N0018918QG140.docx

N0018918QG140

Section SF 1449 - CONTINUATION SHEET

MATERIAL HANDLING EQUIPMENT - BASE YR

FFP

MHE PREVENTIVE MAINTENANCE AND REPAIRS

PERFORM PREVENTIVE MAINTENANCE AND REPAIR SERVICES OF MATERIAL HANDLING EQUIPMENT (MHE) AS REQUIRED, IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

WORK WILL BE PERFORMED AT NAVAL STATION NEWPORT, RI.

PERIOD OF PERFORMANCE 22 JULY 2018 - 21 JULY 2019

ESTIMATED QUANTITY UNDER THIS CLIN SHALL NOT EXCEED 340 HOURS.

UNIT OF ISSUE EACH EQUALS HOURS.

FOB: Destination

MILSTRIP: N3241118RC011KD

PURCHASE REQUEST NUMBER: N3241118RC011KD

NET AMT

MATERIAL HANDLING EQUIPMENT - BASE YR

MHE EMERGENCY REPAIRS

PERFORM MATERIAL HANDLING EQUIPMENT (MHE) EMERGENCY REPAIRS IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

TOTAL EMERGENCY SERVICES FOR THIS PERIOD OF PERFORMANCE SHALL NOT EXCEED A TOTAL OF TEN (10) HOURS.

UNIT OF ISSUE EACH EQUALS HOURS.

FOB: Destination

NET AMT

MHE REPAIR PARTS - BASE YR

NOT TO EXCEED (NTE) USD20,600.00 IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

FOB: Destination

NET AMT

FFP

MHE PREVENTIVE MAINTENANCE AND REPAIRS

PERFORM PREVENTIVE MAINTENANCE AND REPAIR SERVICES OF MATERIAL HANDLING EQUIPMENT (MHE) AS REQUIRED, IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

WORK WILL BE PERFORMED AT NAVAL STATION NEWPORT, RI.

PERIOD OF PERFORMANCE 22 JULY 2019 - 21 JULY 2020

ESTIMATED QUANTITY UNDER THIS CLIN SHALL NOT EXCEED 340 HOURS.

UNIT OF ISSUE EACH EQUALS HOURS.

FOB: Destination

NET AMT

FFP

MHE EMERGENCY REPAIRS

PERFORM MATERIAL HANDLING EQUIPMENT (MHE) EMERGENCY REPAIRS IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

TOTAL EMERGENCY SERVICES FOR THIS PERIOD OF PERFORMANCE SHALL NOT EXCEED A TOTAL OF TEN (10) HOURS.

WORK WILL BE PERFORMED AT NAVAL STATION NEWPORT, RI.

PERIOD OF PERFORMANCE 22 JULY 2019 - 21 JULY 2020

NET AMT

FFP

NOT TO EXCEED (NTE) USD21,218.00 IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NET AMT

FFP

MHE PREVENTIVE MAINTENANCE AND REPAIRS

PERFORM PREVENTIVE MAINTENANCE AND REPAIR SERVICES OF MATERIAL HANDLING EQUIPMENT (MHE) AS REQUIRED, IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

WORK WILL BE PERFORMED AT NAVAL STATION NEWPORT, RI.

PERIOD OF PERFORMANCE 22 JULY 2020 - 21 JULY 2021

ESTIMATED QUANTITY UNDER THIS CLIN SHALL NOT EXCEED 340 HOURS.

NET AMT

FFP

MHE EMERGENCY REPAIRS

PERFORM MATERIAL HANDLING EQUIPMENT (MHE) EMERGENCY REPAIRS IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

TOTAL EMERGENCY SERVICES FOR THIS PERIOD OF PERFORMANCE SHALL NOT EXCEED A TOTAL OF TEN (10) HOURS.

WORK WILL BE PERFORMED AT NAVAL STATION NEWPORT, RI.

PERIOD OF PERFORMANCE 22 JULY 2020 - 21 JULY 2021

NET AMT

FFP

NOT TO EXCEED (NTE) USD21,854.54 IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NET AMT

FFP

MHE PREVENTIVE MAINTENANCE AND REPAIRS

PERFORM PREVENTIVE MAINTENANCE AND REPAIR SERVICES OF MATERIAL HANDLING EQUIPMENT (MHE) AS REQUIRED, IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

WORK WILL BE PERFORMED AT NAVAL STATION NEWPORT, RI.

PERIOD OF PERFORMANCE 22 JULY 2021 - 21 JULY 2022

ESTIMATED QUANTITY UNDER THIS CLIN SHALL NOT EXCEED 340 HOURS.

NET AMT

FFP

MHE EMERGENCY REPAIRS

PERFORM MATERIAL HANDLING EQUIPMENT (MHE) EMERGENCY REPAIRS IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

TOTAL EMERGENCY SERVICES FOR THIS PERIOD OF PERFORMANCE SHALL NOT EXCEED A TOTAL OF TEN (10) HOURS.

WORK WILL BE PERFORMED AT NAVAL STATION NEWPORT, RI.

PERIOD OF PERFORMANCE 22 JULY 2021 - 21 JULY 2022

NET AMT

FFP

NOT TO EXCEED (NTE) USD22,5210.18 IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NET AMT

FFP

MHE PREVENTIVE MAINTENANCE AND REPAIRS

PERFORM PREVENTIVE MAINTENANCE AND REPAIR SERVICES OF MATERIAL HANDLING EQUIPMENT (MHE) AS REQUIRED, IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

WORK WILL BE PERFORMED AT NAVAL STATION NEWPORT, RI.

PERIOD OF PERFORMANCE 22 JULY 2022 - 21 JULY 2023

ESTIMATED QUANTITY UNDER THIS CLIN SHALL NOT EXCEED 340 HOURS.

NET AMT

FFP

MHE EMERGENCY REPAIRS

PERFORM MATERIAL HANDLING EQUIPMENT (MHE) EMERGENCY REPAIRS IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

TOTAL EMERGENCY SERVICES FOR THIS PERIOD OF PERFORMANCE SHALL NOT EXCEED A TOTAL OF TEN (10) HOURS.

WORK WILL BE PERFORMED AT NAVAL STATION NEWPORT, RI.

PERIOD OF PERFORMANCE 22 JULY 2022 - 21 JULY 2023

NET AMT

FFP

NOT TO EXCEED (NTE) USD23,185.48 IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NET AMT

FFP

MHE PREVENTIVE MAINTENANCE AND REPAIRS

IN ACCORDANCE WITH FAR 52.217-8

PERFORM PREVENTIVE MAINTENANCE AND REPAIR SERVICES OF MATERIAL HANDLING EQUIPMENT (MHE) AS REQUIRED, IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

WORK WILL BE PERFORMED AT NAVAL STATION NEWPORT, RI.

PERIOD OF PERFORMANCE 22 JULY 2023 - 21 JANUARY 2024

ESTIMATED QUANTITY UNDER THIS CLIN SHALL NOT EXCEED 170 HOURS.

NET AMT

FFP

MHE EMERGENCY REPAIRS

IN ACCORDANCE WITH FAR 52.217-8

PERFORM MATERIAL HANDLING EQUIPMENT (MHE) EMERGENCY REPAIRS IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

TOTAL EMERGENCY SERVICES FOR THIS PERIOD OF PERFORMANCE SHALL NOT EXCEED A TOTAL OF FIVE (5) HOURS.

WORK WILL BE PERFORMED AT NAVAL STATION NEWPORT, RI.

PERIOD OF PERFORMANCE 22 JULY 2023 - 21 JANUARY 2024

NET AMT

FFP

IN ACCORDANCE WITH FAR 52.217-8

NOT TO EXCEED (NTE) USD11,592.74 IN ACCORDANCE WITH (IAW) THE INCORPORATED PERFORMANCE WORK STATEMENT (PWS).

NET AMT

Performance Work Statement Preventive and Corrective Maintenance and Repair of Material Handling Equipment (MHE) Naval Station Newport, RI

N3241118RC004FN

1.0. INTRODUCTION

1.1 Naval Station Newport is the Navy’s premier site for training Officers, Officer Candidates, Senior Enlisted personnel and Midshipman Candidates, as well as testing and evaluating Advanced Undersea Warfare and Development Systems. It is home to fifty (50) Navy, Marine Corps, Coast Guard and US Army Reserve commands and activities.

1.2 The mission of Naval Station Newport is to fulfill the diverse requirements of its tenant commands by providing the facilities and infrastructure that are essential to their optimum performance. Its vision is to be a world-class Center of Learning Excellence with the capacity to support the Navy’s mission by providing warfighters with education, training, Research, Development, Training and Evaluation (RDT&E) and deployment capability to meet today’s demands and exceed tomorrow’s expectations.

2.0 BACKGROUND

2.1 The Naval Station Newport, RI has a requirement for maintenance of twenty-two (22) Material Handling Equipment (MHE) onsite to include preventive maintenance (PM) and repair of non-functioning equipment.

These government-owned assets provide critical material handling support to the command in executing their operational commitments. As a result of this continuous usage under various working conditions, the MHE assets require maintenance and repairs in order to maximize and prolong their operational shelf-life. The government requires a vendor to perform these maintenance repair and upkeep of these equipment within the OEM specifications. Additionally, under certain cases, in order to sustain operational commitments, the vendor may be required to perform emergency repairs on the said MHEs.

3.0 SCOPE OF WORK

3.1 Performance Objective V.1: Repair and PM of the MHE shall be performed on site or off-site (with Contracting Officer Representative [COR] or Alternate COR approval). If the MHE requires off-site transportation for maintenance and/or repairs, it shall be the vendor’s responsibility to provide that transportation including the storage of the MHE while it is in the vendor’s possession. Once the repair is complete the MHE will be returned to its original location.

3.1.1 The vendor shall provide trained technicians with knowledge and experience to successfully perform repair and PM on the MHE units herein in accordance with OEM specifications.

3.1.2 Vendor technicians shall be able to perform periodic PM to the MHE units listed under this contract.

3.1.3 Vendor technicians shall be able to perform troubleshooting and analysis and make sound recommendations to repair the MHE units under this contract.

3.1.4 All vendor employees designated to perform under this contract shall be able to read, write, speak, and understand English fluently.

3.1.5 All equipment shall receive a PM inspection during base and each option year’s Period of Performance (PoP). Safety inspections for lifting devices shall be included at periodic intervals.

3.1.6 The vendor shall provide a written quote to the COR for additional maintenance and/or repair recommendation outside the scope of normal PMs for each MHE unit detailing the estimated parts and labor costs and the corresponding estimated repair time.

3.1.7 For Repair services, testing/repair/replacement of battery chargers for electric MHE equipment shall be done as directed by COR.

3.1.8 All MHE identified as weapons handling will be certified as per SWO-23 Fork Inspections and will be conducted on all forklifts in accordance with NAVSUP P-538. The COR will review the SWO-23 and the NAVSUP Publication 538 with the vendor so all concerned parties understand the requirements. The Commanding Officer of Naval Station Newport, RI will provide a Letter of Designation to the certifying mechanic/vendor.

3.1.9 COR or Alternate COR will notify the vendor in writing that the specific quote for the requested repair has been approved. Vendor is, then, approved and shall tag out and disable unsafe equipment from use until repairs are completed. Most repairs will be brought to vendor’s assigned work area on base; others may require on-site repair in the field. Vendor will be provided indoor facilities for repairs during inclement weather whenever possible.

3.1.10 Service coverage will be from Monday – Friday, 0730 – 1600, excluding Federal Holidays.

3.1.11 The vendor shall provide a fixed hourly rate and shall have a Not-To-Exceed (NTE) quantity of 340 hours. Hours shall not be charged for delays due to vehicle breakdown of failure to obtain proper base ID in advance. Due to security measures, delays may occur during vehicle inspection to obtain base entry.

3.1.12 The government shall not be liable for additional costs incurred due to the Period of Performance Adjustment based on Inexcusable Delays on behalf of the vendor which made the operation unsafe and impractical. Inexcusable Delays include but are not limited to: tardiness, expired certification, vendor equipment failure and/or degradation (equipment required to support services requested), etc.

3.1.13 Performance Measure V.1: The PM shall conform to the Original Equipment Manufacturer (OEM) specifications for each piece of equipment. If equipment is not made available to the vendor by MHE customers for scheduled PM, it is the responsibility of the vendor to notify the COR or Alternate COR immediately. The vendor shall provide qualified personnel in a timely manner (no later than two business days after notification) to repair MHE.

3.2 Performance Objective V.2: Emergency Repair of MHE

3.2.1 In the event of an emergency, the COR or the Alternate COR will identify in the service request that emergency repair is required. Emergency repair occurs outside of the hours listed in the regular service coverage to include weekends and evenings.

3.2.2 The vendor shall provide a fixed hourly rate. Emergency Repair hours shall have an annual Not-To-Exceed (NTE) amount of 10 hours. Hours shall not be charged for delays due to vehicle breakdown of failure to obtain proper base ID in advance.

3.2.3 The vendor shall provide a written estimate of the cost (itemized labor and materials) of the emergency repair work to the COR prior to the commencement of the said job. The quote shall include the following as a minimum: Nature of the Repair, Parts & Materials, Estimated Number of Hours, Unit Price, Extended Price, and Total Cost. The COR shall evaluate the quote and provide written authorization for the contractor to commence work.

3.2.4 Performance Measure V.2: The vendor shall provide qualified personnel in a timely manner (no later than next calendar day after notification) to repair MHE in an emergency situation.

3.3 Performance Objective V.3: MHE Repair Parts

3.3.1 The COR will notify the vendor, in writing, for all service repairs outside the scope of routine maintenance requirements.

3.3.2 All government-owned parts, where available, shall be used for repairs prior to the purchase of any parts from the vendor.

3.3.3 The vendor shall provide at least three (3) written quotes from different suppliers for each repair recommendation’s parts and components list required for a specific MHE repair project. These written quotes shall be submitted to the contract COR along with the repair recommendations total estimate for each MHE unit repair project. The COR shall keep these quotes on file and shall be made part of the MHE maintenance file for periodic review and audit. The COR shall provide copies of the repair costs performed through a quarterly summary report to the Contracting Office, which includes but not limited to, date performed, description, overall cost, etc.

3.3.5 Repair parts shall have a NTE amount. The amounts for the Base Year and respective Option Years will be identified in the resultant contract.

3.3.7 Performance Measure V.3: The vendor shall respond to all requests for MHE repair parts by placing a service call no later than the next business day (unless COR designates greater time frame) after COR’s explicit approval in writing.

4.0 DELIVERABLES

4.1 Vendor shall develop and maintain a complete, legibly written or typed report of the Preventative Maintenance and Repair of MHE services (i.e. troubleshooting, repairs, maintenance and upgrades, etc.) performed to the COR within three (3) calendar days after the maintenance or repair service is accomplished. The format, scope and content of this database and/or spreadsheet shall be approved by the COR and/or Alternate COR prior to implementation.

4.2 Invoices shall itemize labor hours, hourly labor rate, extended labor cost and nomenclature, part number, manufacturer, and cost for all repair parts. Each report shall be filed in the equipment maintenance record.

4.3 The contract COR shall compile these reports (deliverables) and receipts documentation in the COR’s contract file and submit a quarterly summary report to the COR.

5.0 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

For the performance objectives and measures described above, the following Performance Standards (PS) is established for this requirement. Each performance standard identified below establishes the Surveillance Performance (SP) and the Vendor Incentive (VI).

PS V.1 Vendor shall provide Preventive Maintenance (PM) services within the calendar month or number of engine usage hours in which the Maintenance was scheduled. Services include but are not limited to: actual start of repairs, the visual examination of the vehicle, ordering of parts, or at least scheduling the maintenance according to priority and volume of work which COR has already assigned. All support documentation must adhere to directives and applicable laws and regulations must be followed.

SP V.1: The COR will inspect PM of MHE and document any performance issues.

VI V.1: If the COR does not accept the PM services, vendor shall correct unsatisfactory work within the first three (3) hours of the next business day. Failure to do so will count against overall performance standards.

PS V.2: Vendor shall provide emergency repair MHE services within next calendar day of receipt of request. Services include but are not limited to: the actual start of repairs, and/or ordering of parts. All support documentation must adhere to directives and applicable laws and regulations must be followed.

SP V.2: The COR will inspect repair of MHE and document any performance issues.

VI V.2: If the COR does not accept the repair services, vendor shall correct unsatisfactory work within the first three (3) hours of the next business day. Failure to do so will count against overall performance standards.

PS V.3: Vendor shall provide MHE repair parts in a timely manner after obtaining approval from the COR.

SP V.3: The COR will respond timely to vendor requests regarding MHE repair parts furnished by the Government or authorize purchase of vendor parts via the resultant contract or Government Purchase Card.

VI V.3: If the vendor does not provide the required support within the timeframes established, the COR will document the vendor’s inability to meet the minimum Acceptable Quality Level for timeliness in the past performance score, and provide documentation to the Contracting Officer for action.

Table 1

An acceptable or better annual rating will result in an acceptable or better performance rating and an acceptable rating at the end of the base year may result in the exercise of the next option year subject to available funding and command requirements.

6.0 MHE INVENTORY LISTING

The MHE Inventory Listing is subject to change by the COR. Any additions and deletions will be submitted to the Contracting Office, within a reasonable time. The inventory list will be updated by the release of a modification to the contract.

Table 2

7.0 ADMINISTRATION

7.1 Applicable Regulations and Instructions

7.1.1 SWO-23 MHE Forks Inspections

7.1.2 NAVSUP P-538

7.1.3 MHE Original Equipment Manufacturer (OEM) specifications

7.1.4 Applicable Federal, state and local safety regulations

7.1.5 Copies of references, 7.1.1 and 7.1.2, can be requested from the COR. All other references can be obtained from their respective sources/websites.

7.2 Period of Performance (PoP)

7.3 Government Points of Contact

7.3.1 COR

TBD

7.3.2 Alternate COR

TBD

7.4 Hours of Operation

Regular Hours: Monday – Friday, 0730-1600, excluding Federal Holidays

7.5 Place of Performance

Naval Station Newport Newport, RI 02841

7.6 Method of Payment

Payment for this contract shall be made via DFAS Electronics Funds Transfer (EFT) utilizing the Wide Area Work Flow (WAWF) System. The contractor is required to register and setup an account in the WAWF System in order to receive payment. The Government reserves the right to change this payment method through other means only by a contract modification if necessary.

8.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

8.1 The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Naval Submarine Base New London Groton, CT via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs).

8.2 The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

8.3 The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

8.4 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

9.0 SECURITY

9.1 Contractor personnel shall comply with all local base/installation security procedures required to gain access to US Government facilities. All contractor equipment, personnel and vehicles are subject to inspection and search by US government security officials (or designated representatives) upon entry to any government owned and/or operated installations and facilities. The Government reserves the right to visit and inspect, the Contractor’s assets/facilities used in support of this requirement.

9.2 Base vehicle passes are required for all contractor employees privately owned vehicles requiring access to Government facilities for the performance of this contract. The methodology for obtaining varies from one installation to another, therefore; the Contractor will coordinate with the Government Technical Point of Contact (GTPOC) or COR to gain access to the base facilities to complete the work assigned under this contract.

9.3 Transition to the Defense Biometric Identification System (DBIDS)

9.3.1 On 17 April 2017, the Navy commenced a transition from the Navy Commercial Access Control System (NCACS) to DBIDS credentialing for contractors, vendors, and suppliers requiring access to Navy Installations in the continental United States, Hawaii, and Guam. This transition is required to comply with various Department of Defense security and base access policies.

9.3.2 NCACS users may visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential. There are no fees incurred by the contractor, vendor, or supplier to obtain a DBIDS credential.

9.3.3 NCACS credentials issued after 17 April 2017 will no longer be accepted without an accompanying DBIDS credential for Navy Installation access. Additional details may be found at the Commander, Navy Installation Command website at https://www.cnic.navy.mil/om/dbids.html.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

21-JUL-2019

SEAN SMITH

47 CHANDLER STREET

NEWPORT RI 02841-5001

401-832-8344

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21-JUL-2019

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21-JUL-2019

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21-JUL-2020

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21-JUL-2020

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21-JUL-2020

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21-JUL-2021

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21-JUL-2021

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21-JUL-2021

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21-JUL-2022

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21-JUL-2022

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21-JUL-2022

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21-JUL-2023

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21-JUL-2023

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21-JUL-2023

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21-JAN-2024

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21-JAN-2024

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21-JAN-2024

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CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2 IN 1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

N32411 Naval Station Newport, RI 02841

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

TBD

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

TBD

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212-1 ADDENDUM

INSTRUCTIONS FOR SUBMISSION OF PROPOSALS:

Vendors shall comply with the detailed instructions for the format and content of the quotes. Quotes that do not comply may be considered unacceptable and may render the quote ineligible for award. Quotes shall be emailed in Microsoft Word or Adobe Acrobat .pdf format to:

Larissa Benoit Email: larissa.benoit@navy.mil

(a) PROPOSAL CONTENT AND INSTRUCTIONS:

Vendors are required to submit quotes in three (3) separate volumes as follows:

Volume II - Past Performance

Part 2 – Forms Part 3 – Vendor’s representations and certifications (to include signed FAR 52.203-18 and FAR 52.209-11)

Factor 1 – Technical Approach – Quoter’s submission shall address the following sub-factors:

Part 1 – Technical Comprehension Capability

Personnel Resources – Quoters shall submit copies of certifications (qualifications) from the Technician’s Repair/Maintenance Schools or Trade License(s) or State Working Permits for each of the personnel that the vendor, if awarded, would assign to work on this contract. One out of the three aforementioned certifications is acceptable.

The technical portion of the quote shall not exceed 10 pages in length. Quoter shall provide information and documentation in sufficient detail to clearly identify their overall qualifications.

The quoter’s Technical Approach shall comprehensively describe their proposed key personnel’s professional experience in relation to the required taskings, and chronology of professional experience. The quoter shall discuss key personnel qualifications collectively in relation to the required taskings. Key personnel actual names and other Personal Identifiable Information is not required. Job titles along with other qualifications and experience are required.

Vendors shall state that they certify a complete understanding and discuss their capability to fully implement and execute all requirements included in this Request For Quote (RFQ).

Failure to provide any of the technical information and/or providing unclear or inadequate information may be cause for rejection of the quote.

Part 2 – Management Plan/Approach

The vendor shall include a Management Plan that clearly describes the management controls, techniques and procedures to be used to ensure required tasks under the PWS are executed, and any potential discrepancies are handled in a timely, responsive, professional, and efficient manner.

The Management Plan shall include, at a minimum, the elements listed below:

Part 3 – Key Personnel and Qualifications

The vendor’s quote shall demonstrate that it has the necessary resources and knowledge base that would be able to satisfy the needs of the government.