N0018919Q0514_N0018919Q0514-Solicitation_(Amendment_0001).docx

N0018919Q0514

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 1002 is added as follows:

FFP

Hyster forklift unscheduled maintenance services in accordance with the attached PWS.

FOB: Destination

PSC CD: J035

NET AMT

CLIN 2002 is added as follows:

FFP

Hyster forklift unscheduled maintenance services in accordance with the attached PWS.

NET AMT

CLIN 3002 is added as follows:

FFP

Hyster forklift unscheduled maintenance services in accordance with the attached PWS.

NET AMT

CLIN 4002 is added as follows:

FFP

Hyster forklift unscheduled maintenance services in accordance with the attached PWS.

NET AMT

CLIN 5002 is added as follows:

FFP

Hyster forklift unscheduled maintenance services in accordance with the attached PWS.

NET AMT

CLIN 6002 is added as follows:

FFP

Hyster forklift unscheduled maintenance services in accordance with the attached PWS.

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule for CLIN 1002 has been added:

POP 30-SEP-2019 TO

29-SEP-2020

SHIRELL SIMMONS

NAVAL STATION NORFOLK

HAZMINCEN NORFOLK

9651 AVIONICS LOOP BLDG LF50

NORFOLK VA 23512

757-444-7232

N00189

The following Delivery Schedule for CLIN 2002 has been added:

POP 30-SEP-2020 TO

29-SEP-2021

SHIRELL SIMMONS

NAVAL STATION NORFOLK

HAZMINCEN NORFOLK

9651 AVIONICS LOOP BLDG LF50

NORFOLK VA 23512

757-444-7232

N00189

The following Delivery Schedule for CLIN 3002 has been added:

POP 30-SEP-2021 TO

29-SEP-2022

SHIRELL SIMMONS

NAVAL STATION NORFOLK

HAZMINCEN NORFOLK

9651 AVIONICS LOOP BLDG LF50

NORFOLK VA 23512

757-444-7232

N00189

The following Delivery Schedule for CLIN 4002 has been added:

POP 30-SEP-2022 TO

29-SEP-2023

SHIRELL SIMMONS

NAVAL STATION NORFOLK

HAZMINCEN NORFOLK

9651 AVIONICS LOOP BLDG LF50

NORFOLK VA 23512

757-444-7232

N00189

The following Delivery Schedule for CLIN 5002 has been added:

POP 30-SEP-2023 TO

29-SEP-2024

SHIRELL SIMMONS

NAVAL STATION NORFOLK

HAZMINCEN NORFOLK

9651 AVIONICS LOOP BLDG LF50

NORFOLK VA 23512

757-444-7232

N00189

The following Delivery Schedule for CLIN 6002 has been added:

POP 30-SEP-2024 TO

29-MAR-2025

SHIRELL SIMMONS

NAVAL STATION NORFOLK

HAZMINCEN NORFOLK

9651 AVIONICS LOOP BLDG LF50

NORFOLK VA 23512

757-444-7232

N00189

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 1002:

The following Acceptance/Inspection Schedule was added for CLIN 2002:

The following Acceptance/Inspection Schedule was added for CLIN 3002:

The following Acceptance/Inspection Schedule was added for CLIN 4002:

The following Acceptance/Inspection Schedule was added for CLIN 5002:

The following Acceptance/Inspection Schedule was added for CLIN 6002:

The following have been added by full text:

252.232-7007 LIMITATION OF GOVERNMENT'S OBLIGATION (APR 2014)

(a) Contract line item(s) is/are incrementally funded. For this/these item(s), the sum of $---- of the total price is presently available for payment and allotted to this contract. An allotment schedule is set forth in paragraph (j) of this clause.

(b) For items(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government's convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled "TERMINATION FOR THE CONVENIENCE OF THE GOVERNMENT." As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor's best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph (j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause, or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor's notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled "TERMINATION FOR THE CONVENIENCE OF THE GOVERNMENT".

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraph (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled "disputes."

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled "DEFAULT." The provisions of this clause are limited to work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract if fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) or (e) of this clause.

(h) Nothing in this clause affects the right of the Government to this contract pursuant to the clause of this contract entitled "TERMINATION FOR CONVENIENCE OF THE GOVERNMENT."

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract $--

(month) (day), (year) $----

(month) (day), (year) $----

(month) (day), (year) $----

(End of clause)

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT FOR NAVSUP FLEET LOGISTICS CENTER NORFOLK

MATERIAL HANDLING EQUIPMENT (MHE) BRANCH SHIPBOARD AND SHORE-BASED EQUIPMENT MAINTENANCE

1.0 SCOPE:

Naval Supply Systems Command (NAVSUP) Fleet Logistics Center Norfolk (FLCN)-HAZMAT requires Repair and Maintenance Support Services on Material Handling Equipment (MHE). FLCN currently owns three Hyster Model V30ZMU high lifts: Serial Numbers: Building LF50-B463T01653F (USN 13-66156) and B463T01652F (USN 13-66155); Building X218 Serial Number: B463T01977N (USN 13-29116). The Hyster Lifts are self-propelled wire guided MHE units used in very narrow aisles with racking storage for vertical insertion or removal of equipment.

Maintenance services shall include Preventative Maintenance (PM) and Unscheduled Maintenance (UM). All maintenance work and overhauls are required to be performed at FLC-N, HAZMAT Center, Code-401.2, buildings LF50 and X-218, located on Naval Station Norfolk. Preventive maintenance services and responses to trouble calls will be requested from the HAZMAT Admin Office. The contractor has the responsibility to ensure proper capabilities to service for HYSTER Lifts to efficiently handle the anticipated workload per NAVSUP P-538 (Section 8-2.2.3) and as outlined below in PWS [Section 6.2].

The Contractor shall furnish all work, management, supervision, labor, parts and materials (other than those designated as GFE) necessary to ensure effective and efficient performance of all functions identified throughout this requirement that comprise this PWS.

2.0 APPLICABLE REFERENCES:

a) NAVICPINST 10490.4 dtd 17 MAR 1999 – Material Handling

b) OSHA Regulation 29 CFR 1910.178 - Powered Industrial Trucks

c) Defense Property Accounting System (DPAS)

d) MHE Technical Manuals (Government and/or Commercial OEM)

e) Periodic Maintenance Manual V30ZMU/V35ZMU Hyster Part No. 1638867 8000 SRM 2202

3.0 ACRONYMS AND ABBREVIATIONS:

AOR

AN

Area of Responsibility Annual

NTE

POP

Not To Exceed Period of Performance

4.0 MAINTENANCE AND PROGRAM SCOPE:

4.1 Preventative Maintenance (PM):

The goal of a PM program is to maximize equipment longevity while minimizing repair costs to ensure that the HYSTER Lifts will continue to function properly throughout its scheduled life cycle. It is designed to preserve and enhance equipment reliability, safety, and continued life cycle use. All PM actions shall be performed and completed on-site at the customer’s facility.

PM actions are normally completed Quarterly (QTR) and/or Annual (AN) depending on usage, environmental factors, and as customer and mission dictates. PM actions consist of the inspection, testing, lubrication and adjustments required by the original manufacturer’s technical manual as listed below. The contractor is responsible to procure all required parts, such as but not limited to oil, air and hydraulic filters, engine and transmission oils, lubricants, grease and rust corrosion material. The contractor has 30 days to complete all scheduled PM’s. Current level of inventory for all equipment requiring an established PM is three (3) units [3 units X 4 times a year = 12 PM actions per year].

Preventative Maintenance: The Contractor has 30 days to complete each unit-scheduled semi-annual PM’s as listed in the Hyster Periodic Maintenance Manual (V30ZMU) Part No. 1638867 located at the customer’s site.

The contractor shall perform the following quarterly preventative maintenance duties

· Safety Decal Maintenance

· Check and clean safety labels and decals

· Frame Maintenance

· Check the tightening of the screws and bolts

· Motor compartment cover hinges

· Transverse frame rollers

· Welding check

· General cleaning

· Motor maintenance

· Motor insulation check

· Cable connection check

· Fixing nut connection check

· Bearing noise check

· General cleaning

· Reduction Unit Maintenance

· Oil leak check

· Check steering crown gear and steering pinion wear

· General cleaning

· Braking System Maintenance

· Release braking check

· Reverse braking

· Emergency braking check

· Electromagnetic parking brake and coil efficiency check

· Brake lining wear check

· Electrical System Maintenance

· Electrical connection check

· Fixing nut condition check

· Electrical wiring check

· Sensor efficiency check

· General cleaning of electrical panel

· Hydraulic System Maintenance

· Check for oil leaks

· Valves operation check

· Check the condition of the hydraulic tank breather

· Mast, Platform, Pantograph, Fork & Lift Chain Maintenance

· Check conditions of the bearings, shaves and pantograph pin

· Check mast and platform welds and nuts tightening

· Wheel Maintenance

· Check condition and wear of drive and load wheels

· Check condition of load wheel bearings

· Check drive wheel fixing nut tightness

The contractor shall perform the following annual preventative maintenance duties

· Reduction Unit Maintenance

· Change the reduction unit oil

· Hydraulic System Maintenance

· Replacement of the oil contained in the tank

· Replacement of the oil filter

· Battery Maintenance

· Cable Main

· Personal Fall Protection System (PFPS)

· Check the Personal Fall Protection System (PFPS)

4.2 Unscheduled Maintenance (UM):

The contractor shall perform all unscheduled repairs for Hyster model V30ZMU (e.g. flat tire, will not start, hydraulic leak, etc.) required to return Hyster to a safe and serviceable operating condition within 96 hours one week after initial assessment of trouble call and must follow the safeguards outlined in manufacturers’ technical manuals to avoid compromising equipment safety ratings. Exact parts identified in the manufacturer technical manual safety section must be used when repairs are made to avoid compromising the units’ safety rating (NAVSUP P-538 Section 5-4 and Section 8-7).

Upon the receipt of a service call the contractor shall provide an estimate for the needed repairs to the Government point of contact and the Contracting Officer. NO repairs shall be made until it has been approved by the Contracting Officer. Once approved by the Contracting Officer a modification will be issued in the amount of the needed repairs. CLINs 1002, 2002, 3002, 4002, 5002, and 6002 have been established with a not to exceed amount of $2,500.00 that shall be used for all UMs. Once the not to exceed amount of $2,500.00 has been reached, any additional repairs shall be procured via Government Purchase Card or a separate Purchase Order.

The goal of unscheduled (corrective) maintenance (UM) is to ensure maximum personnel safety and equipment efficiency during material handling operations. Multiple kinds of safety devices, depending on MHE, are provided to ensure its safe and efficient operation.

All repairs will be performed and completed on-site at the local customer facility, LF50 and/or X-218. All parts and services will be provided by the contractor; in addition, an estimate needs to be provided for any recommended service to the on-site supervisor so that it can be determined if adequate funding is available. All services and responses to unscheduled maintenance request will be dispatched from the LF-50 Branch office. The contractor is responsible to have all the tools, air compressors, and tires required, to complete the maintenance on-site.

5.0 PERIOD OF PERFORMANCE:

Period of Performance

6.0 PLACE OF PERFORMANCE:

FLC Norfolk HAZMAT 9651 Avionics Loop BLDG LF-50 Norfolk, VA 23512 POC: Shirell Simmons (757)341-5823

Norfolk Reuse Center Rogers Street BLDG X-218 Norfolk, VA 23512 POC: Adam Siebor (757)445-7942/43

7.0 Enterprise Contractor Manpower Reporting Application (ECMRA).

The contractor shall report contractor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom-Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at http://doncmra.nmci.navy.mil.

8.0 AbilityOne Program

NAVSUP FLC NORFOLK may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLC NORFOLK contract.

9.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

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