N00189-18-Q-Z468_JS_J6_Vehicle_Lease_RFQ.doc

Request for Quotation N00189-18-Q-Z468 Vehicle Leases for Joint Staff

The RFQ number is N00189-18-Q-Z468. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-98 and DFARS Publication Notice 20180514. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/. The NAICS code is 532112 and the Small Business Standard is $38.5 million. The proposed contract is 100% set aside for small business concerns and the Small Business Office concurs with the set-aside decision.

The NAVSUP Fleet Logistics Center Norfolk Contracting Department, Philadelphia Office is issuing this combined synopsis/solicitation for the Joint Staff (JS) to lease three (3) 2018 Chevrolet Suburban LT or equivalent full size, four-door, AWD, SUV vehicles. This RFQ is for a brand name or equal product. FAR 52.211-6 Brand Name or Equal is hereby incorporated by reference. In addition, the contract will require regular maintenance on the vehicles to include oil changes and rotation of tires, and maintenance which is to occur within 15 miles of the Pentagon. Licensing and registration with District of Columbia tags are also the responsibility of the contractor. The proposed contract will have a base period of performance that is one-year in length, beginning 22 June 2018 or the date of contract award, whichever is later, and include two (2) one-year options. It is intended to award a firm-fixed price contract.

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures found at FAR 13, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a separate written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.

The Performance Work Statement including the minimum vehicle specifications is included as Attachment I. Furthermore, it is intended to award a single contract as a result of this combined synopsis/solicitation with the following CLIN structure:

Base: CLIN 0001 – Vehicle Lease

QTY – 12

UNIT – Months

Option I: CLIN 1001 – Vehicle Lease

QTY – 12

UNIT – Months

Option II: CLIN 2001 – Vehicle Lease

QTY – 12

UNIT – Months

The Government may consider additional CLINs for vehicle registration and licensing fees depending on the format of quotes submitted.

The following FAR provision and clauses are applicable to this procurement:

52.204-2 Security Requirements

52.204-7 System for Award Management

52.204-13 SAM Maintenance

52.211-6 Brand Name or Equal 52.212-1 Instructions to Offerors – Commercial Items 52.212-3 ALT I - Offeror Representations and Certifications - Commercial Items;

52.212-4 Contract Terms and Conditions - Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items 52.204-10 Reporting Executive Compensation and Fire-Tier Subcontract Awards

52.208-5 Condition of Leased Vehicles

52.208-7 Tagging of Leased Vehicles

52.217-9 Option to Extend the Term of the Contract

52.219-6 Notice of Total Small Business Set-Aside

52.219-28 Post Award Small Business Program Representation

52.222-3 Convict Labor

52.222-19 Child Labor- Cooperation with Authorities and Remedies

52.222-21 Prohibition of Segregated Facilities

52.222-26 Equal Opportunity

52.222-36 Equal Opportunity for Worker w/ Disabilities

52.222-50 Combating Trafficking in Persons

52.223-18 Encouraging Contract Policies to Ban Text Messaging While Driving

52.225-13 Restriction on Foreign Purchases

52.232-33 Payment by Electronic Funds Transfer – SAM

52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-3 Protest After Award

52.252-2 Clauses Incorporated by Reference

252.203-7000 Requirements Relating to Compensation of Former DOD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DOD Officials

252.204-7003 Control of Government Personnel Work Product

252.204-7004 ALT A - System for Award Management

252.204-7005 Oral Attestation of Security Responsibilities

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.225-7048 Export-Controlled Items

252.232-7003 Electronic Submission of Payment Requests

252.232-7006 Wide Area Workflow Payment Instructions

252.244-7000 Subcontracts for Commercial Items

252.247-7023 Transport of Supplies by Sea

Requested Information:

Interested small businesses shall provide a quote not exceeding 2 pages (if in .pdf or Microsoft Word format) or two worksheets (if Microsoft Excel format) clearly stating:

Monthly and total price for the base, Option I, and Option II periods

The vehicles being quoted (make/model/year/color and all features listed)

All supplies and services included in the price such as maintenance, registration fees, etc.

The total quoted amount (sum of every item being quoted for every year)

The earliest possible date of delivery that the vendor can supple the vehicles All quotes shall also list a point of contact, name and phone number, business size, and payment terms. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

Evaluation Criteria:

Quotes will be evaluated using lowest price, technically acceptable (LPTA) process. Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards listed in the Performance Work Statement (PWS) (Attachment I). Price will be evaluated by adding the total price for all options to the total price for the base period of performance. Price evaluation will document fairness and reasonableness.

Per the PWS, vendors shall have the vehicles ready for lease by 22 June 2018. However, if no timely quotes are submitted from vendors that can meet the 22 June 2018 start date, alternative dates may be considered. The Government will first evaluate all quotes that can provide the vehicles by 22 June 2018 using the LPTA process and if no quotes are determined to be technically acceptable, will evaluate submissions quoting later delivery dates.

To be awarded this contract the respondent must be registered in the SAM. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). DUNS, CAGE Code & Federal Tax ID numbers MUST be listed on quotes.

Provide questions to martyn.piggott@navy.mil. The deadline for submission of quotes is 17:00 (5:00 PM), 5 June 2018. Quotes must be e-mailed to martyn.piggott@navy.mil. Quotes submitted through the NECO portal will not be considered. Quoters who fail to complete and submit the requirements above may be considered non-responsive.

******* End of Combined Synopsis/Solicitation ******** Last revised: 7/23/14