N0018919Q0126_N0018919Q0026-Amendment_2.pdf

N6114219RC009FN

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of the subject amendment is to: 1) Revise PWS and technical submission criteria; 2) extend closing date and RFQ; 3) Post

Questions and Answ ers.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Feb-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0018919Q0126

X 9B. DATED (SEE ITEM 11)

01-Feb-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Feb-2019

CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: R. BENNETT

1968 GILBERT ST, SUITE 600

NORFOLK VA 23511-3392

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018919Q0126

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Feb-2019 11:00 AM to 19-Feb-2019 11:00 AM.

The following have been modified:

INSTRUCTIONS AND EVALUATION

INSTRUCTIONS TO VENDORS AND EVALUATION INFORMATION

Interested vendors may send the quotation by the specified closing date and time to the Navy in the following ways:

Electronic submission:

(a) By e-mail to rashida.bennett@navy.mil

The quotation shall consist of two parts: (1) Technical Submission and (2) Price.

1. Technical Submission. In order to substantiate that the quoted services meet the requirements listed in the

Statement of Work of this solicitation, the vendor shall provide either one (1) an electronic version of a resume that provides a detailed outline of his/her work (including name, address, and current phone number of the contact person) regarding the vendor’s skills, experience and reliability, which will demonstrate how they will meet the

Government requirements. Failing to provide the technical information and or providing unclear or inadequate information may be cause for rejection of the quote. Each vendor shall address all of the following in the Technical

Submission section of the quotation:

1.1. The contractor shall be able to proficiently play the piano, organ, and keyboard and accompany instrumentalists, soloists and choirs for each service (demonstration will be required at audition).

1.2. The contractor shall have a minimum of seven years’ experience as church music director (both choir and musicians), pianist, and organist accompaniment experience.

1.3. The contractor shall have at least five years of experience as a Director of Music/Pianist and Organist for military chapels.

1.4. The contractor shall have a high proficiency in music, a degree in music is preferred but not required, and an audition requiring sight reading and demonstrating scope of repertoire will be required.

1.5. The contractor shall be able to read, play, and teach Liturgical, Traditional, Gospel, and Contemporary

Praise music and theory including liturgy, hymns and special music appropriate to the various seasons of the Church Year.

1.6. The contractor shall be able to recruit volunteer musicians and choir members to enhance community participation and the worship service.

1.7. The contractor shall be able to work well in the religiously diverse atmosphere of a military chapel, as well as be willing to coordinate with other agencies on base in relation to this contract’s duties.

1.8. The contractor shall provide a letter of endorsement authenticating the character and abilities of the contractor in the role of Director of Music/Pianist and Organist for the Traditional services.

mailto:rashida.bennett@navy.mil

1.9. The contractor shall personally perform the services of Director of Music/Pianist except in cases of emergency or planned vacation.

1.10. The contractor shall provide the services of the Organist. In cases of emergency or planned vacation, the contractor shall perform the duties of the Organist.

No price information shall be included in the Technical Submission section.

2. Price. The vendor shall submit one original signed copy of the completed SF1449, and if applicable, executed copies of any amendments. Prices for all line items shall be provided. The prices quoted shall be in accordance with the Schedule of Supplies and Services contained in the solicitation. Price quotes shall be held firm for sixty days.

EVALUATION OF QUOTATIONS

(a) The Government will award an order resulting from this solicitation to the responsible vendor whose quotation, conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Quotations will be evaluated as follows:

Technical

Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written order in response to the vendor’s quotation will be e-mailed or otherwise furnished to the successful vendor. The Contracting Officer may ask the vendor to provide written acceptance of an order. In other circumstances the vendor may indicate acceptance by proceeding with the services ordered.

TECHNICAL FACTOR: The Government will evaluate the Technical Submission as acceptable (pass) or unacceptable (fail).

Pass: The quote contains all of the required Technical Submission information indicated in the “Instructions to

Vendors,” the information submitted does not conflict with the requirements of the Specifications herein, and the proposed items meet or exceed the Government’s requirements.

Fail: The quote does not contain all of the required Technical Submission information indicated in the “Instructions to Vendors,” and/or the information submitted conflicts with the requirements of the Specifications herein, and/or the proposed items do not meet the Government’s requirements.

Note: If the Contracting Officer determines that a vendor’s technical submission is unacceptable, that vendor’s entire submittal may be determined to be technically unacceptable and may no longer be considered for further competition or award.

PRICE: The vendor’s proposed price will be evaluated on the basis of price reasonableness in accordance with

FAR 13.106-3.

Vendors responding to this solicitation are advised that, prior to award, the government may request vendors to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote.

SELECTION: The Government intends to evaluate quotes and award a contract using the simplified acquisition procedures of FAR Subpart 13.1. The Government shall select the vendor whose quote is most advantageous to the

Government, considering price and technical submission when compared to other quotations. The Government reserves the right to award to other than the lowest priced vendor. The Government also reserves the right to not award a contract if a contract award is not in the best interest of the Government.

QUESTIONS

Any questions in relation to this request for quotation shall be submitted to RASHIDA BENNETT by e-mail at rashida.bennett@navy.mil or by phone at 757-443-1423. The cut-off date for questions is 15:00 on 15 February

2019.

(End of Text)

Submission of Quote – The NECO website has a “Submit Bid” Button next to the solicitation number. Do not use the “Submit Bid” Button on NECO to submit your quote. See “Quote Preparation Instructions” above for allowable method(s) for submitting your quote.

***All changes are in red***

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

DIRECTOR OF MUSIC/PIANIST, AND ORGANIST: TRADITIONAL SERVICE

2. BACKGROUND: Requirement for Music Director, Organist, and Pianist in support of the

Joint Base Anacostia-Bolling (JBAB) Chaplain Corps. Services are performed at the Chapel

Center, Chapel 2, and the Chapel Annex, for religious services, worship, special services, ceremonies, choir and instrumental rehearsal, and choir and instrumental workshops as defined in OPNAVIST 1730.1E.

3. SCOPE: The contractor shall provide personnel, labor, materials, supervision, transportation, and any other necessary items to perform non-personal services as the Director of Music, Organist, and Pianist, for the Traditional Protestant Worship Service (or simply Traditional

Service hereafter), and special services requested and approved by the JBAB Senior

Installation Chaplain. The contractor shall, under the direction of the Traditional Service

Chaplain, coordinate all music requirements for the Traditional Service. The contractor shall, under the direction of the Senior Installation Chaplain, coordinate all music requirements for special services, such as funerals or holidays, as needed and requested by the senior chaplain. All contractor personnel performing on this requirement shall be fully trained and competent, and have the appropriate background checks as required by the laws governing the facility. All other locations shall be approved by the Senior Chaplain. The individual should be present at least 20 minutes prior to services, performances, or rehearsals, and remain at least 10 minutes following.

4. TIME/LOCATION FREQUENCY OF SERVICES. A “unit” is the basis for compensation.

A unit is an occurrence of a service or rehearsal. Compensation will be paid when the following units occur, after the unit is performed/provided. Units are provided for weekly rehearsals and services and additional holiday rehearsals and programs. Holiday programs include, but are not limited to, an additional Christmas program. Special services include, but are not limited to, funerals, memorials, and special programs. The contractor shall provide no less than two qualified personnel at each worship service. The Director of Music mailto:rashida.bennett@navy.mil and Pianist are one person and the Organist is the second person. The Contractor shall furnish the following units of service for a total of 290 units:

4.1. Director of Music/Pianist for worship services (52)

4.2. Director of Music/Pianist for choir rehearsals (52)

4.3. Director of Music/Pianist for instrumentalist/soloist rehearsals (52)

4.4. Director of Music/Pianist for holiday and special services (15)

4.5. Organist for worship services (52)

4.6. Organist/Keyboardist for choir rehearsals (52)

4.7. Organist/Pianist for holiday and special services (15)

5. QUALIFICATIONS:

5.1. The contractor shall be able to proficiently play the piano, organ, and keyboard and accompany instrumentalists, soloists and choirs for each service (demonstration will be required at audition).

5.2. The contractor shall have a minimum of seven years’ experience as church music director (both choir and musicians), pianist, and organist accompaniment experience.

5.3. The contractor shall have at least five years of experience as a Director of Music/Pianist and Organist for military chapels.

5.4. The contractor shall have a high proficiency in music, a degree in music is preferred but not required, and an audition requiring sight reading and demonstrating scope of repertoire will be required.

5.5. The contractor shall be able to read, play, and teach Liturgical, Traditional, Gospel, and

Contemporary Praise music and theory including liturgy, hymns and special music appropriate to the various seasons of the Church Year.

5.6. The contractor shall be able to recruit volunteer musicians and choir members to enhance community participation and the worship service.

5.7. The contractor shall be able to work well in the religiously diverse atmosphere of a military chapel, as well as be willing to coordinate with other agencies on base in relation to this contract’s duties.

5.8. The contractor shall provide a letter of endorsement authenticating the character and abilities of the contractor in the role of Director of Music/Pianist and Organist for the

Traditional services.

5.9. The contractor shall personally perform the services of Director of Music/Pianist except in cases of emergency or planned vacation.

5.10. The contractor shall provide the services of the Organist. In cases of emergency or planned vacation, the contractor shall perform the duties of the Organist.

6. RESPONSIBILITIES:

6.1. The contractor shall provide a comprehensive music program each Sunday as required by the Traditional Service chaplain, to include prelude, interlude, and postlude instrumental music; hymns, choral anthem, and special offertory music utilizing vocalists and instrumentalists.

6.2. The contractor shall provide pianist and organist accompaniment.

6.3. The contractor shall recruit, instruct, and accompany vocalist(s), choir, and instrumentalist(s).

6.4. The contractor will personally provide musical support at special chapel services, such as holidays/special events and funerals/memorials.

6.5. The contractor shall maintain all music in the music library, ensuring that newly acquired music is properly cataloged, identified, and filed.

6.6. The contractor shall follow copyright laws and licensing agreements.

6.7. The contractor shall coordinate and conduct choir, instrumentalist, and vocalist rehearsals.

6.8. The contractor shall conduct warm-up for choir and instrumentalists prior to services.

6.9. The contractor shall attend coordination and planning meetings such as Chapel program coordination meetings weekly, and Protestant Advisory Council (PAC) meetings monthly, and PAC annual planning meetings.

6.10. The contractor shall engage in continuing education to remain current in worship styles and music.

6.11. The contractor shall coordinate the use of facilities with Chaplain Corps staff. Facility use requests should be completed at the earliest possible date to reduce scheduling conflicts.

6.12. The contractor will develop an annual financial resourcing plan to present to the senior chaplain in order to provide the needed equipment and resources for Traditional service worship and for special services.

6.13. If there is an emergency which causes the contractor to be unable to perform the services, the services will be performed by a substitute of equal or higher proficiency who shall be approved by the Chaplain in charge of the service. Except in emergency situations, the Chaplain in charge of the service should be notified at least seven (7) days before any substitution is necessary. The Chaplain in charge of the service reserves the right to refuse the services of a substitute if he/she is deemed unqualified.

The contractor is responsible for compensating the substitute.

6.14. The contractor shall uphold high ethical and moral standards in keeping with Navy and

Air Force Chaplain Corps standards.

6.15. The contractor shall possess the interpersonal skills necessary to work in harmony with those involved in the Chapel music programs, as well as other chapel staff members.

6.16. The contractor shall be responsible for submitting their own invoices on a monthly basis for payment in the Wide Area Work Flow (WAWF) system. The contractor will only receive compensation for services rendered at JBAB or pre-approved by the

Contracting Officer.

7. SPECIAL REQUIREMENTS:

7.1. Indemnification: The contractor shall indemnify the government from any liability producing act or omission by the contractor, its employees and agents occurring during their performance on this requirement.

7.2. Adverse Event: The contractor shall notify the Traditional service chaplain, or his/her representative, of any adverse event following the contractor’s procedures for such an event.

7.3. Key Control and Security: The government will supply building keys necessary to perform all programs. The contractor shall be responsible for keys provided by the government. Keys shall be safeguarded and they shall not be duplicated. All keys will be returned on revocation of this contract. The contractor shall report any duplicated, lost or misplaced keys to the government within one (1) hour of the discovery of the occurrence. The contractor shall reimburse the government for replacement of all locks or re-keying required as a result of keys being duplicated, lost, or misplaced by the contractor while under the responsibility of the contractor. The contractor shall be responsible for security of facilities and property made available by the government in conjunction with the performance of this contract. The contractor shall also employ accountability methods consistent with Chaplain Corps Operating Instructions.

7.4. The contractor shall be able to receive clearance from a background investigation IAW public Law 101-647, Section 231 (Crime Control Act of 1990 and DODI 1402.5, Criminal History Background Checks on Individuals in Child Care Service Position).

An adverse finding from this investigation may result in a termination of services.

5252.204-9400 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

(July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement

Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type

Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-

12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected

Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by

DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a

Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy

Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI).

All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information

Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the

National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a

SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N;

therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or

DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the

Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security

Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the

Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-

Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health

Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by

DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The

Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy

Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a

System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy

Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual

Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command

Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command’s Security

Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy

VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT

Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the

United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III

(non-sensitive) access is required for non-US citizens outside the United States.

***All changes are in red***

(End of Summary of Changes)