Solicitation_N00189-13-T-0181-0002.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Jul-2013 10:00 AM to 02-Aug-2013 02:00 PM.

The following have been added by full text:

5252.204-9400 CONTRACTOR ACCESS TO FEDERALLY CONTROLLED FACILITIES AND/OR UNCLASSIFIED SENSITIVE INFORMATION OR UNCLASSIFIED IT SYSTEMS (May 2010) Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives. This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform certain unclassified both non-sensitive and sensitive duties. It is the responsibility of the command/facility where the work is performed to ensure compliance.

The requirement to control access to sensitive information applies to all US government IT systems and/or areas where unclassified but sensitive information may be discussed, displayed or maintained. DON policy prescribes that all unclassified data that has not been approved for public release and is stored on mobile computing devises must be treated as sensitive data and encrypted using commercially available encryption technology. Whenever granted access to sensitive information, contractor employees shall follow applicable DoD/DoN instructions, regulations, policies and procedures when reviewing, processing, producing, protecting, destroying and/or storing that information. Operational Security (OPSEC) procedures and practices must be implemented by both the contractor and contract employee to protect the product, information, services, operations and missions related to the contract. The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the Navy Command’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer.

Non-Sensitive Positions

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the US (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a Federal Bureau of Investigation (FBI) fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

* SF-85 Questionnaire for Non-Sensitive Positions

* Two FD-258 Applicant Fingerprint Cards

* Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed NACI.

The Contractor’s Security Representative shall be responsible for initiating reinvestigations as required. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

Sensitive Positions Contractor employee whose duties require accessing a DoD unclassified computer/network, working with sensitive unclassified information (either at a Government or contractor facility), or physical access to a DoD facility must be a US citizen and possess a favorable trustworthiness determination prior to installation access. To obtain a favorable trustworthiness determination, each contractor employee must have a favorably completed National Agency Check with Local Credit Checks (NACLC) which consists of a NACI including a FBI fingerprint check plus credit and law enforcement checks. Each contractor employee applying for a trustworthiness determination is required to complete:

* SF-85P Questionnaire for Public Trust Positions

* Two FD-258 Applicant Fingerprint Cards

* Original Signed Release Statements Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. To maintain continuing authorization for an employee to access a DoD unclassified computer/network, and/or have access to sensitive unclassified information, the contractor shall ensure that the individual employee has a current requisite background investigation. The Contractor’s Security Representative shall be responsible for initiating reinvestigations as required and ensuring that background investigations remain current (not older than 10 years) throughout the contract performance period.

IT Systems Access

When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Security Approval Process

The Contractor’s Security Representative shall ensure that each individual employee pending assignment shall accurately complete the required forms for submission to the Navy Command’s Security Manager. The Contractor’s Security Representative shall screen the investigative questionnaires for completeness and accuracy and for potential suitability/security issues prior to submitting the request to the Navy Command’s Security Manager. Forms and fingerprint cards may be obtained from the Navy Command’s Security Manager. These required items, shall be forwarded to the Navy Command's Security Manager for processing at least 30 days prior to the individual employee’s anticipated date for reporting for duty. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy Command’s Security Manager may render the contract employee ineligible for the assignment. A favorable review of the questionnaire and advance fingerprint results are required as an interim measure prior to the contract employee start date. An unfavorable determination made by the Navy Command’s Security Manager is final and such a determination does not relieve the contractor from meeting any contractual obligation under the contract.

If contractor employees already possess a current favorably adjudicated investigation, the Navy Command’s Security Manager will use the Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS). The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a position of trust determination. When a favorable determination is not made, contractor employees shall not be permitted to work on this contract effort and if already working on the contract shall be removed immediately.

The potential consequences of any requirements under this clause including denial of access for a proposed contractor employee who fails to obtain a favorable trustworthiness determination in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees for working in non-sensitive positions, with sensitive information, and/or on Government IT systems. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have physical access to a federally controlled facility and/or access to a federally-controlled information system/network and/or access to government information.

Contractor personnel shall comply with all local base/installation security procedures required to gain access to US Government ships, facilities and other assets . through the Navy Commercial Access Control System (N-CACS) Program and will be the responsibility of the contractor. Additional information regarding N-CACS can be obtained by visiting www.rapidgate.com or calling 877-727-4342.

(End of Clause) The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

CARPET CLEANING SERVICES

1. INTRODUCTION. The Naval Region Mid-Atlantic Unaccompanied Housing program provides living accommodations for single sailors at navy installations located in Maine, Rhode Island, Connecticut, New Jersey and Virginia. The program’s mission is to provide modern and comfortable facilities that reflect the Navy’s commitment to improving quality of life for Navy personnel.

2. GENERAL REQUIREMENTS

2.1 The contractor shall provide all personnel, equipment, transportation, tools, materials, supervision and any other items or services necessary to perform on-site carpet, cleaning services for Unaccompanied Housing facilities at the following locations:

Installation

Location Sub Base New London Groton CT

NAVSTA Newport Newport, RI

NAS Oceana, Dam Neck Annex Virginia Beach, VA

Norfolk Naval Shipyard Portsmouth, VA

Portsmouth Naval Shipyard Kittery, ME

NSA Northwest Chesapeake, VA

JEB Little Creek-Fort Story Virginia Beach, VA

NSA Portsmouth Hospital Portsmouth, VA

NAS Oceana Virginia Beach, VA

NWS Yorktown Yorktown, VA

NWS Earle Earle, NJ

2.2 PERIOD OF PERFORMANCE

2.2.1 The work hours for this contract will be 0800 – 1530, Monday –Friday. Contractor will not enter a resident room for cleaning without government escort or before 0900. Common areas can be cleaned starting 0800.

2.2.2 The government observes the following holidays and work will not be performed on these days: New Year's Day, Martin Luther King Jr.'s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day.

3. BACKGROUND. The required services are for Unaccompanied Housing both permanent party and dormitory facilities. The areas to be cleaned are resident rooms, common areas such as hallways, lobbies, offices, lounges, lobbies, training rooms, exercise rooms, snack rooms, game rooms, library and entranceways.

3.1 REQUIREMENT.

NSA Northwest, VA

NWS Yorktown, VA

6,048

Norfolk NSY, VA

NAVSTA Norfolk, VA

JEB Little Creek/Fort Story, VA

NAS Oceana, VA

536A

Dam Neck Annex, VA

566B

Portsmouth NSY, ME

H21

315A

NWS Earle, NJ

C-11

C-12

C-13

NAVSTA Newport, RI

NSB New London, CT

NSA Ports. Hospital

3.2 GOVERNMENT RESPONSIBILITIES

3.2.1 UH rooms will be resident occupied during the performance of this contract. The residents will be advised to have personal belongings secured, however, escorts will be assigned to open rooms and stay with contractor while work is being performed.

3.2.2 The contractor will have access to electrical outlets and water that is available in each facility for use to carry-out the requirements of the contract.

4. SCOPE.

4.1. CONTRACTOR RESPONSIBILITIES.

4.1.1 Contractor shall possess all licenses and certifications required by Federal, State, and Local laws prior to performance of this contract and shall be maintained current during the term of the contract.

4.1.2. Contractor shall ensure that all contractor personnel entering Government facilities have government issued installation passes and motor vehicle passes if applicable. Contractor’s vehicles must also obtain vehicle passes for entry onto each site. Contractor personnel shall comply with all local base/installation security procedures required to gain access to US Government ships, facilities and other assets through the Navy Commercial Access Control System (N-CACS) Program and will be the responsibility of the contractor. Additional information regarding N-CACS can be obtained by visiting www.rapidgate.com or calling 877-727-4342.

4.1.3. The contractor shall provide Material Safety Data Sheets (MSDS) for each product used to clean the carpets. If professional training is recommended by cleaning solvent manufacturer, the contractor will have the staff trained prior to doing any work. Verification of the training shall be made available to the government points of contact if requested.

4.1.4 The contractor shall clean all carpets using contractor own professional carpet cleaning equipment and materials. Carpets shall be vacuumed and heavily soiled areas pre-treated prior to cleaning. Pre-treatment solvent shall be a product specifically formulated to remove detergent residue and mineral deposits. Any remaining spots on carpet shall be re-cleaned without additional charge until spots are gone or parties agree that further cleaning is not advantageous.

4.1.5 The contractor shall provide to the site point of contact a detail list of all areas cleaned to include square footage and obtain POCs signature as conformation of services completed. Contractor shall note on this list any area not cleaned and reason why. These areas will be subtracted from the stated square footage. Signed copies of list will be given to the site POC and the Region’s Wide Area Work Flow “acceptor.”

4.2. DELIVERABLES.

4.2.1 All work shall be in uniform high quality, entirely clean, dry and free of cleaning product residue.

4.2.2 Carpet shall be vacuumed prior to cleaning ensuring all debris is collected from areas along the walls, around furniture not moved and corners.

4.2.3 Carpets shall be dry within two (2) hours of cleaning.

4.2.4. Cleaned carpets shall be free of objectionable odors.

4.2.5. Carpets shall be free of any traces of detergents or cleaning processing products, which might cause irritation to the skin.

4.2.6. The contractor shall exercise care so that all carpet stays intact. Should any of the carpets be torn or frayed, prior to cleaning, the contractor will contact the POC who will determine whether the carpet must be replaced or patched by the Government and determine whether or not the Contractor should continue cleaning that particular carpet.

4.2.7. The contractor shall contact the particular buildings POC prior to arrival. After completion of work, contractor will leave statement outlining accomplished work and obtain the signature of the building POC verifying completed work. All questions shall be directed to the building’s POC.

4.2.8. Monthly invoices shall be received by the fifth working day after the end of each month. The contractor must provide an invoice summary report summarizing (1) total number of rooms with carpet cleaned; (2) total number of rooms that are outstanding. Invoices will be sent with payment and copies to site point of contact and contracting officer’s representative (COR). The COR will certify all invoices. WAWF procedures are to be complied with as instructed in this solicitation.

4.2.9. The contractor shall provide their own equipment. Equipment and cleaning solvent shall be stored off Government property.

4.3. CONTRACTOR EMPLOYEES.

4.3.1 The contractor shall provide a contractor point of contact that shall be responsible for the performance of the work. The name of this person and an alternate shall be designated in writing to the Contracting Officer Representative (COR). The contractor point of contact or alternate shall be present on site at all times during performance of the work to meet with government representatives to discuss problem areas. Any problem areas identified during that time shall be corrected by the Contractor at no additional cost to the Government. Response time is one (1) hour.

4.3.2 Carpet cleaning shall be accomplished by certified carpet cleaning technicians. The contractor shall ensure technicians have certified training to provide required services specified in the PWS during the life of the contract. Certification documentation shall be submitted to the COR, to include when personnel changes occur.

4.3.3 Workmanship will conform to the generally accepted industry standards of quality of cleanliness, finish, freshness, and appearance.

4.3.4 The Contractor shall clean each area listed in section 3.1 one time a year. The Contractor shall provide an agreed upon 12 month cleaning schedule to the COR at least 15 days prior to work commencement.

4.4. CLEANING PREPARATION.

4.4.1. Carpeted areas to be cleaned may have tables, sofas, chairs, desks, etc. Where this is the case, the contractor shall move these items with caution to avoid damage. Upon completion of cleaning the carpet, the moved items shall be returned to their original location, using extreme caution. The carpet shall be protected from staining by the furniture.

4.4.2. Items, such as chairs, wastebaskets, etc. shall not be placed or stacked on top of desks, tables, credenzas, or other furniture.

4.4.3. The contractor will not be required to move filing cabinets, copying machines, bookshelves, conference room tables, refrigerators, or tables that have computers on them.

4.4.4. All stains/spots must be pretreated and removed prior to the cleaning operation. The pretreatment and removal of stains/spots shall not jeopardize the serviceability or mar the appearance of the carpet.

5. POINT OF CONTACTS:

5.1 Government officials are the only individuals designated to serve as general government point of contacts for each location.

6. PERFORMANCE

6.1 Contractor’s Performance will be monitored in accordance with the attached Quality Assurance Surveillance Plan (QASP) for Carpet Cleaning.

(End of Summary of Changes)