N0017327Q5317 - COMBINED SYNOPSIS - Roof REPAIR AND INSTALL WITH ATTACHMENTS REDACTED.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, "Streamlined Procedures for

Evaluation and Solicitation for Commercial Items," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04

Effective: 16JULY25

This is a full and open competitive announcement in accordance with 19.502-2 (a) on a

Firm-Firm Fixed-Price (FFP) basis.

The associated North American Industrial Classification System (NAICS) code for this procurement is 238160

The associated Federal Supply Code (FSC) / Product Service Code (PSC) procurement is Z2JZ

The Naval Research Laboratory (NRL), located in Washington, DC, is seeking to purchase

Roof Membrane Replacement and Waterproofing – 700 SF Existing Roof

All interested companies shall provide quotations for the following:

x See specification attachment

Supplies: BRAND NAME OR EQUAL.

Items must be brand name or equal in accordance with FAR 52.211-6.

Software/Hardware/Services:

This procurement is for new equipment ONLY, unless otherwise specifically stated. No remanufactured or "gray market" items are acceptable. All equipment must be covered by the manufacturer's warranty.

• Vendor shall be an Original Equipment Manufacturer (OEM), an OEM authorized dealer, an authorized distributor, or an authorized reseller for the proposed equipment/system such that

OEM

warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions

• Offerors are required to submit documentation from the manufacturer stating that they are an authorized distributor for the specific items being procured.

Note: Maintenance Renewals - The performance period for maintenance renewals, (software licenses, services, etc.), must begin on or after the date of contract award. The performance period cannot be back dated. If reinstatement fees are required, they must be listed on separate line items.

Delivery Address:

____X___ U.S. Naval Research Laboratory

4555 Overlook Avenue, S.W.

Bldg. 49 – Shipping/Receiving

Code 3400

Washington, DC 20375

**FOB DESTINATION IS THE PREFERRED METHOD**

SUBMISSION INSTRUCTIONS:

All Quoters shall submit 1 (one) copy of their technical and price quote.

Include your company DUNS Number and Cage Code on your quote.

All quotations shall be sent via e-mail.

GOVERNMENT POINT OF CONTACT

Purchasing Agent Name: Kayrelly Aguirre-Arroba

Email: Kayrelly.aguirre-arroba2.civ@us.navy.mil

Tel: 202-875-9394

Please reference this combined synopsis/solicitation number N0017327Q5317 on your correspondence and in the "Subject" line of your email.

ALL QUESTIONS REGARDING THE SOLICITATION SHALL BE SUBMITTED VIA

EMAIL.

System for Award Management (SAM). The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Award may be made without discussions or negotiations, therefore prospective contractors shall have an active registration in the System for Award Management (SAM) database (www.sam.gov) in accordance with Federal Acquisition Regulation (FAR) Part 4.1102 and Part 52.204-7 when submitting a response to this solicitation.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable - Offers will be ranked lowest to highest according to price. A price analysis will be conducted to determine whether the lowest price will result from a single award or multiple awards. Based on the price analysis, the lowest price offer or multiple offers, will be forwarded to the requiring activity for technical evaluation (offer(s), in accordance with the specifications, will be deemed either technically acceptable or technically unacceptable). If the lowest price offer or offers is found technically acceptable and the pricing determined fair and reasonable by the Contracting Officer, evaluation will be deemed complete and award will be made based on the lowest price offer(s). If the lowest price offer is determined mailto:Kayrelly.aguirre-arroba2.civ@us.navy.mil technically unacceptable, another analysis will be conducted amongst the remaining offers to determine if a single or multiple awards will provide the lowest price. The lowest price offer(s) will be sent for technical evaluation. This process is repeated in order of price until an offer or combination of offers is deemed technically acceptable and price is determined fair and reasonable.

Options. When applicable, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

Terms and Conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Exceptions. Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than the response date listed above. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mailed submissions are accepted and are the preferred form of submission. Receipt will be verified by the date/time stamp on fax or e-mail.

REQUEST FOR JOB SITE VISIT

N0017327Q5317

DATE: 11/03/2026

TIME: 10:00am

PLACE:

NAVAL RESEARCH LABORATORY

4555 Overlook Avenue

SW, Washington, DC 20375-5329

POINTS OF CONTACT: Kayrelly Aguirre-Arroba / Michiko Houston, 202-875-9394

Contractors are required to VISIT the JOB SITE before any quotations are accepted for the acquisition listed on the RFQ/Solicitation. PROPER ID is REQUIRED. A VALID Driver’s License is sufficient. You are required to report to Bldg. 72 for a proper pass for access to NRL. If a vendor representative does not attend the schedule job site visit, they may be considered ‘Non-Responsive’. At the end of the Job Site Visit, each representative will be informed of the date the quotation must be submitted. If the quotations are not received by that date, they will be considered a “No Bid”. Contact with the End-User is strictly prohibited (other than the job site visit). Any contact may result in the bid being considered

‘tainted’ and subsequently cancelled. Any questions the Vendor representatives may have after the Job Site Visit must be directed to the Contracting Officer (above) at e-mail address; kayrelly.aguirre-arroba2.civ@us.navy.mil and michiko.z.houston.civ@us.navy.mil no later than 11/03/2026 at 4:00 p.m. Eastern Standard Time. Any changes in the description, specifications or drawings after the job site visit will be issued to ALL vendors.

If an emergency arises and the Vendor representative cannot attend the scheduled Job Site Visit, PLEASE call the POC at the above number by the morning of the Job Site Visit to let him/her know you will not be able to attend. The Contractor is required to notify the Contracting Officer by 11/02/2026, 3:00 p.m. of intent to attend the site visit.

THOSE WHO ARE ATTENDING MUST BRING THEIR OWN FLASHLIGHS FOR

INSPECTION PURPOSES.

Please go to Goggle Maps for directions to the Naval Research Laboratory, Washington, D.C.

mailto:kayrelly.aguirre-arroba2.civ@us.navy.mil mailto:michiko.z.houston.civ@us.navy.mil

STATEMENT OF WORK

TITLE:

I. Background Information

The existing bituminous built up roofing material on building T617 is deteriorated, resulting in leaks causing damage to interior components of the building and laboratory equipment. If not repaired

Division 6100s research mission capability will be degraded.

II. Scope

Prepare the 700 square foot surface area existing roof and install a new 60 mil fully adhered watertight flexible membrane including ½ inch ISO board insulation underlayment and a full perimeter watertight

32 mil aluminum flashing. Provide a five-year warranty against any defects related to the workmanship of the installation of this roofing material. Provide a minimum 15-year manufacturers’ warranty on any defects related to the material composition.

III. Objectives

The objective of this project is to provide a complete watertight membrane and flashing system that diverts water off the roof and prevents water penetration through the roof surface including the top exterior wall at the interface.

IV. Services to be performed.

The contractor shall independently perform all work and furnish all labor, materials, supplies, equipment, and services as required to provide the items listed in the scope that will achieve the requirements defined in the objectives.

V. Period of Performance

The Period of Performance for this project shall be 45 days starting at the contract award date.

VI. Deliverables

Provide a complete usable watertight 700 square foot surface area roofing system for Building T617 located at the Naval Research Laboratory Washington DC Installation.

Address: 4555 Overlook Avenue, SW, Washington DC 20375

Primary POC Name: Christopher R. Millard

Alternate POC Name: David W. Jones

VII. Inspection and Acceptance Criteria

The items/services listed in the scope of this document must be received and in full working order and be free of workmanship and/or manufacture’s defects to be accepted as final by NRL.