4.02_RFQ_NLEC_Training_Admin_Sup_Services_N0018919QG108.docx

N0018919QG108

Section SF 1449 - CONTINUATION SHEET

BASE YR LEAD ADMIN SUPPORT SERVICES

FFP

THE VENDOR SHALL PROVIDE TRAINING ADMINISTRATIVE SUPPORT SERVICES FOR THE NAVAL LEARNING AND ETHICS CENTER (NLEC) NAVAL STATION NEWPORT, RI IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NO QUOTES WILL BE ACCEPTED WITHOUT FAR 52.203-18 AND 52.209-11.

FOB: Destination

MILSTRIP: N0012419RC1J132

PURCHASE REQUEST NUMBER: N0012419RC1J132

ADDITIONAL MARKINGS: POC - TBD

PSC CD: R699

NET AMT

BASE YR ADMIN SUPPORT SERVICES

FFP

THE VENDOR SHALL PROVIDE TRAINING ADMINISTRATIVE SUPPORT SERVICES FOR THE NAVAL LEARNING AND ETHICS CENTER (NLEC) NAVAL STATION NEWPORT, RI IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NO QUOTES WILL BE ACCEPTED WITHOUT FAR 52.203-18 AND 52.209-11.

FOB: Destination

MILSTRIP: N0012419RC1J132

PURCHASE REQUEST NUMBER: N0012419RC1J132

NET AMT

FFP

THE VENDOR SHALL PROVIDE TRAINING ADMINISTRATIVE SUPPORT SERVICES FOR THE NAVAL LEARNING AND ETHICS CENTER (NLEC) NAVAL STATION NEWPORT, RI IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NO QUOTES WILL BE ACCEPTED WITHOUT FAR 52.203-18 AND 52.209-11.

FOB: Destination

NET AMT

FFP

THE VENDOR SHALL PROVIDE TRAINING ADMINISTRATIVE SUPPORT SERVICES FOR THE NAVAL LEARNING AND ETHICS CENTER (NLEC) NAVAL STATION NEWPORT, RI IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NO QUOTES WILL BE ACCEPTED WITHOUT FAR 52.203-18 AND 52.209-11.

FOB: Destination

NET AMT

FFP

THE VENDOR SHALL PROVIDE TRAINING ADMINISTRATIVE SUPPORT SERVICES FOR THE NAVAL LEARNING AND ETHICS CENTER (NLEC) NAVAL STATION NEWPORT, RI IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NO QUOTES WILL BE ACCEPTED WITHOUT FAR 52.203-18 AND 52.209-11.

FOB: Destination

NET AMT

FFP

THE VENDOR SHALL PROVIDE TRAINING ADMINISTRATIVE SUPPORT SERVICES FOR THE NAVAL LEARNING AND ETHICS CENTER (NLEC) NAVAL STATION NEWPORT, RI IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NO QUOTES WILL BE ACCEPTED WITHOUT FAR 52.203-18 AND 52.209-11.

FOB: Destination

NET AMT

FFP

TTHE VENDOR SHALL PROVIDE TRAINING ADMINISTRATIVE SUPPORT SERVICES FOR THE NAVAL LEARNING AND ETHICS CENTER (NLEC) NAVAL STATION NEWPORT, RI IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NO QUOTES WILL BE ACCEPTED WITHOUT FAR 52.203-18 AND 52.209-11.

FOB: Destination

NET AMT

FFP

THE VENDOR SHALL PROVIDE TRAINING ADMINISTRATIVE SUPPORT SERVICES FOR THE NAVAL LEARNING AND ETHICS CENTER (NLEC) NAVAL STATION NEWPORT, RI IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NO QUOTES WILL BE ACCEPTED WITHOUT FAR 52.203-18 AND 52.209-11.

FOB: Destination

NET AMT

FFP

THE VENDOR SHALL PROVIDE TRAINING ADMINISTRATIVE SUPPORT SERVICES FOR THE NAVAL LEARNING AND ETHICS CENTER (NLEC) NAVAL STATION NEWPORT, RI IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NO QUOTES WILL BE ACCEPTED WITHOUT FAR 52.203-18 AND 52.209-11.

FOB: Destination

NET AMT

FFP

THE VENDOR SHALL PROVIDE TRAINING ADMINISTRATIVE SUPPORT SERVICES FOR THE NAVAL LEARNING AND ETHICS CENTER (NLEC) NAVAL STATION NEWPORT, RI IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NO QUOTES WILL BE ACCEPTED WITHOUT FAR 52.203-18 AND 52.209-11.

FOB: Destination

NET AMT

FFP

THE VENDOR SHALL PROVIDE TRAINING ADMINISTRATIVE SUPPORT SERVICES FOR THE NAVAL LEARNING AND ETHICS CENTER (NLEC) NAVAL STATION NEWPORT, RI IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NO QUOTES WILL BE ACCEPTED WITHOUT FAR 52.203-18 AND 52.209-11.

FOB: Destination

NET AMT

FFP

THE VENDOR SHALL PROVIDE TRAINING ADMINISTRATIVE SUPPORT SERVICES FOR THE NAVAL LEARNING AND ETHICS CENTER (NLEC) NAVAL STATION NEWPORT, RI IN ACCORDANCE WITH THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NO QUOTES WILL BE ACCEPTED WITHOUT FAR 52.203-18 AND 52.209-11.

FOB: Destination

NET AMT

PERFORMANCE WORK STATEMENT

NAVAL LEARNING AND ETHICS CENTER (NLEC)

NAVAL STATION NEWPORT, RI

TRAINING ADMINISTRATIVE SUPPORT SERVICES

N0012419RC1J132

1.0 BACKGROUND

1.1 The Naval Leadership and Ethics Center provides training to Major Commanders, Commanding Officers, Executive Officers, Command Master Chiefs and Commanding Officer's spouses in all facets of leadership. Curriculum includes real life case studies with direct application to use in the fleet. Students from every specialty in the fleet benefit from the training at NLEC. Leadership and Ethics relate to all warfare specialty whether Surface Warfare, Submarines, Aviation, Spec Ops, Legal, Medical, etc... Students will be engaged in challenging and thought provoking case study reviews that they will use throughout their careers and lives.

2.0 SCOPE

2.1 The Vendor shall provide services to perform computer automation services for the Naval Learning and Ethics Center (NLEC), Naval Station Newport, RI.

2.1.1 Training Administrative Support Services are required to support NLEC. Based on individual taskings, the vendor provides two qualified individuals to meet the specific tasks as outlined, see section 3.0 below. One of the qualified individuals will act as a lead to the second for more complex duties.

3.0 SPECIFIC TASKS

3.1 TASK 1: DEVELOP AND MAINTAIN DATABASE FILES

3.1.1 The vendor shall maintain Naval Learning and Ethics Center (NLEC) student database files throughout the students’ entire administrative and physical reporting process.

3.1.1.1 Maintain all student database information in support of enrollment, quota control (allocation) in accordance with OPNAVINST 1412.14 Command Qualification Program Instruction and pre-course study material distribution.

3.1.1.2 Develop and maintain a student database that shall include class rosters, class history, class reports, and student graduation status. Maintain course convening and individual class schedule information.

3.1.1.3 Properly safeguard all data containing privacy and personally identifiable information (PII). Adhere to all governing regulations with reference to protecting privacy and personally identifiable information (PII).

3.1.1.4 A daily average of 24 database file actions is expected, with an estimated total of 6,048 database file actions during the designated Period of Performance.

3.1.2 PERFORMANCE GOALS FOR TASK 1

3.1.2.1 All course convening and individual class schedule information shall be maintained error free and in a timely manner.

3.1.2.2 All database files shall be developed error free.

3.1.2.3 All database files shall be maintained error free.

3.1.2.4 Must complete 12 actions per hour.

3.1.2.5 Privacy information is safeguarded with no breaches of unprotected information.

3.2 TASK 2: PREPARE AND CREATE CDs AND CD LABELS

3.2.1 The Vendor shall prepare students CDs.

3.2.1.1 Create CD Labels by community and class number for Command Master Chief (CMC) and Chief of the Boat (COB) class.

3.2.1.2 Create personalized CD jackets for each student for CMC and COB class.

3.2.1.3 A daily average of ten CD preparations is expected, with an estimated total of 252 CDs prepared and created during the designated Period of Performance.

3.2.2 PERFORMANCE GOALS FOR TASK 2

3.2.2.1 All CD jackets shall be created error free.

3.2.2.2 All CDs shall be prepared error free.

3.2.2.3 All CDs must function without error.

3.2.2.4 Must create and prepare five CDs per hour.

3.3 TASK 3: ENTER DATA TO AUTOMATED SYSTEM

3.3.1 The Vendor shall receive written/printed assignment material from a designated in-basket.

3.3.1.1 Retrieve formatted menu screens on a standard computer.

3.3.1.2 Make specific entries or correct data related to maintaining student quota control.

3.3.1.3 A daily average of 20 data entry actions is expected, with an estimated total of 5.040 entry actions during the designated Period of Performance.

3.3.2 PERFORMANCE GOALS FOR TASK 3

3.3.2.1 All written/printed assignments shall be completed within a timely manner as directed by the Technical Point of Contact (TPOC).

3.3.2.2 All menu screens requiring data entry must be error free.

3.3.2.3 Must complete ten data actions per hour.

3.4 TASK 4: COLLECT, ORGANIZE, REVIEW AND PROVIDE INFORMATION

3.4.1 The Contactor shall collect, organize, review and provide information on both oral and written format.

3.4.1.1 The format shall include email, telephone, fax, online databases and reports that are in keeping with policy and basic office, and automation procedures.

3.4.1.2 Review daily Navy student administrative messages.

3.4.1.3 A daily average of 12 administrative actions is expected, with an estimated total 3,024 information actions during the designated Period of Performance.

3.4.2 PERFORMANCE GOALS FOR TASK 4

3.4.2.1 All information will be provided within two hours of receipt.

3.4.2.2 All information must be collected, organized, reviewed and provided error free and in a timely manner.

3.4.2.3 Must complete 12 actions per hour.

3.5 TASK 5: TYPE CORRESPONDENCE AND REPORTS

3.5.1 Working from rough drafts placed in a designated in-basket, the vendor shall type correspondence and reports in final form, proofread, and deliver to the originator.

3.5.1.1 A daily average of two typing actions is expected, with an estimated total of 504 typing actions during the designated period of performance.

3.5.2 PERFORMANCE GOALS FOR TASK 5

3.5.2.1 All final drafts must be delivered to the originator by the date and time requested.

3.5.2.2 All final drafts shall error free.

3.5.2.3 Must complete two actions per hour.

3.6 TASK 6: 360 ASSESSMENT PROGRAM ASSISTANT

3.6.1 The vendor shall provide support to the 360-degree assessment program manager in carrying out certain administrative duties to include:

3.6.1.1 Setting up 360 assessment events for students.

3.6.1.2 Responding to student queries regarding 360 program

3.6.1.3 Monitor student progress towards satisfying report requirements.

3.6.1.4 Coordinate report generation with 360 program contract provider and distribute reports to certified coaches upon receipt.

3.6.1.5 Provide input to scheduling officer to facilitate development of staff/student debriefing schedules.

3.7 TASK 7: HOGAN ASSESSMENT PROGRAM ASSISTANT

3.7.1 The vendor shall provide support to the Hogan assessment program manager in carrying out certain administrative duties to include:

3.7.1.1 Setting up Hogan assessment events for students.

3.7.1.2 Responding to student queries regarding the Hogan program

3.7.1.3 Monitor student progress towards satisfying report requirements.

3.7.1.4 Coordinate report generation, printing and distribute reports to certified coaches upon receipt.

3.7.1.5 Provide input to scheduling officer to facilitate development of staff/student debriefing schedules.

3.8 TASK 8: OVERTIME REQUIREMENTS

3.8.1 The vendor shall provide after-hours support as needed for late breaking reports that require immediate processing.

3.8.2 PERFORMANCE GOALS TASK 8

3.8.2.1 Complete late breaking reports error free and within one hour of receipt.

3.9 TASK 9: STUDENT BILLETING/LODGING AND WELCOME ABOARD

3.9.1 The vendor shall coordinate billeting/lodging for prospective students with NAVSTA Newport Central Billeting Office no later than 30 days prior to class commencement.

3.9.1.1 Coordination of billeting/lodging will consist of advising students via email to contact NAVSTA Newport within 30 days prior to class commencement, to confirm student arrival and departure dates.

3.9.1.2 Administratively check-in and welcome aboard all students on the first day of class.

3.9.2 PERFORMANCE GOALS TASK 9

3.9.2.1 Confirm all prospective students receive email information within the allotted time, error free.

3.9.2.2 Confirm all students receive adequate lodging, error-free.

3.9.2.3 Confirm all student check-in is appropriately documented, error free.

3.10 TASK 10: STUDENT CHECK-OUT/PCS

3.10.1 The vendor shall retrieve, review, reconcile and distribute student PCS orders from PSD during eight/nine of class.

3.10.1.1 On day nine of class, the vendor will create student check-out packages, create course completion letters and provide end-of-course CD.

3.10.1.2 Furnish lodging receipts and distribute critiques to students.

3.10.1.3 Student data information shall be entered into Corporate Enterprise and Training Reporting System (CETARS) to reflect student enrollment in NLEC class, NLEC convening and student graduation from NLEC class, check-out package shall be distributed to students at the time of detachment on final day of class.

3.10.2 PERFORMANCE GOALS FOR TASK 10

3.10.2.1 Error-free performance of these tasks.

4.0 SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION

4.1 The two qualified individuals must perform and be fluent in the daily use of office automation software such as Microsoft Office Suite and equipment such as shredders, fax, copiers, poster makers, scanners, and etc.

4.2 The lead training administrative support qualified individual shall have at least five years of experience.

4.3 The training administrative support qualified individual shall have at least eighteen months of experience.

4.4 Experience with the following preferred:

4.4.1 Navy Administration

4.4.2 Transaction Online Processing System (TOPS)

4.4.3 Corporate Enterprise & Training Activity Resource System (CETARS)

4.4.4 Fleet Training Management and Planning System (FLTMPS)

4.4.5 Official Information Exchange (OIX)

4.5 Must keep up to date with the latest requirements/directives regarding the safeguarding, protection and proper use of PII as PII is handled daily and at a high volume.

4.5.1 Shall complete annual PII training.

5.0 GUIDELINES

5.1 Guidelines include various NLEC regulations, instructions and doctrine manuals. Skill in communicating effectively, orally and in writing with people of various backgrounds and educational levels, ability to interact and effectively communicate with high ranking military personnel.

5.2 If the vendor encounters a situation that the vendor believes is not addressed in or not clearly resolved by existing guidance, the vendor must immediately bring the matter to the attention of COR / TPOC.

6.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS

6.1 Tasks involved are 100 percent in an office environment.

7.0 ADMINISTRATION

7.1 Contract Periods of Performance

7.2 Work Hours

Monday – Friday, 0600-1430

7.3 Place of Performance

NAVAL LEARNING AND ETHICS CENTER (NLEC)

BLDG 440, ROOM 241, PERRY HALL, SECOND DECK

440 MEYERKORD AVE.

US NAVAL STATION

NEWPORT, RI 02841-1617

7.4 Contracting Officer’s Representative (COR)/ Technical Point of Contact (TPOC), Inspection and Acceptance

7.4.1 The COR/TPOC under this contract and the person responsible for performing inspection and acceptance of the vendor’s performance at the destination:

7.4.2 Contracting Officer’s Representative (COR) / Technical Point of Contact (TPOC)

8.0 VENDOR PERSONNEL WORKING ENVIRONMENT

8.1 The government will provide adequate working space, all equipment (desk, chair, personal computer terminal with required software and operating systems, use of photocopies, use of facsimile machine, use of document shredder, telephone extension, etc.) utilities, janitorial services and expendable operating supplies. The vendor shall maintain the assigned space in a neat and ordering manner. Vendor shall only use government furnished facilities and equipment to accomplish the work required under this task order. The government will provide the vendor with all government forms that may apply to the taskings. The government will also provide timely access to all non-classified, non-proprietary information required to perform the work.

8.2 Personal or company use of phones, utilities, computers, printers, and copiers not directly related to required services is strictly prohibited. Vendor shall not remove any government furnished equipment or supplies from the worksite without the express written permission of the Contracting Officer (KO).

8.3 Equipment and supplies as listed above will be available at the worksite. Upon completion of ordered services, all equipment and unexpended supplies shall be returned to the on-site government representative.

9.0 REIMBURSABLE TRAVEL EXPENSES

9.1 The government does not anticipate the vendor provided travel expenses will be incurred under this contract.

10.0 NON-PERSONAL SERVICE STATEMENT

10.1 Vendor employees performing service under this task order will be controlled, directed, and supervised at all times by management personnel of the vendor. Vendor management will ensure that employees properly comply with the performance work standards outlined in the Performance Work Statement (PWS). Vendor employees will perform their duties independent of, and without the supervision of any, government official or other DoD vendor. The tasks, duties and responsibilities set forth in the task order may not be interpreted or implemented in any manner that result in any vendor employee creating or modifying federal policy, obligating the appropriated funds of the United States Government, overseeing the work of federal employees providing direct personal services to any federal employee, otherwise violating the prohibitions set forth in parts 7.5 and 37.1 of the Federal Acquisition Regulation. The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

11.0 GOVERNMENT MANAGEMENT OVERSIGHT

11.1 Government management will provide general instructions on limitations, deadlines, and how the work is completed. Additional instructions will be provided for any unusual assignments of those that will vary from established procedures. The Vendor’s employees will independently carry out the assignments. Completed work will be spot-checked by government management for adherence to procedures, accuracy and completeness according to this task order.

12.0 Enterprise-Wide Vendor Manpower Reporting Application (ECMRA)

12.1 The vendor shall report vendor labor hours (including subvendor labor hours) required for performance of services provided under this contract for the Training Administrative Support Services via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs).

The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The vendor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil/Login.aspx.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Vendors may direct questions to the help desk, linked at https://www.ecmra.mil/Login.aspx.

CLAUSES INCORPORATED BY FULL TEXT

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

NAVSUP Fleet Logistics Center Norfolk Groton Office may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP Fleet Logistics Center Norfolk Groton Office contract.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

29-JUL-2020

440 MEYERKORD AVE

NEWPORT RI 02841

FOB: Destination N00124

29-JUL-2020

N00124

29-JUL-2021

N00124

29-JUL-2021

N00124

29-JUL-2022

N00124

29-JUL-2022

N00124

29-JUL-2023

N00124

29-JUL-2023

N00124

29-JUL-2024

N00124

29-JUL-2024

N00124

29-JAN-2025

N00124

29-JAN-2025

N00124

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2-IN-1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

TBD

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

TBD

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

TBD

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

CONTRACT ADMINISTRATION

CONTRACT ADMINISTRATION APPOINTMENTS AND DUTIES

In order to expedite administration of this contract/order, the following delineation of duties is provided including the names, addresses and phone numbers for each individual or office as specified. The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, or data;

b. Freedom of Information inquiries;

c. Change/question/information regarding the scope, terms or conditions of the basic contract document; and/or

d. Arranging the post award conference (See FAR 42.503).

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

KELLY.POLSON@NAVY.MIL

3. DEFENSE CONTRACT AUDIT AGENCY (DCAA) is responsible for audit verification/provisional approval of invoices and final audit of the contract prior to final payment to the contractor.

N/A

4. PAYING OFFICE is responsible for payment of proper invoices after acceptance is documented.

TBD

5. CONTRACTING OFFICERS REPRESENTATIVE (COR) is responsible for:

a. Liaison with personnel at the Government installation and the contractor personnel on site;

b. Technical advice/recommendations/clarification on the statement of work;

c. The statement of work for delivery/task orders placed under this contract.

d. An independent government estimate of the effort described in the definitized statement of work;

e. Quality assurance of services performed and acceptance of the services or deliverables;

f. Government furnished property;

g. Security requirements on Government installation;

h. Providing the PCO or his designated Ordering Officer with appropriate funds for issuance of the Delivery/Task order; and/or

i. Certification of invoice for payment.

NOTE: When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract (or delivery/task order), the Contractor shall promptly notify the Contracting Officer (or Ordering Officer) in writing. No action shall be taken by the contractor under such direction until the Contracting Officer has issued a modification to the contract or, in the case of a delivery/task order, until the Ordering Officer has issued a modification of the delivery/task order; or until the issue has otherwise been resolved. THE COR IS NOT AN ADMINISTRATIVE CONTRACTING OFFICER AND DOES NOT HAVE THE AUTHORITY TO DIRECT THE ACCOMPLISHMENT OF EFFORT WHICH IS BEYOND THE SCOPE OF THE STATEMENT OF WORK IN THE CONTRACT OR DELIVERY/TASK ORDER.

TBD

In the event that the COR named above is absent due to leave, illness, or official business, all responsibilities and functions assigned to the COR will be the responsibility of the alternate COR listed below:

N/A

(End of text)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

(End of provision)

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO 52.212-1

INSTRUCTIONS TO VENDORS FOR SUBMISSION OF QUOTES:

GENERAL

The Government intends to award a Firm Fixed Price Definite-Delivery Definite-Quantity contract as a result of this Request for Quotations (RFQ) in accordance with FAR Subpart 13.5. Accordingly, a simplified/streamlined acquisition process will be used in the evaluation and award of this contract.

Award…