Amendment_0002.pdf

N6146319RC064FN

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to delete in the Performance Work Statement (PWS), subparagraph 10.2 in its entirety; change FAR Clause

52.204-25 from full text to reference; and change FAR Clause 52.204-24 from reference to full text; add reference FAR Clause 52.204-2 and FAR Clause 52.224-3; add full text FAR Clause 52.204-21.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Sep-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0018919Q0468

X 9B. DATED (SEE ITEM 11)

27-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Sep-2019

CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: J. MASON

1968 GILBERT ST, SUITE 600

NORFOLK VA 23511-3392

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018919Q0468

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

52.204-2 Security Requirements AUG 1996

52.224-3 Privacy Training JAN 2017

The following have been added by full text:

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016)

(a) Definitions. As used in this clause--

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public Web sites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on

National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices

(including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other

Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order

13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

The following have been modified:

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

2-IN-1

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC ____

Issue By DoDAAC ____

Admin DoDAAC** ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert

“See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the

DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5252.243-9400 Authorized Changes Only By The Contracting Officer (Jan 1992)

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Jeanette Mason

ADDRESS: NAVSUP Fleet Logistics Center Norfolk

Contracting Department

1968 Gilbert Street, Suite 600

Norfolk, VA 23511

TELEPHONE: 757-443-1691

ECMRA

Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

(a) DoD contracting activities awarding or administering contracts shall incorporate the following Enterprise-wide

Contractor Manpower Reporting Application (ECMRA) standard language into all contracts which include services, provided the organization that is receiving or benefiting from the contracted service is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the

Defense Component requiring activity is the executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

(b)The standard language to be inserted is:

“The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

(End of Text)

Performance Work Statement

Performance Work Statement (PWS)

Navy Region Mid-Atlantic (NRMA) Fire & Emergency Services

Fitness and Wellness Program

1. INTRODUCTION

Navy Region Mid-Atlantic Fire and Emergency Services is a large regional, Department of Defense fire department operating twenty-nine (29) fire stations with authorized end strength of 633 personnel. The fire department provides fire protection/prevention and emergency medical services to the Mid-Atlantic region including structural, shipboard, aircraft firefighting, emergency medical and ambulance service, hazardous material response, technical rescue, hazardous condition standbys, disaster response support, emergency dewatering, fire risk management, courtesy support and public education services.

By its very nature, firefighting is arduous, hazardous duty. Good health and physical fitness is essential for employees to minimize, and recover from injuries. Various regulations and national consensus standards require a fitness component to the agency’s firefighter health and wellness program.

2. OBJECTIVE

The objective is to fund and implement a program that will reduce the personal and economic costs associated with injuries and lost time; improve the safety and effectiveness of Navy Region Mid-Atlantic (NRMA) employees while fighting fires, responding to other emergencies, and performing other duties; and increase the physical and mental health of every employee with respect to work, life and play.

3. SCOPE OF WORK

Implement an 8-phase Fitness and Wellness Program with NRMA that aligns with the Commander Navy

Installations Command (CNIC) Instruction, National Fire Protection Association (NFPA) consensus standards, and

Department of Defense (DoD) and Office of Personnel Management (OPM) personnel qualifications. The program aims to prepare all CNIC fire and emergency services personnel for the demands of the job, and be based on the Fire

Service Joint Labor Management Wellness-Fitness Initiative, 4th Edition (2018, International Association of Fire

Fighters, International Association of Fire Chiefs) ISBN 0-942920-50-3. Following a preliminary demands analysis of each NRMA installation to establish the number of personnel, available equipment, current attitudes towards wellness and fitness, and members’ injury rates, health, and fitness, a series of education and exercise-related resources will be distributed. Following 12 months of program implementation, post-intervention data will be collected to examine the benefits of the program. This is a pilot program/beta test for the entire CNIC/Navy enterprise.

3.1. Fitness and Wellness Program Locations

The contractor shall provide services and distribute resources at all government sites listed below:

3.1.1 Naval Station Norfolk, Norfolk, VA

3.1.2 JEB Little Creek/ Fort Story, Virginia Beach, VA

3.1.3 Norfolk Naval Shipyard, Portsmouth, VA

3.1.4 Naval Weapons Station Yorktown, Yorktown, VA

3.1.5 Naval Air Station Oceana / Dam Neck Annex Virginia Beach, VA

3.1.6 Naval Auxiliary Landing Field Fentress, Chesapeake, VA

3.1.7 Philadelphia Naval Shipyard, Philadelphia, PA

3.1.8 NSA Mechanicsburg, Mechanicsburg, PA

3.1.9 Subase New London, Groton, CT

3.1.10 Naval Station Newport, Newport, RI

3.1.11 Portsmouth Naval Shipyard Portsmouth, Kittery, ME

3.1.12 NCTAMS LANT DET Cutler, Cutler, ME

3.1.13 Naval Weapons Station Earle, Colts Neck, NJ

3.1.14 Naval Support Activity Crane, Crane IN

3.1.15 Naval Station Great Lakes, North Chicago, IL

3.1.16 NSA Hampton Roads / Naval Medical Center Portsmouth, VA

3.1.17 NSA Hampton Roads / Northwest Annex, Chesapeake, VA

3.2. Fitness and Wellness Program Phases

3.2.1 Phase 1: Needs Analysis. Gather information for installation leadership and members, identify roles and responsibilities, create specific implementation strategies, and assist with purchasing and distribution of necessary equipment.

3.2.2 Phase 2: Pre Program Data Collection / Member Information Sessions. Collect information regarding injuries, costs, fitness, movement, attitude, motivation, etc.) and deliver general information sessions to members from each installation.

3.2.3 Phase 3: Peer Fitness Trainer (PFT) Certification Class. Deliver PFT class, complete certification process and establish an implementation strategy to make exercise and education accessible to all members.

3.2.4 Phase 4: Program Implementation A. Provide members with access to 1st of three 12-week exercise programs and 3 peer-to-peer wellness and fitness education modules.

3.2.5 Phase 5: PFT Assessment Workshop. Deliver PFT workshop and establish an implementation strategy to integrate assessments into the CNIC fitness and wellness program.

3.2.6 Phase 6: Program Implementation B. Provide members with access to 2nd 12-week exercise program and 3 additional peer-to-peer wellness and fitness education modules.

3.2.7 Phase 7: Program Implementation C. Provide members with access to 3rd 12-week exercise program and 3 additional peer-to-peer wellness and fitness education modules.

3.2.8 Phase 8: Post Program Data Collection. Collect information regarding injuries, costs, fitness, movement, attitude, motivation, etc.) and establish the benefit of the initiative (comparisons with pre-initiative data).

3.3. Fitness and Wellness Program Services.

The services provided for the duration of this contract are described below in relation to the specific phase of the

Fitness and Wellness Program.

3.3.1. Phase 1: Needs Analysis

3.3.1.1. Distribute a needs analysis questionnaire to establish to establish the needs and wants of each installation so that a suitable implementation strategy can be developed.

3.3.1.2. Develop a twelve-month implementation strategy, including timelines, roles and responsibilities and action steps, for each installation.

3.3.1.3. Host bi-weekly conference calls to communicate progress and next steps across all involved sites.

3.3.2. Phase 2: Pre Initiative Data Collection / Member Information Sessions.

3.3.2.1. Provide a list of relevant metrics to collect/track to examine the effectiveness of the program. This will include instructions regarding the collection of this information.

3.3.2.2. Create a data collection schedule outlining the dates and locations for each installation.

3.3.2.3. Deliver two two-hour in-person workshops to highlight the benefits of the proposed program at each of the involved sites. These workshops will be delivered by two master instructors and made available to all members.

3.3.2.4. Collect health and fitness data from a sub-sample of members at each installation. All data will be anonymized so confidentiality is maintained. A general report of the findings will be created and distributed to NRMA.

3.3.2.5. Distribute a physical activity and lifestyle habits questionnaire to all members. A summary of the findings will be created and distributed to NRMA.

3.3.2.6. Distribute a motivation and barriers questionnaire to all members. A summary of the findings will be created and distributed to NRMA.

3.3.3. Phase 3: PFT Certification Class.

3.3.3.1. Coordinate the registration of all PFTs and provide oversight of the online education modules that must be completed prior to attending the PFT certification class.

3.3.3.2. Coordinate the logistical planning of the PFT class.

3.3.3.3. Deliver 5-day certification class to approximately 45 members. This involves facilitating the administration and grading of the certification exam.

3.3.4. Phase 4: Program Implementation A

3.3.4.1. Provide access to 12-week exercise program that can be scaled to all members, including instructional videos, pictures and posters.

3.3.4.2. Provide access to three education packages with supplementary resources to support the distribution and promotion across the general membership. This includes access to videos, pictures, posters, articles, twitter/instagram/facebook posts and newsletters.

3.3.4.3. Distribute a questionnaire to solicit feedback from members regarding their involvement, interest and participation.

3.3.4.4. Online support for program implementation. Contractor will be available to answer questions, offer guidance and adapt the program as necessary.

3.3.5. Phase 5: PFT Assessment Workshop.

3.3.5.1. Coordinate the registration of all PFTs prior to attending the workshop.

3.3.5.2. Coordinate the logistical planning of the PFT workshop.

3.3.5.3. Deliver 2-day certification class to approximately 45 members.

3.3.5.4. Provide access to and support for personalized exercise sessions that can be used with all members.

3.3.6. Phase 6: Program Implementation B.

3.3.6.1. Provide access to second 12-week exercise program that can be scaled to all members, including instructional videos, pictures and posters.

3.3.6.2. Provide access to second group of three education packages with supplementary resources to support the distribution and promotion across the general membership. This includes access to videos, pictures, posters, articles, twitter/instagram/facebook posts and newsletters.

3.3.6.3. Distribute a questionnaire to solicit feedback from members regarding their involvement, interest and participation. A summary of the findings will be drafted for distribution to NRMA.

3.3.6.4. Online support for program implementation. Contractor will be available to answer questions,

3.3.7. Phase 7: Program Implementation C.

3.3.7.1. Provide access to third 12-week exercise program that can be scaled to all members, including instructional videos, pictures and posters.

3.3.7.2. Provide access to third group of three education packages with supplementary resources to support the distribution and promotion across the general membership. This includes access to videos, pictures, posters, articles, twitter/instagram/facebook posts and newsletters.

3.3.7.3. Distribute a questionnaire to solicit feedback from members regarding their involvement, interest and participation. A summary of the findings will be drafted for distribution to NRMA.

3.3.7.4. Online support for program implementation. Contractor will be available to answer questions,

3.3.8. Phase 8: Post Initiative Data Collection.

3.3.8.1. Collect health and fitness data from a sub-sample of members at each installation. All data will be anonymized so confidentiality is maintained.

3.3.8.2. Distribute a physical activity and lifestyle habits questionnaire to all members. A summary of the findings will be created and distributed to NRMA.

3.3.8.3. Distribute a motivation and barriers questionnaire to all members. A summary of the findings will be created and distributed to NRMA.

3.3.8.4. Develop a post-initiative report of the entire fitness and wellness program for NRMA.

4. DELIVERABLES:

The deliverables for this contact are described below in relation to the specific phase of the Fitness and Wellness

Program.

4.1.1. Phase 1: Needs Analysis

4.1.1.1. A needs analysis questionnaire to establish to establish the needs and wants of each installation.

4.1.1.2. A twelve-month implementation strategy, including timelines, roles and action steps, for each site.

4.1.2. Phase 2: Pre Initiative Data Collection / Member Information Sessions.

4.1.2.1. List of relevant metrics to collect/track to examine the effectiveness of the program.

4.1.2.2. A data collection schedule outlining the dates and locations for each installation.

4.1.2.3. Two 2-hour in-person workshops at each of the involved sites.

4.1.2.4. A comprehensive fitness assessment for all interested members.

4.1.2.5. A summary of the physical activity and lifestyle habits of all members.

4.1.2.6. A summary of the motivations and barriers of all members.

4.1.3. Phase 3: PFT Certification Class.

4.1.3.1. A 5-day class for approximately 45 members.

4.1.3.2. PFT Certification for all attendees who pass the certification exam.

4.1.4. Phase 4: Program Implementation A

4.1.4.1. One 12-week exercise program with instructional videos, pictures and posters.

4.1.4.2. Three education packages with videos, pictures, posters, articles, posts and newsletters.

4.1.4.3. A summary outlining members’ involvement, interest and participation.

4.1.5. Phase 5: PFT Assessment Workshop.

4.1.5.1. A 2-day workshop for approximately 45 members.

4.1.5.2. Personalized exercise solutions for all members based on their assessment results.

4.1.6. Phase 6: Program Implementation B.

4.1.6.1. One 12-week exercise program with instructional videos, pictures and posters.

4.1.6.2. Three education packages with videos, pictures, posters, articles, posts and newsletters.

4.1.6.3. A summary outlining members’ involvement, interest and participation.

4.1.7. Phase 7: Program Implementation C.

4.1.7.1. One 12-week exercise program with instructional videos, pictures and posters.

4.1.7.2. Three education packages with videos, pictures, posters, articles, posts and newsletters.

4.1.7.3. A summary outlining members’ involvement, interest and participation.

4.1.8. Phase 8: Post Initiative Data Collection.

4.1.8.1. A comprehensive fitness assessment for all interested members.

4.1.8.2. A summary of the physical activity and lifestyle habits of all members (changes from baseline).

4.1.8.3. A summary of the motivations and barriers of all members (changes from baseline).

5. A post-initiative report of the entire fitness and wellness program for NRMA.

6. QUALITY ASSURANCE

6.1 The Primary Point of Contact at each installation will be a manager designated by the department’s Health and

Safety Officer, the Designated Government Representative at each government site. Designated representatives will report findings, program status, and performance to the Health and Safety Officer, and the Government Technical

Point of Contact (GTPOC) at Fire Headquarters. The GTPOC, Health and Safety Officer, and Designated

Representatives will monitor and report the vendor’s performance with respect to the above listed deliverables and to the proper functionality of equipment listed in the incorporated maintenance plan.

6.2 The GTPOC (with technical oversight and input from the Health and Safety Officer) shall ensure that the contractor meets the standards set forth in this PWS with reference to quality, quantity, & timeliness of deliverables and services provided. Any performance issues shall be documented, filed, and reviewed at the conclusion of each phase of performance for Phases 1, 2, 3, 5, and 8. Performance will be documented monthly for Phases 4, 6, and 7

(12-week exercise periods).

7. CONTRACT METHOD OF PAYMENT

7.1 Payment will be made using Electronic Funds Transfer (EFT) via Wide Area Work Flow (WAWF) upon completion of the specific Phase of Deliverables specified herein.

7.2 Before any payments are made to contractor, the GTPOC will confirm that the contractor has completed the performance of the specific Phase of Deliverables specified herein.

8. SECURITY REQUIREMENTS

8.1 All contractor equipment, personnel and vehicles are subject to inspection and search by US Government security officials (or designated representatives) and proof of registration and insurance upon entry to any government owned and/or operated installations and facilities.

8.2 Contractor personnel shall comply with all local base/installation security procedures required to gain access to

US Government ships, facilities and other assets (as necessary).

8.3 If directed by US government security officials (or designated representatives), the contractor shall remove (and replace as necessary) contractor-personnel, contractor-equipment, and/or its representatives considered a health, safety and/or security risk at no additional cost to the Government.

8.4 The contractor shall coordinate and comply with "all security requirements" regarding each personnel assigned to this project [at each government site identified in section 2.1] through the GTPOC or designated representative.

9. MISCELLANEOUS

9.1 The Government assumes no cost or obligation, expressed or implied, for damage to, destruction of, or loss of, any contractor provided equipment or other material used in the performance of this agreement.

9.2 The contractor is responsible for all food, lodging, travel, and other expenses incurred by contractor personnel.

9.3 Government Equipment: The contractor is responsible for contractor working facilities, all supplies, all equipment, and all material in the execution of the Firefighter Fitness and Wellness Program. No government equipment will be removed or checked out by the contractor at any time, from any location or any facility. The contractor is responsible in its entirety for damage to government property, assumes the risk of, and shall be responsible for, any loss or damage thereto, and property consumed in the performance of this agreement, is reimbursable to the Government.

9.4 Contractor personnel shall be covered by contractor provided insurance for any and all injuries, damages, compensation, including but not limited to, loss of life as a result of the performance of this agreement while on or off the installation. The contractor agrees to release and hold harmless, and not file any claims against the U.S.

Government, the Department of the Navy, and all their employees and contractors from all claims or damages resulting from any loss or damage that may arise from the contractor’s performance of this agreement.

9.5 All data and information provided by fire department personnel in the CNRMA Fire & Emergency Services

Fitness and Wellness Program under this agreement shall be secured and subject to the CNRMA Privacy Act and

HIPPA policies, and NFPA 1582 Chapter 3 Section 4.4 and NFPA 1583 Chapters 6 and 9, Sections 6.1.1.3 and 9.2 requirements. All information on CNRMA fire department personnel, including but not limited to the data collection and reports described in this PWS and Fire Service Joint Labor Management Wellness-Fitness Initiative, 4th Edition

(2018, International Association of Fire Fighters, International Association of Fire Chiefs) ISBN 0-942920-50-3, shall be the property of CNRMA and the Government. Government ownership of such data and information from the performance of this agreement shall continue after the end of the term of this agreement. The contractor shall not disclose or use such data and information collected and reported on pursuant to the PWS and performance of this agreement unless CNRMA Fire & Emergency Services Fire Chief provides express written consent after consultation with the CNRMA Staff Judge Advocate.

10. PERIOD OF PERFORMANCE

10.1 The Base Period: 15 September 2019 – 14 September 2020, and one (1), 6 month Option Period from

15 September 2020 – 14 March 2021.

11. POINTS OF CONTACT:

GOVERNMENT TECHNICAL POINT OF CONTACT: FINANCIAL POINT OF CONTACT:

(GTPOC)

Deputy Chief Randy Wiseman Assistant Fire Chief Mr. Marc Smith

Navy Region Mid-Atlantic Fire & Emergency Services Navy Region Mid-Atlantic Fire & Emergency Services

1776 Gilbert St. Second Floor 1776 Gilbert St. Second Floor

Norfolk, VA 23511 Norfolk, VA 23511

Office: (757) 322-2321 Office: (757) 322-2404

Email: randy.wiseman@navy.mil Email: marc.j.smith@navy.mil

(End of text)

LIABILITY INSURANCE

The following types of insurance are required in accordance with the clause entitled "Insurance - Work on a

Government Installation" (FAR 52.228-5) and shall be maintained in the minimum amounts shown below. The

Contractor shall furnish a Certificate of Insurance with its offer to indicate compliance with insurance requirements.

If insurance will not be obtained prior to award of a contract, the offeror shall indicate by checking this block ( ) that it intends to get the required insurance and shall send a certificate to the Contracting Officer prior to the start of performance. If this certificate is to be sent from the insurance company directly to the Contracting Officer, the

Contractor shall ensure that the insurance company cross-references the contract number to the certificate.

1. Comprehensive General Liability: $500,000 per occurrence.

2. Automobile Liability: Policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performance of this contract in the following amounts: $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

3. Workmen's Compensation and Employer's Liability Insurance (or where maritime employment is involved, Longshoremen's and Harbor Worker's Compensation Insurance): In the minimum of $100,000. A certificate of this insurance shall be provided to the Contracting Officer before commencing work under this contract.

4. Aircraft Public and Passenger Liability: When aircraft are used in connection with performance of this contract public and passenger liability insurance will be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information

Technology (IT) Systems or Protected Health Information

(July 2013) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement

Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type

Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-

12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected

Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by

DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a

Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy

Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI).

All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information

Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the

National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a

SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain. Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and

Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System

Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information

Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date. When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or

DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the

Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security

Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the

Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-

Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health

Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by

DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s

Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy

Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System

Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information

Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual

Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command

Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command’s Security

Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy

VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT

Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United

States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable…