N00183-13-T-0077.doc

Section A - Solicitation/Contract Form

NOTICE:

Email Yvette.Williams@med.navy.mil for a COMPLETE copy of the Request for Quotations. Submit all quotes/offers via email to Yvette.Williams@med.navy.mil DO NOT submit via NECO or U.S. postal service.

CONTRACTOR SHALL PROVIDE THE FOLLOWING INFORMATION:

1. Contractor Information:

TIN:

DUNS:

CAGE CODE:

Point of Contact:

Phone:

E-Mail:

Fax:

2. A copy of your published/commercial price sheet containing the items and/or services requested in Section B of this RFQ.

PAYMENT INFORMATION:

Contractor shall select one of the following payment schedules. Note that payment shall be in arrears. Example: If you select “Annually” you will not receive payment until the end of the period of performance date.

(Please “x” one) Payment in Arrears: __Monthly __Quarterly __Semi-Annually __Annually

Contractor shall be required to provide billing electronically via the WAWF Electronic Invoicing Method per Section G of this RFQ. For additional information, visit the following web sites: https://wawf.eb.mil http://wawftraining and/or Email: wawf@nmlc.med.navy.mil Prompt Payment: For Prompt Payment Act purposes, this contract is subject to the 7 calendar-day constructive acceptance period.

Invoice/Payment in Arrears, Net 30 Days

SOLICITATION EVALUATION AND AWARD INFORMATION:

The Government reserves the right to make an award based on an “all or none” evaluation; to the Contractor’s offer that represents the best value for the government in terms of past performance and price. Contractor’s quote shall include three references of companies that you have previously provided the same or similar services as requested in this RFQ. These references shall be recent, within the last two years. Contractors with superior past performance history may be given first consideration. The Government reserves the right to disqualify all offers/quotes that do not provide requested references.

Section B - Supplies or Services and Prices

Maintenance & Repair – Base Year

FFP

Contractor shall provide maintenance and repair services for the following K61-AP Kodak RVG 6100 #2 Sensors at various locations throughout the 2D Dental Battalion, NDC, Camp, Lejeune, NC. Maintenance and repair services shall be provided in accordance with Section C, Statement of Work. Contractor's quoted price shall be inclusive of all cost including labor, material, repair parts, preventive maintenance, replacement of any worn items, transportation, travel and shipping, i.e., all cost.

POP: 01 Feb 2013 - 31 Jan 2014

FOB: Destination

MILSTRIP: N6841013RC5A231

PURCHASE REQUEST NUMBER: N6841013RC5A231

NET AMT

0001AA

Location: Mainside Dental Clinic

Serial Numbers: YKGQ225, YKGQ282, YKGQ283, YKGQ285, YKGQ290, YKGQ316, YKGQ323 and YKGQ326

FOB: Destination

NET AMT

0001AB

Location: Osborne Dental Clinic

Serial Numbers: YKGQ083, YKGQ155, YKGQ157, YKGQ258 and YKGQ281

FOB: Destination

NET AMT

0001AC

Location: French Creek Dental Clinic

Serial Numbers: YKGQ038, YKGQ091, YKGQ099, YKGQ152, YKGQ153, YKGQ155, YKGQ162 and YKGQ166

FOB: Destination

NET AMT

0001AD

Location: New River Dental Clinic

Serial Numbers: YKGQ121 and YKGQ164

FOB: Destination

NET AMT

0001AE

Location: Cherry Point Dental Clinic

Serial Numbers: YKGQ058, YKGQ144, YKGQ229, YKGQ249, YKGQ259, YKGQ273, YKGQ275 and YKGQ276

FOB: Destination

NET AMT

0001AF

Location: MDU Dental Clinic

Serial Numbers: YKGQ057, YKGQ071, YKGQ076, YKGQ078, YKGQ082 and YKGQ088, FOB: Destination

NET AMT

0001AG

Location: Hadnot Point Dental Clinic

Serial Nmbers: YKGQ146 and YKGQ341

FOB: Destination

NET AMT

0001AH

Location: H-1 Dental Clinic

Serial Numbers: YKGQ090 and YKGQ167

FOB: Destination

NET AMT

0001AJ

Location: Caron Dental Clinic

Serial Numbers: YKGQ150 and YKGQ160

FOB: Destination

NET AMT

0001AK

Location: Camp Johnson Dental Clinic

Serial Numbers: YKGQ017, YKGQ251 and YKGQ277

FOB: Destination

NET AMT

FFP

Contractor shall provide maintenance and repair services for the following K61-AP Kodak RVG 6100 #2 Sensors at various locations throughout the 2D Dental Battalion, NDC, Camp, Lejeune, NC. Maintenance and repair services shall be provided in accordance with Section C, Statement of Work. Contractor's quoted price shall be inclusive of all cost including labor, material, repair parts, preventive maintenance, replacement of any worn items, transportation, travel and shipping, i.e., all cost.

POP: 01 Feb 2014 - 31 Jan 2015

FOB: Destination

NET AMT

0002AA

FFP

Serial Numbers: YKGQ225, YKGQ282, YKGQ283, YKGQ285, YKGQ290, YKGQ316, YKGQ323 and YKGQ326

NET AMT

0002AB

FFP

Serial Numbers: YKGQ083, YKGQ155, YKGQ157, YKGQ258 and YKGQ281

NET AMT

0002AC

FFP

Serial Numbers: YKGQ038, YKGQ091, YKGQ099, YKGQ152, YKGQ153, YKGQ155, YKGQ162 and YKGQ166

NET AMT

0002AD

FFP

Serial Numbers: YKGQ121 and YKGQ164

NET AMT

0002AE

FFP

Serial Numbers: YKGQ058, YKGQ144, YKGQ229, YKGQ249, YKGQ259, YKGQ273, YKGQ275 and YKGQ276

NET AMT

0002AF

FFP

Serial Numbers: YKGQ057, YKGQ071, YKGQ076, YKGQ078, YKGQ082 and YKGQ088, NET AMT

0002AG

FFP

Serial Nmbers: YKGQ146 and YKGQ341

NET AMT

0002AH

FFP

Serial Numbers: YKGQ090 and YKGQ167

NET AMT

0002AJ

FFP

Serial Numbers: YKGQ150 and YKGQ160

NET AMT

0002AK

FFP

Serial Numbers: YKGQ017, YKGQ251 and YKGQ277

NET AMT

FFP

Contractor shall provide maintenance and repair services for the following K61-AP Kodak RVG 6100 #2 Sensors at various locations throughout the 2D Dental Battalion, NDC, Camp, Lejeune, NC. Maintenance and repair services shall be provided in accordance with Section C, Statement of Work. Contractor's quoted price shall be inclusive of all cost including labor, material, repair parts, preventive maintenance, replacement of any worn items, transportation, travel and shipping, i.e., all cost.

POP: 01 Feb 2015 - 31 Jan 2016

NET AMT

0003AA

FFP

NET AMT

0003AB

FFP

NET AMT

0003AC

FFP

NET AMT

0003AD

FFP

NET AMT

0003AE

FFP

NET AMT

0003AF

FFP

NET AMT

0003AG

FFP

NET AMT

0003AH

FFP

NET AMT

0003AJ

FFP

NET AMT

0003AK

FFP

NET AMT

FFP

Contractor shall provide maintenance and repair services for the following K61-AP Kodak RVG 6100 #2 Sensors at various locations throughout the 2D Dental Battalion, NDC, Camp, Lejeune, NC. Maintenance and repair services shall be provided in accordance with Section C, Statement of Work. Contractor's quoted price shall be inclusive of all cost including labor, material, repair parts, preventive maintenance, replacement of any worn items, transportation, travel and shipping, i.e., all cost.

POP: 01 Feb 2016 - 31 Jan 2017

NET AMT

0004AA

FFP

NET AMT

0004AB

FFP

NET AMT

0004AC

FFP

NET AMT

0004AD

FFP

NET AMT

0004AE

FFP

NET AMT

0004AF

FFP

NET AMT

0004AG

FFP

NET AMT

0004AH

FFP

NET AMT

0004AJ

FFP

NET AMT

0004AK

FFP

NET AMT

FFP

Contractor shall provide maintenance and repair services for the following K61-AP Kodak RVG 6100 #2 Sensors at various locations throughout the 2D Dental Battalion, NDC, Camp, Lejeune, NC. Maintenance and repair services shall be provided in accordance with Section C, Statement of Work. Contractor's quoted price shall be inclusive of all cost including labor, material, repair parts, preventive maintenance, replacement of any worn items, transportation, travel and shipping, i.e., all cost.

POP: 01 Feb 2017 - 31 Jan 2018

NET AMT

0005AA

FFP

NET AMT

0005AB

FFP

NET AMT

0005AC

FFP

NET AMT

0005AD

FFP

NET AMT

0005AE

FFP

NET AMT

0005AF

FFP

NET AMT

0005AG

FFP

NET AMT

0005AH

FFP

NET AMT

0005AJ

FFP

NET AMT

0005AK

FFP

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

Contractor shall provide maintenance and repair services for all items listed in Section B. Services shall include on-site corrective repairs during normal working hour coverage from (8:00 A.M. to 4:30 P.M. Monday through Friday excluding Federal holidays), 24-hour emergency service, installation of engineering updates and preventive maintenance services as recommended by the ORIGINAL EQUIPMENT MANUFACTURER (OEM), KODAK, to clean, test and maintain Department of Defense owned equipment and/or system per OEM operating standards. Maintenance and repair services shall include all systems, subsystem components, and assemblies, (i.e.: contractor shall be responsible for total maintenance of entire system). All maintenance provisions and/or services shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated. All replacement and repair parts shall be manufactured by the OEM. Substituted replacement and repair parts ARE NOT acceptable.

1. General

1.1. The Contractor shall comply with Federal, State, and Local Laws, plus any Federal Regulations as applicable to the performance of this contract.

1.2. The Contractor shall not accept any instructions issued by any person employed by the U. S. Government, other than the Contracting Officer (KO) or designated representative all acting within the limits of their authority.

1.3. The Contractor shall be fully qualified in the repair of all equipment listed within this contract. Contractor shall maintain current (within 2 years) qualifications throughout entire contract period. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM, training by independent schools, continuous hands-on repair experience with listed equipment. Contractor shall provide a copy of their certification with their quotation in order to be considered for contract award. The Government reserves the right to disqualify quotes that are not accompanied by certification and/or proof of qualification. The Government shall maintain the right to seek proof of certification/qualification anytime during contract period of performance

2. Scope of Work

2.1. The Contractor shall provide trained, experienced, English speaking personnel, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance (PM), Calibration (CAL), Safety testing (ST) and corrective maintenance.

2.2. The Contractor shall provide telephonic communications with the Government to discuss technical matters relating to the performance of this contract. A systems operator will be made available to answer technical questions regarding system operations and applications.

2.3. Equipment listed in this contract will be maintained to meet and retain the original equipment manufacturer specifications / equipment certification.

2.4. Equipment and associated components shall be serviced as listed on: DD Form 1155, “Order for Supplies or Services”.

2.5. The Contractor Point of Contact (POC). The Contractor shall provide in writing the name and telephone number of a primary and alternate English-speaking individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government.

3. Government furnished property, Materials and Services.

3.1. The Contractor representative(s) at each site are encouraged to request a pre-maintenance inspection prior to the onset of the contract. As all apparent discrepancies must be identified upon submittal of quote, any and all claims must be received within 30 days of contract award or prior to contract start whichever occurs first. All non-apparent / hidden discrepancies must be identified no later than the first scheduled preventative maintenance. Any claims resulting from hidden defects must be received within 30 days of first scheduled preventative maintenance. Any equipment found to be inoperable during this pre-maintenance inspection would be repaired using a separate purchase order. The cost of repairs shall not exceed contractor’s normal retail rate for required repairs. The government certifies that the equipment to be maintained under this contract will be in good operating condition on the effective date of this contract. For the purpose of this contract, the clause, “good operating condition” means the conditions necessary for the equipment to function as intended without corrective maintenance. The Contractor agrees to leave the equipment in good operating condition at the expiration of this contract. During the final week of this contract, the Government will make final inspection of the equipment. Any correction of deficiencies noted during this inspection shall be resolved prior to contract end. The Government reserves the right to request the repair (at no additional cost to the Government) of items identified with latten defects after contract termination, when it has been determined that defects either are a result of contractor’s performance or should have been discovered during normal performance of work under this contract.

3.2. The government will be responsible for maintaining the proper environment, including utilities and site requirements necessary for the system to function properly as specified by the OEM.

3.3. The Government will operate the system in accordance with the instruction manual provided by the OEM.

3.4. The Government will not be responsible for the damage or loss due to fire, theft, accident, or other disaster of Contractor supplies, materials, or for the personal belongings brought onto Government property by Contractor’s personnel.

4. Contractor Furnished Property and Material.

4.1. The Contractor shall provide all service literature, reference publications, laptop computers and diagnostic software to be used by the contractor service technicians and as required for the completion of the services in accordance with this contract.

5. Replacement Parts.

5.1. The Contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with the existing system. In the event that replacements parts are required to be shipped. Shipping shall be performed in the fastest reasonable means possible (i.e., next day air) at no additional cost to the Government.

5.2. The Contractor shall, at their expense, replace all worn or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM.

5.3. Contractor installed replacement parts shall become the property of the Government and the replaced malfunctioning part shall become the property of the Contractor. Replaced items shall be properly disposed of at no additional cost to the Government (contractor to pay all “environmental fees” where required).

5.4. Freight, postage, and storage charges associated with shipment and receipt of replacement parts, and the return of parts shall be the responsibility of the Contractor.

5.5. All replacement parts shall be new and certified as OEM replacement parts. In the event that new parts are not available, rebuilt parts and sub-assemblies are allowed provided that they are warranted to be free of defects for a period of time that meets or exceeds warranties of similar replacement parts. The contractor shall specifically annotate on the Field Service Report the use and identification of rebuilt parts and the period of warranty. When discrepancies occur, the Government will make the final determination on whether a replacement part is of equal or better quality.

5.6. The Contractor must include software revisions and upgrades (field service changes), which are required due to FDA, or manufacturer announced safety-hazard recall, to include FDA Year 2000 Compliance Directive, as part of the contract at no additional cost to the Government. Upgrades shall be performed as soon as possible after release, but no later than the first scheduled Preventative Maintenance Inspection after release. For any updates that have been identified as critical, or required for the proper operation of equipment by the OEM, contractor shall provide installation within 30 days of release regardless of Preventative Maintenance Schedules.

Specific Tasks.

6. Contractor Report Requirements.

6.1. During normal duty hours, Contracted Field Service Engineer (FSE) personnel shall check-in with the Biomedical Engineering Division upon arrival at the Government site and again prior to departure. (Biomedical Engineering located in Build-H-1, 1st floor; 910-450-4944). The Contractor FSEs shall personally notify Biomedical Engineering (BME) of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSE’s shall notify the Officer of the Day Desk (Bldg H-1, Quarterdeck, 1st Floor) and the systems operator designated by BME.

6.2. The Contractor shall provide to BME a full service report within two (2) days after completion of all service performed. The service report shall include, but not be limited to: contract number, equipment description (model, serial number, equipment control number) contractor’s log number, detailed description of the service(s) performed, replacement part(s) information (part number, part value, nomenclature, unit price, manufacturer, if not OEM, and whether the part is new/used/reconditioned), the completion date and time, man-hours expended and the hourly rate normally charged for the type of service performed, model and serial numbers, and the name of the FSE performing the service. In the event that agents / sub-contractors are used in the performance of repairs, said agent shall be identified on the service report by company name and contact information (i.e., telephone number)

7. Contractor Responsibility.

7.1. The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the KO or appointed representative.

8. Preventive Maintenance Services.

8.1. In accordance with Naval Medical Logistics Command (NAVMEDLOGCOM) Risk Assessment Criteria, preventive maintenance shall be performed in accordance with the Original Equipment Manufacturers (OEM) recommendations.

8.2. Preventive maintenance visits shall be performed as specified in Section B or as mutually agreed upon between the Government and the Contractor. The Contractor shall schedule and complete preventive maintenance services prior to the 15th of the selected month.

8.3. All test equipment used in the performance of this contract must be calibrated (if required / as required by manufacture of test equipment) and shall be in compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Original Equipment Manufacturer (OEM) and Federal Drug Administration (FDA) standards as required.

9. Corrective Maintenance

9.1. Normal Working Hour Maintenance Coverage Maintenance Coverage will be Monday through Friday, between 8:00 A.M. to 4:30 P.M. A contractor Service Tech shall respond via telephone within 2 hours after receipt of trouble call, and provide on-site service no later than the close of business (4:30 pm) on the next business day. Equipment shall be operational within 48 hours.

9.2. In the event that emergency service outside the normal working hours are required by the Government, additional work shall be billable to the Government at published commercial rates, and negotiated and approved by a Contracting Officer prior to services rendered.

9.3. Government request for corrective maintenance will be placed by BME, to the Contractor’s POC. Corrective Maintenance shall be completed during the hours specified in the contract.

9.4. The Contractor shall assign a unique Log/Reference Number to each Government request for corrective Maintenance.

9.5. Contractor’s response to requests for service may include telephone consultation with the equipment user/operator and a Contractor FSE. Telephone consultation shall: 1) provide instruction in determining operator error; 2) to determine the most likely cause of the problem; 3) to determine if resolution of the problem requires the dispatch of a FSE; and 4) to identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM.

9.6. Contractor’s pricing shall be inclusive of all cost including parts, labor, travel and shipping (of required parts), unless otherwise indicated. Any/all exclusions are listed as follows:

No Exclusions

9.7. The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

10. Removal of Government Property

10.1. Whenever the repair of equipment cannot be performed at the Government site as determined by the Contractor, the Contractor shall notify BME who will make arrangements for the Contractor to remove the item from Naval Hospital Camp Lejeune (i.e. obtain property pass for material) to the Contractor’s designated site. The Contractor may be required to sign a Government form accepting responsibility for the Government equipment. The Contractor shall provide a detailed description of removed items. For associated items / accessories, contractor to provide a detailed description and quantities of items to be removed. Description to include as a minimum manufacturers serial numbers and equipment control number (ECN) of all equipment / items removed. In the event that items / sub-assemblies / accessories are repaired via “Repair by Replacement” a detailed description of replaced items is to be included upon return of repaired components.

10.2. All charges resulting from a Contractor determined requirement to transport Government owned property, covered by this contract, to and from an alternate repair location shall be the responsibility of the Contractor.

11. Equipment Modification Upgrades

11.1. The Contractor shall only incorporate OEM specified modifications, alterations and upgrades. Approval shall be obtained from BME prior to the Contractor installation of any modification, alteration, or upgrades.

11.2. The Contractor shall maintain contact with the OEM to determine the requirement for field modifications and to ensure accomplishment of these modifications in accordance with the time schedule set forth by the OEM.

11.3. The Government shall not alter the system without prior notification to the Contractor.

11.4. The contractor at no additional cost shall provide software upgrade to the Government. Installation of upgrades will be left to the discretion of the Government. All supplied software is to be warranted current and free of defects such as viruses.

12. Service Beyond the Scope of the Contract

12.1. The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify BME, in writing, of the existence or the development of any defects in, or repair required to the scheduled equipment, which the Contractor considers they are not responsible for under the terms of this contract.

12.2. At the same time of the notification, the Contractor shall furnish BME with written estimate of the cost to make the necessary repairs. Repairs considered by the Contracting Officer to be outside the scope of this contract shall not be covered under this contract, but shall be ordered under a separate purchase order.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

Section F - Deliveries or Performance

DELIVERY INFORMATION

31-JAN-2014

2ND DENTAL BATTALION

100 BREWSTER BOULEVARD

CAMP LEJEUNE NC 28547

910-450-4133

N68093

31-JAN-2014

N68093

31-JAN-2014

N68093

31-JAN-2014

N68093

31-JAN-2014

N68093

31-JAN-2014

N68093

31-JAN-2014

N68093

31-JAN-2014

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31-JAN-2014

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31-JAN-2014

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31-JAN-2015

2ND DENTAL BATTALION

100 BREWSTER BOULEVARD

CAMP LEJEUNE NC 28547

910-450-4133

N68093

31-JAN-2015

N68093

31-JAN-2015

N68093

31-JAN-2015

N68093

31-JAN-2015

N68093

31-JAN-2015

N68093

31-JAN-2015

N68093

31-JAN-2015

N68093

31-JAN-2015

N68093

31-JAN-2015

N68093

31-JAN-2016

2ND DENTAL BATTALION

100 BREWSTER BOULEVARD

CAMP LEJEUNE NC 28547

910-450-4133

N68093

31-JAN-2016

N68093

31-JAN-2016

N68093

31-JAN-2016

N68093

31-JAN-2016

N68093

31-JAN-2016

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31-JAN-2016

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31-JAN-2016

N68093

31-JAN-2016

N68093

31-JAN-2016

N68093

31-JAN-2017

2ND DENTAL BATTALION

100 BREWSTER BOULEVARD

CAMP LEJEUNE NC 28547

910-450-4133

N68093

31-JAN-2017

N68093

31-JAN-2017

N68093

31-JAN-2017

N68093

31-JAN-2017

N68093

31-JAN-2017

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31-JAN-2017

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31-JAN-2017

N68093

31-JAN-2017

N68093

31-JAN-2017

N68093

31-JAN-2018

2ND DENTAL BATTALION

100 BREWSTER BOULEVARD

CAMP LEJEUNE NC 28547

910-450-4133

N68093

31-JAN-2018

N68093

31-JAN-2018

N68093

31-JAN-2018

N68093

31-JAN-2018

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31-JAN-2018

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31-JAN-2018

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31-JAN-2018

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31-JAN-2018

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31-JAN-2018

N68093

CLAUSES INCORPORATED BY REFERENCE

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause--

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

INVOICE AND RECEIVING REPORT COMBO

-OR-

2 IN 1 SERVICES ONLY

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DESTINATION / DESTINATION

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

WAWF Acceptor/COR Email Address:

Timothy.Bielke@med.navy.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

wawf@med.navy.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause) Section H - Special Contract Requirements

N00183-0023 Service Contracts General (Ref NMCARS 5237.102)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil .

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil."

BUSINESS ACCESS SECURITY REQUIREMENTS

NOTE: A NEW BASE ORDER (CAMP LEJEUNE BASE ORDER 5512.1C), REGARDING CONTRACTORS ACCESS TO MARINE CORPS BASE CAMP LEJEUNE, AND MARINE CORPS AIR STATION NEW RIVER, BECAME EFFECTIVE 21 FEBRUARY 2006. IN ORDER TO GAIN ACCESS TO PERFORM CONTRACT FUNCTIONS ABOARD THE BASE OR THE AIR STATION, YOU COMPLY WITH THE REQUIREMENTS BELOW.

1 BUSINESS ACCESS SECURITY REQUIREMENTS.

1.1 BUSINESS ACCESS DEFINITION. Contractor/subcontractor employees requiring installation access for periods from one day to one year to MCB, Camp Lejeune or MCAS New River, NC, must obtain a Business Access Identification Badge for that particular installation. Regularly scheduled delivery personnel, to include FEDEX, UPS, Pick-up and deliveries, should also follow the Business Access guidelines described below. Personnel requiring Business Access Identification Badges shall submit all documentation listed below. Badges are not required if the contracted position requires the employee to obtain a Common Access Card (CAE) which will be identified separately within the Government contract.

1.2 INSTALLATION SECURITY ACCESS REQUIREMENTS. Contractor shall accomplish the security requirements below within 10 days after award or prior to performance under the contract.

1.3 BUSINESS ACCESS IDENTIFICATION BADGE REQUIREMENT. The US Government will issue badges to contractor personnel without charge. Badges will be issued for one year or duration of contract whichever is less. In order to obtain a Business Access Identification Badge and access to MCB, Camp Lejeune, and satellite activities, or MCAS New River, all personnel providing services under this contract shall be required to present the documentation below to the following offices, as applicable:

MCB, Camp Lejeune, NC and its satellite activities. Report as follows:

1. Identification Card Center, 59 Molly Pitcher Road for badge (910-451-2727).

2. Vehicle Registration Office, 60 Molly Pitcher Road for vehicle decal (910-451-1158).

MCAS New River, NC. Report as follows:

1. S-4 (Facilities Office), Bldg AS-211 (l"1Deck) for registration on contractor's list (910-449-6310).

2. Pass and Identification Office, Bldg AS-211 (lst Deck) for badge and vehicle decal (910-449-5427/5428).

1.3.1 Photo ID. Valid state or federal issued picture identification card. Acceptable documents include state drivers license, DMV issued photo identification, or alien registration card.

1.3.2 Proof of Employee Citizenship or Legal Alien Status. Acceptable documents include birth certificate, Social Security Card, Immigration and Naturalization Service (INS) forms and passports.

1.3.3 Proof of Criminal Records Check. Proof of a criminal records check from the county or state where the employee has resided for the previous two years (or length of legal residence for foreign nationals in the U.S. for less than two years). Acceptable sources for criminal records checks include: County Courthouse; Defense Security Service (www.dss.mil); and Inforlink Screening Services, Inc. (www.infolinkscreening.com).Criminal records check shall be conducted annually prior to renewal of badges for reevaluation.

1.3.4 Denial of Access. Installation access shall be denied if it is determined that an employee:

a. Is on the National Terrorist Watch List.

b. Is illegally present in the United States.

c. Is subject to an outstanding warrant.

d. Has knowingly submitted an employment questionnaire with false or fraudulent information.

e. Has been issued a debarment order and is currently banned from military installations.

f. Is a Registered Sexual Offender and Convicted Felon (within the past 15 years); has a conviction of a drug crime within the past 5 years; and DUI within the last year.

1.3.5 Appeal Process. All appeals should be directed to the Base Inspector's Office for any individual that has been denied access to the Base.

1.3.6 Display and Disposition of Badges. Contractor employees shall prominently display their badges on their person at all times. Upon completion or termination of a contract or an individual's employment, the Contractor shall collect and turn in badges to the Pass and ill Office from which it was issued. If the Contractor is unable to obtain the employee's badge for whatever reason, the cognizant Pass and ill Office will be notified within 24 hours. During the contract performance period contractors will immediately report instances of lost or stolen badges to the issuing Pass and Identification Office.

1.3.7 Proof of Valid Government Contract. The Contracting Department shall submit a letter [on department letterhead] from the Contracting Officer to the Pass and Identification Office indicating location of contract work, contract period, and name of prime contractor. For subcontractors, the prime contractor will provide proof of employment on a valid Government contract (e.g., a letter [on company letterhead]) to include contract number and term.

1.4 CONTRACTOR SECURITY REQUIREMENT BUSINESS ACCESS VERIFICATION FORM.

Upon completion of the above process, Contractor shall submit to the Contracting Office the Contractor Security Requirement Business Access Verification form (Attachment #1) filled out in its entirety.

1.5 CONTRACTOR AND SUBCONTRACTOR VEHICLE REQUIREMENTS. Each vehicle to be used in contract performance shall show the Contractor's or subcontractor's name so that it is clearly visible and shall always display a valid state license plate and safety inspection sticker. To obtain a vehicle decal, which will be valid for one year or contract period, whichever is shorter, Contractor or subcontractor vehicle operators shall provide:

a. A copy of the Contracting Officer's authorization letter w/cc to PMO;

b. A valid form of Federal or state government I.D.;

c. If driving a motor vehicle, a valid driver's license, vehicle registration and proof of insurance.

Upon completion/termination of this contract or an individual's employment, the Contractor shall collect and turn in to Vehicle Registration all Government vehicle decals. If any are not collected, the Contractor shall notify the Vehicle Registration Office within 24 hours.

1.6 CONTRACTOR AND SUBCONTRACTOR EMPLOYEE VEHICLE REQUIREMENTS. In order to obtain a vehicle decal for one year, the Contractor and subcontractor employees shall provide to the Vehicle Registration office:

a. A copy of the Contracting Officer's authorization letter w/cc to PMO;

b. Proof of employment on a valid Government contract (e.g., a letter [on company letterhead] from the prime contractor including contract number and term);

c. A valid form of Federal or state government I.D.;

d. If driving a motor vehicle, a valid driver's license, vehicle registration and proof of insurance. Upon completion/termination of this contract or an individual's employment, the Contractor shall collect and turn in to Vehicle Registration all Government vehicle decals. If any are not collected, the Contractor shall notify the Vehicle Registration Office within 24 hours.

1.7 SECURITY CHECKS. Contractor personnel and vehicles shall only be present in locations relevant to contract performance. All Contractor personnel entering the base shall conform to all Government regulations and are subject to such checks as may be deemed necessary to ensure that violations do not occur. Employees shall not be permitted on base when such a check reveals that their presence would be detrimental to the security of the base. Subject to security regulations, the Government will allow access to an area for servicing equipment and/or performing required services. Upon request, the Contractor shall submit to the Contracting Officer questionnaires and other forms as may be required for security purposes.

CONTRACTOR SECURITY REQUIREMENTS

BUSINESS ACCESS

VERIFICATION

The Contractor shall submit this notification to the Naval Hospital Camp Lejeune Technical Point of Contact as reflected in Section B of the contract upon completion of the Security Requirements reflected in Section H of the contract.

CONTRACTOR ACKNOWLEDGEMENT

In accordance with the Security Requirements in Section H of the contract, I acknowledge and certify that all personnel providing services under this contract have been processed for access to Marine Corps Base, Camp Lejeune, North Carolina, and its' satellite activities and/or Marine Corps Air Station, New River, North Carolina, and have furnished the documentation reflected below to obtain personnel badges and vehicle decals.

Proof of employee citizenship or legal alien status.

Proof of a criminal records check.

Proof of employment.

An installation sponsor request forwarded to Provost Marshall Office. A valid form of Federal or state government identification. If driving a motor vehicle, a valid driver's license, vehicle registration and proof of insurance.

I, also, acknowledge and certify in accordance with the contract, that I am responsible, upon completion/termination of this contract or an individual's employment, to collect and turn in all personnel badges and vehicle decals.

CONTRACTOR NAME:

ADDRESS:

CONTRACT NUMBER:

CONTRACTOR'S PRINTED NAME

CONTRACTOR'S SIGNED NAME DATE

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.