CREDO_Solicitation_Amendment.pdf

N6146319RC020FN

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to modify the performance w ork statement, update the instructions to offerers, update the evaluation criteria, and extend the solicitation close date.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0018919Q0044

X 9B. DATED (SEE ITEM 11)

19-Dec-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Jan-2019

CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: J SHUMAN

1968 GILBERT STREET STE600

NORFOLK VA 23511

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018919Q0044

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Dec-2018 03:00 PM to 11-Jan-2019 11:00 AM.

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS”

Vendor is required to submit their quote directly to Contract Specialist, Joshua Shuman at

Joshua.g.shuman@navy.mil no later than Friday, 11 January 2019 at 11:00 AM. EST. Only electronic submissions shall be accepted.

NOTE: Hand-carried quotes will not be accepted.

The Government intends to award a single firm fixed price contract resulting from this solicitation to the Lowest

Price Technically Acceptable (LPTA) offeror. Note: The Government intends to award solely on the information contained in the quotation and is not obligated to seek completion or clarification of technical information.

Selection of a vendor for award will be based on two parts, as follows:

The completion and submission of the below items will constitute a quote and will indicate the quoter’s unconditional assent to the terms and conditions of this RFQ and any attachments and/or exhibits hereto.

II. QUOTE CONTENT

Factor I – Technical Capability

Factor II – Price Quote

Factor I – Technical Capability Submission

Vendors shall provide in detail a list of proposed facilities that will satisfy all of the requirements of the SOW. The list of proposed facilities capabilities shall address, at a minimum, Sections 3, 4, and 5 of the Statement of Work.

This list will be incorporated into paragraph 3.3 of the statement of work. The approved facilities will be the only authorized facilities for all events.

Factor II – Price Quote

This quote shall include completed solicitation documents and additional supporting documentation described below.

A complete and signed Standard Form (SF) 1449, “Solicitation/Contract/Order for Commercial Items” and executed copy of Amendments, if applicable.

RFQ Section “Schedule of Supplies/Services” completed by the offeror.

Separate pricing information shall be submitted for each CLIN as well as a total summary for all CLIN’s.

Unless completed in ORCA, “Representations, Certifications and Other Statements of Offerors” completed by the offeror.

All price and price supporting information shall be contained in the quote. No price or pricing information shall be included in any other volume including cover letters. Quoters are responsible for submitting sufficient information to enable the Government to fully evaluate their quote.

IMPORTANT NOTES:

(1) Quoters shall respond to all requirements of the solicitation document. Quoters are cautioned not to alter the solicitation.

(2) In order to ensure that all questions submitted by potential quoters are answered prior to the solicitation closing date, one consolidated list of questions concerning the solicitation should be submitted via e-mail to the contracting point of contact, Joshua Shuman at Joshua.g.shuman@navy.mil NO LATER THAN

4:00:00 pm, Eastern Standard Time (EST), on 09 January 2019. The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above.

Accordingly, offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the solicitation timeframe.

(End of Text)

ADDENDUM TO 52.212-2

52.212-2 EVALUATION--COMMERCIAL ITEMS ADDENDUM

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government intends to award a single award, Firm Fixed Priced (FFP) type contract to the responsible vendor whose quote represents the best value after evaluation in accordance with the factors in the solicitation. The vendor’s quote shall be in the form prescribed by, and shall contain a response to each of the areas identified in solicitation provision FAR 52.212-1 entitled “Instructions to Offerors-Commercial Items” and it’s Addendum.

The Government intends to award the contract without discussions. The establishment of a competitive range is not anticipated. Accordingly, each vendor should submit its most favorable terms from a technical acceptance and price standpoint. However, the Government reserves the right to establish a competitive range and conduct discussions if later determined by the Procuring Contract Officer (PCO) to be necessary.

Award shall be made to the responsible vendor whose quotation conforms to the RFQ requirements and offers the lowest price technically acceptable. In responding to this RFQ, the Vendor agrees to provide current, accurate, complete and relevant information in the quote. The Government intends to issue a Firm Fixed Price purchase order resulting from the RFQ, given the quote conforms to the stated requirements and is the lowest price offer that is considered Fair and Reasonable in accordance with FAR 13.106-2.

1. Factor I – Technical Capability

The Government will evaluate the vendors’ technical capability as “Acceptable” or “Unacceptable”. The PCO’s

Technical Capability evaluation will be in accordance with the following table:

Ratings Definitions

Acceptable The vendor’s Technical Capability clearly meets the qualifications of the solicitation

Unacceptable The vendor’s Technical Capability does not clearly meet the minimum requirements of the solicitation.

2. Factor II - Price

Price quotes will be evaluated in accordance with FAR 13.106-3(a), Award and Documentation.

The Government may evaluate any and all information submitted by the vendor to support the reasonableness of prices proposed.

The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting

Officer.

Options will be evaluated pursuant to solicitation provision FAR 52.217-5, Evaluation of Options. The

Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

3. Written Notice

A written notice of award or acceptance of an offer e-mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

4. Source Selection Decision

The Government intends to evaluate quotations and award a contract using the acquisition procedures of FAR 13.

The Government will select the vendor whose quote represents the best value to the Government, considering price and other factors when compared to other vendors. The Government also reserves the right to not award a contract or order if the award is not in the best interest of the Government.

(End of Text)

STATEMENT OF WORK

STATEMENT OF WORK

FAMILY ENRICHMENT RETREAT- WILLIAMSBURG/VIRGINIA BEACH, VIRGINIA

1.0 Background

1.1 CREDO is a Secretary of the Navy Flagship program which has a 47-year history of proactively delivering specialized pastoral/spiritual care to address issues affecting readiness and resilience. CREDO promotes the spiritual, religious, moral, and personal well-being of the members of the Department of the Navy, the U.S. Marine

Corps, the U.S. Coast Guard, their families and the military community as a whole.

1.2 CREDO provides regionally based religious ministry designed to assist the Navy (and military) community in developing the personal, relational, and spiritual resources necessary to increase the personal resilience of Sailors and their families, and enhance mission readiness. CREDO was established in 1971 to help improve job performance and enhancing overall quality of life for active-duty service members and their families.

1.3 CREDO offers married couples and individuals retreats promoting professional, personal, relational and spiritual growth.

1.4 CREDO offers transformational, retreat-based and seminar-based programs designed to assist participants in developing knowledge, skills and abilities to strengthen resilience and enrich marriages, families and personal growth. Moreover, it provides a venue where people of various backgrounds can learn in a diverse community with respect to life experiences, practices and beliefs.

2.0 Statement of Objectives

2.1 The CREDO Program requires a "resort-style" or "full-service retreat" venue for a Family Enrichment Retreat

(FER) in support of its mission. The facility shall be suitable, appropriate, fitting and conducive for the purposes listed in Section 1.0.

2.1.1 The facility shall be a resort-style or full-service retreat center and shall not be a stand-alone hotel, camp, campground, or a bed and breakfast.

2.2 The facility location for this requirement shall be either:

2.2.1 Within the historic Virginia Beach Oceanfront (zip code 23451), that includes Atlantic Avenue south to Rudee Inlet and north to 42nd Street and Pacific Avenue, encompassing the King Neptune Park and

Statue, Rudee Inlet, Navy Seal Monument, and Naval Aviation Monument Park.

2.2.2 Within 5 miles of Williamsburg (zip code 23185), that includes the Colonial Williamsburg area.

2.3 The period of performance will be for one (1) calendar year from contract award date, with the option of annual renewal for two (2) additional years (3 years total; 12 retreats total). There will be four (4) retreats per calendar year. All funding for the subsequent year retreats is contingent upon the passing of an annual budget for the

Department of Defense or approval of a Continuing Resolution Act which appropriates sufficient funding for this purpose.

2.4 Retreat will begin at 1:00 p.m. on Day One and end at 1:00 p.m. on Day Three.

2.5 The facility shall provide accommodations for 52 people to include 12 rooms that accommodate 6 people each.

2.6 Facilities shall not provide complimentary alcoholic beverages to retreat participants.

3.0 Retreat Dates

3.1 Required Dates:

Retreat #1: June 21-23, 2019 Alternate date for retreat #1: June 23-25, 2019

Retreat #2: July 12-14, 2019 Alternate date for retreat #2: July 14-16, 2019

Retreat #3: August 2-4, 2019 Alternate date for retreat #3: August 4-6, 2019

Retreat #4: October 12-14, 2019 Alternate date for retreat #4: October 18-20, 2019

3.2 Retreat #1 will take place in June; retreat #2 in July; retreat #3 in August, and retreat #4 in October.

Consideration will be made for different dates in these months prior to award of contract and only by mutual consent between CNRMA CREDO, the Contracting Officer, and the Vendor.

3.3 To be filled at time of award from vendor submitted approved facilities list.

4.0 The Retreat Facility

4.1 The facility/establishment shall be upscale in all areas of hospitality. Accommodations shall have no traces of mold, mildew or insects. The facility’s physical attributes shall reflect an obvious enhanced level of quality throughout the facility and include a high degree of hospitality, service, and attention to detail.

4.2 The facility shall have the following at a minimum:

4.2.1 Venue staff physically present 24-hours a day within the facility premises to provide customer service, resolve issues immediately and assist guests as necessary.

4.2.2 The facility shall have an indoor swimming pool, hot tub, indoor challenge or obstacle course, spa and an exercise room providing guests opportunities for physical fitness, recreation, team building and relaxation. Facilities shall also have access to outdoor locations; i.e. hiking trails, wooded area, a park, playground, or grassy areas for team building events, etc.

4.2.3 The facility shall have a full service restaurant or food court and/or a lounge sufficient to simultaneously accommodate at least 50 people and be able to provide meals and/or vouchers to participants.

4.2.4 The facility shall have guest rooms equipped with coordinated furniture and décor, at least one double-size or queen-size bed for parents and single or double beds for children to accommodate up to 6 family members per room.

Bed linens, TV with remote, en-suite bathroom, coffee maker, refrigerator, microwave, land-line phone, and hair dryer shall also be included.

4.2.5 The facility shall have free Wi-Fi Internet access, elevator for any facility more than two-stories, vending, and ice machines within its facility.

4.3 The facility shall be available to persons of any race, gender, creed, religion, or sexual orientation.

4.4 The maximum number of rooms required for each Family Enrichment Retreat (FER) is 12 rooms which will accommodate 52 individuals.

4.5 The checkout time for participants of the retreat shall be 1:00 p.m. or later to accommodate the retreat schedule on Day 3.

4.6 Participating families shall occupy the same assigned bedroom for the entire retreat period and any room change(s) request(s) shall not be granted without prior explicit authorization from the Government Technical Point of Contact (GTPOC) or Chaplain.

4.7 The facility shall provide one large meeting room (conference room) that will comfortably accommodate a total of 72 people and one separate meeting room that will comfortably accommodate 50 people during simultaneous sessions, or a very large banquet hall that can be divided into two rooms with a sliding wall. One room will be for classroom-style training purposes and the other room will be used for banqueting and activity-related training.

4.8 The facility shall provide large meeting room tables and chairs in a classroom arrangement (appropriate for this setting, function and purpose) that will allow participating couples a forward view of a projection screen and interaction with one another.

4.9 The meeting room shall be in an area which affords privacy and where music and conversation will neither disturb other patrons residing at the facility nor create a disturbance for retreat participants.

4.10 The facility shall provide free Wi-Fi / Internet access and small table in the meeting room for A/V equipment.

4.11 All participants shall be provided free parking for the length of the retreat.

4.12 The facility must be compliant with the requirements of the Americans with Disabilities Act.

4.13 The facility shall ensure that no other large event is scheduled to coincide with the CREDO event that will inhibit the activities, training time or meals in any way.

4.14 The facility shall have appropriate and adequate physical and electronic security measures in place in support of its guests, patrons and functions.

5.0 Food Service

5.1 The facility shall provide Six (6) meals during the retreat. The following are required meals and preferred times:

5.1.1 Dinner to be served the night of Day 1, serving no later than 6:00 p.m.

5.1.2 Breakfast – to be served the morning of Day 2, serving between the hours of 8:00 a.m. to 9:00 a.m.

5.1.3 Lunch – to be served the afternoon of Day 2, serving no later than 12:00 p.m.

5.1.4 Dinner – to be served the night of Day 2, serving no later than 6:00 p.m.

5.1.5 Breakfast – to be served the morning of Day 3, serving between the hours of 8:00 a.m. to 9:00 a.m.

5.1.6 Lunch – to be served the afternoon of Day 3, serving no later than 12:00 p.m.

5.1.7 All meals are Chef’s choice. They must be hot food items and can either be served plated or buffet.

5.1.8 No two meals shall be exactly the same.

5.2 Four snacks shall be provided at the times below.

5.2.1 Evening of Day 1, serving no later than 8:00 p.m.

5.2.2 Morning of Day 2, serving no later than 10:15 a.m.

5.2.3 Afternoon of Day 2, serving no later than 3:00 p.m.

5.2.4 Morning of Day 3, serving no later than 10:15 a.m.

5.2.3 For each snack, the facility shall provide 1 healthy option and 1 sweet option.

5.3 Beverage service. Two half-day beverage services and one full-day beverage service shall be provided for each day of the retreat (at a minimum Day 1- 4:00 p.m. to 8:00 p.m.; Day 2- 9:00 a.m. to 8:00 p.m.; and Day 3- 9:00 a.m.

to 1:00 p.m.). These beverage services will include regular and decaffeinated coffee, hot tea, sodas, and water.

5.4 The facility shall provide food groups and food group substitutes for those with special dietary needs. This information will be communicated to the facility in conjunction with the rooming list.

5.5 The contactor shall provide a Banquet Event Order (BEO) which will include menus for meals for approval by the CREDO Groton GTPOC three (3) business days prior to the scheduled retreat. The BEO must reflect the schedule of events in Appendix B of this statement of work.

6.0 Cancellation

6.1 The government may cancel up to 8 of the 12 rooms (66%) requested under this contract by notifying the vendor in writing two (2) calendar days (or earlier) prior to the scheduled arrival time at no additional cost to the government. At which point, the vendor shall make its best effort to scale the food service requirements of this contract accordingly.

6.2 The vendor shall invoice the government only for the actual bedrooms and food service provided during the retreat period.

6.2 The vendor shall provide a detailed cost breakdown in support of the invoice for submission to the GTPOC.

7.0 Reschedule of Retreat

7.1 Due to unforeseen events, the government may elect to reschedule the retreat weekend to an alternate weekend/or/days that will be mutually agreed upon by the Government and the contractor at no additional cost to the government.

7.2 If rescheduling of the retreat is required, the Government shall notify the vendor of the request five (5) business days (or earlier) prior to the scheduled arrival time.

8.0 Changes

8.1 All cancellations, rescheduling and/or changes shall be finalized via a written contract modification signed by the Contracting Officer.

9.0 Method of Payment

9.1 Payment for this contract shall be made via DFAS Electronic Funds Transfer (EFT) utilizing the Wide Area

Work Flow (WAWF) System. The contractor is required to register and setup an account in the WAWF System in order to receive payment. The U.S. Government reserves the right to change this method through other means only by a contract modification, if necessary.

APPENDIX A

SUGGESTED MENU

SNACK/BREAK SERVICE

VEGETABLES WITH DIP

FRUIT

PASTRIES

CHIPS

COOKIES OR BROWNIES

FAT-FREE SNACKS

SNACKS FOR DIABETICS (IF NEEDED)

COFFEE (REGULAR AND DECAF)

CREAMER

HOT WATER

TEA BAGS (REGULAR AND HERBAL)

SUGAR AND SUGAR SUBSTITUTE

ASSORTED SODAS

ICE WATER

LEMON SLICES

MARSHMELLOWS (and roasting sticks if a bonfire circle is available on Saturday evening)

GRAHAM CRACKERS & CHOCOLATE BARS (along with marshmallows)

BREAKFAST (Day Two and/or Day Three)

PANCAKES/FRENCH TOAST

BAGELS, TOASTS, PASTRY ITEMS, CEREALS

FRUIT

SCRAMBLED EGGS

SAUSAGE, BACON OR HAM (2 MEATS)

HOME FRIED POTATOES OR HASHBROWNS

TWO CHOICES OF JUICE

MILK

HOT COFFEE

HOT TEA

ICED WATER

LUNCH (Day Two and/or Day Three)

HOT STARCH (POTATOES, PASTA, RICE, ETC.)

HOT ENTRÉE (FACILITY’S CHOICE)

TOSSED GREEN SALAD WITH VARIETY OF DRESSINGS

FRESH SEASONAL VEGETABLES

WARM ROLLS AND BUTTER

ASSORTED DESSERTS

HOT COFFEE AND HOT TEA

ICED TEA

SODA

DINNER (Day One and/or Day Two)

HOT STARCH (POTATOES, PASTA, ETC.)

HOT ENTRÉE (FACILITY’S CHOICE)

TOSSED GREEN SALAD WITH VARIETY OF DRESSINGS

FRESH SEASONAL VEGETABLES

WARM ROLLS AND BUTTER

ASSORTED DESSERTS

HOT COFFEE AND HOT TEA

ICED TEA

SODA

APPENDIX B

Example Schedule

DAY 1

3:00pm Check In Conference Room Open (3pm)

4:00pm Training Session Half-Day Beverage Service

6:00pm Dinner Full Hot Dinner

7-9:00pm Training Session Half-Day Beverage Service

DAY 2

6:30am Conference Room Open

8:-9:00am Breakfast Hot/Cold Breakfast Items

9:00am Training Session All Day Beverage Service

10:15am Break Healthy/Sweet Snack

10:30am Training Session All Day Beverage Service

12:00pm Lunch Full Hot Lunch (plated or buffet)

1:00pm Family Free Time All Day Beverage Service

3:00pm Snack Healthy/Sweet Snack

6:00pm Dinner Full Hot Dinner

7-8:00pm Training Session All Day Beverage Service

Day 3

6:30am Conference Room Open

8:-9:00am Breakfast Hot/Cold Breakfast Items

8:15am Training Session (Devotional)

9:00am Training Session Half-Day Beverage Service

10:15am Break Healthy/Sweet Snack

10:30am Training Session Half-Day Beverage Service

11:30am-12:00pm Evaluations and Conclusion

1:00pm Check-out

(End of Summary of Changes)