N0018918QZ047.pdf

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(No Collect Calls)

N0018918QZ047 20-Dec-2017

b. TELEPHONE NUMBER

215-697-0321

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 11 Jan 2018

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BELOW IS CHECKED

TELEPHONE NO.

N001899. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

NICHOLAS MILILLO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

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ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N0016118RC02901

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. YOUR OFFER ON SOLICITATION

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% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC NORFOLK PHILADELPHIA OFFICE

ATTN: NICHOLAS MILILLO

700 ROBBINS AVENUE, BLDG. 2B

PHILADELPHIA PA 19111-5083

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

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TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ACADEMIC DEAN & PROVOST, USNA

GOVERNMENT REP

589 MCNAIR RD

ANNAPOLIS MD 21402

TEL: 410-293-6554 FAX:

FAX:

TEL: 215-697-0321

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$27,500,000

NAICS:

611512

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

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PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0018918QZ047

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

United States Naval Academy

Powered Flight Program

I. Objective

The primary objective of the USNA Powered Flight Program (PFP) is to provide USNA midshipmen a professional training opportunity that closely mimics the rigors of Naval Primary Flight Training in order to aid midshipmen and

Naval Academy leadership in determining suitability for aviation service assignment. A secondary objective of PFP is to maximize the number of students who safely solo within this “flight-school-like” environment. Students who solo in PFP will validate Initial Flight Screening (IFS) if selected for aviation. The PFP program consists of three

(3) training blocks during the summer beginning on the Tuesday following Memorial Day. Each training block is approximately four (4) weeks in duration. The 2018 PFP program will provide training to approximately 246 students. The students will be equally divided among the three training blocks and must complete the syllabus during their assigned training block. Students will be paired with another student, and each student pair will be assigned an on-wing instructor. The on-wing instructor will conduct ground and flight training events with his/her students according to the PFP Syllabus, Flight Training Instruction and 14 CFR 61.87. Standardization of instruction is of utmost importance to ensure the objectives of PFP are met. The PFP Syllabus is maintained and updated by the Government Chief CFI and approved by the USNA Senior Aviator. The syllabus complies with applicable Combined Federal Regulations, and is designed to provide approximately 10.0 pre-solo flight hours per student, culminating in a student first-solo of 0.25 hours in duration. Total student flight time to complete the syllabus is 10.5 hours. The PFP program is an aggressive syllabus. Students are allowed to fail one flight event before facing attrition. Failure of a flight event results in a re-fly of that syllabus event. Subsequent failures result in attrition. However, the attrition decision resides with the USNA Senior Aviator. On rare occasions, when circumstances exist that contribute to a student’s failure that are beyond the student’s control, the Senior Aviator can approve retention of the student. As a result, some students attrite before executing the programmed 10.5 hours and some students fly over the programmed 10.5 hours due to syllabus event re-flies. These two outcomes along with students who complete the syllabus without failures have resulted in a historic average of 10.6 hours executed per student enrolled. The PFP program utilizes Contractor and military CFIs for ground and flight instruction. All aircraft used for flight instruction are provided by the Contractor.

Additionally, the PFP program will include aircraft rental for training of new government CFIs as well as government CFI standardization flights. Military pilots stationed at the Naval Academy make up about 30% of the

PFP CFI cadre (Contractor CFIs make up about 70% of the PFP CFI cadre). Those military pilots who have not yet earned their CFI certificate will participate in training flights with military CFIs in contractor aircraft. FAA check flights for military pilots earning their CFI will also be conducted in contractor aircraft. Although PFP begins on the

Tuesday following Memorial Day, military pilots may utilize aircraft hours for CFI training during the period from contract award to the last day of the PFP period of performance.

II. Operations and Scheduling

During all three training blocks, services shall be provided by the Contractor at the home airfield(s) Monday through

Saturday, sunrise to sunset, with Sunday flight operations at the discretion of the government, and only as needed to complete the syllabus. Flight operations are conducted in parallel with ground school during each training block.

Ground school is taught by Government instructors only and is located at the U.S. Naval Academy. Half of the students in each training block attend ground school in the morning and then travel to the home airfield for flight instruction in the afternoon. The other half participate in flight instruction in the morning with ground school in the afternoon. A Government duty van with a Government duty driver transports the students to and from USNA multiple times per day. Students may also utilize their own privately owned vehicles.

Daily scheduling of all PFP aircraft, instructors and students will be performed via a published daily flight schedule.

The daily flight schedule is authored and published by the government Flight Scheduler in coordination with the

Government Chief Flight Instructor and the Contractor Chief Flight Instructor and approved by the government

Operations Officer or PFP OIC. Daily flight operations will normally be scheduled to meet an average daily throughput of 41 sorties per day to train students per day. To meet this sortie rate, the normal flight schedule will consist of 5 waves of an average of 8 to 9 sorties each, beginning with a 0630 first brief time for Wave 1 and ending with a 2000 land time for Wave 5. Because of overlap in time of briefs for sorties in the next wave with debriefs for sorties in the previous wave, pilots will not be able to fly in adjacent waves (e.g. CFI#1 will fly 1-3, CFI#2 will fly

2-4, CFI#3 will fly 3-5). To the maximum extent possible, each flight shall carry two (2) students so that “out and back” flights may be conducted with one student receiving dual instruction on the “out” leg and the other student receiving dual instruction on the “back” leg after an engine shut-down and crew swap at an nearby airfield. The

Contractor shall provide a sufficient cadre of fully qualified CFIs sufficient to meet this flight schedule model for up to 58 students each block. Government CFIs will provide ground and flight instruction for a minimum of 26 students each block. Daily coordination will occur between the Government’s Chief Flight Instructor and

Contractor’s Chief Flight Instructor to ensure the flight schedule is executed efficiently and safely.

In order to complete the PFP syllabus in the time allotted, each midshipman must be scheduled to complete one syllabus event per day. It is understood that circumstances beyond the program’s control will result in lost flying days (e.g. bad weather, emergent aircraft airworthiness directives, etc). Often, half-days are lost due to things like morning fog or afternoon thunderstorms. The Contractor shall provide a minimum 11 dedicated and fully operational PFP student training aircraft during Blocks 1, 2 and 3. After the government releases its daily flight schedule, the Operations Officer may release aircraft back to the contractor in accordance with the needs of the published flight schedule. These are baseline planning numbers; actual numbers will vary based on weather, aircraft or instructor availability, or other operational or training needs at the discretion of the government. No more than 11 aircraft will be scheduled for flight during any given wave during Block 1, 2 or 3. Scheduling and flying during the weekend between Blocks 1 and 2 and Blocks 2 and 3 will be at the discretion of the USNA Senior

Aviator and will primarily consist of finishing a student who did not complete his/her solo flight before the end of the block or Government CFI currency and training.

All Government and Contractor personnel flying on the PFP Flight Schedule shall abide by Operational Crew Day and Operational Crew Rest limitations in the interest of safety and quality of training. Operational Crew Day shall be no more than 14 hours, and Operational Crew Rest shall be such that students and instructors are afforded the opportunity for no less than 8 hours of continuous sleep in a 24 hour period. Operational Crew Day for a CFI or student begins at first scheduled event time of the day and ends at last landing of the day. Operational Crew Rest for a CFI or student begins when the last event of the day is complete (including debrief) and ends at first scheduled brief time the following day. These standards apply to a CFI’s availability to fly on the PFP Flight Schedule, but are calculated using all flight activity. (Note: PFP students are not authorized to fly outside of the PFP program during their enrollment in the PFP program.) To ensure Operational Crew Rest requirements are met, CFIs will not normally be scheduled for more than two (2) syllabus events per day limiting them to no more than 4 students assigned per block.

III. Location and Facilities

The Contractor shall provide all facilities described within the PWS. The aircraft and operations shall be based at no more than two (2) home airfields, each no further than 40 statute miles driving distance, as measured using Google

Maps, from the U.S. Naval Academy in Annapolis, MD. A single home airfield is preferred, but not required. At each home airfield, the Contractor shall supply airport facilities that include adequate restroom facilities, adequate parking and indoor spaces sufficient to support all flight activities including briefing, debriefing, waiting, flight following, flight planning and filing to include access to on-line weather forecasts. If a single home airfield is planned, up to personnel will brief and debrief at a given time. Additionally, one of the home airfields shall have sufficient office space for a government Flight Scheduler, the PFP Operations Officer, and USNA Powered Flight

Program Officer in Charge (OIC). The office(s) shall be climate-controlled and have desktop workspace for three

(3) personnel using laptop computers as well as electrical power for laptops and high speed wireless internet. A separate space is required at the home airfield(s) for a Squadron Duty Officer (SDO) with a desk and adequate space for two projection screens and projectors (projectors and screens provided by the government) to display the daily flight schedule and coordinate working area assignments. The SDO space shall include high speed wireless internet and power for computer equipment. CFIs review the aircraft logbook with the SDO before each sortie and check out with the SDO before each event. If schedule changes are made during the course of the day, the SDO is the point of contact to communicate changes and other issues to appropriate personnel. The SDO space shall be nearby to briefing spaces and the flight line and easily accessible by students and CFIs. The Contractor shall also provide a conference room type space with a table and seating for a minimum of six (6) people for conducting Training

Review Boards (TRBs) coincidently with flight operations. Because of overlap between flight events, the contractor shall provide facilities such that all the spaces together can support up to 60 people during peak flight operations.

IV. Aircraft

The contractor shall provide a minimum 11 dedicated and fully operational PFP student training aircraft during

Blocks 1, 2 and 3. The contractor shall manage aircraft sparing to account for planned and unplanned maintenance periods to ensure 11 up and operational aircraft are available to the government in Blocks 1, 2 and 3 for scheduling and operations throughout each day for each wave to fit the PFP flight scheduling model (up to 5 sorties per day per aircraft). These aircraft shall be based at the home airfield(s). Airplane category and class shall be Normal category, airplane, single engine land with a four (4) person minimum capacity including pilots and passengers (for example: Cessna 172 or equivalent). All aircraft shall have an airspeed indicator whose primary display (outside ring) shows airspeed in units of knots. All aircraft shall have position-selectable flaps (e.g. 10⁰, 15⁰, 30⁰ and not up, off, down) only. All aircraft shall have 4 station integrated ICS and not less than one working NAV/COMM.

Although not required, a GPS navigation system and ADSB In/Out that allow for cockpit display of traffic on either an installed or portable system (e.g. ForeFlight) are preferred. Aircraft used for student training shall have brakes at both pilot positions. The contractor shall provide only one make and model of aircraft. Variations of aircraft within the same model may be considered the same model only if the aircraft are similarly configured, have similar operating speeds and limitations, and do not require additional training or authorization requirement as defined in 14

CFR Part 61.31. If there is any question if aircraft may be considered same make and model, the contractor should seek clarification from the government.

PFP student training aircraft shall have performance sufficient to allow for safe operations at the home airfield and all planned outlying practice airfields with three 190 lbs occupants (570 lbs total occupant weight) and sufficient fuel to execute a 2.5 hour flight and land back at the home airfield with 1 hour of fuel reserve. The contractor shall consider aircraft performance in Maryland summer-time density altitudes in choosing aircraft. Aircraft of not less than 150 horsepower shall be selected, but aircraft with greater performance margin are preferred. The contractor shall be responsible for all maintenance, fuel, aircraft inspections, and aircraft/personnel insurance. The contractor may charge the government for Government CFI checkout flights if required by insurance agreements. Checkouts are not to exceed one (1) hour of flight time and one (1) hour of CFI labor per flight; cost for requirements beyond this allowance shall be borne by the Contractor.

Within 10 days of the contract being awarded, the contractor shall have at least one aircraft of same type and model being provided for student training in Blocks 1, 2, and 3 available at the home airfield or a suitable airfield closer to

USNA for Government CFI training, currency, insurance checkouts, and standardization flights. This aircraft does not need to be for the exclusive use of the government but should not have any prolonged periods (greater than 2 days) of non-availability. Scheduling of these flights will be coordinated between the Government PFP Chief CFI and the Contractor.

Additionally, within 10 days of the contract being awarded, the contractor shall have at least one aircraft available suitable for initial SEL CFI training at the home airfield or a suitable airfield closer to USNA. This aircraft shall comply with the FAA’s definition of a complex aircraft (has retractable landing gear, flaps and a controllable pitch propeller). Examples of suitable aircraft for reference include PA28R-201 and C-172RG. This aircraft does not need to be for the exclusive use of the government but should not have any prolonged periods (greater than 2 day) of non-availability. Scheduling of these flights will be coordinated between the Government PFP Chief CFI and the

Contractor.

V. Ground and Flight Instruction

The PFP Syllabus consists of USNA-approved Flight Training Instruction, Flight Training Syllabus, Flight Training

Procedures, a standard aircraft checklist developed by the government, a Flight Instructor Guide (FIG), Ground

School Course and other course material. These materials meet all applicable requirements of 14 CFR Part 61 and

Part 91 for solo-flight operations and will be provided electronically to the Contractor. A private pilot aviation ground school Jeppesen-equivalent ASEL course will be taught by government AGIs at USNA as part of the PFP

Syllabus. The syllabus is executed in three phase: 4 ground phase events, 5 flight phase events that develop basic air work and 5 flight phase events that focus on developing landing skills while refining basic air work. All

Government CFIs provided by USNA will be FAA-certificated flight instructors with at least SEL ratings and will have appropriate current FAA or equivalent medical. Contractor CFIs shall be FAA-certified flight instructors with at least SEL ratings, shall hold an appropriate current FAA medical, and shall comply with PFP standardization as established by the Government Chief CFI. Contractor and Government CFIs shall conduct flight training in accordance with the PFP Syllabus, to include pre-flight briefings, in-flight instruction, post-flight de-briefings and documentation in student logbooks and training folders. As soon as possible and prior to leaving the airfield each day, CFIs shall ensure electronic grade sheets are completed accurately and in-full for each student instructed that day.

There shall be no CFI labor charge to the contract for the Government CFIs (i.e. Contractor shall not charge for government employee time). Contractor CFIs may charge for instruction time performed as defined below.

Instruction time is defined as either flight instruction during flight or ground instruction as part of the brief/de-brief.

Military and Contractor CFIs shall adhere to instruction time and flight time allotted in the PFP Syllabus. It is understandable that due to circumstances beyond an instructor’s control (weather, traffic, etc), a syllabus event might go over the allotted flight time (e.g. fly a 1.1 for a 1.0 hour scheduled event). In those cases, instructors should seek to make up the excess flight time in subsequent syllabus events (e.g. next syllabus event fly 0.9 hours).

Should a military instructor exceed the PFP Syllabus flight hours for a student, the government will be responsible to pay for 100% of the additional flight time. Should a Contractor CFI exceed the syllabus flight time for the events accomplished with a student, the government will pay for only the allotted syllabus time for the events flown plus

2%.

Contractor ground instruction time billed shall not exceed the brief/debrief/ground instruction time allotted for each event in the syllabus. Each flight event has a one hour brief and a one hour debrief period. The one hour brief and debrief time is evenly divided between the instructor’s student pair. During this time, rather than briefing the student, the student is briefing the instructor on the contents of the syllabus card and covering FAA regulatory briefing items. In support of this, each student receives one hour of total ground instruction (brief and debrief) per syllabus event. The student solo syllabus event is programmed as one half hour of total ground instruction.

Should an instructor brief a syllabus event with his students and subsequently cancel the event due to maintenance, weather or other circumstances, the government will not be billed for re-briefing the event. The student has already demonstrated competency on the contents of that syllabus card. In this circumstance, the instructor shall use an appropriate amount of the remaining one hour debrief for a shortened brief to review FAA regulatory preflight items before flight. The instructor shall shorten the debrief time so as not exceed the total allotted ground instruction time for the syllabus event. Should a student be authorized to refly a syllabus event after an event failure, the student will receive the syllabus allotted brief and debrief for the refly.

Several ground training events are part of the PFP Syllabus during week one (1) of each training block. These ground events include cockpit familiarization, standard procedures, emergency procedures, and culminate in a blind-fold cockpit check. Up to 6 of the dedicated 10 aircraft may be scheduled at the discretion of the government to support these ground events during this week. These aircraft are not required to be in a flight operational status.

The remaining dedicated aircraft will either be scheduled for flights or released back to the contractor. The contractor shall not charge aircraft rental time for the aircraft used in ground events, but may charge for Contractor

CFI labor for instruction given as part of these scheduled ground events. The Contractor CFIs shall charge actual instruction time performed for these ground events not to exceed the scheduled event time. For discrepancies in flight time billing, the flight schedule shall be considered to contain the correct flight time. Ground phase events build in complexity. The initial ground event in the PFP Syllabus is introductory in nature and is an instructor demonstration of proper preflight preparation. As such, for the first ground event, instructors can be scheduled with up to six students. Subsequent ground events shall maintain the normal two to one student to instructor ratio and students. In all cases, the Contractor shall bill one hour of total instruction and not one hour times the number of students (e.g. first ground event is billed as one hour even though 6 students are being taught simultaneously).

Day 1 of each training block will include a 1-hour standardization meeting that shall be attended by all Contractor

CFIs. The Contractor shall charge the government one (1) hour of CFI labor for each Contractor CFI in attendance.

The Government Chief CFI will act as the PFP Standardization Officer. The Government Chief CFI is responsible for establishing and approving standards for syllabus content, flight training procedures, operating procedures and student performance expectations in order to meet PFP objectives (including safety).

Contractor and Government CFIs shall be required to pass written standardization tests prior to providing flight instruction as part of the PFP Program. These exams will be administered by the Government and Contractor Chief

CFI. Results will be retained by the Government Chief CFI. Noteworthy underperformance may be used in documenting grievances should CFIs demonstrate sub-par performance in executing the syllabus. Contractor and

Government CFIs shall maintain standardization throughout the PFP Program in the event that changes or clarifications to the PFP Syllabus or procedures are required to meet the program objectives. In exceptional cases, the Chief Government CFI or OIC may conduct standardization meetings with some or all of the Contractor CFIs as necessary. The Contractor may bill the Government according to the CFI instruction labor rate for instructor participation in these meetings provided that attendance is requested by the Chief Government CFI or OIC.

The PFP Syllabus contains a series of stage checks to ensure quality of training and standards of performance are being maintained as the student progresses through the PFP Syllabus. Government CFIs will perform Stage Checks to the maximum extent possible. A cadre of approximately 5 Contractor Stage Check Pilots will be required to support the Syllabus. Stage Check Pilot standards and qualifications shall be determined by the Government Chief

CFI in coordination with the Contractor Chief Flight Instructor.

VI. Roles and Responsibilities

A. Government Roles and Responsibilities include:

1. Senior Aviator – The Senior Aviator is the overall authority for setting and refining objectives of the PFP program to align the program to both the USNA and CNAF/CNATRA training continuum. The Senior Aviator is responsible for approving the initial PFP Syllabus to be updated and managed by the Government Chief CFI. Final authority to attrite a student from the program resides with the Senior Aviator.

2. PFP Officer In Charge (OIC) – The PFP OIC is responsible to align all PFP activities to the overall PFP objectives. The OIC is responsible for the overall execution of the program.

3. Government Chief CFI– Government Chief is responsible for establishing and approving standards for syllabus content and student performance expectations, and for setting (establishing, approving and inspecting) standardization in flight training and procedures in order to meet PFP objectives (including safety). These standards will meet or exceed FAA standards for flight training conducted under all applicable CFRs. In close coordination with the Contractor Chief

Flight Instructor, the Government Chief CFI approves any changes to the PFP Syllabus.

Additionally, Government Chief CFI will inspect standardization among the cadre of both contractor and government CFIs, and is responsible for maintaining standardization among the government CFIs. The Government Chief CFI is also responsible for establishing, designating and tracking Stage Check Pilot qualifications for both Government and Contractor CFIs and, if necessary, designating a Government Chief CFI for any training block during which he/she will be absent.

4. Operations Officer – The Operations Officer works for the PFP OIC, and is responsible for planning, scheduling and conducting daily flight operations in support of the direction of the PFP

OIC. The Operations Officer is responsible for aircraft dispatching and the accounting of all flight and instruction hours, by aircraft and instructor. The Operations Officer is responsible for scheduling and chairing all Training Review Boards.

5. Assistance Operation Officer – The Assistance Operations Officer works for the PFP OIC, and is responsible to execute all duties of the Operations Officer when the Operations Officer is unavailable.

6. Flight Scheduler – The Flight Scheduler is responsible for generating the daily PFP Flight

Schedule. A draft flight schedule will be forwarded to the Operations Officer by approximately

1500 the day prior.

7. Squadron Duty Officer (SDO) – A Squadron Duty Officer will be located at the home airfield(s) each day from the start of the first briefing of the day until the last brief of the day is complete.

The SDO reports to the PFP OIC through the Operations Officer. The SDO facilitates PFP Flight

Schedule execution and coordinates changes to the flight schedule with CFIs and students as they arise. CFIs check out with the SDO prior to each flight, and the SDO records take off and landing times.

8. Duty Driver – The Duty Driver is responsible for transporting midshipmen to and from the home airfield(s) and USNA according to the schedule promulgated in the PFP Flight Schedule.

B. Contractor Roles and Responsibilities include:

The Contractor is responsible for program management to ensure all requirements levied on the Contractor in the PWS are met. The Contractor is responsible for management of all Contractor personnel including

CFIs. Although government personnel write the daily flight schedule and set the standards for flight training in the PFP Syllabus and FTI, the Contractor is responsible to ensure that Contractor CFIs are qualified and available to instruct when required. The Contractor is also responsible for assessing the quality of instruction provided by Contractor CFIs to ensure compliance with the Federal Aviation

Regulations as well as the PFP syllabus and FTI and to inform the government of plans to correct instances when these standards are not met.

The Contractor is also responsible for tracking of aircraft hours and Contractor CFI instruction hours. The government will manage a web-based flight scheduling and hours tracking database. The Contractor may use this database to verify aircraft hours and instruction hours utilized.

The following list contains required Contractor key personnel but does not represent a complete list of

Contractor personnel necessary to perform the PFP contract.

1. Flight Operations Manager - The Flight Operations Manager along with the Contractor Chief

Flight Instructor shall act as the Government’s direct points of contact with contractor personnel for daily operations. The Flight Operations Manager shall liaise between government operations personnel and contractor maintenance personnel. The Flight Operations Manager shall work to resolve daily flight and ground operations issues that are within the contractor’s responsibility.

The Flight Operations Manager shall be on site daily, or shall have delegated authority to an on-site contractor representative, normally the Contractor Chief Flight Instructor.

2. Contractor Chief Flight Instructor – The Contractor Chief Flight Instructor along with the Flight

Operations Manager shall act as the government’s only point of contact with contractor personnel for daily operations. The Contractor Chief Flight Instructor shall be on site daily, or shall have delegated authority to an on-site contractor representative, normally the Flight Operations

Manager. For scheduling purposes, the Contractor Chief Flight Instructor shall be responsible for coordinating with the government Operations Officer, and shall ensure Contractor CFI availability information is correct and up-to-date, and available to the Operations Officer in a timely manner for scheduling purposes. The Contractor Chief Flight Instructor shall ensure that sufficient

Contractor CFIs are qualified (including standardization) and available to meet the daily flight schedule requirements. The Contractor Chief Flight Instructor shall also be the primary point of contact for maintaining Contractor CFI standardization. He shall work with and meet weekly with the Government Chief CFI to ensure standardization and safety information is promulgated to the

Contractor CFIs. If deficiencies in Contractor CFI standardization are noted, the Contractor Chief

Flight Instructor shall address the deficiencies and ensure Contractor CFIs maintain acceptable levels of performance with regard to standardization. When the Contractor Chief CFI is flying, the Flight Operations must be on-site to ensure smooth execution of the daily flight schedule.

3. Maintenance Officer – The Contractor shall be responsible for ensuring all aircraft are airworthy, comply with all applicable airworthiness directives and inspections, and suitable for flight training. The Maintenance Officer shall be responsible for providing correct and up-to-date aircraft status to the Operations Officer in a timely manner, and shall ensure that sufficient aircraft are “up” and available to meet the daily flight schedule requirements. The maintenance officer shall ensure there is a plan to comply in a timely manner to aircraft discrepancy and meet the requirements of 14 CFR 91.213 and present that plan prior to the start of student training

VII. Requirements

A. The contractor shall provide “suitable” home airfield / base of operations. It is highly preferred that operations be based at a single home airfield; however, proposals for operating from (2) home airfields in order to meet training volume will also be considered. It is also highly preferred that student solos be allowed at the home airfield(s), as this will decrease the flight and instructional hours required for each student to complete the C10 solo flights by removing the need for transit time to the airfield for solo and reducing weather incompletes and refly events. To be considered “suitable”, the home airfield(s) (these are considered threshold values):

1. Shall be no further than 40 statute mile driving distance, as measured using Google Maps, from the U.S. Naval Academy in Annapolis, MD.

2. Shall have at least 2 practice airfields within 30 nautical miles that allow touch-and-go landings. Shall have working areas within 25 nautical miles in which all the applicable airwork and ground reference maneuvers can be safely performed.

3. Any airfield used for PFP shall have a minimum runway length of 2,700 feet and runway width not less than 60 feet. Touch-n-go airfields shall have a minimum length of 3,000 feet.

B. The contractor shall provide a minimum of 11 dedicated / prioritized up and operational aircraft available for scheduling and usage each day during each wave in Blocks 1, 2 and 3. The aircraft must all be of a single make and model and of no less than 150 horsepower. The contractor shall include in the proposal the make and model of aircraft to be used. The aircraft performance shall be sufficient to allow for safe operations at the home airfield and all planned outlying practice airfields with three 190 lbs occupants (570 lbs total occupant weight) and sufficient fuel to execute a 2.5 hour flight and land back at the home airfield with 1 hour of fuel reserve. The contractor shall provide copies of the appropriate performance charts to aide in the performance evaluation.

C. The contractor shall provide VFR sectionals and headsets for each person in the aircraft. The contractor shall provide enough sectionals and headsets for 10 aircraft flying at one time.

D. The contractor shall provide a “sufficient cadre” of fully qualified flight instructors to meet the PFP

Flight Schedule model and student throughput requirements. A “sufficient cadre” is defined as the minimum required number of full-time CFIs to train 58 students during each 1-month long training block. Each CFI shall be limited to two student pairs per block (4 students). A sufficient cadre would include CFIs to cover all 5 waves of sorties, Monday through Saturday for the entire training block.

This is based on a government CFI cadre prepared to instruct 72 students total during Blocks 1, 2 and 3

(the Government CFI numbers may vary at government’s discretion). The contractor shall provide a detailed explanation as to how the equivalent of the defined “sufficient cadre” will be met. The explanation should include a list (not listed by personal name, but by CFI#1, CFI#2, etc.) of full-time and part-time CFIs with availability of each, and include sufficient margin to account for days off, other commitments, and surge to peak operations. Contractor CFIs shall not begin flight training in a block with their assigned students if they are not available for the entire block. If, due to unforeseen circumstances, a Contractor CFI must leave the cadre before his/her students complete their solo flight, the Contractor shall provide a plan to the government for the students to fly additional events to meet the requirements of 14 CFR 61.87 before the end of the training block. The additional aircraft hours and instruction time shall not be charged to the government. If using 2 home airfields, contractor CFI requirements shall be appropriately split based on where aircraft are home-based. For instance, if approximately 70% of aircraft are based at a specific airport, then approximately 70% of CFIs shall be based at same airport.

E. The contractor shall provide the facilities specified in the following list at the home airfield(s). These resources shall be provided by the Contractor at the Contractor’s expense, and expected costs should be included in Contractor’s proposal. Computers for government personnel, projection screen and projector, office supplies such as paper, pens, ink, toner, and printers will be supplied by the government.

1. The contractor shall provide briefing/debriefing spaces to support up to 22 simultaneous briefing / debriefing events, for a total of 66 people. Separate briefing tables shall be provided for each brief/debrief with three chairs for each table. The briefing and debriefing space only does not require climate control, but is preferred. The briefing/debriefing space must be a covered, weather-protected facility with low noise to facilitate discussions between instructors and students. Hangar space dedicated to briefing and debriefing may be considered suitable if conflicting operations such as aircraft movement or aircraft maintenance is not occurring during brief/debriefs.

2. The contractor shall provide suitable restroom facilities with toilet paper, hand soap, and water for hand-washing.

3. The contract shall provide potable water supplied for use by contractor and government staff to be used for drinking water. This could be city supply water (tap water).

4. The contractor shall provide indoor, climate-controlled office space to support up to 3 government operations staff at the primary home airfield. These spaces shall be equipped with electrical outlets for laptop computer recharging and high-speed Wi-Fi Internet Connectivity with sufficient bandwidth to support daily planning, scheduling and tracking.

5. The contractor shall provide an indoor, climate-controlled SDO space with a desk, electrical outlets for computer equipment, high-speed Wi-Fi and enough space for a projector and projection screen at the home airfield(s).

6. The contractor shall provide a conference room type space with a table and seating for a minimum of six (6) people for conducting Training Review Boards (TRBs) coincidently with flight operations. This may be a convertible space as long as using the space for TRBs does not negatively impact flight operations. The conference room space is only required at one home airfield.

7. The contractor shall ensure that contract CFIs have access to computers and internet for flight planning, access to aviation weather resources and the ability to enter electronic grade sheets in a timely manner.

8. The Contractor shall provide facilities such that all the spaces together can support up to 75 people during peak flight operations.

9. If using 2 home airfields, facilities requirements shall be appropriately split based on where aircraft are home-based. For instance, if approximately 70% of aircraft are based at a specific airport, then facilities shall be sufficient for up to 70% of personnel briefing/debriefing. However, the contractor shall supply the SDO space at each home airfield regardless of distribution of aircraft.

10. The contractor shall ensure that there is adequate parking for students, instructors and staff privately owned or government vehicles during peak flight operations.

5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

(a) DoD contracting activities awarding or administering contracts shall incorporate the following Enterprise-wide Contractor Manpower Reporting Application (ECMRA) standard language into all contracts which include services, provided the organization that is receiving or benefiting from the contracted service is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the Defense

Component requiring activity is the executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. Contracted services excluded from reporting are based on

Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom-

Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

(b)The standard language to be inserted is:

“The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs).

The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom-

Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: To ensure that the Government has an effective and systematic method of surveillance for the services in the PWS. The QASP will be used primarily as a tool to verify that the contractor is performing all services required by the PWS in a timely, accurate and complete fashion.

1. Critical performance processes and requirements. Critical to the performance of the Powered Flight

Program is the timely, accurate and thorough completion of all contract/task order requirements.

2. Performance Standards

a. Schedule - The due dates for deliverables and the actual accomplishment of the schedule will be assessed against original due dates and milestones established for the contract or task order(s).

b. Deliverables – The deliverables required to be submitted will be assessed against the specifications for the deliverables detailed in the contract/task order(s) and the Quality Control Plan (QCP), if required by the contract, for the required content, quality, timeliness, and accuracy.

file:///C:/Users/denise.randolph/Documents/NMCARS/2013%20Version/13-15/www.ecmra.mil https://doncmra.nmci.navy.mil/

c. Past Performance - In addition to any schedule, deliverables, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods: The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to, random or planned sampling, periodic or inspection, and validated customer complaints.

4. Performance Measurement: Performance will be measured in accordance with the following table:

Performance

Element

Performance

Requirement

Surveillance Method Frequency Acceptable

Quality Level

Contractor Quality

Control Plan

QC activities, inspections, and corrective actions completed as required by the plan.

Inspection by the COR Quarterly for overall

QC activities;

100% Compliance with the contractor plan.

As Required for corrective actions.

(If required by the contract)

Contract

Deliverables

Contract deliverables furnished as prescribed in the PWS, attachments, CDRLs, Task Orders, etc., as applicable.

Inspection by the COR 100% inspection of all contract deliverables.

>95% of deliverables submitted timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a

Satisfactory (or higher) rating in the COR’s annual report on Contractor

Performance

Assessment by the COR Annual All performance elements rated

Satisfactory (or higher)

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice

Monthly 100% accuracy

If performance is within acceptable levels, it will be considered to be satisfactory. If not, overall performance may be considered unsatisfactory.

Incentives/Disincentives:

The COR makes an annual report on Contractor Performance (CPARS or other annual report). The contractor’s failure to achieve satisfactory performance under the contract/task order, reflected in the COR’s annual report, may result in termination of the contract/task order and may also result in the loss of future Government contracts/task orders.

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report

(CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract, the contractor will be incentivized to provide quality products in a timely manner since the Government can require the Contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

CONTRACT ADMINISTRATION PLAN

CONTRACT ADMINISTRATION PLAN (CAP)

FOR FIXED PRICE CONTRACTS

In order to expedite the administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for these offices or individuals are included elsewhere in the contract award document. The office or individual designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function assigned.

1. The Procuring Contract Office (PCO) is responsible for:

a. All pre-award duties such as solicitation, negotiation and award of contracts.

b. Any information or questions during the pre-award stage of the procurement.

c. Freedom of Information inquiries.

d. Changes in contract terms and/or conditions.

e. Post award conference.

2. The Contract Administration Office (CAO) is responsible for matters specified in the FAR 42.302 and DFARS

42.302 except those areas otherwise designated as the responsibility of the Contracting Officer's Representative

(COR) or someone else herein.

3. The paying office is responsible for making payment of proper invoices after acceptance is documented.

4. The Contracting Officer's Representative (COR) is responsible for interface with the contractor and performance of duties such as those set forth below. It is emphasized that only the PCO/CAO has the authority to modify the terms of the contract. In no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. If in the opinion of the contractor an effort outside the scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action may be taken by the contractor unless the PCO or

CAO has issued a contractual change. The COR duties are as follows:

a. Technical Interface

(1) The COR is responsible for all Government technical interface concerning the contractor and furnishing technical instructions to the contractor.