N00174-18-F-0020_Final.docx

N0017418R0020

Section B - Supplies or Services and Prices

Kick-off meeting

FFP

in accordance with section 2.1 of the Statement of Work and CDRL A001.

CLIN 0001 is the guaranteed minimum under this contract.

The ordering period shall be from the date of award through 365 days thereafter.

FOB: Destination

MAX

NET AMT

Supply Management Plan in accordance with Section 2.3.5 of the Statement of Work and CDRL A002.

MAX

DMSMS Reports in accordance with Section 2.4 of the Statement of Work and CDRL A003.

Not Separately Priced

MAX

Quality Control Plan in accordance with Section 2.5 of the Statement of Work and CDRL A004.

MAX

Annual Program Management Review in accordance with Section 2.6 of the Statement of Work and CDRL A005.

MAX

Quarterly Status Report in accordance with Section 2.7.1 of the Statement of Work and CDRL A006.

MAX

Consumables/Accessories in accordance with Section 2.2 of the Statement of Work. Inclusive of shipping.

Not to Exceed $5,279.00

MAX

Post-Production Maintenance Support in accordance with Section 2.3 of the Statement of Work.

Not to Exceed $45,468.00

MAX

FFP

in accordance with Section 2.4 of the Statement of Work and CDRL A003.

Not Separately Priced

The ordering period shall be from the date of the option exercise through 365 days thereafter.

MAX

FFP

in accordance with Section 2.6 of the Statement of Work and CDRL A005.

MAX

FFP

in accordance with Section 2.7.1 of the Statement of Work and CDRL A006.

MAX

FFP

in accordance with Section 2.2 of the Statement of Work. Inclusive of shipping.

Not to Exceed $7,398.49

MAX

FFP

in accordance with Section 2.3 of the Statement of Work.

Not to Exceed $45,917.40

MAX

FFP

in accordance with Section 2.4 of the Statement of Work and CDRL A003.

Not Separately Priced

MAX

FFP

in accordance with Section 2.6 of the Statement of Work and CDRL A005.

MAX

FFP

in accordance with Section 2.7.1 of the Statement of Work and CDRL A006.

MAX

FFP

in accordance with Section 2.2 of the Statement of Work. Inclusive of shipping.

Not to Exceed $9,115.25

MAX

FFP

in accordance with Section 2.3 of the Statement of Work.

Not to Exceed $69,993.94

MAX

FFP

in accordance with Section 2.4 of the Statement of Work and CDRL A003.

Not Separately Priced

MAX

FFP

in accordance with Section 2.6 of the Statement of Work and CDRL A005.

MAX

FFP

in accordance with Section 2.7.1 of the Statement of Work and CDRL A006.

MAX

FFP

in accordance with Section 2.2 of the Statement of Work. Inclusive of shipping.

Not to Exceed $7,652.91

MAX

FFP

in accordance with Section 2.3 of the Statement of Work.

Not to Exceed $55,614.34

MAX

FFP

in accordance with Section 2.4 of the Statement of Work and CDRL A003.

Not Separately Priced

MAX

FFP

in accordance with Section 2.6 of the Statement of Work and CDRL A005.

MAX

FFP

in accordance with Section 2.7.1 of the Statement of Work and CDRL A006.

MAX

FFP

in accordance with Section 2.2 of the Statement of Work. Inclusive of shipping.

Not to Exceed $7,423.41

MAX

FFP

in accordance with Section 2.3 of the Statement of Work.

Not to Exceed $48,176.28

MAX

CLAUSES INCORPORATED BY FULL TEXT

HQ B-2-0022 CONTRACT SUMMARY FOR PAYMENT OFFICE (FIXED PRICE) (FEB 1997)

This entire contract is fixed price.

Section C - Descriptions and Specifications

STATEMENT OF WORK

Maintenance Support Services and Consumables FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini

1.0 Scope

The U.S. Navy is engaged in the procurement and support of the FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini. This requirement is for the maintenance support services including Depot Level Repair Parts (DLRP) repair or replacement of the FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini in support of Naval Explosive Ordnance Disposal (EOD) and EOD related programs.

For the purposes of this Statement of Work (SOW), a DLRP is defined as a FirstDefender RMX, TruDefender FT, TruDefender FTX, or Gemini system.

1.1 System Description

The FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini are lightweight, rugged instruments for rapid identification of unknown solids and liquids, including narcotics, Toxic Industrial Chemicals (TICs), Toxic Industrial Materials (TIMs), explosives, and more. These systems are certified to MIL-STD-810G specifications. These systems utilize two different, but complementary technologies in order to identify visible quantities of material. The FirstDefender RMX is an all-optical Raman system with a flexible probe; the TruDefender FT and TruDefender FTX have a diamond Attenuated Total Reflectance (ATR), Fourier Transform Infrared (FTIR) system; the Gemini combines the capabilities of both Raman and FTIR technologies while also utilizing a flexible probe and diamond ATR sampling window. These systems are designed for use by first responders, homeland security, military, law enforcement, and forensic chemistry personnel.

2.0 Requirements

The contractor shall provide technical, engineering and manufacturing support services and products to include personnel, material management, shipping, and supplies to support the maintenance support services to the FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini.

The Contractor shall provide Depot Level Repair Services, Quality Assurance, Metrics tracking and reporting, Catalog Ordering Logistics Tracking System (COLTS) data entry and implement Government approved Configuration Management Changes and Engineering Enhancements to support the FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini assets.

2.1 Kickoff Meeting

The Contractor shall host a joint Government/Contractor Kickoff Meeting thirty (30) days after contract award. The meeting will either be held via teleconference, at the Government’s facility, or at the Contractor’s facility. The Government and Contractor will mutually agree on the date, time, and location of the kickoff meeting thirty (30) calendar days after award. The anticipated meeting objectives shall include a meeting between key personnel, team introduction, general program discussions to include roles and responsibilities and facility tour (if conducted at the contractor’s facility). The contractor will provide meeting minutes within ten (10) business days to the Government after the conclusion of the kick off meeting. Contract Data Requirements List (CDRL) A001. Any agreements or changes discussed will not change the contract terms and conditions; all changes will be issued by the Contracting Officer in a contract modification prior to the contractor executing the changes.

2.2 Consumables and Accessories

The below list of consumable parts and accessories may be purchased through the Contractor as required. Consumables and accessories purchased through the Contractor shall be shipped within three (3) business days of purchase. Unless otherwise noted below, each item shall be priced individually.

1. Disposable batteries (3V CR123, qty 12)

2. Rechargeable battery (3.7V Lithium)

3. Battery Charger (110-240 VAC, 50-60 Hz)

4. Transformer, AC Power Adapter with Universal Plugs

5. Transformer, Power Adapter, Gemini

6. 2 GB mini-SD Card

7. USB 2.0/SD Card R/W

8. Sampling Sticks/Wooden Splints (qty 500)

9. Sampling Spatula, Disposable Plastic (box of 300)

10. Stainless Steel Cap for Volatile Liquids, Gemini

11. Alcohol Wipes (qty 200)

12. 8 mL Disposable Pipettes, plastic (qty 500)

13. 4 mL Glass, Screw Top Vials (qty 144)

14. 6” Cotton Swabs (qty 1000)

15. Nose Cone Assembly (for use with FirstDefender RMX)

16. Nose Cone Assembly (for use with Gemini)

17. Nose Cone Shield (for use with FirstDefender RMX)

18. Polystyrene Test Plug (used for Raman self-check)

19. Silicone Self Check Samples, Pack of 3

20. Gemini User Guide, English

21. Carrying Case, Hard Shell (black)

22. Protective Rubber Boot (Gray) for each of the following:

a. FirstDefender RMX

b. TruDefender FT

c. TruDefender FTX

d. Gemini

23. Protective Rubber Boot (Blue for training purposes) for each of the following:

a. FirstDefender RMX

b. TruDefender FT

c. TruDefender FTX

d. Gemini

Detailed acceptance, packaging, shipping and delivery instructions to include a transportation plan shall be incorporated into the delivery order. The ship to address for the Inventory Control Point (ICP) is listed below.

2008 Stump Neck Rd, Bldg 2195 Indian Head, MD 20640-3681

2.2.1 Shipping

The contractor shall be responsible for shipping from their facility. Shipping shall be performed by the contractor using best commercial practices within three (3) business days of the request. The contractor shall record all shipping activity in COLTS. The contractor shall track all shipments and update shipment status in COLTS through delivery to recipient. A COLTS generated DD FORM 1149 shall accompany each shipment. There shall be no discrepancies between what is entered in COLTS as shipped and what is actually shipped. The contractor shall research and resolve, at no additional cost to the Government, any discrepancies in COLTS within two (2) business days after the discrepancy is reported to the contractor.

2.3 Post-Production Maintenance Support

The Contractor shall provide the following depot services.

2.3.1 Repair

The contractor shall repair and/or replace all DLRPs and systems purchased and owned by the Government, which, at a minimum, will include the following repair types:

1. TruDefender FT and FTX

a. Repair, TruDefender, Labor Only

b. Repair, TruDefender, Main Board

c. Repair, TruDefender, Optical Board

d. Repair, TruDefender, Optical Engine & Bottom Housing

e. Repair, TruDefender, Optical Engine Upgrade

f. Repair, TruDefender, Other

g. Functional Repair, Top Housing & Key Pad Assembly

h. Functional Repair, Wireless Board

i. Functional Repair, Bottom Housing & Battery Bracket

j. Functional Repair, Misc Components (LCD display, AC socket, Main Board Battery, etc)

2. FirstDefender RMX

a. Repair, FirstDefender, Labor Only

b. Repair, FirstDefender, Main Board

c. Repair, FirstDefender, Optical Engine & Flex Probe

d. Repair, FirstDefender, Optical Engine Repair only (no flex probe repair required)

e. Repair, FirstDefender, Flex Probe Repair only (no optical engine repair required)

f. Repair, FirstDefender, Other

g. Functional Repair, Top Housing & Key Pad Assembly

h. Functional Repair, Wireless Board

i. Functional Repair, Bottom Housing & Battery Bracket

j. Functional Repair, Misc Components (LCD display, AC socket, Main Board Battery, etc)

3. Gemini

a. Repair, Gemini, Labor Only

b. Repair, Gemini, Main Board

c. Repair, Gemini, Motorized Anvil

d. Repair, Gemini, Optical Engine & Probe (Raman)

e. Repair, Gemini, Optical Engine (FTIR)

f. Repair, Gemini, Optical Engine Only (Raman)

g. Repair, Gemini, Optical Probe Only (Raman)

h. Repair, Gemini, Other

i. Functional Repair, Top Housing & Key Pad Assembly

j. Functional Repair, Wireless Board

k. Functional Repair, Bottom Housing & Battery Bracket

l. Functional Repair, Misc Components (LCD display, AC socket, Main Board Battery, etc)

The contractor shall separate all Government DLRPs/systems from their commercial assets, manage and track Government DLRPs/systems via serial number, repair Government DLRPs/systems using their commercial piece parts, and be able to replace Government DLRPs/systems if they have reached a point of Beyond Economical Repair (BER). The contractor shall maintain an adequate supply of components, piece parts and consumables parts to support the FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini repairs. Any commercial-off-the-shelf items required for the repair shall be billed at the prices listed in the contractor’s master price list.

Labor, materials, and shipping costs shall be estimated based on rates in the contractors master price list. Via COLTS, The contractor shall diagnose and provide a repair (time and cost) estimate for each broken DLRP that they receive. This estimate will be provided back to the Government within five (5) days of receipt of the DLRP for review and approval. A repair will not begin until the Government has approved the repair estimate. If a repair is not addressed in the list of potential repairs above, the contractor shall still provide an estimate of the time and cost for the prospective repair. The contractor is not authorized to use thresholds for repair estimates. Any actual cost exceeding 10% of the approved estimate shall require a written detailed breakdown of cost and the reasons associated with the cost change and shall require the Government’s approval before invoicing.

Following repair the contractor shall pack and ship the DLRPs/system (at the Government’s expense) using best commercial practices within five (5) business days of the repair. The contractor shall be responsible for ensuring all International Traffic in Arms Regulations (ITARs) have been met for shipments, if applicable.

2.3.2 System Upgrades

The Contractor shall perform system upgrades as directed by the Government. The Contractor shall be responsible for upgrading systems to the Government’s desired configuration and for documenting all configuration changes in COLTS. Should any upgrade incorporate new parts that were not on the original repair cost estimate baselines, the Contractor shall update the baseline costs to reflect repairs on the new configuration.

Upgrades for consideration currently include:

1. TruDefender FT to FTX Upgrade S1 (1 year warranty), Gray Boot

2. TruDefender FT to FTX Upgrade S2 (2 year warranty), Gray Boot

3. TruDefender FT to FTX Upgrade S3 (3 year warranty), Gray Boot

2.3.3 Storage and Management

The Contractor shall separate all Government property from their commercial assets and track Government DLRP(s)/systems via serial number in COLTS. The Contractor shall manage all DLRP/systems at their location in COLTS. The Contractor shall maintain site, location, and condition code for all Depot managed DLRP/systems.

2.3.4 Catalog Ordering Logistics Tracking System (COLTS)

The Government uses a web-based supply chain management database to manage the inventory and maintenance of systems, DLRP, and consumables. The contractor shall fulfill all Maintenance and Maintainability reporting requirements (Maintenance, Failure, Reliability, and Maintainability Data) for new systems using this database. In addition, on-line Joint Service Explosive Ordnance Disposal (JSEOD) Training and Computer Based Training will be available to users. The Contractor shall utilize COLTS in accordance with the most current version of the online training. COLTS data shall be entered within (2) Government business days (excluding weekends and Federal holidays) after an event, to include but not limited to: receipt of DLRP from users, Work Order issued, testing, evaluation, repair estimate, quality assurance, and final repair comments.

The contractor shall utilize COLTS to assist the Government with tracking, at a minimum, the following information:

a. Failed DLRPs or systems received by part number and serial number. Additional information shall include:

· What failed

· Why it failed

· User stated circumstances surrounding the failure (if available)

· Time to repair

· Parts required to repair (components and quantity)

· Any feedback provided to the Original Equipment Manufacturer’s (OEM) design, manufacturing, and/or testing entities

· Trend analysis if applicable

· Hour meter reading, if applicable by serial number

· Original Equipment Manufacturer (OEM) Point of Contact (POC)

b. Number of DLRP/systems repaired by serial number.

c. Number of DLRP/systems replaced by serial number.

d. Number of DLRP/systems calibrated and upgraded by serial number.

e. Shipments in and out of the Depot (D) level facility by shipping tracking numbers for failed DLRP/systems and units sent for calibration.

f. Number of DLRPs/systems ready for issue by module type and serial number.

g. Cost of repair by Return Merchandise Authorization (RMA) number broken out by labor, materials, shipping.

h. Documentation of final disposition of DLRPs/system (Salvage, or Scrapped because it is determined to be Beyond Economical Repair (BER) by Contracting Officer’s Representative (COR).

The contractor shall perform the following tasks within COLTS including, but not limited to:

a. Evaluation of work order failure reports from the field.

b. Receipt of failed DLRPs and systems shipped to the contractor from the field for repair to update site inventory records.

c. Reconcile items received outside the normal RMA process if applicable.

d. Entry of testing, evaluation, repair estimates, actual costs and dispositions on failed DLRPs and systems will be done in COLTS. The estimate will include labor, materials and shipping costs.

e. Entry of repair and maintenance actions undertaken on failed systems including Failure Reporting Analysis, Corrective Action System (FRACAS) data and update of condition codes and status.

f. An actual amount to complete the repair will be entered once all work is done. The actual amount for labor, materials and shipping will be entered into COLTS.

g. Shipping of repaired DLRPs and systems back to their operation site or ICP to update site inventory records.

2.3.5 Supply Management

The contractor shall submit a detailed Supply Management Plan thirty (30) calendar days after contract award. An updated Supply Management Plan shall be provided to Government as the contractor makes changes. (CDRL A002) The plan shall demonstrate the knowledge and capability to perform the following functions:

Inventory management:

a. Utilize COLTS to report and maintain quantities of components, systems and consumables, report component failures, and obsolescence issues

b. Ship and receive systems and components

Warehouse management:

a. Provide secure storage for any components, piece parts or consumables procured for the integration, testing, repair or maintenance of Government Furnished Property or Equipment

b. Ship and receive systems and components

2.3.6 Inspection and Acceptance for Repaired/Refurbished DLRP Quality Assurance Testing and Inspection of failed DLRP shall be conducted by the Government on all repaired DLRP upon receipt at the Government facility.

Initial inspection of the repaired or upgraded FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini shall be made by the Government at the Government’s facility. The cognizant inspector shall be notified when the material is available for inspection. Initial inspection shall consist of quality assurance and/or assembly and a system check/test. Final acceptance will be at Naval Surface Warfare Center Indian Head Explosive Ordnance Disposal Technology Division (NSWC IHEODTD).

2.3.7 DLRP Support Strategy

The Government Business Model for DLRP Support has been developed to best support the war fighter, decrease logistics delay time and increase system operational availability. The business model is described in the following table and defines the support strategy from equipment failure, equipment repair, replenishment of DLRP stock, and equipment returned to user.

Once the user reports a parts failure, the user requests an RMA via COLTS. The In-Service Engineering Agency (ISEA) evaluates the request and issues an RMA once failure is validated. If the RMA is approved, the Government will ship a replacement part to the user. Once the user is notified of RMA approval, the user will ship the failed part to the Depot. Once the Government has confirmation of the shipment, they will ship the user a functioning DLRP/system to replace. The Depot will repair the DLRP and ship it to the Government. Once the Government receives the repaired part and the part passes quality assurance, the Government will accept the repaired part. Upon acceptance, the Government will replenish the Government DLRP stock with the repaired part. The Government is the ISEA and ICP.

The Contractor shall separate all Government DLRPs/systems from their commercial assets, and manage and track Government DLRPs/systems via serial number within COLTS. The Contractor shall maintain site, location and condition code for all Depot managed DLRP/systems. There shall be no lost or unaccountable DLRP/systems within the Contractor’s facilities. Any lost or unaccountable DLRP/systems shall be reconciled with the Contracting Officer’s Representative (COR) within two (2) business days.

The Contractor shall provide DLRP support in accordance with the NSWC IHEODTD business model and the Contractor’s proposal.

2.3.8 DLRP Disposition

Repairable items: Repairable items shall be repaired and returned to the ICP with a Condition Code “A-Ready for Issue” in COLTS.

Items declared as BER or salvage for parts: Items are determined BER when the cost of repair is greater than 50% of the cost to replace with a new DLRP or at the discretion of the COR. The current threshold of 50% is subject to change by the Government via contract modification. If a system is determined to be BER, upon Government approval, the Contractor shall provide an estimate for replacement for Government review and approval/disapproval. For systems returned to the Contractor for disposal at the end of their life, declared as BER, or salvage for parts, the Contractor shall perform demilitarization in accordance with commercial procedures. The Contractor shall record the disposition of systems and FRACAS in COLTS. The Contractor shall provide certification and appropriate documentation of De-Mil/ Disposal with their invoice in Wide Area Work Flow to support these costs. If the Government wishes to perform the disposal process, the contractor shall ship the failed part(s) to the Government at the Government’s expense to be billed against a repair Work Order in COLTS.

2.3.9 Troubleshooting Assistance

The contractors shall provide troubleshooting assistance to field activities in accordance with their commercial practices. The contractor shall refer users to the Government for additional training when appropriate.

2.3.10 Packaging, Handling, Storage and Transportation (PHS&T)

The contractor shall deliver the systems to the Government using commercial best practices in order to minimize damage to the DLRP during transit.

2.3.11 Metrics

The Contractor shall perform the services described in Section 2.3 within the following metrics.

1. The Government will review the COLTS database at the end of each month to determine the amount and time of DLRPs and systems at the contractor for repair/replacement.

2. DLRPs at the depot awaiting Government estimate approval shall not be considered part of the percentage that the Contractor is required to keep below the limits.

3. If, during any month, the total combined number of DLRPs or systems returned to the contractor to be repaired or replaced exceeds 15, then the Government will not take consideration for that month. The contractor and the Government will monitor the trend of DLRPs and systems being returned to the contractor each month for repair or replacement. In the event that the trend changes, the contractor may request that the Government reevaluate the 15 per month limit.

4. The Government will provide written notice of intention to take consideration so that the contractor and Government data may be compared for accuracy and look at any extenuating circumstances that may need to be considered.

The Government will track and discuss these metrics on a monthly basis with the Contractor to discuss and resolve any issues as they arise and to ensure the Contractor’s compliance with the required metrics. All metrics will be based on COLTS data. All metrics are in calendar days (including weekends and federal holidays) vice business days. The important milestones in the process are:

Metrics Definitions:

Item (1) - Days to repair estimate – number of calendar days from the DLRP received at the Depot until the Contractor submits an estimate for repair to the Government. The objective is (7) calendar days.

Item (2) - Days to repair – number of calendar days from the Government’s approval of estimate to delivery at NSWC IHEODTD Inventory Control Point (ICP). The objective is (21) calendar days.

Item (3) - Number of Repair Work Orders open greater than (45) calendar days – to monitor non-performance metric and to identify issues requiring attention.

Item (4) – Overall Failure Report (FR) – ICP - Overall repair timeline from receipt of failed DLPR to Items delivery at NSWC IHEODTD ICP. The objective is not to exceed (28) calendar days.

2.4 Parts Obsolescence and Configuration Management

The contractor shall inform the Contracting Officer and the Primary COR in writing of any Diminishing Manufacturing Sources and Material Shortages (DMSMS) issues and make recommendations for resolution to minimize the impact of the issues to the Government (CDRL A003). The contractor shall provide this written notice and recommendation within three (3) business days after the contractor identifies DMSMS issues. The Contractor shall be responsible for minimizing obsolescence by selecting products that will avoid or resolve hardware, software, and firmware obsolescence issues. The Contractor may utilize SD-22 as a guide for developing and maintaining a parts management program. The Contractor shall develop a DMSMS Management Implementation Plan, which will identify how the Contractor will manage DMSMS issues. The Contractor shall document and provide notification of emergent obsolescence issues and emergent vendor implemented changes relevant to the Government approved system baseline. The Contractor shall provide an overall obsolescence health assessment of the equipment on a quarterly basis to indicate the overall availability risk of items going obsolete. The assessment shall consist of the existing obsolescence status of each configuration item and include the estimated obsolescence timeframe of configuration items not currently obsolete. The assessments may be provided in Contractor format.

The system configuration of the FirstDefender RMX, TruDefender FT, TruDefender FTX, and Gemini is under control of the OEM. However, no changes shall be made to the configuration without the written consent of the Government. The Contractor shall implement Government approved configuration changes to support the systems listed above. Implementation of the configuration shall include but not be limited to the following: verification of configuration of parts (both hardware and software) as they come in for repair, parts replacement or upgrade, implementation of approved Government changes if not already done, and tracking of those changes in COLTS.

2.5 Quality Control Plan

The contractor shall prepare and submit a Quality Control Plan thirty (30) calendar days after award. The plan shall detail and describe the contractors process to ensure delivery of quality repairs/replacements and services under this PWS. Once approved by the Government, the Quality Control Plan shall be incorporated into the contract. The contractor shall ensure all work is performed in accordance with the contract and the Quality Control Plan. Any revisions to the Quality Control Plan shall be submitted for approval to the COR prior to implementation. (CDRL A004) If any revisions are submitted and approved, the revised Quality Control Plan shall be incorporated into the contract via a contract modification.

2.6 Annual Program Management Review (PMR)

The contractor shall host an annual PMR via Teleconference. The proposed dates of the PMR shall be coordinated with the Government for approval at least two (2) months prior to the PMR. The contractor shall submit a meeting agenda and summary of their program status three (3) business days prior to PMR. (CDRL A005) The report shall contain the following main sections: Program and Configuration Overview, Field Activities Overview and Summary, Production Status, Systems Failure Trends, and Lessons Learned. The reporting period shall be for the duration of the contract. The PMR shall address:

a. Status of significant/major design, development, testing, qualification, certification, production, logistics efforts and/or issue resolution

b. Risk assessment

c. Environmental, Safety and Occupational Health (ESOH) hazard status

d. Action item status

e. Status of significant program events (Program Reviews)

f. Schedules for individuals tasks, delivery orders and equipment production/deliveries

g. Program management metrics

h. Resolution of obsolescence issues and their associated risk

i. Technical Instructions (TI) status updates

j. Failure reporting

2.7 Reports

The contractor shall electronically submit all reports to the COR via email in PDF format throughout the duration of the contract.

2.7.1 Quarterly Status Report

The contractor shall prepare and electronically submit a quarterly status report. The reporting period will begin thirty (30) days after contract award. (CDRL A006) After the first report, the status report shall be due by the fifth of each quarter for the previous quarter. The Government will have ten (10) calendar days to approve or disapprove or comment on format and /or content. The contractor shall have five calendar days to re-submit if the Government has disapproved the format / content. The Quarterly Status Report shall include the following:

a. Summary and current status of project

b. Production and repair work performed (for the previous month)

c. Production and repair work anticipated (for the next three months)

d. Problems encountered and anticipated

e. Financials

f. Prospective software or hardware updates and their expected release date for all DLRP

g. Prospective engineering changes and their expected release date for all DLRP

The contractor shall notify the Government immediately of any problems encountered that impact this requirement and a mitigation plan, including performance and schedule impacts, at time of notification.

2.8 Warranty

Items procured and maintained under this contract shall be free from defects in material and workmanship in accordance with the contractors’ standard warranty.

2.9 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

ACRONYMS and DEFINTIONS ATR – Attenuated Total Reflectance BER – Beyond Economical Repair CAC – Common Access Card CDRL – Contract Data Requirements List COLTS – Catalog, Ordering Logistics Tracking System COR – Contracting Officer’s Representative CSR – Customer Service Representative DLRP – Depot Level Repair Parts DMSMS – Diminishing Manufacturing Sources Material Shortages DoD – Department of Defense ECMRA – Enterprise-wide Contractor Manpower Reporting Application EOD – Explosive Ordnance Disposal ESOH - Environmental, Safety and Occupational Health FRACAS - Failure Reporting Analysis, Corrective Action System FR – Failure Report FTIR – Fourier Transform Infrared ICP – Inventory Control Point ISE – In-service Engineer ISEA – In-service Engineering Agent ITAR - International Traffic in Arms Regulation JSEOD – Joint Service Explosive Ordnance Disposal NSWC IHEODTD – Naval Surface Warfare Center, Indian Head Explosive Ordnance Disposal Technology Division OEM – Original Equipment Manufacturer PMR – Program Management Review PHS&T - Packaging, Handling, Storage and Transportation POC – Point of Contact PWS – Performance Work Statement RMA – Return Material Authorization TI – Technical Instructions TICS – Toxic Industrial Chemicals TIMS – Toxic Industrial Materials

HQ C-2-0008 - ASSIGNMENT AND USE OF NATIONAL STOCK NUMBERS (NAVSEA) (MAY 1993)

To the extent that National Stock Numbers (NSNs) or preliminary NSNs are assigned by the Government for the identification of parts, pieces, items, subassemblies or assemblies to be furnished under this contract, the Contractor shall use such NSNs or preliminary NSNs in the preparation of provisioning lists, package labels, packing lists, shipping containers and shipping documents as required by applicable specifications, standards or Data item Descriptions of the contract or as required by orders for spare and repair parts. The cognizant Government Contract Administration Office shall be responsible for providing the Contractor such NSNs or preliminary NSNs which may be assigned and which are not already in possession of the Contractor.

HQ C-1-0001 - ITEM(S) CDRLs A001 – A006- DATA REQUIREMENTS (NAVSEA)(SEP 1992)

The data to be furnished hereunder shall be prepared in accordance with the Contract Data Requirements List, DD Form 1423, Exhibit A, attached hereto.

HQ C-2-0014 CONTRACTOR'S PROPOSAL (NAVSEA) (MAR 2001)

(a) Performance of this contract by the Contractor shall be conducted and performed in accordance with detailed obligations to which the Contractor committed itself in Proposal dated in response to Solicitation No. N00174-18-R-0020.

(b) The technical volume(s) of the Contractor's proposal is incorporated by reference and hereby made subject to the provisions of the "ORDER OF PRECEDENCE" (FAR 52.215-8) clause of this contract. Under the "ORDER OF PRECEDENCE" clause, the technical volume of the Contractor's proposal referenced herein is hereby designated as item (f) of the clause, following "the specification" in the order of precedence.

HQ C-2-0024 - EXTENSION OF COMMERCIAL WARRANTY (NAVSEA) (NOV 1996)

The Contractor shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided that such warranty is available at no additional cost to the Government. The Contractor shall provide a copy of the standard commercial warranty with the item. The standard commercial warranty period shall begin upon the final acceptance of the applicable material or software. Acceptance of the standard commercial warranty does not waive the Government's rights under the "Inspection" clause, nor does it limit the Government's rights with regard to other terms and conditions of the contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty.

HQ C-2-0059 UPDATING SPECIFICATIONS AND STANDARDS (NAVSEA) (AUG 1994)

If, during the performance of this or any other contract, the contractor believes that any contract contains outdated or different versions of any specifications or standards, the contractor may request that all of its contracts be updated to include the current version of the applicable specification or standard. Updating shall not affect the form, fit or function of any deliverable item or increase the cost/price of the item to the Government. The contractor should submit update requests to the Procuring Contracting Officer with copies to the Administrative contracting Officer and cognizant program office representative for approval. The contractor shall perform the contract in accordance with the existing specifications and standards until notified of approval/disapproval by the Procuring Contracting Officer. Any approved alternate specifications or standards will be incorporated into the contract.

HQ C-2-0063 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA) (APR 2004)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as "protected information". File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction, operation, management, or maintenance of paper-based or electronic mail room, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are required will contain a requirement that:

(1) The support contractor not discloses any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third party beneficiary who has the right of direction action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, of the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the contractor is considered consent to NAVSEA's permitting access to any information, irrespective or restrictive markings or the nature of the information submitted, by its file room management support contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Contractors are free to enter into separate non-disclosure agreements with the file room contractor. (Please contact Director, E Business Division for contractor specifics.) However, any such agreement will not be considered a prerequisite before information submitted is stored in the file room or otherwise encumber the government.

Section D - Packaging and Marking

HQ D-1-0001 DATA PACKAGING LANGUAGE (NAVSEA) (JUL 2016)

Data to be delivered by Integrated Digital Environment (IDE) or other electronic media shall be as specified in the contract.

All unclassified data to be shipped shall be prepared for shipment in accordance with best commercial practice.

Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M dated 28 February 2006 with Change 2 dated 18 May 2016.

HQ D-1-0004 - PACKAGING LANGUAGE (W/OTHER THAN MIL-E-17555 REQUIREMENT) (NAVSEA)

For Level A packaging and Level A and Level B packing, use of polystyrene "loose-fill" material is prohibited for packaging and packing applications such as cushioning, filler, dunnage, etc.

For Level C packaging and packing and if specifications stated "Domestic shipment and early equipment installation of onboard repair parts", unless approved by the procuring activity (see 6.2 of the packaging specification), use of polystyrene "loose-fill" material for packaging and packing applications such as cushioning, filler, dunnage, etc. is prohibited. When approved, unit packages and containers (interior and exterior) shall be marked or labeled as follows:

In Section 6, "Ordering Data" add "when polystyrene 'loose-fill' material is approved".

HQ D-1-0006 WARRANTY NOTIFICATION FOR ITEM(S) 0008, 0013, 0018, 0023, 0028 - (NAVSEA)

(NOV 1996)

The Contractor shall apply a permanent warranty notification stamping or marking on each warranted deliverable end item and its container. The notification shall be placed in close proximity to other required stamping or markings so as to be easily readable by personnel. The warranty notification shall read:

THIS ITEM WARRANTED UNDER CONTRACT TBD TO CONFORM TO DESIGN, MANUFACTURING, AND PERFORMANCE REQUIREMENTS AND BE FREE FROM DEFECTS IN MATERIAL AND WORKMANSHIP IN ACCORDANCE WITH THE OFFEROR’S STANDARD WARRANTY FROM DATE OF ACCEPTANCE. IF ITEM IS DEFECTIVE

NOTIFY TBD AND PCO.

(End of Text)

HQ D-2-0006 MARKING AND PACKING LIST(S) (NAVSEA) (NOV 1996)

(a) Marking. Shipments, shipping containers and palletized unit loads shall be marked in accordance with best commercial practice.

(b) Packing List(s). A packing list (DD Form 250 Material Inspection and Receiving Report may be used) identifying the contents of each shipment, shipping container or palletized unit load shall be provided by the Contractor with each shipment. When a contract line item identified under a single stock number includes an assortment of related items such as kit or set components, detached parts or accessories, installation hardware or material, the packing list(s) shall identify the assorted items.

Where assortment of related items is included in the shipping container, a packing list identifying the contents shall be furnished.

(c) Master Packing List. In addition to the requirements in paragraph (b) above, a master packing list shall be prepared where more than one shipment, shipping container or palletized unit load comprise the contract line item being shipped. The master packing list shall be attached to the number one container and so identified.

(d) Part Identification. All items within the kit, set, installation hardware or material shall be suitably segregated and identified within the unit pack(s) or shipping container by part number and/or national stock number.

HQ D-2-0008 MARKING OF REPORTS (NAVSEA) (SEP 1990)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(Name of Individual Sponsor)

(Name of Requiring Activity)

(City and State)

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERM

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

HQ E-1-0001 INSPECTION AND ACCEPTANCE LANGUAGE FOR DATA

Inspection and acceptance of all data shall be as specified on the attached Contract Data Requirements List(s), DD Form 1423.

HQ E-1-0003 INSPECTION AND ACCEPTANCE LANGUAGE FOR F.O.B. DESTINATION DELIVERIES

Item(s) 0001 through 0028 - Inspection and acceptance shall be made at destination by a representative of the Government.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLAUSES INCORPORATED BY REFERENCE

HQ F-2-0004 F.O.B DESTINATION (MAY 2013)

All supplies hereunder shall be delivered with all transportation charges prepaid, in accordance with the clause hereof entitled "F.O.B. DESTINATION" (FAR 52.247-34) in accordance with the x DELIVERY INFORMATION herein.

Shipping Instruction Data, NAVSEA 4336/1, attached hereto.

(Contracting Officer select one as applicable to the acquisition)

The Contractor shall not ship directly to a military air or water port terminal without authorization by the cognizant Contract Administration Office.

Except when the Material Inspection and Receiving Report (MIRR) (DD 250) is used as an invoice, the Contractor shall enter unit prices on all MIRR copies. Contract line items shall be priced using actual prices, or if not available, estimated prices. When the price is estimated, an "E" shall be entered after the price.

All data to be furnished under this contract shall be delivered prepaid to destination(s) at the time(s) specified on the Contract Data Requirements List(s), DD Form 1423.

Section G - Contract Administration Data

PGI 204.7108

PGI 204.7108 Payment instructions.

(See DFARS 204.7108, DFARS/PGI view)

(a) Scope. This section applies to contracts and orders that are funded by multiple accounting classification citations and—

(1) Include deliverable line items or deliverable subline items (see FAR 4.1005-1) that are funded by multiple accounting classification citations;

(2) Contain cost-reimbursement or time-and-materials/labor-hour line items; or

(3) Authorize financing payments.

(b) For contracts and orders covered by this subpart—

(1) The contracting officer shall insert the table at (b)(2), or a link to the table at (b)(2) (https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current/PGI204_71.htm#payment_instructions), in Section G of the contract, or equivalent, including contracts with incrementally funded line items. When some, but not all, of the fixed price line items in a contract are subject to contract financing payments, the contracting officer shall clearly identify to which line items the payment clause(s) included in Section I apply.

(2) The payment office shall allocate and record the amounts paid to the accounting classification citations in the contract using the table below based on the type of payment request submitted (see DFARS 252.232-7006) and the type of effort.

For Government Use Only