N00183-14-T-0419.doc

Section A - Solicitation/Contract Form

EMAIL QUOTES TO: Yvette.Williams@med.navy.mil DO NOT submit via NECO or U.S. postal service. NECO viewers Email Yvette.Williams@med.navy.mil for a COMPLETE copy of the Request for Quotations.

CONTRACTOR SHALL PROVIDE THE FOLLOWING INFORMATION:

1. Contractor Information:

TIN:

DUNS:

CAGE CODE:

Point of Contact:

Phone:

E-Mail:

Fax:

2. A copy of your published/commercial price sheet containing the items and/or services requested in Section B of this RFQ.

3. Indicate if you are a Small Business ( ) quoting under NAICS Code: ________________

4. Indicate if you are a Large Business ( ) quoting under NAICS Code: ________________

PAYMENT INFORMATION:

Note that payment will be in arrears, Net 30 Days. Example: if you select “Annually” you will not receive payment until 30 after the end of the period of performance date.

(Please “x” one) Payment in Arrears: __Monthly __Quarterly __Semi-Annually __Annually

Contractor shall be required to provide billing electronically via the WAWF Electronic Invoicing Method per Section G of this RFQ. For additional information, visit the following web sites: https://wawf.eb.mil http://wawftraining and/or Email: wawf@nmlc.med.navy.mil Prompt Payment: For Prompt Payment Act purposes, this contract is subject to the 7 calendar-day constructive acceptance period.

EVALUATION AND AWARD INFORMATION:

The Government reserves the right to make an award based on an “all or none” evaluation and award to the offer that represents the best value for the government in terms of past performance, delivery and price. Contractor shall provide, by RFQ close date, at least three recent past performance references. The past performance information shall include: Company Name, Contract Number, Contract Amount, Period of Performance, Point of Contact email address and phone number. This information shall be provided in order to be considered for contract award. The Government reserves the right to determine any offer not providing the requested information as incomplete and therefore not eligible for contract award.

Section B - Supplies or Services and Prices

Maintenance - Audio-Visual Equipment

FFP

Contractor shall provide total maintenance and professional services for Audio-Visual systems, equipment, parts and components located at the Naval Hospital Jacksonville and the surrounding Branch Health Clinics in Florida and Georgia. Maintenance and professional services shall be provided in accordance with Section C, Statement of Work.

POP: 01 Oct 2014 - 30 Sep 2015

FOB: Destination

MILSTRIP: N0023215RQMI008

PURCHASE REQUEST NUMBER: N0023215RQMI008

NET AMT

Section C - Descriptions and Specifications

Statement of Work

Audio-Visual Equipment and VTC Bridge Maintenance and Services Agreement

Naval Hospital Jacksonville, FL

1. General

1.1. The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract.

1.2. The Contractor shall not accept any instructions issued by any person employed by the U. S. Government, other than: the Contracting Officer (KO) or Management Information Division (MID), all acting within the limits of their authority.

1.3. The Contractor shall be fully qualified in the repair and services of all equipment listed within this contract. Contractor shall maintain current (within 2 years) qualifications throughout entire contract period. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM, training by independent schools, continuous hands-on repair experience with listed equipment. The Government shall maintain the right to seek proof of qualification prior to award and anytime during contract period of performance.

2. Scope of Work

2.1. The Contractor shall provide trained, experienced, English speaking personnel, labor, tools, diagnostic equipment, software, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance, Repairs, Diagnostic Testing, and System Programming.

2.2. The Contractor shall provide telephonic communications with the Government to discuss technical matters relating to the performance of this contract. At minimum, within 10 business days after award of contract, a representative the contractor will contact the Government to coordinate a meeting to articulate the preventive maintenance schedule and to receive additional guidance from MID.

2.3. Equipment listed in this contract will be maintained to meet and retain the original equipment manufacturer’s (OEM’s) specifications / equipment certification.

2.4. The Contractor shall provide in writing the name and telephone number of a primary and alternate English-speaking individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government.

3. As a minimum the contractor shall:

3.1. Provide total maintenance and professional services on audio-visual systems, equipment, parts, and components within Naval Hospital (NH) Jacksonville and the surrounding Branch Health Clinics (BHC) in Florida and Georgia. The BHC include: NAS Jacksonville, FL; BHC Mayport, FL; BHC Key West, FL; BHC King’s Bay, GA; BHC Albany, GA

3.2. The contractor’s price for total maintenance and professional services shall be inclusive of all charges including labor, warranty parts, warranty components, travel, telephone charges, shipping (of warranty parts, warranty components, and audio-visual systems and equipment) and on-site preventive maintenance, system programming, and diagnostic testing.

4. Service Calls

4.1. All service calls including on-site corrective repairs on audio-visual systems, equipment, parts, and components shall be conducted during normal working hours of 7:00 AM to 5:00 PM, Monday through Friday excluding Federal holidays. Contractor shall respond to NH or BHC Management Information Department (MID) point of contact (POC) by telephone call within two hours of receipt of service order call and shall be on-site within one business day. The Government shall reserve the right to request an “emergency response” for mission critical systems and equipment. For emergency responses, the contractor shall be on-site within four hours after notification. Repairs should be completed within five business days. All required replacement parts and components are to be shipped 2-3 day business express or better. All replacement parts or components shall be new. If new parts or components are not available, the Government reserves the right to accept refurbished items. Refurbished parts or components are only accepted if they carry the same warranty as new parts/components and/or the installation of refurbished parts/components does not void the original manufacture warranty.

4.2. The contractor is not extending original manufacturer’s warranty or providing Service Calls for repair on Audio-Visual equipment not under a current manufacturer’s warranty

5. Preventive Maintenance

5.1. The contractor shall conduct preventive maintenance, system programming updates, and diagnostic system testing regularly on all audio-visual systems, equipment and any applicable parts and components. The contractor shall plan a maintenance schedule with the approval of the NH and BHC MID POC and ensure all audio-visual systems are serviced prior to the expiration of the contract. The contractor shall have an approved maintenance schedule and begin preventive maintenance within 60 days after award of the contract. The contractor is to maintain, test, and service audio-visual systems, equipment parts, and components per the manufacture guidelines. At minimum, the contractor will clean and adjust the audio-visual systems per manufactures recommendations on each preventive maintenance visit. The contractor shall contact the NH or BHC MID POC two weeks prior of scheduled preventive maintenance visits. (The purpose of the two week notification is to ensure that the audio-visual systems are not in use during the visit, to request base visitor’s pass, and/or to address any special requests by the NH/BHC MID POC).

6. Equipment Malfunction

6.1. While the audio-visual system, equipment, parts, or components are still under manufactures warranty, the contractor is required to uninstall the damaged system, equipment, part, or components and ship the damaged product to the manufacturer’s service center. The transportation of the damaged item is the responsibility of the contractor and the contractor assumes all shipment liabilities. If available, the contractor shall provide the NH or BHC a “loaner” to replace the damaged equipment while it is being serviced. The loaner equipment shall be labeled in a manner as to clearly distinguish it from the Government owned equipment. If the loaner equipment is damaged due to negligence use, the contractor shall file a claim against the Government prior to the expiration of this contract. Once the Government’s audio-visual equipment has been repaired, the contractor is required to reinstall the equipment. At the time of reinstallation, the contractor will test the equipment and remove any loaner equipment. After warranty expires, the contractor will uninstall and provide a written estimate of repair. No repair is to be done without prior approval from Naval Hospital.

6.2. Upon arrival to the Government installation, the contractor is required to check-in with the appropriate MID POC. Prior to departure of the Government installation, the contractor shall provide the MID POC a verbal status of work completed. Within five business days after preventive service call, the contractor shall provide a written service report of completed jobs year-to-date to the NH or BHC MID POC. If applicable, reports should include recommendations of future maintenance, signs of negligent use, and tips for proper use.

7. Telephone Support

7.1. The contractor shall provide telephone support during the contract period. Telephone support shall include services for both general system operation questions concerning system faults, failures, or end-user equipment operations troubleshooting. Telephone support shall be during normal working hours of 7:00 AM to 5:00 PM, Monday through Friday excluding Federal holidays.

8. Government Responsibility

8.1. During the final week of this contract, the Government will make final inspection of the equipment. Any correction of deficiencies noted during this inspection shall be resolved prior to contract end. The Government reserves the right to request the repair (at no additional cost to the Government) of items identified with latten defects after contract termination, when it has been determined that defects either are a result of contractor’s performance or should have been discovered during normal performance of work under this contract.

8.2. The government will be responsible for maintaining the proper environment, including utilities and site requirements necessary for the system to function properly as specified by the OEM.

8.3. The Government will operate the system in accordance with the instruction manual provided by the OEM.

8.4. The Government will not be responsible for the damage or loss due to fire, theft, accident, or other disaster of Contractor supplies, materials, or for the personal belongings brought onto Government property by Contractor’s personnel.

9. Contractor Responsibility

9.1. The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the KO or appointed representative.

10. Equipment Modification Upgrades

10.1. The Contractor shall only incorporate OEM specified modifications, alterations and upgrades.

Approval shall be obtained from MID prior to the Contractor installation of any modification, alteration, or upgrades.

10.2. The contractor shall maintain contact with the OEM to determine the requirement for field modifications and to ensure accomplishment of these modifications in accordance with the time chedule set forth by the OEM.

10.3.

The Government shall not alter the system without prior notification to the contractor.

11. Additional Information

11.1.

At no time shall the contractor’s work or product recommendations void the manufactures warranty on any of the audio-visual systems, equipment, parts, or components.

11.2.

All audio-visual systems, equipment, parts, and components will be in working order at the end of the contract period of performance.

11.3.

See Audio-Visual Systems and Equipment List in Section F for locations and audio-visual systems details.

12. Services Beyond the Scope of the Contract

12.1. The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify KO in writing, of the existence or the development of any defects in, or repair required to the scheduled equipment, which the Contractor considers they are not responsible for under the terms of this contract.

12.2. At the same time of the notification, the Contractor shall furnish authorized Government representative with written estimate of the cost to make the necessary repairs. Repairs considered by the Contracting

Officer to be outside the scope of this contract shall not be covered under this contract, but shall be ordered under a separate purchase order.

13. EQUIPMENT LOCATION/INFORMATION

BHC ALBANY

ALBANY

BHC ALBANY GA BLD 7000

CONFERENCE RM

Tandberg TRC4

Wall Plate

OIC OFFICE

Wall Plate

Wall Plate

NH JACKSONVILLE

JACKSONVILLE

VSX 7000s Quad Module

CCS Cabling/Programming

CCS Cabling/Programming

CCS Cabling/Programming

CCS Cabling/Programming

CCS Cabling/Programming

CCS Cabling/Programming

CCS Cabling/Programming

CCS Cabling/Programming

CCS Cabling/Programming

CENTRAL APPOINTMENT

RM 103

WALPLATE

CONTRACTING OFFICE

NEW CO AND XO BOARDROOM

Sony VCR DVD Player Item PN: Panasonic DMR-EA38VK

NT4 ISDN Termination Device PN: 4200242L1#T2

CTG Mic Mixer, Echo Cancel, DSP PN: B1AMP NEX1A VC

Monitor, Plasma, Professional Grade 1080P, PN: TH-65PF12UK

Sony VCR/DVD Player PN: Panasonic DMR-EA38VK

CTG Mic Mixer, Echo Cancel, DSP PN: B1AMP NEX1A VC

ITEM: C-PARTS Complete Cable Set, Wall Interfaces, Mounting Hardware

ITEM: Programming Existing System to add VSX 7000's

Operating and Service Manuals

Standard Warranty

1 Year

IS Technical Support Included in the Standard Warranty

EMERGENCY ROOM WAITING AREA LOBBY

EMERGENCY ROOM CHECK IN AREA

Sony DVD/VCR

TNET 200

Wallplate

EMERGENCY ROOM PATIENT AREA

EMERGENCY ROOM ISLAND

Sony Monitor 26"

LABORATORY CONFERENCE ROOM

ROOM 1346 LG32"

Wallplate

STAFF LOUNGE ROOM 1369 LG32"

LABORATORY WAITING AREA

NUCLEAR MEDICINE WAITING RM

ORTHOPEDICS WAITING AREA

RADIOLOGY WAITING AREA

MAMMOGRAPHY WAITING AREA

PHARMACY WAITING AREA

RM 1243

SAMSUNG 32"

OB/GYN WAITING AREA

Wallplate

OB/GYN BREAK ROOM 1729 LG 42"

INTERNAL MEDICINE WAITING ROOM

CONFERENCE ROOM 1517

Samsung 32"

Wallplate

DERMATOLOGY WAITING ROOM

Wallplate

PEDIATRICS WAITING ROOM

Wallplate

FAMILY PRACTICE CONFERENCE ROOM

Speakers

Wall plate

FAMILY PRACTICE IMMUNIZATION WAITING AREA ROOM 2720

Wallplate

FAMILY MEDICINE WAITING AREA

Wallplate

FAMILY MEDICINE BREAK ROOM 2527

JVC VCR

UROLOGY WAITING ROOM 1004

Wallplate

PHYSICAL/OCCUPATIONAL THERAPY WAITING ROOM

GYM ROOM 1430

Sharp 42"

OCCUPATIONAL THERAPY ROOM 1407

OCCUPATIONAL THERAPY STAFF LOUNGE ROOM 1412

OCCUPATIONAL THERAPY CONFERENCE ROOM 1411

2ND DECK PUBLIC AFFAIRS OFFICE

DENTAL WAITING ROOM

3RD DECK

WAITING AREA ROOM 3004

STAFF LOUNGE ROOM 3002

Samsung 32"

MAIN OPERATING ROOM FRONT DESK

NEC 42"

PRE Ops HOLDING AREA

NEC 42"

4TH FLOOR ROOM 4014

NEC 42"

ROOM 4019

ROOM 4028

LG 50"

WAITING AREA ROOM 4406

5TH FLOOR EAR, NOSE & THROAT WAITING ROOM

SLEEP LAB ROOM 5040A

LG 32"

SLEEP LAB ROOM 5040B

LG 32"

6TH FLOOR LABOR & DELIVERY/MATERNAL INFANT UNIT WAITING ROOM

MATERNAL INFANT UNIT

ROOM 6052

PDI

ROOM 6049

PDI

ROOM 6047

PDI

ROOM 6046

PDI

ROOM 6045

PDI

ROOM 6043

LG 42"

ROOM 6038

PDI

ROOM 6037

PDI

ROOM 6034

PDI

ROOM 6033

PDI

ROOM 6031

PDI

MATERNAL INFANT UNIT FRONT DESK

ROOM 6099B

LABOR & DELIVERY FRONT DESK

ROOM 6004

PDI

ROOM 6005

PDI

ROOM 6007

PDI

ROOM 6011

PDI

ROOM 6019

PDI

ROOM 6020

PDI

7TH FLOOR MSU WAITING ROOM

ROOM 7004

ROOM 7005

ROOM 7007

ROOM 7010

ROOM 7011

ROOM 7012

ROOM 7019

ROOM 7020

ROOM 7023

ROOM 7024

ROOM 7033

ROOM 7034

ROOM 7037

ROOM 7038

PDI

ROOM 7045

ROOM 7046

ROOM 7047

ROOM 7049

ROOM 7052

ROOM 7053

8TH FLOOR SAME DAY SURGERY UNIT WAITING ROOM

ROOM 8011

ROOM 8012

CONFERENCE ROOM 8015

ROOM 8019

ROOM 8020

ROOM 8023

ROOM 8024

ROOM 8034

ROOM 8037

ROOM 8038

ROOM 8045

ROOM 8046

ROOM 8047

ROOM 8049

ROOM 8052

ROOM 8053

GALLEY

CCS Cabling/Programming

CCS Cabling/Programming

2ND DECK CONFERENCE

CCS Cabling/Programming

SECURITY

RM 1121

RM 3205

RM 3206

RM 3207

RM 3208

RM 3229

RM3231

RM 3232

RM 3233

CONFERENCE RM 3212

WAITTING RM 3201

BHC KEYWEST

KEYWEST

KEYWEST

BUILD 2091

FISCAL CONFERENCE RM

RM 105

CCS Cabling/Programming

SAMSUNG 40"

SONY VCR/DVD PLAYER

BHC KINGS BAY

KINGS BAY

Cabling/Programming, Mounting Hardware

Cabling/Programming, Mounting Hardware

BHC MAYPORT

MAYPORT

Extron Crosspoint Series Switcher

Listen Hearing Impaired Transmitter

Pioneer 6 disk DC Player

Samson Servo 120 Stereo Amplifier

BLD 2034

SONY DVD PLAYER

SVLYVANIA VCR/DVD PLAYER

SONY DVD/VCR

SARP

Cables/Interface Cable

SARP - Consultation Rooms

Cables (VGA w Audio, Video w Audio)

MID BLD 2090

SAMSUNG VRCR/DVD PLAY

RM 109B

PDI

RM 109E

RM 133A

RM 113C

MID FRONT DESK

SONY MONITOR 30"

WELLNESS CENTER

NEC 46" LCD

Wall Speaker

CCS Cables/Programming wall plare

PRI Port

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 - "DoD Implementation of Homeland Security Presidential Directive - 12 (HSPD-12)" dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity's Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy Command's Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-Ni therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the "supervisor".

The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command' s Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR'S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor's Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity's Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor's Security Representative. The Contractor's Security Representative shall be the primary point of contact on any security matter. The Contractor's Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor's Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command's Security Manager upon arrival to the Navy command and shall out process prior to their departure at the completion of the individual's performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command's Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command's Security Manager at least 30 days prior to the individual's start date. Failure to provide the required documentation at least 30 days prior to the individual's start date shall result in delaying the individual's start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command's Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command's Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor's Security Representative. Although the contractor will take JPAS "Owning" role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee's performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor's Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual's start date may result in delaying the individual's start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

RECEIVING OFFICER, BLDG. 250

PORTSMOUTH VA 23708-2297

FOB: Destination N00183

CLAUSES INCORPORATED BY REFERENCE

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2 IN 1 SERVICES ONLY

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DESTINATION / DESTINATION

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

HQ0248

Issue By DoDAAC

N00183

Admin DoDAAC

N00183

Inspect By DoDAAC

N/A

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

N/A

Service Acceptor (DoDAAC)

N00232

Accept at Other DoDAAC

LPO DoDAAC

N00232

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

WAWF Acceptor Email Address: HYPERLINK "mailto:Jeffrey.Conaway@med.navy.mil"

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. wawf@med.navy.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Section H - Special Contract Requirements

N00183-0023 SERVICE CONTRACTS GENERAL (Ref NMCARS 5237.102)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection…