N00189-13-Q-Z158-03.rtf

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N00189-13-Q-Z158

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

52.211-6 Brand Name or Equal

AUG 1999

The following have been added by full text:

AMENDMENT 03 CLARIFICATIONS

The Statement of Work is corrected to include 10 death certificates instead of two.

For Transportation CLINs 0002, 1002, 2002, 3002 are not required to be priced in this RFQ. The pricing for transportation will be negotiated on each task order issued under the contract.

For metal caskets CLINS 000101, 100101, 200101, 300101, silver 18 gage refers to a style and not a particular brand. Other brands that meet similar specifications will be considered. Brand Name or Equal provision 52.211-6 is included.

The Navy requires three examples of relevant past performance back to five years. The limit number of pages for technical proposals is extended from 5 to 10.

The closing date is not extended.

The following have been modified:

STATEMENT OF WORK

1. PERFORMANCE BASE STATEMENT OF WORK:

Contractor shall provide all supplies and services necessary for the care and disposition of remains of active duty military personnel within the Continental United States and worldwide. Supplies and services will include: removal from place of death or where remains are located; appropriate preparation (sanitation, restoration and preservation) of the remains, basic reconstructive restoration, dressing (with union alls), casketing, cosmetology, and world-wide shipment of remains. Contractor shall maintain strict compliance with specifications and provisions outlined in Navy Instruction NAVMEDCOM 5360.1 Decedent Affairs Manual. Contractor shall be required to certify all supplies and services meet specifications in Block 13 of Department of Defense (DD) Form 2063 (Record of Preparation and Disposition of Remains), provided in the List of Attachments.

2. MORTUARY FACILITIES:

2.1 External and internal appearance of the facilities shall be well maintained, with safe, well-lighted parking areas.

2.2 Facilities shall have storage capacity for a minimum of five embalmed remains and two casketed remains.

2.3 Facilities and preparation rooms shall be clean, sanitary, and in compliance with Occupational Safety and Health Administration (OSHA) standards, as well as, all other applicable local, state and federal death-care industry regulations. Preparation room shall be identified as a private area and secure from public access. Service shall comply with specifications of Navy Instruction NAVMEDCOM 5360.1 Decedent Affairs Manual.

3. Special Requirements:

3.1 Contractor shall, at no additional cost, provide storage for remains being processed for a period not to exceed 72 hours from the time preparation is complete.

4. CASKETS AND OUTER SHIPPING CONTAINERS:

4.1 All caskets and outer shipping containers shall meet Armed Services Specification standards. Contractor shall comply with Navy Instruction NAVMEDCOM 5360.1 Decedent Affairs Manual.

Contractor shall provide appropriate caskets and outer shipping containers within 24 hours from the time request is made.

5. DOCUMENTATION:

5.1 Contractor shall complete blocks 5a. - 9, 13a – d and initial blocks 14a (5&6) of DD 2063. All remaining portions of DD 2063 will be completed by DOD personnel. Contractor shall obtain all permits, certificates and documentation necessary to ship remains. Contractor shall obtain and forward ten certified death certificates with each remains. Costs for additional documentation required for international shipments will be absorbed by the Department Of Defense.

6. VEHICLES:

6.1 Contractor shall utilize industry-standard vehicles (e.g., first-call, funeral coach and/or covered delivery vehicles) necessary to satisfy contract requirements. Contractor shall use a funeral coach or hearse when transporting casketed remains to a receiving funeral home.

6.2 Vehicles shall be clean and in good physical and mechanical operating condition.

7. LICENSE REQUIREMENTS:

7.1 All personnel, to include agents, subcontractors and employees of the contractor, shall meet all local, state, and federal licensing requirements.

7.2 All licenses, permits and/or certificates are subject to verification with the applicable State Board of Mortuary Science or the equivalent.

8. PERIOD OF PERFORMANCE:

The period of performance will be for one year from date of award of contract.

9. PLACE OF PERFORMANCE:

The scope of this SOW covers the entire geographical area of the Continental United States (CONUS), plus Alaska and Hawaii, and worldwide locations. The contractor is responsible for providing services in any location worldwide and within the continental United States that falls under the purview of the Human Resources Command’s area of responsibility.

10. POINT OF CONTACT:

The contractor will identify a point (s) of contact by name title and phone number for purposes of ordering services under this contract. The contractor shall provide live response to requests for service 24 hours a day all calendar days of the year. Notification by electronic medial message service is also acceptable. The contractor will furnish this information to the contracting officer or his/her designated representative.

11. TIMELINE FOR PERFORMANCE:

The contractor shall comply with the following performance requirements.

a. Contractor shall be available to receive requests 24 hours per day/7 days a week/365 days per year.

b. Within four (4) hours of notification from the Ordering Officer, remains must be removed from the place of death, the immediate location or 100-mile radius of where the remains are located, If the location of the remains are up to 200 miles, the remains must be removed from the place of death or immediate location within six (6) hours of notification from the Ordering Officer.

c. The contractor must secure two (2) prescribed caskets within twenty-four (24) hours of notification from the Ordering Officer.

d. Remains must be embalmed, sutured and ready for initial inspection within 24 hours of notification from the Ordering Officer.

e. Remains must be dressed (with union alls), casketed, cosmetized and ready for shipment within thirty-six (36) hours of initial notification ordering services from the Ordering Officer.

12. ADDITIONAL INFORMATION

Two types of caskets are required to be available under this contract: a metal casket 18 gage, revere silver sealer, air and water tight; or a hardwood casket. The type of casket will be selected by the Person Authorized to Direct Disposition (of human remains) (PADD) and specified in each order. SubCLINS are included for orders for each type of casket. Offers are priced at the SubCLIN level (000101, 000102, 100101, 100102, 200101, 200102, 300101, 300102).

Pricing for shipping containers are included in the Transportation CLINS (0002, 1002, 2002, 3002).

The destination of remains is designated by the PADD and specified by the ordering officer in each order.

The timeline in the Statement of Work section 11.b is anticipated to take place after recovery and release of remains by a medical examiner in situations where their involvement is required. The contractor or its subcontractors are not expected to participate in recovery operations but rather in the removal of the remains to be specified in each order.

SUBMISSION OF PROPOSALS

SUBMISSION OF PROPOSALS (Past Perf & Price Only) (OCT 2010)

I. GENERAL

In addition to FAR 52.212-2, “Evaluation – Commercial Items” the following information is provided.

Initial proposals and any modifications thereto are to be submitted to the Contracting Officer on or before the closing date cited in the Request for Quotations. Faxes, e-mails, and/or responses through NECO or any method other than Hard Copy format are not acceptable.

Hand-carried proposals are not encouraged. The Contracting Office is located on a secured compound. Only personnel with current DoD Common Access Cards (CACs) or appropriate military credentials will be able to access the compound. There will be no ability to drop off the proposals outside the compound.

Offerors are required to submit their proposals in two separate volumes as follows:

Volume I - Past Performance Proposal - Original and 1 copies to include all data and information required for evaluation, and exclude (except, if required, the participation targets for Small Businesses, Small Disadvantaged Businesses, Women-Owned Small Businesses, and Historically Black Colleges or Universities and Minority Institutions, veteran-owned small businesses, service-disabled veteran-owned small businesses, and HUBZone small businesses) any reference to the pricing aspects of the offer. The number of pages of the technical/past performance proposal is limited to 10 pages. Each page of each copy should be affixed with the following legend: “Source Selection Information - See FAR 2.101 and 3.104”

Volume II Price/Cost Proposal Original and 1 copies

In addition to the above listed two volumes, offers consist of and must include the following:

Standard Form 1449 “Solicitation, Contract, Order for Commercial Items” with blocks 30a through 30c completed by the offeror

RFQ Section B “Schedule of Supplies/Services” completed by the offeror

RFQ Section K “Representations, Certifications and Other Statements of Offerors” completed by the offeror

The completion and submission of the above items will constitute an offer (proposal) and will be considered the offeror’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. Alternate proposals are not authorized. An objection to any of the terms and conditions of the solicitation will constitute a deficiency (see FAR 15.001) which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Offerors must respond to all requirements of the solicitation document. Offerors are cautioned not to alter or disassemble the solicitation.

(2) In the event any portion of the past performance proposal is written by anyone who is not a bona fide employee of the firm submitting the proposal, a certificate to this effect shall be furnished which shall be signed by a responsible officer of the offeror and shall also identify the person’s name, employment capacity, the name of the person’s firm, the relationship of that firm to the offeror, and the portion of the technical proposal the person wrote.

II. REQUIREMENTS FOR PROPOSAL CONTENT

(1) Introduction and Purpose - This section specifies the format that offerors shall use in this Request for Proposal (RFQ). The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes.

(2) Any offeror who will be submitting CLASSIFIED data in their past performance proposal shall first notify the Center by contacting the point of contact for this solicitation. CLASSIFIED data that is forwarded as part of an offeror’s proposal must be housed in its own binder, separate from the unclassified portion.

(3) The cover of each volume shall contain the following items:

III. PROPOSAL CONTENT

(1) Volume I - Past Performance and Socio-Economic Plan

(a) Past Performance

The offeror should describe its past performance on similar contracts it has held within the last five (5) years which are of similar scope, magnitude and complexity to that which is detailed in the RFQ or affirmatively state that it possesses no relevant directly related or similar past performance. Offerors who present similar contracts should provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the RFQ. The offeror should provide the following information regarding its past performance:

Offerors shall address the past performance of the offeror in complying with requirements of the clauses at FAR 52.219-8, Utilization of Small, Small Disadvantaged and Women-Owned Small Business Concerns, and 52.219-9, Small, Small Disadvantaged and Women-Owned Small Business Subcontracting Plan.

(2) Volume II - Price Proposal

(a) The completed solicitation documents.

(End of Summary of Changes)