N00183-15-T-1296.doc

Section A - Solicitation/Contract Form

EMAIL QUOTES TO: Yvette.K,Williams.civ@mail.mil DO NOT submit via NECO or U.S. postal service. NECO viewers Email Yvette.K.Williams.civ@mail.mil for a COMPLETE copy of the Request for Quotations.

CONTRACTOR SHALL PROVIDE THE FOLLOWING INFORMATION:

1. Contractor Information:

TIN:

DUNS:

CAGE CODE:

Point of Contact:

Phone:

E-Mail:

Fax:

2. A copy of your published/commercial price list containing the items and/or services requested in Section B of this RFQ. The price list is required to establish fair and reasonable pricing for the Government.

3. Contractor shall provide pricing information is Section B based on information provided in Section C, paragraph 1.6.

INVOICE/PAYMENT INFORMATION:

Note that payment will be in arrears, Net 30 Days. Example: if you select “Annually” you will not receive payment until 30 after the end of the period of performance date.

(Please “x” one) Payment in Arrears: __Monthly __Quarterly __Semi-Annually __Annually

Contractor shall submit invoice for payment via the WAWF Electronic Invoicing Method per Section G of this RFQ. For additional information, visit the following web sites: https://wawf.eb.mil http://wawftraining and/or Email: usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

Prompt Payment. For Prompt Payment Act purposes, this contract is subject to the 7 calendar-day constructive acceptance period.

EVALUATION/AWARD INFORMATION:

The Government reserves the right to make an “all or none” evaluation and contract award to the offer that represents the best value for the government based on past performance, price and delivery. Contractor shall provide past performance information as requested below. This information shall be provided on or before the RFQ close date in order to be considered for contract award. The Government reserves the right to determine any offer not providing the requested information, on or before the RFQ close date, as incomplete and therefore not eligible for contract award. The Government also reserves the right to determine if the past performance information is relevant to the services requested in the Performance Work (PWS). If determined not relevant, the Contractor’s offer will not be eligible for contract award.

1. Past performance information of at least three but not more than five companies. Past performance information shall be within the last three years; relevant to the services requested in the PWS and shall include:

a. A detailed description of the services provided and how it is relevant to the services requested in the PWS.

b. Company Name

c. Award Contract Number

d. Contract Award Amount

e. Period of Performance

f. Point of Contact Name, email address and phone number.

2. Delivery

3. Price

Section B - Supplies or Services and Prices

Maintenance Services - Base Year

FFP

Contractor shall provide Maintenance Service Agreement Renewal for all Multimedia Equipment located at the Naval Medical Center Portsmouth VA, Hospital Command Center. Maintenance services shall be provided in accordance with Section C, Performance Work Statement.

POP: 01 Oct 2015 - 30 Sep 2016

FOB: Destination

MILSTRIP: N0018316RQTE021

PURCHASE REQUEST NUMBER: N0018316RQTE021

NET AMT

FFP

Contractor shall provide Maintenance Service Agreement Renewal for all Multimedia Equipment located at the Naval Medical Center Portsmouth VA, Hospital Command Center. Maintenance services shall be provided in accordance with Section C, Performance Work Statement.

POP: 01 Oct 2016 - 30 Sep 2017

FOB: Destination

NET AMT

FFP

Contractor shall provide Maintenance Service Agreement Renewal for all Multimedia Equipment located at the Naval Medical Center Portsmouth VA, Hospital Command Center. Maintenance services shall be provided in accordance with Section C, Performance Work Statement.

POP: 01 Oct 2017 - 30 Sep 2018

NET AMT

FFP

Contractor shall provide Maintenance Service Agreement Renewal for all Multimedia Equipment located at the Naval Medical Center Portsmouth VA, Hospital Command Center. Maintenance services shall be provided in accordance with Section C, Performance Work Statement.

POP: 01 Oct 2018 - 30 Sep 2019

NET AMT

FFP

Contractor shall provide Maintenance Service Agreement Renewal for all Multimedia Equipment located at the Naval Medical Center Portsmouth VA, Hospital Command Center. Maintenance services shall be provided in accordance with Section C, Performance Work Statement.

POP: 01 Oct 2019 - 30 Sep 2020

NET AMT

Telephone Technical Support - Base Year

FFP

Contractor shall provide Telephone Technical Support for EMERGENCY situation service calls and trouble shooting assistance outside the normal business hours Monday through Friday 8:00 am and 5:00 pm EST. If required, Contrsctor shall provide on-site service within 2 hours. Telephone Technical Support services shall be provided in accordance with Section C, Performance Work Statement.

POP: 01 Oct 2015 - 30 Sep 2016

FOB: Destination

NET AMT

FFP

Contractor shall provide Telephone Technical Support for EMERGENCY situation service calls and trouble shooting assistance outside the normal business hours Monday through Friday 8:00 am and 5:00 pm EST. If required, Contrsctor shall provide on-site service within 2 hours. Telephone Technical Support services shall be provided in accordance with Section C, Performance Work Statement.

POP: 01 Oct 2016 - 30 Sep 2017

FOB: Destination

NET AMT

FFP

Contractor shall provide Telephone Technical Support for EMERGENCY situation service calls and trouble shooting assistance outside the normal business hours Monday through Friday 8:00 am and 5:00 pm EST. If required, Contrsctor shall provide on-site service within 2 hours. Telephone Technical Support services shall be provided in accordance with Section C, Performance Work Statement.

POP: 01 Oct 2017 - 30 Sep 2018

FOB: Destination

NET AMT

FFP

Contractor shall provide Telephone Technical Support for EMERGENCY situation service calls and trouble shooting assistance outside the normal business hours Monday through Friday 8:00 am and 5:00 pm EST. If required, Contrsctor shall provide on-site service within 2 hours. Telephone Technical Support services shall be provided in accordance with Section C, Performance Work Statement.

POP: 01 Oct 2018 - 30 Sep 2019

FOB: Destination

NET AMT

FFP

Contractor shall provide Telephone Technical Support for EMERGENCY situation service calls and trouble shooting assistance outside the normal business hours Monday through Friday 8:00 am and 5:00 pm EST. If required, Contrsctor shall provide on-site service within 2 hours. Telephone Technical Support services shall be provided in accordance with Section C, Performance Work Statement.

POP: 01 Oct 2019 - 30 Sep 2020

FOB: Destination

NET AMT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

MULTIMEDIA MAINTENANCE

1.1 SCOPE

The contractor shall submit a package for maintenance of all multimedia equipment located in the Hospital Command Center (Bldg 1, 3rd floor) located at Naval Medical Center Portsmouth (NMCP). The contractor shall provide on-site hardware and software support, toll free technical telephone support, and product replacement and/or repair services for equipment provided in separate enclosure, Exhibit 1. The agreement will also allow the ability to upgrade components to newest technology at any time due to failure/malfunction of equipment.

The selected vendor must be able to provide full contract support immediately upon award of a resulting order.

1.2 ASSUMPTIONS

The following assumptions are understood between NMCP Communications Office and the contractor:

1.2.1 The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract.

1.2.2 The Contractor shall not accept any instructions issued by any person employed by the U. S. Government, other than: the Contracting Officer or the Communications Division, all acting within the limits of their authority.

1.2.3 When required, the Contractor shall be qualified / authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract. Contractor shall maintain current (within 2 years) qualifications throughout entire contract period. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

1.2.4 The contractor shall provide labor, tools, diagnostic equipment, software, material, supplies, transportation/shipping, and all parts and other equipment to fulfill this contract.

1.2.5 The contractor shall have a service location within a 50 mile radius of NMCP in order to respond on-site within 2 hours of an initial service call for designated rooms.

1.3 DUTIES

The contractor shall:

1.3.1 Provide all maintenance services, to include labor, materials, and replacement parts (up to $1,500.00 per day) necessary to keep the rooms in satisfactory working condition to include all cabling. Repair of equipment is limited to normal and wear and tear and does not cover damage due to user negligence. All equipment will be maintained in accordance with the manufacturer specifications. Only manufacturer repair parts or equivalent will be used either new or refurbished, or equal or better quality will be used.

1.3.2 Provide next day replacement VTC maintenance at no additional charge. If a $5,000 camera is required, vendor will absorb the entire cost and not just $1,500.00 per room.

1.3.3 Provide maintenance services for all existing multimedia equipment and on any equipment that has replaced the existing equipment as part of a previous maintenance action or new purchase.

1.3.4 Provide the $1,500.00 (repair parts) per day. The entire Command Center is considered one (1) room.

1.3.5 Perform bi-annual preventive maintenance visits to all multimedia rooms. These visits will be coordinated with Communications personnel. A copy of inspection results for each room shall be provided to the Communications Office.

1.3.6 Provide telephone technical support for service calls and troubleshooting assistance during the hours of 8:00 AM and 5:00 PM during the normal business week. The contractor shall also provide telephone technical support and troubleshooting assistance for emergency situations service calls outside of the normal business hours to be billed under Contract Line Item Number (CLIN) 2001 Base Year, 2002 Option I, 2003 Option II, 2004 Option III and 2005 Option IV.

1.3.7 Provide telephone support services. If telephone support does not resolve an issue, an on-site response is expected within 2 hours for all rooms listed in this contract. On-site response service will be required during emergency situations, if safely permissible to travel and is billable under CLIN 2001 Base Year, 2002 Option I, 2003 Option II, 2004 Option III and 2005 Option IV.

1.4 DEPENDENCIES

1.4.1 Work Sites: All work under this contract will be performed at the following locations:

Hospital Command Center Bldg 1

Naval Medical Center

620 John Paul Jones Circle

Portsmouth VA 23708

1.4.2 Equipment

The contractor shall ensure timely maintenance and repair of the equipment covered in this performance statement of work. The government project manager is responsible for coordinating all network-related maintenance/repair and the scheduling of rooms for maintenance and repair. Equipment listed in this contract will be maintained to meet the original equipment manufacturers (OEM’s) specifications.

1.4.3 Facilities

The Communications Office is responsible for providing the contractor with facilities and system access. Communications personnel will be responsible for handling any and all security-related issues pertaining to the maintenance and repair of the equipment specified in this statement of work, to include providing escorted or unescorted access to spaces where the work will be performed.

1.4.4 Character of Work and Workforce

The work must conform in all respects with the requirements of the contract:

1.4.4.1 A strictly first-class operation will be insisted upon. No incompetence, carelessness, or use of drugs/alcohol will be tolerated.

1.4.4.2 The contractor’s workforce shall be identifiable by picture identification badges which shall be worn and visible on the upper body at all times while on site. In accordance with Section H, Clause N00183-0019 Base Access (NMCP), Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Contractors may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through one of the designated independent contractor NCACS service providers.

1.4.4.3 Care of Government Facilities and Property – The contractor shall be responsible for care of the premises. The contractor shall not damage Government property or facilities during the performance of this contract. The contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators and building fixtures. If damage does occur, the contractor will be responsible for any necessary repair work to include patching and painting of walls. In addition, the contractor shall remove all contractor-generated debris including boxes, packaging, etc.

1.4.4.4 NMCP and Clinic Command Regulations – All Contractor personnel must abide by the rules and regulations while in the above mentioned areas. These rules include no firearms, no smoking or tobacco chewing in any government building, no food or beverages except in authorized areas, minimal noise levels and allowing corridor access to non-move involved patient/personnel/carts.

1.5 MULTIMEDIA EQUIPMENT LISTING

RACK 1

AMX

SECURE VTC RACK

CONFERENCE ROOM

REGION ROOM

TANDBERG

WATCH FLOOR

ATO OFFICE

EM OFFICE

1.6 MONTHLY COST PER ROOM FOR BASE YEAR AND EACH OPTION YEAR

1.6.1 Contractor shall indicate monthly cost below to provide services in accordance with the above Performance Work Statement.

RACK 1

SECURE VTC RACK

CONFERENCE ROOM

REGION ROOM

WATCH FLOOR

ATO OFFICE

EM OFFICE

TOTAL MONTHLY COST:

1.6.2 Contractor shall annotate the above TOTAL MONTHLY COST in Section B under UNIT PRICE for each applicable CLIN. The QUANTITY times the UNIT PRICE equals the AMOUNT.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 - "DoD Implementation of Homeland Security Presidential Directive - 12 (HSPD-12)" dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy Command's Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-Ni therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the "supervisor".

The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command' s Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor's Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor's Security Representative. The Contractor's Security Representative shall be the primary point of contact on any security matter. The Contractor's Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy command and shall out process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command's Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command's Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command's Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor's Security Representative. Although the contractor will take JPAS "Owning" role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor's Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

30-SEP-2016

EMERGENCY MANAGEMENT DEPARTMENT

620 JOHN PAUL JONES CIRCLE

PORTSMOUTH VA 23708-2297

757-953-6808

N00183

30-SEP-2017

N00183

30-SEP-2018

N00183

30-SEP-2019

N00183

30-SEP-2020

N00183

30-SEP-2016

N00183

30-SEP-2017

N00183

30-SEP-2018

N00183

30-SEP-2019

N00183

30-SEP-2020

N00183

CLAUSES INCORPORATED BY REFERENCE

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2 IN 1 SERVICES ONLY

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DESTINATION / DESTINATION

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

HQ0248

Issue By DoDAAC

N00183

Admin DoDAAC

Inspect By DoDAAC

N/A

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

N/A

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

WAWF Acceptor Email Address:

Charles.K.Lovell2.civ@mail.mil (757-953-7553)

Edward.R.Gollon.civ@mail.mil (757-953-5755

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Section H - Special Contract Requirements

SERVICE CONTRACTS GENERAL (REF NMCARS 5237.102)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil .

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

N00183-0019 BASE ACCESS (NMCP)

Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Vendors visiting Naval Medical Center Portsmouth (NMCP) may obtain daily passes directly from Naval Station Norfolk (NSN) Pass and ID office, located at NSN (Bldg CD-9), 9040 Hampton Blvd, Norfolk, Virginia, 23505, by submitting identification credentials for verification and undergoing a criminal screening/ background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through one of the designated independent contractor NCACS service providers. Credentials will be issued every five years and access privileges will be reviewed / renewed on an annual basis. The costs incurred to obtain Navy installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term NCACS credentials will not be approved as a direct cost of this contract. Further information regarding NCACS can be found at http://cnic.navy.mil/CNIC_HQ_Site/index.htm.

CLAUSES INCORPORATED BY FULL TEXT

INFORMATION ONLY: This document has been designated for posting to the Navy Electronic Commerce Online (NECO) at http://www.neco.navy.mil

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months after the final year has been exercised. The Contracting Officer may exercise the option by written notice to the Contractor within 7 days prior to contract expiration date.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor 7 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 30 Sep 2020.

(End of clause)

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011)

(a) Definition.

"Small business concern," as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to--

(1) Contracts that have been totally set aside or reserved for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(d) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts.

(End of clause)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses http://acquisition.gov/comp/far/index.htm DFAR Clauses http://www.acq.osd.mil/dpap/dars/dfars/index.htm (End of clause)

252.203-7998 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (DEVIATION 2015-O0010) (FEB 2015)

(a) In accordance with section 743 of Division E, Title VIII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-O0010)(FEB 2015)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The Contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect. (c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 743 of Division E, Title VIII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015, (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.

(2) The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(End of clause)

Section M - Evaluation Factors for Award

CLAUSES INCORPORATED BY REFERENCE