N0018919QG057.pdf

SEE ADDENDUM

(No Collect Calls)

N0018919QG057 25-Mar-2019

b. TELEPHONE NUMBER

860-694-3435

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 29 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N001899. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MINDY R. MORRIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N0012919RCGTN02

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC NORFOLK CONTRACTING

GROTON OFFICE

ATTN: R. NIELSEN CODE 245.2

BOX 500 - BLDG. 84-2

GROTON CT 06349

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N00129 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVAL SUBMARINE BASE NEW LONDON

LATRICE JACKSON

PUBLIC AFFAIRS OFFICE

BLDG 86, RM G09

GROTON CT 06349

TEL: 860-694-5980 FAX:

860-694-4271FAX:

TEL: 860-694-4821

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

323111

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF34

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0018919QG057

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

BASE GUIDE, TELEPHONE DIRECTORY, MAP &

FFP

BASE GUIDE, TELEPHONE DIRECTORY, MAP & CD-ROM GUIDE FOR A

BASE PERIOD FOR NAVAL SUBMARINE BASE NEW LONDON

IAW INCORPORATED STATEMENT OF WORK

PURCHASE REQUEST NUMBER: N0012919RCGTN02

NET AMT

1001AA 6,000 Each

BASE GUIDE

FFP

BASE GUIDE FOR NAVAL SUBMARINE BASE NEW LONDON

FOB: Destination

PSC CD: T099

1001AB 400 Each

DISTINGUISHED VISITOR VERSION BASE GUIDE

FFP

DISTINGUISHED VISITOR VERSION OF BASE GUIDE FOR NAVAL

SUBMARINE BASE NEW LONDON

FOB: Destination

1001AC 2,000 Each

TELEPHONE DIRECTORY

FFP

TELEPHONE DIRECTORY FOR NAVAL SUBMARINE BASE NEW

LONDON

FOB: Destination

1001AD 15,000 Each

BASE MAP

FFP

BASE MAP FOR NAVAL SUBMARINE BASE NEW LONDON

FOB: Destination

1001AE 3,000 Each

CD-ROM VERSION OF BASE GUIDE

FFP

CD-ROM VERSION OF BASE GUIDE FOR NAVAL SUBMARINE BASE

NEW LONDON

FOB: Destination

OPTION BASE GUIDE, TELEPHONE DIRECTORY, MAP &

FFP

2001AA 6,000 Each

OPTION BASE GUIDE

FFP

BASE GUIDE FOR NAVAL SUBMARINE BASE NEW LONDON

FOB: Destination

2001AB 400 Each

OPTION DISTINGUISHED VISITOR VERSION BASE GUIDE

FFP

DISTINGUISHED VISITOR VERSION OF BASE GUIDE FOR NAVAL

SUBMARINE BASE NEW LONDON

2001AD 15,000 Each

OPTION BASE MAP

FFP

BASE MAP FOR NAVAL SUBMARINE BASE NEW LONDON

2001AE 3,000 Each

OPTION CD-ROM VERSION OF BASE GUIDE

FFP

CD-ROM VERSION OF BASE GUIDE FOR NAVAL SUBMARINE BASE

NEW LONDON

OPTION BASE GUIDE, TELEPHONE DIRECTORY, MAP &

FFP

3001AA 6,000 Each

OPTION BASE GUIDE

FFP

BASE GUIDE FOR NAVAL SUBMARINE BASE NEW LONDON

3001AB 400 Each

OPTION DISTINGUISHED VISITOR VERSION BASE GUIDE

FFP

DISTINGUISHED VISITOR VERSION OF BASE GUIDE FOR NAVAL

SUBMARINE BASE NEW LONDON

3001AC 2,000 Each

OPTION TELEPHONE DIRECTORY

FFP

TELEPHONE DIRECTORY FOR NAVAL SUBMARINE BASE NEW

LONDON

3001AD 15,000 Each

OPTION BASE MAP

FFP

BASE MAP FOR NAVAL SUBMARINE BASE NEW LONDON

3001AE 3,000 Each

OPTION CD-ROM VERSION OF BASE GUIDE

FFP

CD-ROM VERSION OF BASE GUIDE FOR NAVAL SUBMARINE BASE

NEW LONDON

OPTION BASE GUIDE, TELEPHONE DIRECTORY, MAP &

FFP

4001AA 6,000 Each

OPTION BASE GUIDE

FFP

BASE GUIDE FOR NAVAL SUBMARINE BASE NEW LONDON

4001AB 400 Each

OPTION DISTINGUISHED VISITOR VERSION BASE GUIDE

FFP

DISTINGUISHED VISITOR VERSION OF BASE GUIDE FOR NAVAL

SUBMARINE BASE NEW LONDON

4001AC 2,000 Each

OPTION TELEPHONE DIRECTORY

FFP

TELEPHONE DIRECTORY FOR NAVAL SUBMARINE BASE NEW

LONDON

FOB: Destination

4001AD 15,000 Each

OPTION BASE MAP

FFP

BASE MAP FOR NAVAL SUBMARINE BASE NEW LONDON

4001AE 3,000 Each

OPTION CD-ROM VERSION OF BASE GUIDE

FFP

CD-ROM VERSION OF BASE GUIDE FOR NAVAL SUBMARINE BASE

NEW LONDON

OPTION BASE GUIDE, TELEPHONE DIRECTORY, MAP &

FFP

5001AA 6,000 Each

OPTION BASE GUIDE

FFP

BASE GUIDE FOR NAVAL SUBMARINE BASE NEW LONDON

5001AB 400 Each

OPTION DISTINGUISHED VISITOR VERSION BASE GUIDE

FFP

DISTINGUISHED VISITOR VERSION OF BASE GUIDE FOR NAVAL

SUBMARINE BASE NEW LONDON

5001AC 2,000 Each

OPTION TELEPHONE DIRECTORY

FFP

TELEPHONE DIRECTORY FOR NAVAL SUBMARINE BASE NEW

LONDON

5001AD 15,000 Each

OPTION BASE MAP

FFP

BASE MAP FOR NAVAL SUBMARINE BASE NEW LONDON

5001AE 3,000 Each

OPTION CD-ROM VERSION OF BASE GUIDE

FFP

CD-ROM VERSION OF BASE GUIDE FOR NAVAL SUBMARINE BASE

NEW LONDON

STATEMENT OF WORK

NAVAL SUBMARINE BASE NEW LONDON

CIVILIAN ENTERPRISE BASE GUIDE, DISTINGUISHED VISITOR GUIDE, INSTALLATION MAP, AND

CD-ROM

1.0 INTRODUCTION

The Naval Submarine Base New London (Subase NLON) is located in the southeastern corner of Connecticut in the county of New London. Subase NLON provides a robust and multi-faceted Base Operations Support infrastructure for the operating forces of the Navy, naval organizations, and tenant commands. Subase NLON assesses and improves the installation management functions while supporting the diverse requirements of its tenant commands by providing facilities and organizational structure that are essential in successfully accomplishing their mission and objectives.

Naval Submarine Base New London ensures and enhances national security by providing the facilities, delivering the services, and creating the environment for the Fleet, Fighter, and Family to deploy combat-ready submarines and their crews and train professional submariners.

2.0 SCOPE

The purpose of this contract is to provide a Base Guide, Distinguished Visitor Guide, Base Map, and CD-ROM

Guide for Naval Submarine Base New London, Groton, CT at NO COST TO THE GOVERNMENT. The term of the agreement will be for a base period of one (1) year with options for four (4) additional years. The exercise of the option is the exclusive right of the Government.

All four publications will be civilian enterprise products published once every year to provide newly reporting personnel of Subase NLON and its tenant naval activities, information about the mission of their command;

command, installation or community services available; local geography and history; and related information.

3.0 GENERAL INFORMATION

Civilian Enterprise (CE) publications consist of DoD newspapers, guides, and installation maps. They support command internal communications. The Commanding Officer or Public Affairs Office provides oversight and final approval authority for the news, information, photographs, editorial and other materials to be used in the publications. Alteration of official photographic and video imagery will comply with DoD Directive 5040.02.

A Civilian Enterprise base guide and installation map may be published under written contract with a civilian concern exclusively in the interest of personnel at a particular installation at no cost to the United States

Government. CE publishers sell advertising to cover costs and secure earnings, print the publications, and may make all or part of the distribution. Neither appropriated nor non-appropriated funds shall be used to pay for any part of a CE publisher’s costs incurred in publishing a CE publication.

The Commanding Officer of Subase NLON, Groton, CT, desires such publications as a primary means of communicating mission-essential information to members of the command. Subase NLON is an element of the

United States Government. The agreement resulting from this solicitation is a United States Government contract authorized under the provisions of Department of Defense Instruction 5120.4 and is subject to the requirements of DoD Instruction 5120.4 and Secretary of the Navy Instruction 5720.44C, and the regulations and instructions incorporated therein by reference, and to the conditions and agreements contained herein.

Although this contract is not subject to the Federal Acquisition Regulation (FAR) or the Defense FAR

Supplement (DFARS), FAR clauses useful in protecting the interests of the Government and implementing those provisions required by law are included in this contract.

4.0 DELIVERABLES

The following are minimum requirements, which must be met by prospective publishers. Any service or support offered will be evaluated on a competitive basis by the Source Selection Advisory Committee to determine which offer is in the best interest of the Government.

A. This solicitation is for the publication of a Base Guide, Visitors Guide, Base Map, and CD-ROM Guide for the personnel, retirees, and family members stationed at and supported by Naval Submarine Base New London, Groton, CT and shall function as an information tool.

1. As used in this solicitation, the term Commanding Officer represents the person executing or administering this agreement on behalf of the Commanding Officer Naval Submarine Base New

London, or his successor or successors.

2. The term Contractor represents the publishing firm awarded this contract and any employee, agent, servant, or representative of said firm.

3. The term Guides represents publications that provide DoD personnel with information about the mission of their command; the geography; historical background; and other information.

4. The term Installation Map (Base Map) represents publications designed for orientation of new arrivals or for visitors.

B. The Contractor agrees to use the name Naval Submarine Base New London Guide, Visitors Guide, Base

Map, CD-ROM Guide, which are owned by the Government, and no other name, on these products during the life of the contract, unless directed otherwise by the Commanding Officer. The Contractor further agrees not to contest ownership by the Government of the foregoing names or to make any use directly or indirectly of those names or names confusingly similar to those names on any publication it may independently produce.

C. The masthead of each product shall carry the following disclaimers in type not smaller than six points:

1. “This Department of Defense (newspaper, magazine, guide, or installation map) is an authorized publication for members of the DoD. Contents of (name of the DoD newspaper, magazine, guide, or installation map) are not necessarily the official views of, or endorsed by, the U.S. Government, the

DoD, or (name of publishing DoD Component).” “The appearance of advertising in this publication, including inserts or supplements, does not constitute endorsement by DoD, the Department of the

Navy, or (name of commercial publisher) of the products or services advertised.”

2. “Published by (publishing company’s name), a private firm in no way connected with the (DoD, U.S.

Navy,) under exclusive written contract with (name of DoD Component or subordinate level). The editorial content of this publication is the responsibility of the (name of command or installation)

Public Affairs Office.” “Editorial content is the responsibility of Naval Submarine Base New London, Public Affairs Office.

3. “Everything advertised in this publication will be made available for purchase, use, or patronage without regard to race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation or any non-merit factor of the purchaser, user, or patron.”

D. The masthead shall also contain the name and title of Commanding Officer, Naval Submarine Base New

London, and the names, rate and rating, and editorial titles of military and civilian members assigned the duty of preparing the base guide. The names and titles shall be listed in a section of the masthead entitled “Naval

Submarine Base New London Editorial Staff.” They shall be in type no smaller than six points. In addition, the office address and telephone number of the editorial staff shall be listed in the masthead.

E. Neither Military nor DoD civilian personnel shall be assigned to duty at the premises of the Contractor.

Neither military nor DoD civilian personnel shall perform any job functions that are part of the business activities or contractual responsibilities of the Contractor either at the Contractor’s facility or the Government facility. The PAO and staff who produce the non-advertising content of the CE publications may perform certain installation liaison functions on Contractor premises, including monitoring and coordinating layout and design and other publishing details set forth in the contract to ensure the effective presentation of information.

One or more members of the public affairs staff shall review proof copy to prevent mistakes.

F. Specific requirements for the Base Guide/Visitors Guide

1. The Base Guide shall contain four sections: Editorial section, to include detailed descriptions of the commands and service available aboard Subase NLON and may include space for local community and state editorials, foldout map section, telephone directory, and advertising section. The editorial section and the foldout map section shall be in four-color process reproduction.

2. The front cover shall be published in full color, with color photographs, on a glossy style paper.

3. Editorial space should be approximately 56 to 64 pages, not to include the inside front cover or either side of the back cover. Color for all editorial pages is desired.

4. The Maps section shall include a gatefolded, four-color map to include an illustration of the general area and an illustration of the Naval Submarine Base Community and Streets.

5. The cover of the Base Guide may notify users that the publication contains a Telephone Directory.

6. The size of the publication shall be approximately 10 ¾ inches long by 8 ½ inches wide.

7. A “Distinguished Visitor” version of the Base Guide shall be published, having the same requirements as described above, with the exclusion of a section for advertising and telephone directory.

8. The title “Distinguished Visitor Guide” shall replace “Newcomer’s Guide and Telephone Directory on cover.

G. Specific guidelines for the Base Map

1. Provide a map of Naval Submarine Base New London and the surrounding area separate from the maps that are required to be provided in the Base Guide and the Visitors Guide. Individual maps shall be four-color, and provide all-important building locations, street names, and other pertinent details about the installation. The size of the Base Map shall be two sided tear off map of base/local community. Side of tear-off sheet with base map to have no ads on it. Opposite side of tear-off sheet with community map may have ad space no greater than size of community map itself.

2. The disclaimers cited in 3.C. shall appear somewhere in the map, but not on the front side.

3. The Contractor shall be responsible for the layout and design of the Base Map. Sample base maps will be provided to the Contractor as a reference for design. The Public Affairs Office prior to final printing shall approve the final Base Map layout and design.

I. Specific requirements for the CD-ROM Guide

1. The CD-ROM Guide shall contain an electronic version of the Base Guide and Visitors Guide including all four sections: Editorial section, maps, telephone directory, and advertising section.

2. The CD-ROM Guide shall contain all the necessary software required to launch and view the electronic version of the Base Guide and Visitors Guide.

3. The CD-ROM Guide shall be packaged and shrink-wrapped so that it can be individually labeled and mailed.

J. Advertising

1. Neither the Contractor nor his or her representatives shall solicit advertisements in the name of Subase

NLON or the Department of the Navy. Active duty military and civilian personnel are prohibited from soliciting, endorsing, or accepting payment for advertisements.

2. The Contractor shall not accept for publication advertisements that are worded or phrased to give the reader the impressions the Department of the Navy in any way endorses guarantees or sponsors any product or service. Advertising that discriminates or implies discrimination against any person because of race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation or any other non-merit factor of the purchaser, user or patron shall not be carried. If a violation or rejection of this equal opportunity policy by an advertiser is confirmed, the publisher shall refuse to print advertising from that source until the violation is corrected.

3. The Contractor shall not include in the publications any advertising of the following types: (a) paid political advertisements for a candidate, party, or which advocates a particular position on a political issue, including advertisements advocating a position on any proposed DoD policy or policy under review, or which advocates lobbying elected officials on a specific issue; (b) advertisements for any establishment declared “off-limits” by Subase NLON; (c) advertisements that are contrary to law or to

DoD or U.S. Navy regulations or that, in the Government’s opinion, pose a danger or detriment to

DoD personnel or their family members, or that interfere with the command or installation missions;

and (d) advertisements for bingo games or lotteries conducted by commercial organizations whose primary business is conducting lotteries.

4. The Contractor shall not enter into exclusive advertising agreements with any firm, broker, or individual for the purpose of selling advertising associated with this contract.

5. No civilian enterprise comic or feature supplements shall be distributed with these publications.

K. Cost

1. All proceeds from the sale of advertisements for the Base Guide, Visitors Guide, Base Map, and CD-

ROM Guide belong to the Contractor, who agrees to look exclusively to such advertising sales for all publishing costs and profits, if any.

2. The Contractor agrees to bear all costs and expenses of publishing the Base Guide, Visitors Guide, Base Map, and CD-ROM Guide. It is expressly agreed that the United States, the Commander, his or her representatives and successors, nor Naval Submarine Base New London shall be liable for any expenses or obligations incurred in publishing any of these publications.

3. Neither appropriated nor non-appropriated funds of the United States shall become due or paid to the

Contractor by reason of this contract.

4. The Contractor shall not be required to pay money to Subase NLON, or to provide goods, services or considerations not directly related to publishing the Base Guide, Visitors Guide, Base Map, and CD-

ROM Guide.

L. Publication and Distribution

1. Each annual issue of the Base Guide, Visitors Guide, Base Map, and CD-ROM Guide will be published as per a schedule agreed upon by the Public Affairs Office and the Contractor.

2. The Contractor shall furnish annually, 6,000 copies of the Base Guide, 400 copies of the

“Distinguished Visitor” version of the Base Guide, 15,000 copies of the Base Map, and 3,000 copies of the CD-ROM Guide. The Public Affairs Office may change the number of copies to be furnished when necessitated by significant increases or decreases of military and civilian personnel at Subase

NLON.

3. All copies shall be delivered to the Naval Submarine Base New London Fleet and Family Support

Center B-83, with the exception of the 200 copies of the “Distinguished Visitor” version of the Base

Guide and 200 copies of all other items, which will be delivered to the Naval Submarine Base New

London Public Affairs Office.

4. The published copies of the Base Guide, Visitors Guide, Base Map, and CD-ROM Guide become the property of the Department of the Navy upon delivery to Naval Submarine Base New London.

5. The Contractor shall not make distribution outside the intended audience of Subase NLON. The

Contractor may provide a copy of each of these publications to an advertiser whose advertisement is carried therein.

M. Changes

Any changes to this Statement of Work or other terms and conditions of the contract shall be made by written contract modification signed by both parties administered by the Contracting Officer.

N. Termination for the Convenience of the Government

The contracting officer, by written notice, may terminate this contract, in whole or in part if the services contracted for are no longer required by the Government, or when it is in the Government’s interest, such as with installation closures. Any such termination shall be at no cost to the Government. The Government will use its best efforts to mitigate financial hardship on the publisher.

P. Termination for Default

1. The Government may, by written notice of default to the Contractor, terminate this contract in whole or in part if the Contractor fails to:

(a) Deliver the CE publications in the quantities required or to perform the services within the time period specified in this contract or any extension;

(b) Make progress, so as to endanger performance of this contract;

(c) Perform any other provisions of this contract.

2. If the Government terminates this contract in whole or in part, it may acquire, under terms and in the manner the contracting officer considers appropriate, supplies or services similar to those terminated.

However, the Contractor shall continue the work not terminated.

3. The rights and remedies of the Government in this clause are in addition to any other rights and remedies provided by law or under this contract.

5.0 ADMINISTRATION

A. Period of Performance

1. Base Period: 01 May 2019 – 30 April 2020

2. Option Year 1: 01 May 2020 – 30 April 2021

3. Option Year 2: 01 May 2021 – 30 April 2022

4. Option Year 3: 01 May 2022 – 30 April 2023

5. Option Year 4: 01 May 2023 – 30 April 2024

B. Government Technical Point of Contact (Primary)

Name: TBD

Telephone Number:

Email:

C. Government Technical Point of Contact (Alternate)

Name: TBD

Telephone Number:

Email:

D. Delivery Address

1. Fleet and Family Service Center

Naval Submarine Base New London

Building 83 Box 93

Groton, CT 06349

2. Subase NLON Public Affairs Office

Naval Submarine Base New London

Box 44

Groton, CT 06349

INSTRUCTIONS TO QUOTERS

The government will award a No Cost contract resulting from this solicitation to the responsible vendor whose proposal provides the best value to the government using the following criteria:

1. Services and/or Items Offered

2. Technical and Production Capability

3. Management Approach

4. Past Performance

This is a No Cost contract, so cost will not be a factor in the evaluation. Detailed instructions and evaluation can be found in the solicitation.

The Naval Submarine Base New London, Groton CT Public Affairs Office is an element of the United States

Government. This agreement is a United States Government contract authorized under the provisions of Department of Defense Instruction 5120.4 as an exception to the Government Printing and Binding Regulations published by the

Congressional Joint Committee on Printing. Although this contract is not subject to the Federal Acquisition

Regulation (FAR) or the Defense FAR Supplement (DFARS), FAR clauses useful in protecting the interests of the

Government and implementing those provisions required by law are included in this contract.

This is a no cost contract. There is no cost to the government. The Civilian Enterprise (CE) Publishers sell advertising to cover the costs and secure earnings. The right to circulate the advertising in these publications to the

DoD readership constitutes contractual consideration to pay for these DoD publications.

SUBMISSIONS REQUIRED FOR EVALUATION

A. By submission of a quote, the vendor certifies compliance with all of the requirements contained in the

Statement of Work. A vendor's quote may be deemed unacceptable if the quote fails to meet any material requirement of the solicitation.

1. All quotes shall be submitted ELECTRONICALLY to:

Mindy Morris at mindy.morris@navy.mil

2. Quotes shall consist of the following:

VOLUME I

PART 1 - Services and/or Items Offered

PART 2 - Technical and Production Capability

PART 3 - Management Approach

PART 4 – Past Performance Record

VOLUME II

a. Complete page 1, Blocks 17a-b, 30a-c, of Standard Form 1449

b. Return all pages of the solicitation

c. Complete all the representations and certifications of FAR 52.212-3 Alt I or be registered in

System for Award Management (SAM) at https://www.sam.gov .

d. Include TAX ID number; CAGE Code number; and the county the contractor’s business is in.

e. Include Contractor’s authorized negotiators

NOTE: Each part must be separate and contain sufficient information to permit a detailed evaluation.

Criteria for evaluation are divided into four major parts as indicated above. To aid in the evaluation process, quotes submitted for consideration should be structured to conform to the organization of the quote format and content as outlined in this section. All quotes received will be considered on the basis of the evaluation criteria contained in this section and in compliance with other requirements of this request for quote.

B. Services and/or Items Offered. The vendor’s quote should address the following:

1. Layout assistance. Identify all contractor personnel proficient in the software programs and hardware that will provide layout assistance for the base guide.

mailto:mindy.morris@navy.mil https://www.sam.gov/

2. Photography assistance. The Public Affairs Office will provide most of the photographs. Identify all contractor personnel who will assist in shooting, downloading, manipulation and insertion of photos into the guidebook.

3. Writing, reporting and editing assistance. The Public Affairs Office uses the Associated Press Stylebook and Libel Manual as its primary style guide, so personnel providing assistance shall be AP Stylebook proficient.

4. Any other service that is directly related to the production of the base guide that would lessen the burden on the Government in guidebook production and would be an enhancement to the contract quote.

5. The publisher shall establish a web link for updates.

C. Technical and Production Capability. The vendor’s quote should address the following:

In this section, vendors will provide information and other data showing technical procedures, equipment and expertise to be used in the performance of the contract. Detailed specific information should be provided on each of the following:

1. Vendor proposed deadlines for the following: layout to Navy, editorial copy to contractor; and photos

(color and black and white) to contractor.

2. Number of color pages.

3. Quality of paper stock.

4. Printing, production equipment and physical plant capabilities.

D. Management Approach. The vendor’s quote should address the following :

In this part, vendors will provide information and other data relating to intended management as follows:

1. A summary discussion of the principal features of the Government’s requirement as understood by the vendor, including any major problems anticipated by the vendor and how they will be resolved.

2. A resume from the individuals to be designated as contract manager, and a brief description of numbers, types and qualifications of other personnel to be dedicated to this contract, including those persons providing support services.

3. Description of coordination arrangements between publisher and the Public Affairs Office, include such factors as distance, ease of communications, etc.

4. Vendor’s plan for controlling the quality and timeliness of the finished product; e.g., the ability to make last-minute changes or the ability to use color photos that are timely.

5. Vendor’s plan for sale of ads of the type that enhance the publication’s image in the community and with the readership at large.

E. Past Performance Record. The vendor’s quote should address the following:

1. Vendor shall describe past corporate experience in guidebook publishing, which will contribute to successful performance of this contract. Specific information should be provided, including dates, contract numbers

(if applicable) and names and addresses of references.

2. Sample issues of other publications and/or a prototype printed by the vendor should be provided, if available. MAXIMUM NUMBER OF SAMPLES IS FIVE (5).

3. Factors to be considered include demonstrated ability to successfully produce a similar publication;

demonstrated printing ability (types of printing, history of guidebook printing); demonstrated distribution ability;

demonstrated success in contract performance in a timely and responsive manner; and demonstrated capability to sell advertising and successfully recoup publication and distributions costs.

4. The vendor and any proposed subcontractor shall provide a list of most relevant contracts and/or subcontracts completed during the past three (3) years and all contracts and subcontracts currently in process which are relevant to the proposed effort. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments, and commercial customers. These contracts should be similar in nature to the work required by the scope of work. Past performance information may also be obtained from evaluations prepared in accordance with FAR 42.15.

The vendor shall complete a “Past Performance Information Form” for each reference submitted. The form is an attachment to this RFQ. For additional information regarding a particular reference beyond that which will fit on the form, the vendor may continue onto another sheet of paper. Performance will be used for both responsibility determinations and as an evaluation factor to assure best value to the Government.

In addition to the information requested above, vendors shall contact their past performance references and request that each reference complete the attached “Past Performance Report Form” and e-mail the completed survey form directly to Mindy Morris at mindy.morris@navy.mil by the DUE DATE OF THIS RFQ. The Government reserves the right to consider past performance report forms received after the due date of the RFQ and to contact references for verification or additional information.

NOTE: An “Unacceptable” rating of any subfactor will make the overall rating for that factor “Unacceptable.”

QUESTIONS CONCERNING THE SOLICITATION – If a vendor has any questions concerning this solicitation, it is recommended that they be submitted in writing no later than two (2) calendar days prior to the closing date of the solicitation to: Mindy Morris at mindy.morris@navy.mil. Questions received after the recommended deadline will not receive a response.

ALL PAGES OF THE VENDOR’S QUOTE SHALL STATE “SOURCE SELECTION INFORMATION

IAW FAR PART 2.101 AND 3.104”

EVALUATION CRITERIA

EVALUATION--COMMERCIAL ITEMS

A. The Government will award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government. Each vendor’s quote will be evaluated and ranked using the criteria listed in the clause entitled “Submissions Required for Evaluation.” Each member of the technical panel will independently review each quote and assign an appropriate number of points to each factor being considered. Point scores for each factor will range from”0” to “5” based on the panel members’ evaluation of the quote. Points will then be assigned to the final score of each factor in a quote as determined by multiplying the score assigned by the relative weight of the individual criterion, as indicated above. The following factors shall be used to evaluate offers and are listed in the order of their relative importance:

Factor Criteria Relative Weight Maximum Points

1 Services and/or Items Offered 40% 200

2 Technical and Production Capability 30% 150

3 Management Approach 20% 100

4 Past Performance Record 10% 50

Weighting Factors. Points will be assigned to the final score of each factor in a quote as determined by multiplying the score assigned (e.g., "0," "1," "2," "3," ,"4”, or “5”) by the relative weight of the individual criterion as indicated:

(EXAMPLE ONLY):

CRITERION 1 - Score 5 (5 x 40) Total Points 200

CRITERION 2 - Score 4 (4 x 30) Total Points 120

CRITERION 3 - Score 3 (3 x 20) Total Points 60

CRITERION 4 - Score 2 (2 x 10) Total Points 20

Total: 400

B. The above factors will be given a rating based on a review by the technical evaluation panel. The ratings are described as follows:

Services and/or

Items Offered

Scores will range from "0"(unacceptable) to "5" (the offer of equipment, such as automation equipment; or services, such as editorial or photographic services, as set forth in the contract solicitation that will greatly enhance the publication and/or its production). Factors that will be considered are addressed in Section B titled Services and/or Items Offered. The offer of equipment or services not specifically related to producing the publication will not result in the assignment of a higher score.

Technical and

Production

Capability

Scores will range from "0" (unacceptable) to "5" (exhibits state-of-the-art, award winning or clearly superior technical ability to produce the required guide, directory, and installation map).

Factors that will be considered are addressed in Section C titled Technical and Production

Capability.

Management

Approach

Scores will range from "0" (approach unacceptable) to "5" (quote demonstrates a sound and innovative approach to interfacing with the Public Affairs office and managing the CE publication operation). Factors that will be considered are addressed in Section D titled

Management Approach.

Past Performance

Record

Scores will range from "0" (no experience in guide or installation map publishing and/or

Unsatisfactory previous performance) to "5" (long-term, highly successful experience publishing similar guides or installation maps). Factors that will be considered are addressed in Section E titled Past Performance Record.

C. Options: Evaluation of options shall not obligate the Government to exercise the option(s).

D. A price quote is not required. Therefore, price is not a factor in reference to the above factors. This is a no cost quote. The publisher sells advertising to cover costs and secure earnings. The right to circulate the advertising in these publications to the DoD readership constitutes contractual consideration to pay for these DoD

Publications. Therefore, price is not a factor in this evaluation.

E. Report of Findings and Recommendations. After the Source Selection Advisory Committee (SSAC) has completed final evaluation of the quotes and all weighting has been completed, the committee will prepare a written report of its findings and recommendations, setting forth the consensus of the committee and its composite. The

Chairperson will sign the report to confirm its accuracy and his agreement with the recommendation. All copies of quotes and evaluation worksheets will be returned to the Contracting Officer.

F. A written notice of award or acceptance of an offer, mailed or otherwise furnished, to the successful vendor within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The rights and remedies of the Government in this clause are in addition to any other rights and remedies provided by law or under this contract.

Attachment list:

I. Past Performance Information Form

II. Past Performance Report Form

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

1001 N/A N/A N/A N/A

1001AA Destination Government Destination Government

1001AB Destination Government Destination Government

1001AC Destination Government Destination Government

1001AD Destination Government Destination Government

1001AE Destination Government Destination Government

2001 N/A N/A N/A N/A

2001AA Destination Government Destination Government

2001AB Destination Government Destination Government

2001AD Destination Government Destination Government

2001AE Destination Government Destination Government

3001 N/A N/A N/A N/A

3001AA Destination Government Destination Government

3001AB Destination Government Destination Government

3001AC Destination Government Destination Government

3001AD Destination Government Destination Government

3001AE Destination Government Destination Government

4001 N/A N/A N/A N/A

4001AA Destination Government Destination Government

4001AB Destination Government Destination Government

4001AC Destination Government Destination Government

4001AD Destination Government Destination Government

4001AE Destination Government Destination Government

5001 N/A N/A N/A N/A

5001AA Destination Government Destination Government

5001AB Destination Government Destination Government

5001AC Destination Government Destination Government

5001AD Destination Government Destination Government

5001AE Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

1001 N/A N/A N/A N/A

1001AA POP 01-MAR-2019 TO

28-FEB-2020

N/A NAVAL SUBMARINE BASE NEW

LONDON

PUBLIC AFFAIRS OFFICE

GROTON CT 06349

N00129

1001AB POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1001AC POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1001AD POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1001AE POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 N/A N/A N/A N/A

2001AA POP 01-MAR-2020 TO

28-FEB-2021

N/A NAVAL SUBMARINE BASE NEW

LONDON

2001AB POP 01-MAR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2001AD POP 01-MAR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2001AE POP 01-MAR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 N/A N/A N/A N/A

3001AA POP 01-MAR-2021 TO

28-FEB-2022

N/A NAVAL SUBMARINE BASE NEW

LONDON

3001AB POP 01-MAR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3001AC POP 01-MAR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3001AD POP 01-MAR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3001AE POP 01-MAR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 N/A N/A N/A N/A

4001AA POP 01-MAR-2022 TO

28-FEB-2023

N/A NAVAL SUBMARINE BASE NEW

LONDON

4001AB POP 01-MAR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4001AC POP 01-MAR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4001AD POP 01-MAR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4001AE POP 01-MAR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

5001 N/A N/A N/A N/A

5001AA POP 01-MAR-2023 TO

29-FEB-2024

N/A NAVAL SUBMARINE BASE NEW

LONDON

5001AB POP 01-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

5001AC POP 01-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

5001AD POP 01-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

5001AE POP 01-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.217-5 Evaluation Of Options JUL 1990

52.217-9 Option To Extend The Term Of The Contract MAR 2000

CLAUSES INCORPORATED BY FULL TEXT

52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and

(2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes'', as amended (41 U.S.C. 601-613).

Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement or any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on

Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management, or 52.232-34, Payment by Electronic

Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of

Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any

United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the

Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate

EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the

Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C.

7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if--

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer

(see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on--

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii)…