N0018918Q0151_0002.pdf

N0017118RC008FN

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to extend the Offer Due Date and Time of RFQ # N00189-18-Q-0151 from 3/8/2018, 1:00pm, EST to

3/26/2018, 12:00pm, EST; change ADDENDUM 52.212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS questions submission no later than (NLT) date and time; and provide Model Numbers as a separate Attachment I.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Mar-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0018918Q0151

X 9B. DATED (SEE ITEM 11)

05-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Mar-2018

CODE

NAVSUP FLC NORFOLK CONTRACTING

NORFOLK OFFICE

ATTN: J. MASON

1968 GILBERT ST, SUITE 600

NORFOLK VA 23511-3392

N00189 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0018918Q0151

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

P00002

The purpose of this Amendment is to extend the Offer Due Date and Time of RFQ # N00189-18-Q-0151 from

3/8/2018, 1:00pm, EST to 3/26/2018, 12:00pm, EST; change ADDENDUM 52.212-1, INSTRUCTIONS TO

OFFERORS - COMMERCIAL ITEMS questions submission no later than (NLT) date and time; and provide Model

Numbers as a separate Attachment I.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Mar-2018 01:00 PM to 26-Mar-2018 12:00 PM.

The following have been modified:

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2-IN-1

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

Not applicable

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC TO BE COMPLETED AT AWARD

Issue By DoDAAC ____

Admin DoDAAC ____

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

PERFORMANCE WORK STATEMENT (PWS)

PERFORMANCE WORK STATEMENT

Washers and Dryers Repair and Maintenance

I. Brief Job Description.

A. GENERAL: This PWS covers the requirement for the maintenance and repair of Government owned washers, dryers, refrigerators and dish washers (hereafter referred to as “Appliances”) located at the following bases on a quarterly basis: Navy Information Operations Command (NIOC) Fort Meade, Naval Support Activity (NSA)

Dahlgren, Naval Air Station (NAS) Patuxent River, Joint Base Anacostia Bolling (JBAB), NSA Annapolis, and NSA Bethesda.

B. DESCRIPTION OF SERVICES: The Contractor shall provide all management, personnel, facilities, equipment, tools, material, transportation, supervision, labor and other items, and services necessary to perform maintenance/repair of gas, electric, stackable and combo appliances. Services shall be performed in accordance with this PWS as well as specific procedures described in the manufacturers’ repair/maintenance/operating manuals and all applicable federal regulations and laws.

1. Preventive Maintenance: The Contractor shall provide the COR with a schedule of the intended dates for accomplishing equipment preventive maintenance. The manufacturer's recommended maintenance schedule shall be used for each appliance. The Contractor shall notify the equipment users not less than 48 hours in advance of performing the scheduled preventive maintenance. All work shall be scheduled to be performed at a time convenient to the user, unless coordinated otherwise by the COR. Scheduled checks and services including, but not limited to, adjustments, cleaning, calibration, inspection, and equipment servicing of installed equipment and utility systems at intervals recommended by the manufacturer or standards within the industry to insure proper and efficient operation with minimum breakdowns, deterioration, or other deficiencies. Preventive maintenance shall also include repairs or other actions taken to correct deficiencies discovered during preventive maintenance inspections. All work associated with this contract shall be performed by qualified service personnel.

a. The contractor shall monitor, inspect, and clean (appliance surfaces) all washers and dryers monthly to ensure equipment is operational and performing according to design.

b. The contractor shall submit a monthly maintenance and cleaning schedule to the respective COR at least five business days before the start of each month. The schedule shall include the date and approximate time each machine shall be serviced.

c. Preventative maintenance shall be performed to identify potential problems and to repair them before equipment failure. Washer and dryer connections such as hoses, exhaust vents, gas lines, etc., shall be inspected during the scheduled equipment inspections. The contractor shall inspect and clean all dryer exhaust vents monthly, from the dryer itself to the permanent exhaust system. In facilities where multi dryer ducts are available, the contractor will be allowed to shut off only one 50% of the system at a given time for cleaning.

d. The contractor shall inspect dryer lint filters and immediately replace torn or unusable filters. Contractor shall ensure dryer exhaust vents are properly secured to dryer and exhaust ducting at all times to prevent fire hazards. Contractor shall identify and replace deteriorated ducting as part of the monthly cleaning schedule.

Contractor shall ensure areas surrounding dryers are free from lint, debris, etc., after each service.

e. EMERGENCY REPAIR SERVICE: The Contractor shall be on site within 5 hours of an emergency service call, once identified as “emergency” by the government representative. The government representatives are the POC’s listed on this PWS. Service required for repairs to restore failed or failing appliance to its intended capability or use. Repairs shall be accomplished by replacement or restoration of component parts or materials that have deteriorated, worn out, broken, or are unable to perform to current prescribed standards. Emergency repair service is required in the prescribed time period to protect facilities, equipment, and personnel from losses that could occur from non-operating equipment.

I. LOCATIONS.

A. NIOC Fort Meade (61 Washers & Dryers)

1. Edward Pendleton

9803 Cochrane Rd

NIOC/Fort Meade, MD 20755

PH: (301)-677-0356

PH: (301)-677-0400

edward.pendleton@navy.mil

WASHERS

INSTALLATION BRAND TYPE OF UNIT QTY

FORT MEADE FRIGIDAIRE SINGLE 17

FORT MEADE SPEED QUEEN SINGLE 3

FORT MEADE WHIRLPOOL SINGLE 11

TOTAL UNITS

DRYERS

FORT MEADE MAYTAG SINGLE 30

* SINGLE UNITS DO NOT HAVE A DRYER ON THE TOP OR BOTTOM

* STAKABLE UNITS HAVE A DRYER ON THE TOP OR BOTTOM

B. NSA Dahlgren (162 Washers & Dryers)

1. Mr. Rodney Kayes

Mrs. Shanel Byrd mailto:edward.pendleton@navy.mil

17410 Potomac Inn Rd

Dahlgren, VA 22448

PH: (301)-744-4317

PH: (540)-653-2308

rodney.kayes@navy.mil greneik.byrd@navy.mil

WASHERS / DRYERS - STACKABLE

DAHLGREN FRIGIDAIRE STACKABLE 12

DAHLGREN GE STACKABLE 96

DAHLGREN MAYTAG STACKABLE 12

DAHLGREN WHIRLPOOL STACKABLE 18

WASHERS (SINGLE)

DAHLGREN MAYTAG SINGLE 6

DAHLGREN WHIRLPOOL SINGLE 6

DRYER (SINGLE)

DAHLGREN MAYTAG SINGLE 6

DAHLGREN WHIRLPOOL SINGLE 6

C. NAS Patuxent River (PAX River) (103 Washers & Dryers)

1. Mr. Ross Keane

CSC Andrea Keith

Naval Air Station Patuxent River

1400 Buse Road, Bldg. 1455

Patuxent River, MD 20670-1506

PH: (301) 757-5517

PH: (301) 757-0666

george.keane@navy.mil andrae.keith@navy.mil

PAX RIVER MAYTAG SINGLE 2

PAX RIVER FRIGIDAIRE SINGLE 4

PAX RIVER GE SINGLE 3

PAX RIVER ROPER SINGLE 5

PAX RIVER SPEED QUEEN SINGLE 33

mailto:rodney.kayes@navy.mil mailto:greneik.byrd@navy.mil mailto:george.keane@navy.mil mailto:andrae.keith@navy.mil

PAX RIVER WHIRLPOOL SINGLE 3

PAX RIVER AMERICAN SINGLE 1

PAX RIVER INGLIS SINGLE 5

PAX RIVER SPEED QUEEN SINGLE 46

PAX RIVER WHIRLPOOL SINGLE 1

D. Joint Base Anacostia Bolling DC (JBAB) (118 Washers & Dryers)

1. Ms. Iris Jones

Ms. Tanya Johnson

Joint Base Anacostia Bolling

2270 Enterprise Way, SW, BLDG 72 Suite 113-9

Washington, DC 20373

PH:(202)-767-4700

PH: (202)-685-0878

iris.jones@navy.mil tanya.a.johnson@navy.mil

WASHERS / DRYERS - STACKABLES

JBAB AMERICAN STACKABLE 10

WASHERS (SINGLE)

JBAB GE SINGLE 1

JBAB KENMORE SINGLE 42

JBAB MAYTAG SINGLE 1

JBAB SPEED QUEEN SINGLE 7

JBAB UNIMAC SINGLE 2

JBAB WHIRLPOOL SINGLE 10

DRYERS (SINGLES)

JBAB KENMORE SINGLE 43

JBAB MAYTAG SINGLE 1

JBAB ELECTROLUX SINGLE 1

mailto:iris.jones@navy.mil mailto:tanya.a.johnson@navy.mil

E. NSA Annapolis MD (38 washers & dryers)

1. Mr. E.J. Farmer

Mr. Edwin Pabalate

Annapolis, MD 21406

PH: (410)-293-9067/9066/9070

elmer.farmer@navy.mil edwin.pabalate@navy.mil

ANNAPOLIS WHIRLPOOL SINGLE 12

ANNAPOLIS FRIGIDAIRE SINGLE 1

ANNAPOLIS WHIRLPOOL SINGLE 23

ANNAPOLIS GE SINGLE 1

ANNAPOLIS MAYTAG SINGLE 1

F. NSA Bethesda (81 washers & dryers Unaccompanied Housing) (625 washers, dryers, refrigerators and dish washers Wounded Warriors)

1. Ms. Sharon Tremble

Ms. Debb Epperson

Bldg. 17 Suite 3D RM 3253

Wisconsin Ave

Bethesda, MD 20889-5600

PH: (301)-400-3035

PH: (301)-400-3031

sharon.h.tremble.civ@mail.mil deborah.a.epperson2.civ@mail.mil

NSA BETHESDA Unaccompanied Housing

NSA BETHESDA SPEED QUEEN SINGLE 40

mailto:elmer.farmer@navy.mil mailto:edwin.pabalate@navy.mil mailto:sharon.h.tremble.civ@mail.mil mailto:deborah.a.epperson2.civ@mail.mil

NSA BETHESDA SPEED QUEEN SINGLE 41

NSA BETHESDA WOUNDED WARRIOR

NSA BETHESDA MAYTAG SINGLE 165

NSA BETHESDA MAYTAG SINGLE 148

REFRIGERATORS

NSA BETHESDA GE SINGLE 161

DISH WASHERS

NSA BETHESDA GE SINGLE 151

III. Work requirements.

A. Perform preventive maintenance and repair IAW this Statement of Work. The Contractor shall provide complete preventive maintenance, emergency repair service, and all required replacement parts. The Contractor shall provide all personnel, labor, supervision, materials, parts, tools, equipment, expertise, and other necessary services to perform preventive maintenance and repair to all equipment. The Contractor shall be responsible for all controlling devises attached to or part of the equipment. (Example: hydraulic, pneumatic, electrical, etc.) All controls and control knobs shall be the sole responsibility of the Contractor. Contractor shall not be reimbursed for replacement/repair of controls and control knobs. Contractor employees utilized to perform the work shall be trained in all applicable areas of washer and dryer repair and maintenance. Contractor employees shall be courteous, professional, present a neat appearance and be easily recognized. This includes wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name.

B. Materials & Repair Parts: The materials and parts to be furnished shall be original manufacturer.

equipment (OME) or be of an equivalent quality. The Contractor shall not use refurbished or secondhand repair parts.

C. During repair and maintenance of machines associated with this contract, work shall be performed with minimum disturbance to occupants. Contractor employees shall limit their activity to only those areas requiring access to perform requested services.

D. The Contractor shall maintain individual records for the machines including manufacture, model, serial number and repair cost. The record shall be listed in Installation and annotate that maintenance has been performed.

E. Contractor will clean up area where maintenance/repair has taken place and leave in a clean and orderly manner.

F. Contractor is responsible for all required line items necessary for the completion of the required maintenance or repair and dispose of materials in a manner conducive to EPA at an off base location.

G. Work hours will be between 8:00 AM to 4 PM (Monday-Friday, except Federal Holidays)

H. The vendor will observe all safety regulations IAW OSHA guidance and any other safety guidance.

I. There shall be a Contractor Point of Contact (POC) present on-site at all times for the duration of the work.

This person shall be identified at the start of the project and shall provide a secondary point of contact (name and number). Any substitute point of contact must be approved 5 working days in advance by the government representatives on this PWS.

IV. Warranty.

A. Contractor shall guaranty his workmanship. Accomplishment of all work shall follow specific procedures stated in the manufacturer’s maintenance manual.

V. Security Measures.

A. Vendor must provide a valid, up-to-date list of all personnel who will be working at the job site. Name, Social Security Number, Date of Birth (City, State, and Country) and Nationality are required for each employee. I-

9’s must be provided for all personnel.

B. For Base access all employees must provide original documents only, legal resident identification, vehicle registration and a valid license. Vendor personnel are responsible for obeying/ following all Base Regulations.

C. Vendor will provide customer with a detail list for base access no less than 24 hours prior to work commencement date. Customer will coordinate base access. In the event that a problem arises which pertains to legality such as vehicle tags, license, insurance, or any other related issues which prohibit work does not constitute a responsibility of the customer.

VI. Service call procedures.

A. Contractor shall perform ‘on-call’ repair service for all machines during duty hours between 0800-1600 hours, Monday thru Friday. The Government will issue a service request to the Contractor via email or phone. The

Contractor shall contact the Government upon receipt of the service request within 24 hours of receipt and schedule a service call appointment with the Site Representative within 48 hours of receipt.

B. Contractor shall provide the COR with a monthly status report on any repairs completed, maintenance conducted with Machine ID and location.

C. Contractor will submit electronically an invoice via Wide Area Work Flow (WAWF) for goods and services receives under this contract.

VII. Manufacturers. Appliance manufacturers vary but commonly used manufacturers in our inventory include, but not limited to: Frigidaire, GE, Whirlpool, Speed Queen, Kenmore, INGLIS, Roper, American Dryer Corp, Unimac, Electrolux and Maytag.

VIII. Quality Control.

A. All repair and maintenance inspections will be granted by authorized Government representatives and the completion of work must be approved by Government Representative.

B. Job will be awarded on the basis of BEST VALUE AND BEST QUALITY not lowest price, the ability, capacity and skill of the vendor to perform the contract or provide the services or equipment required.

IX. Customer Responsibilities:

A. Provide access and escort on base for vendor(s).

B. Coordinate with the Building manager to provide access to all applicable.

X. Technical POC/Wide Area Work Flow POC: LSC Darryl Benson (W) 202-433-9642.

ECMRA

Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

(a) DoD contracting activities awarding or administering contracts shall incorporate the following Enterprise-wide

Contractor Manpower Reporting Application (ECMRA) standard language into all contracts which include services, provided the organization that is receiving or benefiting from the contracted service is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the

Defense Component requiring activity is the executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

(b)The standard language to be inserted is:

“The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

(End of Text)

5252.243-9400 Authorized Changes Only By The Contracting Officer (Jan 1992)

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the

Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Jeanette Mason

ADDRESS: 1968 Gilbert Street, Norfolk, VA 23511

TELEPHONE: 757-443-1961

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information

Technology (IT) Systems or Protected Health Information (Jan 2017)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement

Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type

Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-

12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected

Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as

National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a

Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI).

All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information

Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to

IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the

Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N;

therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the

Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security

Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the

Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-

Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected

Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s

Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the

Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System

Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information

Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual

Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security

Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-

86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central

Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy

VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT

Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United

States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III

(non-sensitive) access is required for non-US citizens outside the United States.

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ADDENDUM 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

I. GENERAL

a) Vendor is required to submit their quote directly to the Contract Specialist, Jeanette Mason, at jeanette.mason@navy.mil no later than date on the front page of the Solicitation. Only electronic submissions shall be accepted.

NOTE: Hand-carried quotes will not be accepted. Faxed quotes will not be accepted.

b) The Government requests a Firm Fixed Price quote for Appliance Maintenance and Repair. Price quotes will be due on the closing date of subject RFQ and must be held firm for thirty (30) days. The Government intends to issue an all or none Firm Fixed Price purchase order resulting from the RFQ.

c) In order to ensure that all questions submitted by potential quoters are answered prior to the solicitation closing date, one consolidated list of questions concerning the solicitation should be submitted via E-mail to the contracting point of contact, Jeanette Mason, at jeanette.mason@navy.mil no later than 8:00 AM Eastern Standard Time

(EST), on Thursday, 22 March 2018. The Government reserves the right not to respond to questions received concerning this solicitation after the questions receipt date and time above. Accordingly, offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the quoting timeframe.

d) Submission of Quotations:

In addition to FAR 52.212-1, Instructions to Vendors – Commercial Items, the following information is provided.

Quotes must include the completed solicitation documents as follows:

A complete and signed Standard Form 1449, Solicitation/Contract/Order for Commercial Items, and executed copy of Amendments, if applicable, completed by the vendor.

RFQ Section - Schedule of Supplies/Services – completed and priced by the vendor.

Unless completed in SAM, “Representations, Certifications and Other Statements of Offerors” completed by the vendor.

Award shall be made to the responsible offeror whose offer conforms to the solicitation and is the Lowest Price

Technically Acceptable (LPTA) using the acquisition procedures of FAR 13. The Government also reserves the right to not award a contract or order if the award is not in the best interest of the Government.

The Quote shall include the following elements: DUNS number; CAGE code; Contractor POC name, phone, and email; and the Quote number.

Performance will commence on 1 April 2018.

IMPORTANT NOTE: Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation. Upon review of your offer, the Contracting Officer may request to view:

Elements of price and other information as appropriate to support the quoted price including a detailed labor mix and level of effort.

Any and all subcontractors shall be identified and priced in the submission. Subcontractors (regardless of dollar value) shall be adequately documented. Subcontractor price information may be submitted separately.

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