N0018918Q0408_Performance_Work_Statement_(Draft).pdf

Performance Work Statement (PWS)

1.0 INTRODUCTION

1.1 The Commander, Naval District Washington (NDW), Washington, DC holds the primary mission function and responsibility to host various indoor and outdoor Department of the Navy (DoN) ceremonial events and functions regularly throughout the year. These ceremonial events and functions have been hosted and observed in the past at the commemorative public amphitheater/plaza, the United States (U.S.) Navy Memorial Plaza, which is located at 701 Pennsylvania Avenue NW, Washington, DC and at an indoor facility located within one half mile walking distance to and from the plaza. These celebratory events and ceremonies have been featured to celebrate and recognize the achievements of the active duty sailor and his/her families, and other Navy command ceremonial displays and performances. The Government's need for Contractor professional management, oversight and coordination of these DoN indoor and outdoor celebrative activities and events is being requested through this PWS.

2.0 SCOPE

2.1 This PWS establishes and defines the requirement for professional administration management, oversight and coordination support services in order to facilitate the execution of individual task orders under the contract for outdoor and indoor DoN celebrative activities and events. The Contractor shall provide all necessary labor and materials, seating arrangements, Americans with Disabilities Act (ADA) compliant lavatories, parking services, and an indoor facility, which shall be located within one half mile walking distance to and from the U.S. Navy Memorial

Plaza and shall meet the following additional requirements for all DoN celebrations as requested by NDW and outlined in this PWS. The indoor facility shall be used during inclement weather to host scheduled outdoor events and shall meet the following requirements: (1) Provide adequate protection from the elements (i.e. covered) for function participants and guests, (2) Shall be readily available on extremely short notice, easily accessible, convenient, provide seating for approximately 250 seated guests, and (3) Shall be located within one half mile walking distance to and from the commemorative plaza.

2.2 The Contractor shall provide use of the indoor facility for various Navy related ceremonies, functions and other Navy related (Secretary of the Navy (SECNAV) and Chief of Naval Operations (CNO)) sponsored events, which may be contiguous with outdoor functions that are held at a general outdoor location or at the U.S. Navy

Memorial Plaza, within the requirement of the task order. In the event of inclement weather during an outdoor event, the contractor shall provide timely handicap accessible transportation of event attendees from the commemorative plaza to the indoor facility. The following support items shall be included with the price of indoor facilities line items and shall be made available or provided as required to support the use of indoor facilities: lectern, stage area, audio and visual equipment, teleconferencing equipment, set up of lighting equipment, electrical outlet support, adequate seating for the number of attendees using Government furnished chairs, flags and flag staffs as required

(United States, Department of Defense and DoN at a minimum shall be available), use of facsimile machines and telephones (geographic local and toll free calls only). Contractor support staff shall operate or provide assistance with equipment operation. Indoors or outdoors lavatory facilities shall be made available at each event. . Coffee, cold drinks, snack items, meals or any requirements pertaining to a reception shall not be included in the price of these line items under any circumstances and shall be separately purchased and paid by individual participants.

2.3 Lighting Support and Chairs for Outdoor Events: The Contractor shall maintain and store all Government-furnished chairs, lighting and accessories in a controlled environment. Additionally, the Contractor shall provide support services to setup, dismantle and store all chairs, lighting fixtures, stands, lighting bars and power cables.

2.4. The Contractor shall be responsible for all parking arrangements for the U.S. Navy VIPs, senior officials and guests. The amount of reserved parking is stated in the event description in this PWS.

2.5 Task Orders issued to the Contractor for services under the contract shall be for the support of official ceremonial functions and official ceremonies of the United States Navy. Only the Commander, NDW, in his/her capacity as the representative of the SECNAV and the CNO, in accordance with OPNAVINST 5450.209D, Enclosure 1, Paragraph 2.i, may submit a request for services under the contract.

3.0 EVENT SCHEDULING

3.1 The Government will submit all NDW requests for Contractor full professional management, oversight and coordination support services via task orders, which will state the type of indoor or outdoor event, event price, date and time of each event, and the primary point of contact's name and telephone number.

3.2 The Government will present the Contractor with advance cancellation notices 72 hours in advance of any scheduled event. NDW has the authority to reschedule or relocate an approved contract event if higher authority requests the usage of those facilities. Notification of emergent requests will be provided to the contractor at least 72 hours in advance to allow for appropriate preparations.

3.3 The Contractor shall submit invoices for all services rendered according to the individual task orders.

4.0 DESCRIPTION OF EVENTS (NDW FUNDED)

4.1 U.S. Navy Band Concert (Evening): The Contractor shall provide support and coordination assistance for

U.S. Navy Band (full band: approximately 60 members) outdoor evening concerts, which will be held throughout the summer. The times and scheduling of the events will be presented in individual task orders. The Contractor shall provide appropriate seating arrangements according to NDW's anticipated audience size for concert patrons and guests. Contractor support services shall include special seating arrangements for VIPs and/or special guests, the stage area, lectern for a master of ceremonies (MC), electrical outlets and electrical panels, U.S. and U.S. Navy flags and flag staffs (if required), and support staff services for equipment operation and assistance. Additional requirements will include support services for the U.S. Navy Band support crew personnel during the arrangement and placement of contractor furnished chairs and stands for the band members. The Government reserves the right to conduct commemorations, special award recognition ceremonies, and other CNO/SECNAV designated events in conjunction with U.S. Navy Band evening concerts. In the event of inclement weather, this event will be cancelled.

No alternate indoor facility is required for this event. Contractor shall provide for 5 reserved parking spaces for equipment trucks and four validated parking spaces in a nearby parking garage for Navy Band leadership.

4.2 Concerts on the Avenue: The Contractor shall provide support and coordination assistance for U.S. Navy full Band (approximately 75 members) outdoor evening concerts, which will be hosted throughout the summer. The times and scheduling of the events will be arranged through individual task orders. For the Concerts on the Avenue events, the Contractor shall provide the appropriate seating arrangements that will be determined by anticipated audience size for concert patrons and guests (seating for approximately 24 VIPs and 150 general seating for special guests to be set up by 3 p.m.), the stage area, lectern for an MC (when requested), electrical outlets, electrical panel, U.S. and U.S. Navy flags and flag staffs (when requested). Contractor shall provide for 12 reserved parking spaces for four crew trucks to be made available by 2:30 p.m. The contractor will provide four validated parking spaces for

Navy Band leadership. Contractor shall set out cordons for roping off secure area for equipment behind stage by

3p.m. Contractor shall make available clearly marked dressing rooms by 2:30 p.m. Contractor shall provide cold bottled water in a cooler on the plaza, and extra water in dressing rooms by 3 p.m. The Contractor shall provide 55 chairs and 70 music stands for band members; however, the U.S. Navy Band support crew personnel will arrange the placement of chairs and stands. The Government reserves the right to conduct commemorations, special award recognition ceremonies, and other CNO/SECNAV designated events in conjunction with Concerts on the Avenue celebrations. In the event of inclement weather, a theatre will be used as an alternate site. Contractor shall set out the following equipment in the theater: keyboard, amplifier, cords, mics and music stands. A contractor point of contact will be made available for the full duration of the rainout performance to assist with indoor venue coordination. The contractor will provide storage for approximately two months for the following equipment items for the COTA and the COTA Rainout program:

-Two main loudspeaker arrays for the outside COTA show on wheeled carts (42" x 19" x 37" Each, including the height of the carts.)

-One rainout program storage trunk on wheels (30" x 24.5" x 35") containing an audio mixing console, audio snakes, microphones, microphone cables, microphone stands, electrical power cables, batteries, tape and other miscellaneous supplies.

4.3 U.S. Navy Blessing of the Fleet Ceremony: The Contractor shall provide support and coordination assistance for the U.S. Navy annual Blessing of the Fleet Ceremony, which is hosted outdoors at the U.S. Navy

Memorial Plaza. The times and scheduling of the event will be arranged and specified through individual task orders. For this ceremony, the Contractor shall provide the appropriate seating arrangements determined by anticipated audience size for ceremony participants and guests (includes as required VIP seating and/or special guest seating). Additionally, the Contractor shall provide support services and items required for use on the stage area, lectern for the master of ceremonies (when requested), lighting support, electrical outlets, sound system, U.S. Navy flags and flag staffs (when requested), and the support staff to operate and/or provide assistance with equipment operation. The Contractor shall provide the chairs and music stands for the U.S. Navy band members; however, the

U.S. Navy band support crew personnel will stage/form the seating arrangement of the U.S. Navy band members' chairs and stands.

4.4 U.S. Navy Wreath Laying Ceremony: The Contractor shall provide support and coordination assistance for

U.S. Navy Wreath Laying ceremonies (Full Honors), which are hosted by NDW and held outdoors throughout the year. For all full honors U.S. Navy Wreath Laying ceremonies, the Contractor shall provide the appropriate seating arrangements for all U.S. Navy VIPs, and/or special guests, the official wreath and related ceremonial material, the stage area, lecterns for the master of ceremonies and guest speakers, lighting set up, electrical outlets, sound systems, and U.S. and U.S. Navy flags and flag staffs. Additionally, Contractor support staff shall be rendered for equipment operation. The Contractor shall provide the chairs and the music stands for the U.S. Navy Band members; however, the U.S. Navy Band support crew personnel will stage/form the seating arrangements of the

U.S. Navy Band members' chairs and stands. In the event of inclement weather, this event may be cancelled or moved indoors. Contractor shall provide for 5 reserved parking spaces.

4.5 Battle of Midway Wreath Laying Ceremony: The Contractor shall provide support coordination for the

Battle of Midway Wreath Laying Ceremony, which is hosted outdoors. The Contractor shall manage the preparation, setup and tear down of the event. The times and scheduling of the event will be arranged and specified through individual task orders. For this event, the Contractor shall provide the appropriate seating arrangements determined by anticipated audience size for event participants and guests. Seating arrangements shall include, as required, ten leather chairs for VIP seating and additional rows for special guest seating. The Contractor shall provide the setup and support services for required event equipment such as a stage/riser, lecterns, audio equipment, electrical outlets, U.S. Navy flags and flag staffs (when requested). The Contractor shall also provide the support staff needed to operate and/or provide assistance with equipment operation. Chairs and music stands for U.S. Navy

Band members will be provided however, the U.S. Navy Band support crew personnel will stage/form the seating arrangement of the U.S. Navy Band members' chairs and stands. Space shall be provided for event participants to rehearse prior to the event taking place. This is a rain or shine event. In the case of severe weather, this event may be cancelled or moved to an indoor venue. Contractor shall provide parking spaces.

5.0 DESCRIPTION OF EVENTS (REQUESTING COMMAND FUNDED)

5.1 U.S. Navy Reenlistment/Promotion: The Contractor shall provide a location, support and coordination assistance for U.S. Navy Reenlistment/Promotion Ceremonies as requested by NDW. The times and scheduling of the events will be specified through individual task orders. If possible, numerous reenlistment/promotion ceremonies for a specific time period (i.e. by month or by quarter) may be scheduled and arranged under one task order.

Included in the price of this CLIN, the Contractor shall provide the following items as required: appropriate seating arrangements for ceremony participants and guests, the stage area, lectern for an MC, lighting, electrical outlets, sound systems, U.S. Navy flags and flag staffs, and Contractor support staff to operate or provide assistance with equipment operation.

5.2 U.S. Navy Retirement: The Contractor shall provide a location, support and coordination assistance for

U.S. Navy Retirement Ceremonies. The times and scheduling of the events will be arranged and specified through individual task orders. The Contractor shall provide the following as required: appropriate seating arrangements determined by anticipated audience size for ceremony participants and guests (includes as required VIP seating and/or special guest seating), stage area, acoustic shell, lectern for an MC, lighting, electrical outlets, sound systems, U.S. and U.S. Navy flags and flag staffs. Contractor support staff shall operate or provide assistance with equipment operation. The Contractor shall provide the chairs and the music stands for the U.S. Navy band members; however, the U.S. Navy band support crew personnel will stage/form the seating arrangements of the U.S. Navy band members' chairs and stands.

5.3 Change-of-Command Ceremony: The Contractor shall provide a location, support and coordination assistance for Change-of-Command Ceremonies. The times and scheduling of the events will be arranged and specified through individual task orders. For this event, the Contractor shall provide the following as required:

appropriate seating arrangements determined by anticipated audience size for ceremony participants and guests

(includes as required VIP seating and/or special guest seating), stage area, acoustic shell, lectern for an MC, lighting, electrical outlets, sound systems, U.S. and U.S. Navy flags and flag staffs. Contractor support staff shall operate or provide assistance with equipment operation. The Contractor shall provide the chairs and the music stands for the

U.S. Navy band members; however, the U.S. Navy band support crew personnel will stage/form the seating arrangements of the U.S. Navy band members' chairs and stands. This event will be held indoors only.

6.0 ADDITIONAL VENUE SUPPORT (REQUESTING COMMAND FUNDED)

The Contractor shall provide the following space/facilities as required, in support of the aforementioned ceremonies:

6.1 150 Seat Meeting Room (Half Day) – Contractor shall provide a room with a minimum seating capacity of

250. This room shall be available for set-up at least one hour prior to event start time and shall be available for a total of four (4) hours. If requested by the customer, the room shall be equipped with a lectern/podium, lighting, electrical outlets, sound systems, U.S. Navy flags and flag staffs, and Contractor support staff to operate or provide assistance with equipment operation.

6.2 150 Seat Meeting Room (Full Day) – Contractor shall provide a room with a minimum seating capacity of

250. This room shall be available for set-up at least one hour prior to event start time and shall be available for a total of eight (8) hours. If requested by the customer, the room shall be equipped with a lectern/podium, lighting, electrical outlets, sound systems, U.S. Navy flags and flag staffs, and Contractor support staff to operate or provide assistance with equipment operation.

(End of Text) eCMRA - Contractor Manpower Reporting Application

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

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Authorized Changes Only By The Contracting Officer (Jan 1992)

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

Herbert Hankins

NAVSUP Fleet Logistics Center Norfolk

1968 Gilbert Street

Norfolk, VA 23511

757-443-1373

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CONTRACT ADMINISTRATION APPOINTMENTS AND DUTIES

In order to expedite administration of this contract/order, the following delineation of duties is provided including the names, addresses and phone numbers for each individual or office as specified. The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, or data;

b. Freedom of Information inquiries;

c. Change/question/information regarding the scope, terms or conditions of the basic contract document; and/or

d. Arranging the post award conference (See FAR 42.503).

Name: Herbert Hankins

Address: NAVSUP FLC Norfolk, Contracting Department

1968 Gilbert Street, Suite 600

Norfolk, VA 23511-3392

Phone: 757-443-1375

2. PAYING OFFICE is responsible for payment of proper invoices after acceptance is documented.

Name: DFAS Cleveland, DODAAC N68732

3. CONTRACTING OFFICERS REPRESENTATIVE (COR) is responsible for:

a. Liaison with personnel at the Government installation and the contractor personnel on site;

b. Technical advice/recommendations/clarification on the statement of work;

c. The statement of work for delivery/task orders placed under this contract.

d. An independent government estimate of the effort described in the definitized statement of work;

e. Quality assurance of services performed and acceptance of the services or deliverables;

f. Government furnished property;

g. Security requirements on Government installation;

h. Providing the PCO or his designated Ordering Officer with appropriate funds for issuance of the Delivery/Task order; and/or

i. Certification of invoice for payment.

NOTE: When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract (or delivery/task order), the Contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the contractor under such direction until the Contracting Officer has issued a modification to the contract or, in the case of a delivery/task order, until the Contracting Officer has issued a modification of the delivery/task order; or until the issue has otherwise been resolved. THE COR IS NOT AN ADMINISTRATIVE

CONTRACTING OFFICER AND DOES NOT HAVE THE AUTHORITY TO DIRECT THE

ACCOMPLISHMENT OF EFFORT WHICH IS BEYOND THE SCOPE OF THE STATEMENT OF WORK IN

THE CONTRACT OR DELIVERY/TASK ORDER.

COR Name: Genel Benson

Address: Command Support Services

Naval District Washington

1411 Parsons Ave. SE

Building 101

Washington Navy Yard, DC 20374

Phone: (202) 685-1885

In order to expedite the administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for these offices or individuals are included elsewhere in the contract award document.

The office or individual designated as having responsibility should be contacted for any questions, clarifications or information regarding the administration function assigned.

1. The Procuring Contract Office (PCO) is responsible for:

a. All pre-award duties such as solicitation, negotiation and award of contracts.

b. Any information or questions during the pre-award stage of the procurement.

c. Freedom of Information inquiries.

d. Changes in contract terms and/or conditions.

e. Post award conference.

2. The Contract Administration Office (CAO) is responsible for matters specified in FAR 42.302, except those areas otherwise designated as the responsibility of the Contracting Officer's Representative (COR) or someone else herein.

3. The paying office is responsible for making payment of proper invoices after acceptance is documented.

4. The Ordering Officer is responsible for:

a. Requesting, obtaining and evaluating proposals for orders to be issued.

b. Select the most advantageous offer to the Government for individual Task Orders in accordance with contract provisions. Determining that the price/estimated cost of the order is fair and reasonable for the effort proposed.

c. Obligating the funds by issuance of the delivery order/task order.

d. Authorizing the contractor to begin performance.

e. Providing subcontract approval.

f. Monitoring direct costs on orders issued.

NOTE: The PCO and the Ordering Officer may be the same individual, but in no case shall the COR perform the duties of the Ordering Officer.

5. The Contracting Officer's Representative (COR) is responsible for interface with the contractor and performance of duties such as those set forth below. It is emphasized that only the PCO/CAO has the authority to modify the terms of the contract. In no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the government. If in the opinion of the contractor an effort outside the scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action may be taken by the contractor unless the PCO or CAO has issued a contractual change. The COR duties are as follows:

a. Technical Interface

(1) The COR is responsible for all Government technical interface concerning the contractor and furnishing technical istructions to the contractor. These instructions may include: technical advice/recommendations/clarifications of specific details relating to technical aspects of contract requirements;

milestones to be met within the general terms of the contract or specific subtasks of the contract; or, any other interface of a technical nature necessary for the contractor to perform the work specified in the contract or order.

The COR is the point of contact through whom the contractor can relay questions and problems of a technical nature to the PCO.

(2) The COR is prohibited from issuing any instruction which would constitute a contractual change.

The COR shall not instruct the contractor how to perform. If there is any doubt whether technical instructions contemplated fall within the scope of work, contact the PCO for guidance before transmitting the instructions to the contractor.

b. Contract Surveillance

(1) The COR shall monitor the contractor's performance and progress under the contract. In performing contract surveillance duties, the COR should exercise extreme care to ensure that he/she does not cross the line of personal services. The COR must be able to distinguish between surveillance (which is proper and necessary) and supervision (which is not permitted). Surveillance becomes supervision when you go beyond enforcing the terms of the contract. If the contractor is directed to perform the contract services in a specific manner, the line is being crossed.

In such as situation, the COR's actions would be equivalent to using the contractor's personnel as if they were government employees and would constitute transforming the contract into one for personal services.

(2) The COR shall monitor the contractor's performance to see that inefficient or wasteful methods are not being used. If such practices are observed, the COR is responsible for taking reasonable and timely action to alert the contractor and the PCO to the situation.

(3) The COR will take timely action to alert the PCO to any potential performance problems. If performance schedule slippage is detected, the COR should determine the factors causing the delay and report them to the PCO, along with the contractor's proposed actions to eliminate or overcome these factors and recover the slippage. Once a recovery plan has been put in place, the COR is responsible for monitoring the recovery and keeping the PCO advised of progress.

(4) If the Contractor Performance Assessment Reporting System (CPARS) is applicable to the contract you are responsible for completing a Contractor Performance Assessment Report (CPAR) in the CPARS Automated

Information System (AIS). The initial CPAR, under an eligible contract, must reflect evaluation of at least 180 days of contractor performance. The completed CPAR, including contractor comments if any, (NOTE: contractors are allowed 30 days to input their comments) should be available in the CPARS AIS for reviewing official (PCO) review no later than 270 days after start of contract performance. Subsequent CPARs covering any contract option periods should be ready at 1-year intervals thereafter.

c. Invoice Review and Approval/Inspection and Acceptance

(1) The COR is responsible for quality assurance of services performed and acceptance of the services or deliverables. The COR shall expeditiously review copies of the contractor's invoices or vouchers, certificate of performance and all other supporting documentation to determine the reasonableness of the billing. In making this determination, the COR must take into consideration all documentary information available and any information developed from personal observations.

(2) The COR must indicate either complete or partial concurrence with the contractor's invoice/voucher by executing the applicable certificate of performance furnished by the contractor.

(3) The COR will provide the PCO and the CAO with copies of acceptance documents such as

Certificates of Performance.

(4) Upon completion of all services under the contract, the COR shall work with the Contractor to obtain and execute a final invoice no more than 60 days after completion of contract performance. The COR shall ensure that the invoice is clearly marked as a “Final Invoice.”

d. Contract Modifications/Orders Under Indefinite Delivery Contracts.

(1) The COR is responsible (if necessary) for developing the statement of work for tasking orders, change orders, or modifications and for preparing an independent government cost estimate of the effort described in the proposed statement of work.

(2) The COR shall provide available and relevant Past Performance information with each request for new Task Orders. The COR shall review and evaluate the contractor’s proposal and furnish comments and recommendations

e. Administrative Duties

(1) The COR is responsible for taking appropriate action on technical correspondence pertaining to the contract and for maintaining files on each contract. This includes all modifications, government cost estimates, contractor invoices/vouchers, certificates of performance, DD 250 forms and contractor's status reports.

(2) The COR shall maintain files on all correspondence relating to contractor performance, whether satisfactory or unsatisfactory, and on trip reports for all government personnel visiting the contractor's place of business for the purpose of discussing the contract.

(3) The COR must take prompt action to provide the PCO with any contractor or technical code request for change, deviation or waiver, along with any supporting analysis or other required documentation.

f. Government Furnished Property. When government property is to be furnished to the contractor, the COR will take the necessary steps to ensure that it is furnished in a timely fashion and in proper condition for use. The COR will maintain adequate records to ensure that property furnished is returned and/or that material has been consumed in the performance of work.

g. Security. The COR is responsible for ensuring that any applicable security requirements are strictly adhered to.

h. Standards of Conduct. The COR is responsible for reading and complying with all applicable agency standards of conduct and conflict of interest instructions.

i. Written Report/Contract Completion Statement.

(1) The COR is responsible for timely preparation and submission to the PCO, of a written, annual evaluation of the contractors performance. The report shall be submitted within 30 days prior to the exercise of any contract option and 60 days after contract completion. The report shall include a written statement that services were received in accordance with the Contract terms and that the contract is now available for close-out. The report shall also include a statement as to the use made of any deliverables furnished by the contractor. For contracts where delivery orders are issued, one consolidated report which addresses all actions under the contract may be submitted.

(2) If the Contractor Performance Assessment Reporting System (CPARS) is applicable to the contract you are responsible for completing a final Contractor Performance Assessment Report (CPAR) in the CPARS with

30 days of contract completion.

(3) The COR is responsible for providing necessary assistance to the Contracting Officer in performing

Contract Close-out in accordance with FAR 4.804, Closeout of Contract Files.

7. The Technical Assistant (TA), if appointed, is responsible for providing routine administration and monitoring assistance to the COR. The TA does not have the authority to provide any technical direction or clarification to the contract. Duties that may be performed by the TA are as follows:

a. Identify contractor deficiencies to the COR.

b. Review contract/delivery order deliverables, recommend acceptance/rejection, and provide the COR with documentation to support the recommendation.

c. Assist in preparing the final report on contractor performance for the applicable contract/delivery order in accordance with the format and procedures prescribed by the COR.

d. Identify contract noncompliance with reporting requirements to the COR.

e. Evaluate the contractor's proposals for specific delivery orders and identify, for the COR, any potential problems, areas of concern, or issues to be discussed during negotiations.

f. Review contractor status and progress reports, identify deficiencies to the COR, and provide the COR with recommendations regarding acceptance, rejection, and/or Government technical clarification requests.

g. Review invoices for the appropriate mix of types and quantities of labor, materials, and other direct costs, and provide the COR with recommendations to facilitate COR certification of the invoice.

h. Provide the COR with timely input regarding technical clarifications for the statement of work, possible technical direction to provide the contractor, and recommend corrective actions.

i. Provide detailed written reports of any trip, meeting, or conversation to the COR subsequent to any interface between the TA and contractor.

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