11-t-0621-p0001.doc

Section A - Solicitation/Contract Form

CLAUSES INCORPORATED BY FULL TEXT

Fill in Blanks:

TIN (tax ID): ________________

CAGE: ________________

DUNS: __________________

Vendor Point of Contact: ______________________Phone: ____________________

Vendor email: ______________________

Naval Medical Center Portsmouth POC: Communications

Vendors quoted price shall be inclusive of all cost including labor, materials, and travel

Payment in Arrears Note: vendor will be required to provide billing electronically via the WAWF Electronic Invoicing method. For additional information, a review of the following web sites may be required: https://wawf.eb.mil http://wawftraining (email) wawf@nmlc.med.navy.mil Vendor to reference N00183-11-T-0621 on all inquires.

Government reserves the right to:

(1) award based on an "All or Nothing Evaluation".

(2) award a “Best Value” requirement. Vendors with superior past performance histories may be given 1st consideration.

PROMPT PAYMENT

For Prompt Payment Act Purposes, this contract is:

Subject to the 7-calender day constructive acceptance period.

The intent of this solicitation is to support GSA E-Buy RFQ: 626643. In the event that any part of this solicitation is deemed “open market” and award based on the results of RFQ: 626643 will be issued without further competition.

Section B - Supplies or Services and Prices

Digital Logging Recorder System

FFP

See Section C for requirements

FOB: Destination

MILSTRIP: N0018311RQTE137

PURCHASE REQUEST NUMBER: N0018311RQTE137

NET AMT

Section C - Descriptions and Specifications

PERFORMANCE STATEMENT OF WORK (PSOW) FOR DIGITAL LOGGING RECORDER SYSTEM EQUIPMENT

1.1 Scope

The Contractor shall provide and install complete a call recording solution at Naval Medical Center Portsmouth, Virginia. The contractor shall provide a detailed plan of work to include but not limited to system configuration and wiring diagrams. List of all major equipment items. The completed system must interface with existing government provided equipment. The contractor shall be responsible to ensure that installed system and associated previously installed items are fully operational prior to release of work to the Government. The Government will not make payment for services until the entire project has been completed and accepted by the Government. All components installed must be fully operational prior to government testing/acceptance. The contractor is encouraged to verify operation of existing system prior to start of work. All work must be completed by an authorized agent of the original equipment manufacturer (OEM) of the current system (Avaya). All installed components must be certified for use with the installed Avaya system. Work of this requirement must not compromise the existing system in any way to include voidance of warranties. All materials and work must be warranted free of defects for a minimum of 1 year from date of system acceptance. Listings of requirements for this room are included in this performance statement of work.

1.2 General Requirements

The contractor shall:

· Provide equipment that is certified by the OEM for use in the existing system. All work must be completed by OEM recommendations and generally accepted industry standards. State of Virginia, Environmental regulations must be adhered to in the handling and disposal of all materials.

· Contractor is to provide all labor, materials and equipment, to include but not limited to material handling and test equipment required to perform all requested work.

· Work of this requirement shall be considered as a turnkey project complete of all work and cost. Vendor shall be responsible for providing complete support for any required outages. All wall, ceiling, floor penetrations must be sealed in a manner that complies with State of Virginia Fire Codes to include but not limited to placement of cabling in penetrations which have been sealed with fire stop. Contractor shall provide touch-up painting of any wall which is damaged as a result of this project. Paint samples and/or order information will be given to the contractor upon award.

· Whenever possible, the contractor shall install equipment in a manner that uses existing electrical outlets. In the event that this is not possible, contractor shall submit a separate quote for the installation of new outlet(s).

· Exposed cabling will not be allowed in common areas. The use of EMT will not be allowed in finished areas. Where possible cabling is to be installed in ceilings, walls, electrical closets or other secured areas. In the event that surface mounted cabling is required in a finished / public area wire mold or equivalent must be used.

· The contractor shall provide service call service for 30 days after completion of work. Contractor shall respond on-site within 4 hours of an initial service call if needed.

1.2 Requirements

All work must be coordinated by the contractor a minimum of 2-weeks in advance of work. All work shall be coordinated with the Communications Office. The Government reserves the right to appoint a Program Manager who will act on behalf of the Government to:

· Management of and schedule for the project.

· Accepting project deliverables.

· Arranging interviews, facility and base access and escorts, if required.

· Working with the Communications to insure there is an efficient exchange of information and that important and timely decisions are made.

· Provide signature of approval and acceptance.

· Other activities as specified in this PSOW.

Note that the Project Manager cannot authorize any additional obligations of funds. The addition of work that alters the project purpose to include changes which effect project cost must be approved by the Naval Medical Center Portsmouth MMD Contract Office.

1.2.a Contractor’s Project Manager

The contractor shall designate an onsite Project Manager and alternate in writing. The Project manager (or alternate) must be on-site at all times of work performance

The contractor’s project manager is responsible for:

· Directing all project activities

· Preparation of a project schedule

· Scheduling and project controls

· Preparing status reports

· Other activities as specified in this PSOW

1.3 Project Schedule

The contractor shall begin work as soon as possible but no later than 90 days after receipt of award. Once work begins, work must be continuous and completed with 30 days. In the event that this schedule cannot be met, the Government reserves the right to cancel award for non-performance. Contractor shall be paid only for completed work. In the event that this requirement is not completed as requested, the Government reserves the right to seek correction / completion of work by other means and deduct the cost of alternate completion from the monies owed to the recipient of this requirement award.

The contractor shall provide the Government a project schedule within 30 days of receipt of award. this schedule is required to identify and describe the tasks and activities required to produce the deliverables specified herein. The contractor will provide an initial implementation plan for the project. The contractor will provide necessary detail to the schedule to further identify task requirements in support of the PSOW. The contractor is required to provide updates of schedule within 2 days of a known changed condition. Any changes shall be documented in a status report.

1.4 TASKS AND DELIVERABLES

This contract is to procure and install a call recording solution for 20 users (TDM connected). The following equipment should be included at a minimum:

· Dual hot swap hard drives

· Power supplies

· NAS (for backup of call recordings)

· Rack

· UPS (required for both NAS Server and Ethernet Switch / min 1-hour back-up required)

· Ethernet switch for connectivity to supervisors PC

· Monitor/keyboard for call recorder (located in switchroom)

· Installation to include all equipment and services required to ensure installation is turn key

Support Equipment

The contractor shall plan for and provide all required support for the proper operation of the call recorder equipment. This will include all cabling, connections, computer support and termination of cables/fiber into the required communications closets.

Solicitation Notes

· Currently all sets are 6400 series or call master V. As of date of solicitation there are no analog sets required, but the Government desires the ability to add analogy sets in the future.

· 20 telephones are to be recorded

· Digital and analog phones will / are used

· Telephone switch is an Avaya PBX S8720

· System training is required

· Power supplies

· " size and specs 2tbs system unified network storage

· Rack size, whatever size rack is required for their equipment,

· Systems to include computer support items will not be connected to the NMCP IT system

· A total of 3 computers will be required for connectivity back to the server. Computers to be located in the (1) PBX Room (2) Security Office (3)Transfer Center

Base Unit:

OptiPlex 990 Small Form Factor EPA (225-0461)

Processor:

Core i5-2400, 3.1GHz, 6M, VT-x, 95W, Optiplex 990 (317-6592)

Memory:

4GB,Non-ECC,1333MHz DDR3,2X2GB,Dell OptiPlex 990 (317-6987)

Keyboard:

Dell Smartcard Keyboard with Detachable Palmrest,OptiPlex

(330-3944)

Monitor:

monitor Selected, OptiPlex (320-3704)

Video Card:

Integrated Video,HD Graphics 2000, Optiplex 990 (320-2260)

Hard Drive:

250GB SATA 6.0Gb/s and 8MB Data Burst Cache,Dell OptiPlex

(342-2453)

Operating System:

Windows 7 Professional,No Media, 32-bit, Optiplex, English (421-5578)

Operating System:

Windows 7 Label, Optiplex, Fixed Precision, Vostro

Desktop (330-6228)

Mouse:

Dell MS111 USB Optical Mouse,OptiPlex and Fixed Precision (330-9458)

TBU:

Intel vPro Technology Enabled, Dell OptiPlex 990 (331-1134)

CD-ROM or DVD-ROM Drive:

8X DVD+/-RW,Slimline,Data Only,OptiPlex

790/990 Small Form Factor (318-0620)

CD-ROM or DVD-ROM Drive:

Roxio Creator Starter,No Media,Dell

OptiPlex, Latitude and Precision Workstation (421-4539)

CD-ROM or DVD-ROM Drive:

Cyberlink Power DVD 9.5,No Media, Dell

OptiPlex, Latitude and Precision Workstation (421-4370)

Sound Card:

Heat Sink, Performance/Mainstream, Dell OptiPlex Small Form

Factor (331-1198)

Speakers:

Dell AX210 Universal Serial Bus,1.2W Stereo SPKR WW,Dell

Optiplex,Precision,Latitude (313-7414)

Cable:

OptiPlex 990 Small Form Factor Up to 90 Percent Efficient Power

Supply (331-1983)

Cable:

Dell Data Protection Access,OptiPlex (421-5078)

Cable:

Enable Low Power Mode for EUP Compliance,Dell OptiPlex (330-7422)

Cable:

Regulatory label, Mexico, for OptiPlex 990 Small Form Factor

(331-2483)

Documentation Diskette:

Documentation,English,Dell OptiPlex

(331-2030)

Documentation Diskette:

Power Cord,125V,2M,C13,Dell OptiPlex

(330-1711)

Bundled Software:

No Productivity Software,Dell OptiPlex,Precision and

Latitude (421-3872)

Controller Option:

No RAID, Dell OptiPlex (341-8036)

Factory Installed Software:

Energy Star 5.0 Category C (less than 209kWh

TEC), EPEAT Gold, Dell ESMART Settings, OPTIPLEX 990 (331-1129)

Feature Resource DVD contains Diagnostics and Drivers for Dell

OptiPlex 990 Vista (331-1571)

Service:

Basic Hardware Service: Next Business Day Limited Onsite

Service After Remote Diagnosis 3 Year Extended (928-1033)

Service:

Basic Hardware Service: Next Business Day Limited Onsite

Service After Remote Diagnosis Initial Year (951-4670)

Service:

Dell Limited Hardware Warranty Plus Service Extended Year(s)

(935-2098)

Service:

Dell Limited Hardware Warranty Plus Service Initial Year

(929-6267)

Service One:

Keep Your Hard Drive, 4 Year (981-3963)

Misc:

Chassis Intrusion Switch,Optiplex 990 SFF (317-6625)

Misc:

No Quick Reference Guide,Dell OptiPlex (310-9444)

Misc:

Shipping Material for System,Small Form Factor,Dell OptiPlex 990

(331-1270)

Core i5 vPro Sticker (331-1564)

· In the event that current system wiring is used the vendor shall be responsible to testing all wiring as the Government does not guarantee the reliability of any existing systems of wiring.

· Installation to include all equipment and services required to ensure installation is turn key

· One year on-site maintenance to include all parts and labor

Connectivity The contractor shall ensure compatibility between new equipment and existing telephone switch. The contractor shall include all required fittings, cables and connectors in the project and shall reflect these requirements in their bid. Upon completion of work, the contractor shall ensure full operation of installed equipment and associated existing equipment

Vendors Pricing

The contractors cost shall be inclusive of all cost including materials, labor, travel. The contractor shall perform a pre-work survey. The Government will not consider claims for changing conditions which would be apparent as a result of a pre-work survey.

Manufacturer Requirements ALL SUPPLIED EQUIPMENT MUST BE COMPATATIABLE AND CERTIFIED FOR USE WITH THE CURRENT SYSTEM WHICH WAS MANUFACTURED / DESIGNED BY AVAYA. The contractor shall provide manufacturer specific equipment to meet NMCP standards and facilitate maintenance and troubleshooting of multiple systems.

1.5 DELIVERABLE

Listed documents shall be delivered to the designated Government Project Manager for approval during the performance of this project.

· Project Schedule/Implementation Plan

· Daily progress reports

· Design drawings

1.6 ACCEPTANCE

· Satisfactory completion of all items in the Implementation Plan and acceptance by the Government Project Manager will designate satisfactory completion of the project.

· The contractor will demonstrate to the government project manager that all components and features are fully functional and operational before the system is accepted.

· The government will accept the room upon completion, no phasing.

· All design drawings and source code shall become property of NMCP upon completion of the project.

· There shall be no provision for additional charges

1.7 DEPENDENCIES

a. Equipment – All on-site work for this project will be performed at Naval Medical Center Portsmouth and will support various locations to include but not limited to the Security Office and Transfer Center. The contractor will ensure timely delivery of all equipment ordered through this contract.

b. Facilities – The Communications Office shall: (1) provide the contractor with facilities and system access on an as needed basis. (2) be responsible for coordinating Base Access for contract employees. The contractor is responsible for removing all contractor generated trash and debris from the installation. Trash and debris is defined as boxes, packing, etc., from all new equipment purchased and installed under this PSOW.

c. Project Personnel – Communications will provide a Project Manager as the primary point of contact for the contractor’s personnel. They will work to coordinate issues as necessary to include:

· Communications, issue resolution and general project decision making.

d. Character of Work and Workforce – The work must conform in all respects with the requirements of the contract.

· All work is requested to be completed in the up-most professional manner; adhering to manufactures, industry standards and Sate of Virginia Building Codes as they apply. The Government reserves the right to stop work at any time due to poor performance, incompetent personnel (to include substance abuse) or careless work performance.

· The contractor’s workforce shall be identifiable at all times while on site via both a picture identification badges and a company identifier (shirt with company name or tag with company name) All personnel working on site are subject to a back ground check to include but not limited to filling out a Criminal History Record Request. (Criminal History Record Request, require 5 days to process)

· Care of Government Facilities and Property – The contractor shall be responsible for the care of the premises. The contractor shall not damage Government property or facilities during the performance of this contract. The contractor shall furnish padding and other protective materials as necessary to preclude damage to hallways, doors, door frames, elevators and building fixtures. The Government may reject any moving equipment at its sole discretion.

· Cleaning Up – Daily and at the completion of work and before acceptance and final payment, the contractor shall remove all related rubbish and equipment including available cartons, packing materials, tools, etc. All Government property shall remain as it was prior to installation beginning. If damage occurs, the contractor is responsible to restore and/or replace in a suitable manner any property both public and private that has been damaged or removed in the performance of this contract.

NMCP and Clinic Command Regulations – All Contractor personnel must abide by the rules and regulations while in the above mentioned areas. These rules include no firearms, no smoking or tobacco chewing in any government building, no food or beverages except in authorized areas, minimal noise levels and allowing corridor access to non-move involved patient/personnel/carts.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

MID/COMMUNICATIONS

BLDG 2

620 JOHN PAUL JONES CIRCLE

PORTSMOUTH VA 23708

757-953-0108

FOB: Destination N00183

CLAUSES INCORPORATED BY REFERENCE

52.211-17 DELIVERY OF EXCESS QUANTITIES (SEP 1989)

The Contractor is responsible for the delivery of each item quantity within allowable variations, if any. If the Contractor delivers and the Government receives quantities of any item in excess of the quantity called for (after considering any allowable variation in quantity), such excess quantities will be treated as being delivered for the convenience of the Contractor. The Government may retain such excess quantities up to $250 in value without compensating the Contractor therefor, and the Contractor waives all right, title, or interests therein. Quantities in excess of $250 will, at the option of the Government, either be returned at the Contractor's expense or retained and paid for by the Government at the contract unit price.

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

INVOICING INSTRUCTIONS AND PAYMENT FOR SERVICES

Invoices for services rendered under this Contract shall be submitted electronically through Wide Area Work Flow – Receipt and Acceptance (WAWF):

The vendor shall self-register at the web site https://wawf.eb.mil. Vendor training is available on the internet at http://wawftraining.com.

Select the 2-in-1 Invoice within WAWF as the invoice type. The 2-in-1 Invoice prepares the Material Inspection and Receiving Report, DD Form 250, and invoice in one document.

Back up documentation (such as service tickets, etc.) can be included and attached to the invoice in WAWF.

Attachments created in any Microsoft Office product are attachable to the invoice in WAWF.

The following information regarding Naval Medical Center Portsmouth is provided for completion of the invoice in WAWF:

Issuing Office DODAAC: N00183

Admin DODAAC: N00183

Acceptor DODAAC: N00183

LPO DODAAC: N00183

Pay DODAAC: HQ0248

The contractor shall submit invoices for payment per contract terms.

The Government shall process invoices for payment per contract terms.

For more information on Wide Area Workflow, please contact the Wide Area Workflow Implementation Team at wawf@med.navy.mil.

Section H - Special Contract Requirements

CLAUSES INCORPORATED BY FULL TEXT

The system/assets being developed, procured or acquired shall be IPv6 capable. An IPv6 capable system or product shall be capable of receiving, processing and forwarding IPv6 packets and/or interfacing with other systems and protocols in a manner similar to that of IPv4. Specific current criteria to be deemed IPv6 capable are:

· Conformant with the JTA developed IPv6 standards profile. Systems being developed, procured or acquired shall comply with the Global Information Grid Architecture and Joint Technical Architecture (JTA) standard IPv6 Capable definition. An IPv6 Capable system must meet the IPv6 base requirements defined in the “IPv6 Standard Profiles v1.0” available from the DoD Information Technology Repository (DISR).

· Maintaining interoperability with IPv4. Systems being developed, procured or acquired shall maintain interoperability with IPv4 systems/capabilities. Systems built with dual-stack should also be built to determine which protocol layer to use depending on the destination host it is attempting to communicate with or establish a socket with. If either protocol is possible systems should employ IPv6.

· Existence of migration path and commitment to upgrade as IPv6 evolves.

· Availability of contractor/vendor IPv6 technical support.

DoD IPv6 security guidelines, standards, and solutions shall be utilized and adhered to when available. Currently, DoD IPv6 Information Assurance (IA) guidance is available from the DoD IPv6 Transition Office (DITO).

INFORMATION ONLY: This document has been designated for posting to the Navy Electronic Commerce Online (NECO) at http://www.neco.navy.mil

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.aquisition.gov/far (End of clause)

Section K - Representations, Certifications and Other Statements of Offerors

CLAUSES INCORPORATED BY REFERENCE

52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

(a) Definitions.

Common parent, as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Taxpayer Identification Number (TIN), as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer Identification Number.

(b) All offerors must submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements described in Federal Acquisition Regulation (FAR) 4.904, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the offeror's relationship with the Government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject to the payment reporting requirements described in FAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN).

___ TIN:.--------------------------------------------------------

___ TIN has been applied for.

___ TIN is not required because:

___ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

___ Offeror is an agency or instrumentality of a foreign government;

___ Offeror is an agency or instrumentality of the Federal Government.

(e) Type of organization.

___ Sole proprietorship;

___ Partnership;

___ Corporate entity (not tax-exempt);

___ Corporate entity (tax-exempt);

___ Government entity (Federal, State, or local);

___ Foreign government;

___ International organization per 26 CFR 1.6049-4;

___ Other--------------------------------------------------------

(f) Common parent.

___ Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision.

___ Name and TIN of common parent:

Name-------------------------------------------------------------------

TIN--------------------------------------------------------------------

(End of provision)

Section L - Instructions, Conditions and Notices to Bidders

CLAUSES INCORPORATED BY REFERENCE

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Http://www.aquisition.gov/far (End of provision