equipment at no additional cost to the government.

3.2.2 In such cases where new equipment (and/or model) is introduced into the system and vendor personnel are still in the process of obtaining their certification(s) for the said equipment and while maintenance and/or repair (outside of the equipment’s warranty) is required for the same, the vendor is responsible for the aforementioned equipment’s required maintenance and/or repair at no additional cost to the government.

3.3 The vendor is responsible for all consumables, supplies, materials and tools (i.e. cleaning items and basic repair parts) necessary in the performance of this contract at no additional cost to the government.

3.4 The vendor is responsible for the proper disposal of all work related garbage and debris (including but not limited to hazardous wastes) in accordance with existing federal, state and local regulations and guidelines.

3.5 The vendor is responsible for coordinating base access and services scheduling with the SCOR and/or designated representative.

3.6 The vendor shall provide a telephone number (office and/or cell number) and email address to the government for requesting emergency services.

3.7 The vendor shall provide a written Planned Maintenance Schedule and Preventative Maintenance Schedule (PMS) proposal for each work site to the SCOR (for acceptance) within 10 business days of contract award. The format, content, details and date of submission shall be at the discretion of the SCOR.

3.8 In order to execute the effort effectively, vendor personnel’s facility location (i.e. home base) shall not exceed 100 miles radius, or 2.5 hours (one way) drive to the work sites (Subase New London, Groton, CT and Naval Station Newport, RI).

4.0 NORMAL (ROUTINE) SERVICE

4.1 As a minimum, the Vendor shall provide the following:

4.1.1 One (1) qualified/certified Appliance/Refrigerant Mechanic (or equivalent Labor Category) at Subase New London Cross Hall Galley (Site 1) during from 0730 to 1400 3 days per week (Monday, Wednesday, and Friday).

4.1.2 One (1) qualified/certified Appliance/Refrigerant Mechanic (or equivalent Labor Category) at Naval Station Newport Ney Hall Galley (Site 2) during from 0730 to 1400 3 days per week (Monday, Wednesday, and Friday).

4.2 The Appliance Mechanic shall remain at the work sites during the stated hours for the specific purpose of performing the scheduled preventative maintenance, hands-on maintenance inspections, and to perform the remedial maintenance services and repairs necessary to properly maintain the food service equipment.

4.3 If repairs cannot be successfully completed by vendor personnel within three business days, it is the vendor’s responsibility to resolve the issue utilizing all available means including but not limited to third-party support at no additional cost to Government to effect the said repairs.

4.4 SANITATION OF EQUIPMENT

4.4.1 During equipment preventive maintenance or normal repairs, all surfaces that the food handler personnel cannot reach during cleaning, the vendor is responsible for cleaning in accordance with the standard sanitation procedures outlined in the Manual of the Naval Preventive Medicine, Chapter I, Food Service Sanitation Section 2.

4.4.2 The government shall provide a copy of the standard sanitation procedures to the vendor within 10 business days of contract award.

5.0 REPAIR WORK OUTSIDE OF REGULAR PREVENTATIVE MAINTENANCE

5.1 If emergent repair work (outside of regular PM) is discovered at any point during the inspection and PM service, the vendor shall not initiate the said repair and/or order the required parts without prior approval and authorization from the SCOR.

5.2 Emergent repair is any repair servicing to be performed by the vendor on a piece of equipment at other than planned scheduled time, and is necessary to keep the piece of equipment in proper operational condition.

5.3 The vendor shall provide a written quote or estimate to the SCOR for additional maintenance and/or repair recommendation outside the scope of normal PMs for each food service and related equipment detailing the estimated parts and labor costs and the corresponding estimated repair time. The SCOR and/or Government Credit Card Holder shall evaluate and assess the pricing fair and reasonableness of the vendor’s repair quote.

5.3.1 The contract SCOR shall compile these quotes/estimates in the SCOR’s contract file and are subject to the Contracting Officer’s (KO) periodic review and audit.

5.4 The vendor shall invoice the government for the actual cost of parts and components (plus shipping, if any) only in effecting the emergent repairs listed herein; no mark-up, surcharge, profit and/or any additional fees are authorized.

5.5 The vendor shall not execute any repair recommendations outside of normal PMs for any food service and related equipment unit(s) without prior explicit written approval from the contract SCOR.

5.6 For repair work outside of normal PMs and within the Micro-Purchase Threshold (see latest MPT guidelines and threshold levels); the SCOR shall evaluate the quote and provide written authorization for the vendor to commence work. The Government may elect to purchase the required repair parts, components and/or equipment in support of the emergent repair other than through the vendor’s supply chain.

5.6.1 In such cases where the Government opted to procure the repair part or component from sources other than the vendor’s supply chain, the Government shall only provide “brand new, unused, and mint condition” items for vendor installation.

5.6.2 In such cases where new repair part or component has been procured by the government through sources other than the vendor’s supply chain, the vendor is responsible for the installation of the aforementioned repair part or component.

5.7 Each repair work instance (within MPT; outside of normal PMs) performed shall be paid using the Government Purchase Card (see latest MPT guidelines and threshold levels) as separate MPT orders. Any repair work above the MPT shall be approved by the Contracting Officer (before emergency repairs begin) and shall be made using a contract modification contingent upon funding availability from the CNRMA Comptroller.

6.0 EMERGENCY (URGENT) REPAIRS

6.1 Emergency or Urgent Repair Service is defined as any immediate maintenance and/or service to be performed by the vendor on a piece of equipment within 24 – 48 hours of notification. Typically, these urgent repairs are required in order to resolve a work stoppage (mission critical) environment precluding the galleys to meet certain operational commitments.

6.2 In furtherance of the government’s objectives, the vendor shall respond to emergency repair service requests by the SCOR within 24 hours of notification. Response may be in the form of a call back, text and/or email to the SCOR. The vendor shall coordinate with the SCOR the best course of action in resolving the emergency repair requirement. Repairs for emergency situations are expected to be performed on the next business day within normal working hours.

6.3 In the event emergency service is required, the emergency service shall be invoiced under the following structure:

6.3.1 There shall be no additional charge invoiced for emergency service(s) for the first two (2) hours. After the first two hours utilized in support of the said emergency service requirement, the Vendor shall invoice the government at the standard pricing quoted in the response to the solicitation within industry standards.

6.3.2 Each emergency service shall not exceed a total of six (6) hours without prior approval from the Food Service Officer (NSB Galley) or SCOR “in writing”. This shall be paid separately from the resultant contract using the Government Credit Card in accordance with current and existing micro-purchase threshold (Government Credit Card Program) guidelines.

6.4 In the event emergency service is required, the emergency service will account for the next required inspection on the specific equipment being serviced on an emergency basis.

6.5 The vendor shall provide all emergency services from 6:00 am to 8:00 pm, seven (7) days a week (inclusive of Saturdays, Sundays and Government Holidays) upon receipt of oral or written notification of equipment, failure or improper functioning of any piece of equipment specified herein.

7.0 GALLEY EQUIPMENT MAINTENANCE (ENCLOSURES)

7.1 Enclosure 1 - Subase New London Galley Equipment Listing

7.2 Enclosure 2 - Naval Station Newport Galley Equipment Listing

8.0. DELIVERABLES:

8.1 Planned Maintenance Schedule and Preventative Maintenance Schedule plans for each work site, as indicated in Section 3.7.

8.1.1 A schedule of Planned Maintenance Schedule and Preventative Maintenance Schedule services (for each work site) shall be submitted by the vendor for SCOR approval no later than ten (10) business days after contract award.

8.1.2 The plan shall be in MS Word Document, MS Excel, MS Access, or comparable format faxed or e-mailed to the SCOR. The plan shall be in accordance with OEM recommendations and guidelines. The format, content, details and date of submission shall be at the discretion of the SCOR.

8.2 Vendor shall create and maintain an accurate appliance inventory listing for each installation and provide electronic copy to each of the Site Contracting Officer Representatives (SCOR) for verification and comparison on a quarterly basis.

8.2.1 The inventory listing shall be in MS Word Document, MS Excel, MS Access, or comparable format faxed or e-mailed to the SCOR. The format, content, details and date of submission shall be at the discretion of the SCOR.

8.2.2 The inventory listing shall be updated quarterly as part of Preventative Maintenance Schedule update meeting between the vendor and the government. The SCOR shall utilize the vendor inventory listing to reconcile with the government’s own equipment inventory listing to ensure the accuracy of equipment covered under this contract.

8.2.3 As the government procures new equipment, the SCOR is responsible for notification of the vendor of any changes in the equipment inventory listing. The SCOR shall update the inventory list periodically as necessary and notify the vendor and the Contracting Officer of such changes.

8.3 Receipts and Invoices of repair parts and components procured (outside of consumables and supplies as indicated in Section 3.3 herein) to effect the repairs of galley equipment.

8.4 The submission dates and timeframes for the deliverables (reports) listed under this section shall be under the discretion of the SCOR.

9.0. QUALITY ASSURANCE PLAN:

9.1 The SCOR or designated government representative shall monitor the vendor’s performance with respect to the taskings and deliverables listed herein and to the proper functionality of all equipment covered under this contract.

9.2 The SCOR or designated government representative shall ensure that the vendor meets the standards set forth in this PWS with reference to quality, quantity, & timeliness of maintenance and/or repair executions.

9.3 The SCOR shall document, review and coordinate with the vendor in order to resolve any performance issues within three (3) business days of discovery.

9.3.1 The SCOR shall create a “performance log” (electronic and printed) that catalogs and tracks the following at a minimum: nature of the issue, date of occurrence, equipment name, equipment serial number, location, parts order date, parts order receive date, completion date, etc.

9.3.2 The SCOR shall provide this log and report any outstanding issues to the Site Food Service Officer on a weekly basis. The SCOR is responsible for escalating the outstanding and lingering issues to the Site Food Service Officer, vendor organization (company hierarchy), CNRMA chain of command and Contracting personnel for resolution.

9.3.3 The SCOR shall maintain and update this log accurately and provide a copy of this log to the Contracting Officer on a quarterly basis. The performance log mode of transmission/submission shall be at the discretion of the Contracting Officer.

9.4 The SCOR shall document, review and coordinate with the vendor in order to resolve any “other” performance issues not listed herein within three (3) business days of discovery.

9.4.1 Examples of performance issues are listed below:

9.4.1.1 Equipment Out-of-Commissions/Down Time (except when awaiting parts on order) not related to normal wear and tear.

9.4.1.2 Equipment performance below manufacturer specifications after maintenance or repairs performed.

9.4.1.3 Vendor personnel response time beyond timeline specified in Section 6.0 (Emergency Service) of the PWS.

9.4.1.4 Failure of vendor personnel to repair and/or address any equipment issues as identified by the SCOR within three (3) business days of notification.

10.0. QUALITY ASSURANCE PLAN MEASURES:

10.1 A standard of 98 percent of all scheduled preventive maintenance shall be completed within the timeframes listed herein (unless a different time and date was previously coordinated and approved by the SCOR).

10.2 An attendance of 95 percent for vendor personnel during regularly scheduled maintenance shall be utilized as performance measure for this contract.

10.3 A minimum of 95 percent of the total equipment listed herein shall be up and functional at all times. Out-of-commission equipment with an on-going trouble ticket awaiting parts on order shall be excluded from the 95 percent standard. Additionally, Non-Functional Equipment (Non Mission Critical only) designated for “Life Cycle Management (LCM)” by the Food Services Officer shall be excluded from the 95 percent standard.

11. ADMINISTRATION

11.1 Newport Site Contracting Officer’s Representative (SCOR) Primary Name: TBD E-mail: TBD Telephone: TBD

11.2 Newport Site Contracting Officer’s Representative (SCOR) Alternate Name: TBD E-mail: TBD Telephone: TBD

11.3 Groton Site Contracting Officer’s Representative (SCOR) Primary Name: TBD E-mail: TBD Telephone: TBD

11.4 Groton Site Contracting Officer’s Representative (SCOR) Alternate Name: TBD E-mail: TBD Telephone: TBD

11.5 PERIOD OF PERFORMANCE:

11.6 PLACES OF PERFORMANCE / LOCATIONS OF SERVICE

11.6.1 Cross-Hall Galley

Naval Submarine Base New London Bldg. 446 Thresher Ave Groton CT 06349

11.6.2 Ney Hall Galley

Naval Station Newport 292 Capodanno Dr Newport, RI 02841

11.7 HOURS OF OPERATION

11.7.1 All normal work (routine PM and repairs) shall be performed during normal business hours Monday through Friday, 0730 to 1400, except weekends and federal holidays.

11.7.2 Emergency Repairs shall be performed on the date and time coordinated between the vendor and SCOR and/or designated government representative.

11.8 METHOD OF PAYMENT

Payment for this contract shall be made via DFAS Electronics Funds Transfer (EFT) utilizing the Wide Area Work Flow (WAWF) System. The contractor is required to register and setup an account in the WAWF System in order to receive payment. The Government reserves the right to change this payment method through other means only by a contract modification if necessary. Payment shall be monthly in arrears.

12.0 SECURITY

12.1 All vendor equipment, personnel and vehicles are subject to inspection and search by US government security officials (or designated representatives) upon entry to any government owned and/or operated installations and facilities.

12.2 Vendor personnel shall comply with all local base/installation security procedures required to gain access to US Government contract-related facilities and other assets (as necessary).

12.3 If directed by US government security officials (or designated representatives), the vendor shall remove (and replace as necessary) vendor-personnel and/or its representatives considered a security risk at no additional cost to the government.

12.4 The vendor shall coordinate and comply with “all security requirements” regarding each personnel assigned to this project through the GTPOC or designated representative within 10 working days of the contract release (or effective date, whichever comes first).

13.0 Transition to the Defense Biometric Identification System (DBIDS)

13.1 On 17 April 2017, the Navy commenced a transition from the Navy Commercial Access Control System (NCACS) to DBIDS credentialing for contractors, vendors, and suppliers requiring access to Navy Installations in the continental United States, Hawaii, and Guam. This transition is required to comply with various Department of Defense security and base access policies.

13.2 NCACS users may visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential. There are no fees incurred by the contractor, vendor, or supplier to obtain a DBIDS credential.

13.3 NCACS credentials issued after 17 April 2017 will no longer be accepted without an accompanying DBIDS credential for Navy Installation access. Additional details may be found at the Commander, Navy Installation Command website at https://www.cnic.navy.mil/om/dbids.html .

14.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Naval Submarine Base New London Groton, CT via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs).

The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

NAVSUP FLC Norfolk Groton Office may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC Norfolk Groton Office contract.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

TBD

ENCLOSURE 1- SUBASE NLON EQPT

ENCLOSURE 2 NAVSTA NWPT EQPT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

30-SEP-2020

1510 GILBERT STREET

NORFOLK VA 23511-2737

N32411

30-SEP-2020

CROSS HALL GALLEY

BLDG 446

SUBASE NLON

GROTON CT 06349

N00129

30-APR-2021

1510 GILBERT STREET

NORFOLK VA 23511-2737

N32411

30-APR-2021

CROSS HALL GALLEY

BLDG 446

SUBASE NLON

GROTON CT 06349

N00129

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2019)

(a) Definitions. As used in this provision— “Covered telecommunications equipment or services,” “Critical technology,” and “Substantial or essential component” have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Representation. The Offeror represents that—

It ___ will, ____ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.

(d) Disclosures. If the Offeror has responded affirmatively to the representation in paragraph (c) of this provision, the Offeror shall provide the following information as part of the offer

(1) All covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;

(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and

(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT 2018) ALTERNATE I (OCT 2014)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

(a) Definitions. As used in this provision-- “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned…