(Revised)_Piano_Tech._Statement_of_Work.docx

STATEMENT OF WORK

In support of the United States Naval Academy Musical Activities Department 675 Decatur Road, Annapolis, MD 21402 410-293-2439; Fax 410 293 4508 POC: woodall@usna.edu

1.0 Scope:

The U.S. Naval Academy requests a registered piano technician to provide maintenance of the pianos at the U.S. Naval Academy and in various buildings located in Annapolis, MD 21402.

Description of work:

On-Call Maintenance of Tuning and Additional Services of USNA Pianos.

Additional services to be provided on an “as needed” basis and as authorized by the Music Dept., Include action regulations, pitch regulations, string replacements and repair parts.

The vendor must submit a reference list of preferred parts i.e.; a catalog, chart or list detailing parts and pricing in addition to the labor rates, the vendor must detail customer discount rates if any for the parts supplied. The customer must approve parts price list before all installations. The Government estimates that the annual cost of repairs will not exceed $1,700.00.

Service to be performed within 48 business hours of each notification.

NOTE: Not to exceed charges to be assessed on a case-by-case basis, depending on which instrument is determined by Music Dept. to be most essential at the time.

Music Dept. individuals that can authorize repairs to place orders include Stephanie Woodall; Monte Maxwell; and Dr. Aaron Smith: at 410-293-2439. No written notices will be issued. No order or combinations of orders will be placed that exceed total amount as shown for each line item.

Vendor MUST be a REGISTERED PIANO TECHNICIAN with the Piano Technicians Guild (PTG). The Vendor must maintain an updated registration as a technician as well as with the PTG throughout the life of the contract.

All pianos are to be tuned to A-440 Concert Pitch:

Tune the following ten (10) USNA pianos, four (4) times per year 40 tunings

1. Yamaha Grand Model C-7, #5900138 (2004) in Alumni Hall, room 1038

2. Steinway Grand Model B (6’11”) #557007 (2001), Mahan Hall Auditorium

3. Kawai Grand model RX-1 #2329529 (1998), Superintendent’s Quarters (Buchanan Hse)

4. Kawai Grand model GS-70 #1966398 (1990) Alumni Hall room 1029 (USN#0300096)

5. Kawai Grand model GS-70 #19700722 (1990) Alumni Hall room 1043 (USN #0300097)

6. KNABE (5’1”) Grand #072436(USN), 1953, HD0775, Commandant’s Quarters, 14 Porter

7. KIMBALL Grand model 6543-1 Viennese Classic #05/92-02697-00027, Laboon Ctr (Mitscher Hall)

8. Yamaha Grand Model C-6 #139420 (F5130932) USNA Band’s (Mitscher Hall)

9. (new 2007) Yamaha upright model U3, serial # 6127519 Band’s Bancroft rm 4B68

10. Brodmann Grand, 2011, (7ft), #212, in Main Chapel (upper level)

Tune the following ten (10) USNA pianos, two (2) times per year 20 tunings

11. Yamaha Studio Upright UI #4749190 (1989) Alumni Hall Dining Rm, 2nd floor (USN#040446)

12. Yamaha Studio Upright UI #4842893 (1990) Alumni Hall room 1031 (USN#040449)

13. Kawai Studio Upright model UST7 #89800 (1998), Alumni Hall Organist’s Office

14. Yamaha Studio Upright UI #4842892 (1990) Mitscher Hall Stage (USN#04048)

15. Yamaha Studio Upright UI #4749194 (1989) Alumni Hall room 1039

16. Yamaha Grand Model C-3 #E4217793 (1986) Organist’s office Main Chapel (basement)

17. Yamaha Studio upright model UI #6035012 (2004) Alumni Hall, room 1033

18. Yamaha Grand G-5 (6’), White finish #898119 (apprx 1969/age) Mahan Hall Lobby

19. Yamaha Grand C-5 (6’5”) E4410791 (RADM Capone ’49 GIFT 2006-07) in Smoke Hall

20. Steinway Grand M #511489 (1988) in Alumni Hall Dining Room “Bo Coppedge Room”

2.0 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

3.0 “The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

Wage Determination No. 2015-4265 Revision No. 8 dated 07/10/2018 is incorporated into this contract.

4.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This text applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTORS SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractors Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractors Security Representative. The Contractors Security Representative shall be the primary point of contact on any security matter. The Contractors Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

Offerors should also demonstrate the ability to enroll in Defense Biometric ID System (DBIS) to obtain access to the installation without the need for daily base passes. Periodic background screenings are conducted to verify continued DBIS participation and installation access privileges. Any time invested or price(s) paid for obtaining DBIS credentials will not be reimbursed or approved as a direct cost by the Department of the Navy.

BASIS OF AWARD

Basis of Award: The Government intends to award a firm fixed-price (FFP) contract resulting from this solicitation. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Award shall be made to a single contractor. Quotes must include prices for all work requirements so that quotes may be properly evaluated. Failure to do so shall be the cause for the quoter to be considered no-responsive. Award shall be made to that responsive, responsible quoter, and will be based on lowest price meeting technical specification and required delivery.

Question Deadline: All questions must be emailed to stacey.dixon@navy.mil, by Thursday, 16 August 2018 10AM (EST)