Ethyl_Cellulose_Tape_-_Statement_of_Work_ac_DRAFT_.doc

STATEMENT OF WORK FOR ETHYL CELLULOSE INHIBITING TAPE

1.0 SCOPE

This Statement of Work (SOW) describes the requirements for manufacturing, testing, inspecting, accepting and shipping of Ethyl Cellulose (EC) Inhibiting Tape. This SOW covers inhibiting tape manufactured for use as the peripheral inhibiting wrap for rocket propellant grains (Double Base type). The Government intends to make award to a qualified source and a second award to an unqualified source to become qualified after successfully completing First Article Testing (FAT) in accordance with the requirements set forth in the SOW.

2.0 APPLICABLE DOCUMENTS

2.1 Specification, Standards and Handbooks. The following specifications, standards and handbooks form a part of this document to the extent specified herein. Unless otherwise specified, the issue of these documents are those cited in the solicitation or contract.

DEPARTMENT OF DEFENSE SPECIFICATIONS

MIL-STD-129 – Military Marking for Shipment and Storage

MIL-STD-147 – Palletized Unit Loads

(Copies of these documents are available online at http://quicksearch.dla.mil.)

2.2 Other Government Documents, Drawings and Publications. The following other Government documents, drawings and publications form a part of this document to the extent specified herein. Unless otherwise specified, the issue of these documents are those cited in the solicitation or contract.

NAVAIR DRAWING

233AS139, Rev. J – Bonding Requirements

DETAIL SPECIFICATION

WS 35802 – Material Specification for Ethyl Cellulose Inhibiting Tape

(The drawing and specification are controlled unclassified information, please see section 8.0)

2.3 Non-Government Publications. The following documents form a part of the specification to the extent specified herein. Unless otherwise specified, the issues of these documents are those cited in the solicitation or contract.

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

ANSI/ASQ Z1.4 – Sampling Procedures and Tables for Inspection by Attributes

(Copies of this document are available online at http://webstore.answi.org/.)

ASTM INTERNATIONAL

ASTM D570 – Standard Test Method for Water Absorption of Plastics

ASTM D648 – Standard Test Method for Deflection Temperature of Plastics Under Flexural Load in the Edgewise Position

ASTM D792 – Standard Test Methods for Density and Specific Gravity (Relative Density) of Plastics by Displacement

ASTM D882 – Standard Test Method for Tensile Properties of Thin Plastic Sheeting

ASTM D914 – Standard Test Methods for Ethyl Cellulose ASTM D3951 – Standard Practice for Commercial Packaging

(Copies of these documents are available online at www.astm.org.)

3.0 REQUIREMENTS

The Contractor shall provide all necessary material and services required to manufacture, inspect, package, and ship the EC Inhibiting Tape that satisfies all the requirements listed in material specification WS 35802 along with additional requirements in this SOW. The contract will have a 12-month base year with four (4) 12-month options.

3.1 QUALITY MANAGEMENT SYSTEM REQUIREMENTS

The Contractor shall provide and maintain a quality management system that, as a minimum, adheres to the requirements of ANSI/ISO/ASQ 9001-2015 Quality Management Systems and supplemental requirements imposed by this contract. The quality management system procedures, planning, and all other documentation and data that comprise the quality management system shall be made available to the Government for review. Existing quality documents that meet the requirements of this contract may continue to be used. The Government may perform any necessary inspections, verifications, and evaluations to ascertain conformance to requirements and the adequacy of the implementing procedures. The Contractor shall require of subcontractors a quality management system achieving control of the quality of the services and/or supplies provided. The Government reserves the right to disapprove the quality management system or portions thereof when it fails to meet the contractual requirements

4.0 INSPECTION AND ACCEPTANCE

The Government will perform a first article inspection within 30 days after receipt of first article submission and prior to production by contract. Unless otherwise specified, a production lot shall consist of constituent material and EC inhibiting tape produced in a single continuous run or extrusion of film, which is cut or slit into tape rolls and prepared as an individual shipment.

4.1 First Article Testing (FAT). The Government will perform FAT on constituent material and EC inhibiting tape which has been produced using the same materials, equipment, processes and procedures as will be used in regular production. All parts and materials, including packaging and packing shall be the same as used for regular production and shall be from the intended sources of supply. The Contractor shall provide materials certifications with objective evidence for the ethyl cellulose flake and plasticizer. The Contractor shall submit ten (10) rolls as a FAT sample. The FAT shall consist of all requirements of this specification. Any changes to equipment, processes, procedures, or material sources shall require FAT unless otherwise specified by procuring activity. (CDRL A001)

4.1.1 Waiver of First Article Requirement. The Government has the authority to waive the FAT requirement for any Contractor.

4.2 Lot Acceptance Test (LAT). The Contractor shall designate a new production lot in accordance with the practice outline in the MIL-STD-1168 when Contractor changes material lots or major operating conditions. Production LAT shall be conducted on constituent material and EC inhibiting tape. Rolls shall be selected at random during production of each lot. One roll per slit roll location shall be tested at the manufacturer’s facility or sent to a testing facility designated by the procuring agency for tests in accordance with Table II of material specification WS 35802. If slit roll locations are rejected by the manufacturer for not producing conforming material, the material from those locations shall be segregated from the lot and disposed or recycled. The conforming slit roll locations shall then be presented for acceptance sampling and inspection. Inspection for production lots may be made at the manufacturer's plant or at such other place as the procuring agency may specify. (CDRL A002)

5.0 QUALITY ASSURANCE PROVISIONS

5.1 Responsibility for Inspection. Unless otherwise specified in the contract, the Contractor shall be responsible for the performance of all inspection requirements. The Government reserves the right to perform any of the inspections set forth in material specification WS 35802. The test procedures called out in material specification WS 35802 or this SOW are the standards by which all testing shall be performed.

6.0 PACKING, MARKING AND PRESERVATION

6.1 Packing. The Contractor shall package materials in accordance with Section 5 of material specification WS 35802 and additional requirements from Section 6.3 of this SOW.

6.2 Marking. In addition to the requirements in WS 35802, the Contractor shall place a bright, fluorescent colored sticker with their abbreviations or full name along with the EC inhibiting tape lot number inside of each roll hub. Contractor abbreviations or full name shall be followed by EC Tape (WS 35802).

6.3 Preservation. The Contractor shall package each roll in accordance with the following description. The rolls shall be protected by foam sheeting on both sides and placed in between two pieces of wood/wood-foam board. A plastic cap shall be placed through the center hub of the roll, foam sheeting, and wooden/wood-foam board grouping. Banding shall be attached at four points (0°, 90°, 180°, and 270°) to prevent movement in all directions. The assembly shall be placed in an individually sealed bag. The bags holding the individual rolls shall be placed vertically one by one until the box is full. Below are images that show an example of this packaging. Packaging of this manner is imperative to prevent telescoping, physical damage and environmental impacts.

Figure 1: Angle 1 - Individually Packaged Rolls Packed One-by-One

Figure 2: Angle 2 – Individually Packaged Rolls Packed One-by-One

Figure 3: Profile View of Foam Sheeting and Wooden/Wood-Foam Boards (Note: EC Tape is not present and strapping has been cut and partially removed)

Figure 4: An example of the plastic cap with banding (Note: Banding is cut and only three points are shown)

7.0 DELIVERABLES

7.1 Documentation Deliverables. The Contractor shall provide the following documentation as specified by this Statement of Work and the Contract Data Requirements Lists (CDRLs) form DD 1423.

7.1.1 First Article Qualification Test Plan and Procedures. The Contractor shall provide a First Article Qualification Test Plan and Procedures. First Article Testing is a deliverable per CDRL A001 in accordance with material specification WS 35802 and Section 4.1 of this SOW. For a new Contractor to become a qualified source, the Contractor must submit a complete First Article Testing sample in accordance with the requirements listed in Section 3 of material specification WS 35802. The requirements in Section 3 of material specification WS 35802 shall be tested in accordance with the verifications in Section 4 of material specification WS 35802. Once the contractor successfully completes the FAT sample with material that passes all requirements in Section 3, they will become a qualified source.

7.1.2 Acceptance Test Plan. The Contractor shall provide an Acceptance Test Plan. Lot Acceptance Testing is a deliverable per CDRL A002 in accordance with material specification WS 35802 and Section 4.2 of this SOW.

7.1.3 Request for Variance (RFV). The Contractor shall prepare a single request for variation as necessary to request proposed changes to the specified engineering requirements as specified on the applicable drawings, specifications, Statement of Work, and contract. This document shall be submitted within 30 days of contract award. Request for variations are a deliverable per CDRL A003.

7.1.4 Certificate of Compliance. The Contractor shall provide a Certificate of Compliance summarizing all the data collected per the requirements in Section 3 of material specification WS 35802. The dimensional attributes for all critical, major, and minor characteristics shall be included in the certificate. These certificates are a deliverable per CDRL A004.

7.1.5 Acceptance Description Sheet. The Contractor shall prepare and submit an Acceptance Description Sheet to the NSWC IHEODTD Technical Point of Contact within 15 business days after acceptance of each production lot. The report shall document the results of each inspection/test. This document is a deliverable per CDRL A005.

7.2 Material Deliverable. The Contractor shall provide an amount of Ethyl Cellulose Inhibiting Tape as specified by the government but not outside of the amounts listed in Table 1. All material shall be in accordance with material specification WS 35802 and requirements of this SOW.

15,000 pounds (Minimum)

10,001-14,999 pounds

15,000 - 19,999 pounds

20,000 to 24,000 pounds

Table 1. Base and Option Year Provisions Documentation deliverables shall be delivered to the Technical Point of Contact, for arrangement of review and approval/acceptance:

Material deliverables shall be delivered to the Production Point of Contact, for arrangement of inspection and approval/acceptance:

Deliverables

CDRL A003 Request for Variance

8.0 CONTROLLED UNCLASSIFIED INFORMATION (INCLUDES FOR OFFICIAL USE ONLY INFORMATION)

Ref: (a) DoD Regulation 5200.01-V4, DoD Information Security Program

(b) SECNAV M-5510.36, DON Information Security Program Manual

Contractor may be required to handle Controlled Unclassified Information (CUI). There are numerous types of CUI, e.g. documents with limited distribution statements, documents marked as For Official Use Only (FOUO), etc. The minimum level of protection for all CUI is adherence to FOUO protection standards. Distribution Statements (DS) and warning labels, such as the Arms Export Control Act Warning, identify additional protection requirements for a given document. Minimum FOUO protection requirements/controls applicable to the performance of this contract for CUI are listed below. Additional protection requirements, as marked on a given CUI document, are in addition to the standards listed.

1. Handling/Storage: Access to FOUO is limited to those needing it to conduct official business for the Department of Defense (DoD). FOUO information is not classified information, but requires extra precautions to ensure it is not released to the public. During business hours, reasonable steps shall be taken to minimize risk of access by unauthorized personnel. After business hours, FOUO information shall be stored in unlocked containers, desks, or cabinets if Government or Government-contracted building security is provided. If it is not, store in locked desks, file cabinets, bookcases, locked rooms, or similar items.

2. Transporting/Transmitting/Release/Destruction: FOUO information shall be transported in a manner that prevents disclosure of the contents. FOUO information may be sent via USPS first-class mail, parcel post, or – for bulk shipments – 4th class mail. Electronic transmission of FOUO information (voice, data, or facsimile) shall be by approved secure communications systems. Transmission via unsecure fax is acceptable if an authorized person is standing by on the receiving end to take custody. All emails containing FOUO or attachments with FOUO must be digitally signed and encrypted when transmitted within a Navy network or to an approved contractor email address. Transmission of FOUO (i.e. any CUI) to personal email accounts (e.g. AOL, Yahoo, Hotmail, Comcast, etc.) is strictly prohibited. FOUO sent out of the contractor’s facility electronically must be encrypted (DoD FIPS 140-2 standard). FOUO material shall not be released outside the contractor’s facility except to representatives of DoD. When no longer needed, destroy FOUO by a method that precludes its disclosure to unauthorized individuals.

3. Markings: Unclassified documents (paper or electronic) generated in support of this contract which contain FOUO are to be marked “For Official Use Only” at the bottom on the outside of the front cover (if any), on each page containing FOUO information, and on the outside of the back cover (if any). Each paragraph containing FOUO information shall be marked as such. Within a classified document, an individual page with both FOUO and classified information shall be marked at the top and bottom with the highest security classification of information appearing on the page. Individual paragraphs shall be marked at the appropriate classification level, as well as unclassified or FOUO, as appropriate. Within a classified document, an individual page that contains FOUO information but no classified information shall be marked “For Official Use Only” at the top and bottom of the page, as well as each paragraph that contains FOUO information. Other records, such as photographs, films, tapes, or slides, shall be marked “For Official Use Only” or “FOUO” in a manner that ensures that a recipient or viewer is aware of the status of the information therein. DS on technical documents identify access restrictions. DS “B” through “D” preclude public release and while not marked as FOUO, are subject to all FOUO protection requirements, including the prohibition on unencrypted transmission over the public Internet.

DRAFT SOW