N00173-15-R-GA02_Attachments_1-3.pdf

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SOLICITATION NUMBER: N00173-15-R-GA02

ATTACHMENT 1

Specification

Dyson-Based Hyperspectral Imager

Specification

Dyson-Based Hyperspectral Imager

1 Introduction

1.1 Background

The Naval Research Laboratory (NRL) seeks a hyperspectral imager based on the Dyson design. The basic spectrograph consists of an input slit that acts as a field stop for separate fore-optics, a Dyson lens, and a high efficiency diffraction grating that produces a spectrally dispersed image of the slit onto a separate focal plane (see Figure 1). Together with the fore-optics and focal plane array, it is capable of producing hyperspectral imagery from within an airborne platform with a much higher signal to noise ratio (SNR) than can be achieved using current sensors. In this configuration, the sensor will act as a pushbroom imager with the long edge of the slit in the across-track direction and the narrow dimension of the slit in the along-track direction.

A spectrograph based on the Dyson design is preferred, although other proven designs will be considered.

It is expected that the basic Dyson design will be modified in order to allow for a longer back focal length, mitigate stray light, and other performance requirements detailed in section 3. The goal of the hyperspectral imager is that it will be capable of operating at an f-number as fast (low) as 1.1 in approximately the 350-1050nm wavelength range. It will be capable of imaging a 30 degree field of view onto 1000 pixels.

1.2 Scope

The hyperspectral imager that fulfills the minimum specifications is the requirement for this contract.

There are also a more stringent set of specifications that are set as objectives. The offeror is required to submit a baseline proposal that meets the minimum requirements and identifies any or all of the objectives met.

The typical configuration for the imager includes a spectrograph, integrated foreoptics that focusses the scene down onto the entrance slit of the spectrograph and a focal plane array with readout electronics.

This typical configuration is shown in figures one and two.

Figure 1: Ray trace of a sample Dyson-based hyperspectral imager. From an airborne platform, the fore-optics image the ground (scene) onto the slit. The slit is then reimaged after it has been spectrally dispersed by the grating as shown. The fore-optics in this case are off-axis conics capable of imaging a wide field of view at a low f-number. Note that these fore-optics will project a distorted image of the slit onto ground, which is acceptable.

Figure 2: Components of the hyperspectral imager.

Example fore-optics

Dyson spectrometer (Re-images and disperses slit onto focal plane) grating

Plane of slit and fpa (fpa not shown) fore-optics spectrograph focal plane array

2 Requirements

2.1 Imager (required component)

2.1.1 f-number: The imager shall be capable of accepting without attenuation an input beam of f/1.4. {Objective = f/1.1}

2.1.2 Crosstrack Full Field of View (fov): The imager shall have a crosstrack full field of view of 20 degrees {objective = 30 degrees}

2.1.3 Spatial resolution: The crosstrack full field of view shall be divided into 640 equal spatial samples. {Objective = 1000 spatial samples}

2.1.4 Spectral sampling: The imager shall sample the spectrum at 5nm spacing {objective = 2.5nm spacing}

2.1.5 Spectral resolution (fwhm): Each 5 nm spectral sample shall have a full width at half maximum of less than 6 nm {Objective = Each 2.5 nm spectral sample will have a full width at half maximum of less than 4 nm}

2.1.6 Along Track Spatial resolution: The along track field of view shall have the same spatial resolution as the crosstrack resolution.

2.1.7 Spectral range: The spectrograph shall have a spectral range of 400 to 800nm. {Objective = 350 to 1050nm}

2.1.8 Stray Light: The spectrograph shall admit no more stray light than 1 part in 1,000.

{Objective = 1 part in 10,000}

2.1.9 Polarization: The spectrograph shall have a polarization sensitivity of less than 5%.

Polarization sensitivity is defined as (Imax-Imin)/(Imax+Imin), where Imax and Imin are the maximum and minimum response of the imager to linearly polarized light. {Objective = less than 2%}

2.1.10 Distortion: The crosstrack full field of view, as projected on the ground, shall have an angular curvature less than or equal to 4% of the total field of view. {Objective = 2%}

2.1.11 Highest Frame Rate: The imager shall have a maximum frame rate of at least 70 Hz at 640 spatial samples and 80 spectral samples. {Objective = 120 Hz at 1000 spatial samples and 280 spectral samples}

2.1.12 Lowest Frame Rate: The lowest frame rate shall be no faster than 10 Hz at 640 spatial samples and 80 spectral samples. {Objective = 1 Hz at 1000 spatial samples and 280 spectral samples}

2.1.13 Maximum Integration Time: The imager shall have a maximum integration time of no shorter than 100 ms. {Objective = 1 s}

2.1.14 Minimum Integration Time: The imager shall have a minimum integration time of no longer than 7 ms. {Objective = 1 ms}

2.1.15 Microlens: The focal plane shall not contain microlenses. Microlenses will not support the threshold f-number.

2.1.16 Global Shutter: The FPA shall utilize a global shutter which integrates all pixels of the focal plane with the same starting and ending time. A rolling shutter is unacceptable. Frame transfer smear is acceptable but not preferred

2.1.17 Read Noise and Dark Current: At a 30 ms integration time, the ratio of dark noise plus readout noise to full well capacity shall be greater than 13 bits and should be capable of 13 bit digitization. {Objective = 14 bits}

2.1.18 Output: The imager shall be capable of integrating with GigE, camera link, or USB frame grabbing hardware.

2.1.19 Electrical: The imager shall be able to operate on United States standard 110 volt electricity.

2.1.20 Dark Frames: The imager must include an electronically controlled mechanical shutter to allow for the collection of dark frames

2.1.21 Dark Levels: The dark level must read out in digital numbers as a positive value greater than 10X the minimum dark NOISE expected for each pixel or at least 10 DN.

2.1.22 Spectral Shift: Physical wavelength registration on the FPA must not change by more than

0.4 nm over a three week period or while operating the imager {Objective 0.1 nm}.

2.1.23 Spectral Simultaneity: All Spectral Bins for a single frame of data are acquired simultaneously

2.1.24 Spectrograph Keystone: For the SPECTROGRAPH, the maximum spatial shift between pixels of different wavelengths, and the same spatial bin must be <= 0.4 pixels {Objective <= 0.2 pixels}

2.1.25 Spectrograph Smile: The SPECTROGRAPH shall have a maximum spectral shift for a given wavelength bin across the entire crosstrack FOV <= 2 nm {Objective <= 1 nm}

2.1.26 Radiometric Linearity: There must be a linear response to input scene radiance, for each pixel over the dynamic range from 2% to 90% of brightest anticipated target, to within 1% after processing with a linear gain function {Objective 1%}

2.1.27 Signal To Noise Ratio: As per Table 1 for 400-800nm. Noise sources must include shot noise from the scene radiance and sensor noise {Objective extend range to 350-1050nm as shown in the table}

2.1.28 Dynamic Range: The sensor must not saturate for incident radiation shown in Table 2, for the same parameters used when determining that the system meets the SNR specification over the wavelength range of 400-800nm. { Objective extend range to 350-1050nm as shown in the table}

2.1.29 Time Tagging: Each frame of data must be able to be registered to GPS time within +/- 2.5% of the inverse of the maximum frame rate. This can be satisfied by the existence of a frame sync pulse.

2.1.30 Operational temperature range: The imager shall meet all proposed parameters over the ambient temperature range of 5 to 30° C. {Objective = -10 to 45° C}

2.1.31 Documentation: Documentation for the imager shall include a complete set of drawings, optical specifications, maintenance and repair instructions, and an operator’s manual.

2.2 Spectral Radiance And Required Signal to Noise Ratio and Spectral Radiance At Which There Should Be No Saturation.

2.2.1 Spectral radiance and required minimum signal to noise ratio (SNR) are shown in the following table:

Bin

Wavelength range (nm)

At sensor spectral radiance (W/m^2-sr-nm)

Required minimum

SNR

Bin Wavelength range (microns)

At sensor spectral radiance (W/m^2-sr-nm)

Required minimum

SNR

350 360 0.0348 0 700 710 0.0299 500

360 370 0.0399 50 710 720 0.0274 450

370 380 0.0367 100 720 730 0.0243 450

380 390 0.0335 250 730 740 0.0263 500

390 400 0.0379 350 740 750 0.0272 500

400 410 0.0569 550 750 760 0.0251 500

410 420 0.0561 650 760 770 0.0160 350

420 430 0.0539 650 770 780 0.0245 500

430 440 0.0524 700 780 790 0.0236 500

440 450 0.0589 850 790 800 0.0223 450

450 460 0.0626 850 800 810 0.0218 450

460 470 0.0627 850 810 820 0.0182 400

470 480 0.0614 850 820 830 0.0178 400

480 490 0.0573 800 830 840 0.0188 400

490 500 0.0575 750 840 850 0.0192 400

500 510 0.0545 750 850 860 0.0182 400

510 520 0.0510 700 860 870 0.0179 400

520 530 0.0526 700 870 880 0.0179 400

530 540 0.0511 650 880 890 0.0172 350

540 550 0.0492 650 890 900 0.0147 300

550 560 0.0478 600 900 910 0.0126 300

560 570 0.0463 600 910 920 0.0118 250

570 580 0.0442 550 920 930 0.0120 250

580 590 0.0430 550 930 940 0.0052 100

590 600 0.0414 550 940 950 0.0058 100

600 610 0.0409 500 950 960 0.0066 100

610 620 0.0390 500 960 970 0.0091 150

620 630 0.0379 500 970 980 0.0108 150

630 640 0.0373 500 980 990 0.0121 150

640 650 0.0358 500 990 1000 0.0126 100

650 660 0.0343 500 1000 1010 0.0122 100

660 670 0.0350 500 1010 1020 0.0120 0

670 680 0.0340 500 1020 1030 0.0117 0

680 690 0.0308 500 1030 1040 0.0114 0

690 700 0.0298 500 1040 1050 0.0111 0

Table 1. Spectral Radiance and required signal to noise ratio.

Modeled spectral radiance values assume 5% albedo, 45 degree solar zenith angle, 1 km altitude, nadir viewing. Values outside of 400-800nm are not required, but are goals. The sensor model assumes a field of view of 20 degrees spread over 640 pixels, f/1.4, square pixels at an altitude of 2 km and airspeed of 50m/s, 10nm spectral binning, and all noise sources- sensor and shot noise.

2.2.2. Spectral radiance at which there should be no saturation is shown in the following table:

Bin Wavelength range (nm)

At sensor spectral radiance (W/m^2-sr-nm)

Bin Wavelength range (nm)

At sensor spectral radiance (W/m^2-sr-nm)

400 410 0.1551 600 610 0.1680

410 420 0.1575 610 620 0.1626

420 430 0.1558 620 630 0.1596

430 440 0.1558 630 640 0.1592

440 450 0.1795 640 650 0.1549

450 460 0.1955 650 660 0.1502

460 470 0.2006 660 670 0.1560

470 480 0.2004 670 680 0.1537

480 490 0.1913 680 690 0.1392

490 500 0.1958 690 700 0.1354

500 510 0.1890 710 720 0.1384

510 520 0.1805 720 730 0.1267

520 530 0.1892 730 740 0.1115

530 540 0.1868 740 750 0.1256

540 550 0.1827 750 760 0.1336

550 560 0.1806 760 770 0.1246

560 570 0.1781 770 780 0.0770

570 580 0.1721 780 790 0.1247

580 590 0.1705 790 800 0.1213

590 600 0.1657

Table 2. Spectral Radiance at which there should be no saturation.

Modeled spectral radiance values assume 50% albedo, 45 degree solar zenith angle, 1 km altitude, nadir viewing.

Values outside of 400-800nm are not required, but are goals. The sensor model assumes a field of view of 20 degrees spread over 640 pixels, f/1.4, square pixels at an altitude of 2 km and airspeed of 50m/s, 10nm spectral binning, and all noise sources- sensor and shot noise. Note, along track oversampling (i.e summing frames by decreasing integration time and framing at a faster rate) is allowable.

3 Verification

The Government will conduct an Acceptance Test at NRL in Washington, DC to verify that performance meets or exceeds the Threshold or Proposed value (whichever is closest to the Objective). The vendor is welcome to observe. Requirements will be verified as follows:

Parameter Threshold Objective Proposed Verification f-number 1.4 1.1 Design Crosstrack full field of view

20 degrees 30 degrees Test

Crosstrack spatial resolution

Full field of view divided by 640

Full field of view divided by 1000

Test

Spectral sampling 5 nm 2.5 nm Test Spectral resolution (fwhm)

6 nm 4 nm Test

Along track resolution (fwhm)

Same as crosstrack spatial resolution

Test

Spectral range 400-900 nm 350-1050 nm Test Stray light 1 part in 1,000 1 part in 10,000 Test Polarization 5% 2% Test Distortion 4% 2% Highest frame rate 70 Hz at 640x80 120 Hz at 1000x280 Test Lowest frame rate 10 Hz at 640x80 1 Hz at 1000x280 Test Maximum integration time

0.1 s 1.0 s Test

Minimum integration time

7 ms 1 ms Test

Microlens no None Design Global shutter yes None Design Read noise and dark current

13 bits 14 bits Test

Output GigE, Camera Link, or USB

None Design

Electrical 110VAC None Inspection Dark frames shutter None Inspection Dark levels 10x dark noise or at least 10 DN None

Spectral shift 0.4 nm over 3 weeks 0.1 nm over 3 weeks Test Spectral simultaneity All spectra acquired at the same time None Design

Spectrograph Keystone 0.4 pixels 0.2 pixels Spectrograph Smile 2 nm 1 nm Test Radiometric Linearity 1% over 2-90% of dynamic range 1% over 1-95% of dynamic range

Test

Signal to noise ratio See table 1 Extended wavelength range

Test

Dynamic range See table 2 None Test Time tagging 2.5% of the time for one frame None Test

Operational temperature range

5 to 30 C -10 to 45 C Analysis

Documentation Drawings, optical specifications, maintenance and repair instructions, operators manual

Inspection

APPENDIX - Acronyms

C Celsius f f-number FPA Focal Plane Array fwhm full width at half maximum GigE Gigabit Ethernet Hz Hertz mm millimeter ms microsecond nm nanometer NRL Naval Research Laboratory SNR Signal to Noise Ratio USB Universal Serial Bus

ATTACHMENT 2

REQUIREMENTS FOR ON-SITE CONTRACTORS

For any work under this contract performed at any NRL site, the contractor shall comply with the following:

1. ACCESS TO NRL

(a) PARKING/DELIVERIES

Parking at all Naval Research Laboratory (NRL) sites may be limited. This may require the Contractor to provide alternate means of transportation to and from the site. Contracts that will require deliveries of construction type building material or heavy equipment and contractor escorts should contact the Security office as identified in the contract to make prior arrangements for admission to the NRL.

(b) BADGES AND VEHICLE PASSES

All contractor personnel who visit or work on any NRL site or facility must comply with all NRL access requirements. Contractor personnel nominated for access to NRL facilities must process through the NRL Personnel Security Section. Processing includes the completion and submission of all forms and background documentation required by the NRL Security Department. The forms and background documentation will be reviewed to determine whether nominated contractor employees meet the requirements for a favorable trustworthiness determination. A favorable trustworthiness determination is required in order for nominated contractor personnel to be granted access to NRL facilities and issued an NRL badge. NRL issued Contractor badges must be worn and readily visible at all times while contractor personnel are on NRL facilities. Having a current foreign passport (among other factors) may result in an unfavorable trustworthiness determination.

NRL badges, vehicle passes, keys and other government property issued to contractor personnel must be immediately returned to NRL upon (1) completion or termination of the contract; and

(2) termination of employment. Contractor employees shall comply with the check-in/check-out procedures in NRLINST 12290.1(as revised). In part, this instruction provides the procedures for the return of badges, decals, and parking passes. Failure to return NRL Contractor Badges in accordance with NRLINST 12290.1(as revised) may preclude the issuance of any additional badges to contractor employees supporting the same contract until all unaccounted for badges have been returned.

Contractors may also receive an unfavorable past performance determination or negative responsibility determination as a result of non-compliance with this provision.

(c) NRL HOURS OF OPERATION AND HOLIDAY SCHEDULE

All or a portion of the effort under this contract will be performed on a Government Installation.

The normal workweek will be established by the Contracting Officer Representative (COR) or Authorized Government Representative (AGR) identified in the contract. No deviation in the normal established workweek will be permitted without express advance approval in writing by the COR or AGR. In the event the Contractor fails to observe the established workweek, any costs incurred by the Government resulting there from shall be chargeable to the Contractor.

The following federal holidays are authorized exceptions to the normal workweek:

NAME OF HOLIDAY TIME OF OBSERVANCE

New Years Day 1 January

Martin Luther King Jr. Day Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

Any other day designated by federal statute, Executive Order, or Presidential Proclamation.

In the event that any of the above holidays occur on Saturday or Sunday, the holiday must be observed by the Contractor in accordance with the practice observed by the assigned Government employees at the using activity.

Contractor personnel performing work under this contract at any NRL site shall limit their observation of holidays to those set forth above. In the event Contractor personnel work during a holiday other than those above, no form of holiday or other premium compensation will be reimbursed as either a direct or indirect cost. However, this does not preclude reimbursement for authorized overtime work.

When any NRL site grants emergency administrative leave to its Government employees, Contractor personnel performing effort at that NRL site must also be dismissed. However, the contractor shall continue to provide sufficient personnel to perform requirements of critical efforts already in progress or scheduled at the Laboratory.

2. TEXTBOOKS AND/OR REFERENCE MATERIALS

The Contractor shall return all textbooks and reference materials checked out from any NRL Library to that Library at the completion of the individual’s performance or contract performance in accordance with NRLINST 12290.1 (as revised), Check-In, Check-Out, and Intra-Laboratory Reassignment Procedures.

3. CONTRACTOR ACCESS to NRL INFORMATION SYSTEMS

Contractors may have access to NRL information systems based on clearance level, need-to-know, and appropriate restrictions pertaining to competition-sensitive information. Contractors must ensure security by adhering to requirements of NRLINST 5239.1 (as revised) Information Systems Security Plan.

Contractor Email addresses must include an identifier that clearly indicates that the email address belongs to a contractor (i.e., FirstLast(Contractor)<email.address@organization>).

Foreign nationals must be identified as such in all communications originating within NRL.

Email addresses for foreign nationals shall include the identifier "Forn-Natl" (i.e., FirstLast(Forn-Natl) email.address@organization>).

4. INFORMATION REGARDING NON-US CITIZENS ASSIGNED TO THIS PROJECT

Before allowing a non-U.S. citizen access to information required to perform this contract, to information generated in performance of the Statement of Work of the contract, or to a Government facility in connection with the work, the Contractor shall obtain written approval from the Security office listed in the contract.

5. ON-SITE PERSONNEL

Within 60 days after date of contract award, the contractor shall submit to their cognizant Defense Contract Audit Agency (DCAA) a list containing the names of personnel working under the contract on the NRL site. The contractor shall submit an updated list to DCAA on an annual basis thereafter.

If the contractor has more than one contract requiring on-site work, the annual updated list may be consolidated to include all contracts by number and the names of the on-site personnel working with each.

This requirement does not apply to firm-fixed-price contracts unless the contract requires a specified level of effort to be provided over a stated period of time.

6. CONTRACTOR PERSONNEL TRAINING

NRL may require contractor personnel on any NRL site to participate in training in rules, practices, procedures, and systems on NRL's requirements. Such NRL training may include:

Information Technology Security, Fire Training, Personnel Security, Environmental Awareness, or EEO programs.

7. CONTRACTOR PERSONNEL PARTICIPATION IN INVESTIGATIONS AND

LITIGATIONS

If an investigation or litigation needs a contractor employee as a witness, the contractor shall direct the employee to participate. If an NRL investigation or litigation -- one to which the contractor is not a subject or party -- needs information or documents from the contractor, the contractor shall provide them; however, the contractor may ask for the Contracting Officer's authority to mark any documents with appropriate restrictions. If the contractor does restrict the documents, it shall also provide a redacted, unrestricted copy that the Contracting Officer agrees redacts only protectable information.

8. CONTRACTOR OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION

(OSHA) PROGRAM COMPLIANCE

(a) GENERAL

The Contractor is responsible for employee’s safety and health and shall comply with OSHA regulations and perform in accordance with applicable regulations including 29 Code of Federal Regulations (CFR) Part 1910, Occupational Safety and Health Standards, 29 CFR 1925, Safety and Health Standards for Federal Service Contracts, 29 CFR 1926 Safety and Health Regulations for Construction and EM-385-1-1, U.S. Army Corps of Engineers' Safety and Health Requirements Manual. The most stringent standards will apply.

The contractor shall submit a written Accident Prevention Plan (APP) as required, when FAR 52.236-13 is included in the contract. The minimum outline for an APP is provided in EM 385-1- 1.

The NRL Safety Branch may require the contractor to stop performance, with no additional price or cost to the contract, when it is determined the contractor operation on an NRL site does not comply with an applicable OSHA regulation, and is a threat to the safety and health of on-site personnel and/or the public. Should unforeseen hazards become evident during the performance of work, the contractor shall make a formal request to the Contracting Officer, both verbally and in writing, to provide a resolution as soon as possible. In the interim, all necessary action shall be taken by the contractor to restore and maintain safe working conditions in order to safeguard on-site personnel, visitors, the public and the environment.

(b) ACCIDENTS

The contractor shall preserve the conditions and evidence of the accident site until the Government investigation team arrives on site and the investigation is conducted.

For recordable injuries and illness, and property damage resulting in at least $2000 in damage, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident, complete the Navy Contractor Significant Incident Report (CSIR) and provide the report to the COR within one business day of the accident. The Prime Contractor must notify the COR as soon as practical, but no later than 4 hours after the accident. The CSIR form is available at https://www.navfac.navy.mil/safety/site/construc/csir.pdf, through the COR or by contacting the Safety office identified in the contract.

For weight handling equipment accidents, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident, complete the WHE Accident Report and provide the report to the COR within 30 days of the accident. The form is at http://ncc.navfac.navy.mil/, through the COR or by contacting the Safety office identified in the contract.

(c) CONSTRUCTION TYPE WORK

Any construction type work performed by contractors shall comply with 29 CFR 1926 and EM 385-1-1.

(d) CONFINED SPACE WORK

All confined spaces, as defined in 29 CFR 1910.146, are considered to be permit-required confined spaces. Manholes such as storm drains, sewers, utility vaults, steam pits, crawl spaces, etc. are examples of a permit-required confined space at NRL. Contractors shall comply with 29 CFR 1910.146 for all confined space work and submit a site-specific safety plan for review and approval by Code 3540 prior to the work. In addition, for construction contracts, compliance with EM 385-1-1 is required. The site specific safety plan shall meet the requirements of NRLINST 5100.22 (as revised) Requirements For Entry Into Confined Spaces and OPNAVINST

5100.23 (as revised).

9. RADIATION SAFETY

(a) OCCUPATIONAL EXPOSURE TO RADIATION

In accordance with NAVMED P-5055 (as revised), Radiation Health Protection Manual, medical examinations may be required for contractor personnel being considered for routine assignment to duties or occupations under this contract that requires exposure to ionizing radiation or the handling of radioactive materials.

The Contractor is responsible for ensuring required medical examination(s) is/are conducted.

The examinations such as Preplacement Examinations (PE), Situational Examinations (SE), and Termination Examinations (TE) will be conducted in accordance with NAVMED P-5055 (as revised), Radiation Health Protection Manual.

As a result of this examination, a pass/fail determination will be made by the Examining Physician and a written report identifying the type of examination (PE,SE,TE) and the results (pass/fail) forwarded no later than 45 days after each examination to the NRL Safety Branch, Code 3540 (for the NRL-DC site) and to the NRL-SSC, Code 7030.5 (for the NRL site at Stennis Space Center, MS).

For any work to be performed at any NRL site, contractor personnel may be required to wear an NRL issued radiation dosimeter. A radiation dosimeter will not be issued to any contractor personnel until the written test report indicating that the employee passed the examination is received by the Safety Branch as noted in the above paragraph.

For contracts already in place, a Preplacement Examination shall be performed within 60 days.

(b) RADIOACTIVE MATERIAL OR RADIATION PRODUCING DEVICES

The Contractor shall notify, in writing, the NRL Safety Branch, Code 3540 (for the NRL-DC site) and NRL-SSC, Code 7030.5 (for the NRL Stennis Space Center, MS site) at least two(2) weeks in advance of all shipments to and from any NRL site of radioactive material or radiation producing devices (e.g., x-ray machines). Shipments of radioactive material received without this may be rejected and returned to the point of origin with no additional price or cost to the contract and any costs associated with this rejection borne by the contractor.

(c) LASER SAFETY

In accordance with OPNAVINST 5100.23 (as revised) Navy Safety and Occupational Health (SOH) Program Manual, medical examinations are required for contractor personnel being considered for routine assignment to duties or occupations under this contract that requires work with Class IIIb, Class IV, and certain Class IIIa lasers.

The Contractor is responsible for ensuring the required medical examination(s) is/are conducted.

The examinations, such as Preplacement Examinations (PE), Situational Examinations (SE), and Termination Examinations (TE) will be conducted in accordance with BUMEDINST 6470.23 (as revised), Medical Management of Non-Ionizing Radiation Casualties. As a result of this examination, a pass/fail determination will be made by the Examining Physician and a written report identifying the type of examination (PE, SE, TE) and the results (pass/fail) forwarded no later than 45 days after each examination to NRL Safety Branch, Code 3540 (for the NRL-DC site) and to the NRL-SSC Code 7030.5 (for the NRL site at Stennis Space Center, MS.).

For contracts already in place, a Preplacement Examination shall be performed within 60 days.

In addition to medical examinations, initial laser safety training is required to work with Class IIIb, Class IV, and certain Class IIIa lasers. Annual refresher training is also required for these systems. Contact the Safety Branch, Code 3540 (for the NRL-DC site) and contact the NRL- SSC, Code 7030.5 (for the NRL site at Stennis Space Center , MS.) for details of the training and medical surveillance programs.

(d) RADIOFREQUENCY SAFETY

In accordance with OPNAVINST 5100.23 (as revised), Navy Safety and Occupational Health (SOH) Program Manual, all contractor personnel being considered for routine assignment to duties or occupations under this contract that require work with systems that emit radio frequency (RF) radiation above the permissible exposure limits of DoDINST 6055.11 (as revised), Protection of DoD Personnel from Exposure to Radio Frequency Radiation and Military Exempt Lasers shall receive initial and biennial safety training. Contact the Safety Branch, Code 3540 (for the NRL-DC site) and contact the NRL-SSC, Code 7030.5 (for the NRL site at Stennis Space Center , MS ) for details of the training program.

(e) STOP WORK

The NRL Safety Branch Head (Code 3540) or the Health Physics Section Head (Code 3544) may require the contractor to stop performance with no additional price or cost to the contract when either determines contractor operation on any NRL site does not comply with an applicable radiation safety law, regulation or directive, and is a threat to the health and welfare of NRL employees.

10. ACQUISITION AND HANDLING OF AMMUNITION, ENERGETIC, AND EXPLOSIVE

MATERIALS/ORDNANCE/DEVICES, PYROPHORICS, AND INERT ITEMS

When working with ammunition, energetic or explosive materials or devices, the Contractor is responsible for ensuring that its personnel comply with the safety regulations and instructions in NAVSEA OP5, Volume 1 (as revised), Ammunition and Explosives Ashore; NAVSEAINST 8020 (as revised), Ammunition and Explosives Handlers Qualification and Certification Program; NRLINST 8020.1 (as revised) Explosives Safety Manual; NAVMED P-117 (as revised) Manual of the Medical Department; 49 CFR Part 391.41-49, Physical Qualifications and Examinations; and 48 CFR DFARs 252.223-7002 and 252.223-7003. The contractor shall forward to the NRL Explosives Safety Officer, Code 3546, acquisition information for these items during the period of performance of the contract including the following information:

(1) Name, nomenclature of the material(s) or device(s);

(2) Quantity (Number and type of material(s) or device(s) being acquired);

(3) Net Explosive Weight (NEW) per item and a total for the shipment;

(4) Location where the materials will be stored;

(5) Personnel involved in the handling of the materials;

(6) Reference Standard Operating Procedures (SOP) for subject items;

(7) Material Safety Data Sheet (MSDS) for each item;

(8) Transportation documentation (to include Interim Hazard Classification(s) or Final Classification information);

(9) Date of shipment and anticipated delivery date to the Naval Research Laboratory (Shipments received without prior approval or notification will be returned to the point of origin);

(10) Contract number;

(11) Name and Code of the COR/AGR/TM, NRL Project Officer, or Point of Contact as listed in the contract

The Contractor shall notify the NRL Explosives Safety Officer, Code 3546, in writing (for all NRL sites) at least 2 weeks in advance of all shipments to NRL of energetic or explosive materials, explosive ordnance/devices, pyrophorics and pyrotechnics. Shipments received without notification may be rejected and returned to the point of origin. Any costs associated with this rejection will be borne by the contractor.

The Contractor shall notify the NRL Explosives Safety Officer, Code 3546, in writing (for all NRL sites) at least 2 weeks in advance of all shipments of empty, inert, or “dummy explosive devices. Documentation must accompany each item when shipped or they may be rejected and returned to the point of origin with no additional price or cost to the contract and any costs associated with this rejection borne by the contractor.

The contractor shall:

(a) Certify the required training for his/her employee(s);

(b) Provide a letter to the COR/AGR/TM stating that employees who use explosives (or who supervise employees who work with explosives) are trained and qualified to perform the work;

(c) Renew the certification annually and whenever operations are significantly changed.

The NRL Safety Branch Head (Code 3540) or the Explosives Safety Officer (Code 3546) may require the contractor to stop performance with no additional price or cost to the contract when either determines contractor operation on any NRL site does not comply with an applicable explosive safety law, regulation or directive, and is a threat to the health and welfare of NRL employees.

11. HAZARDOUS MATERIAL CONTROL AND MANAGEMENT

See the contract clause entitled Hazardous Material Identification and Material Safety Data (FAR 52.223-3) for definition of “hazardous material.”

For purpose of complying with the contract clause entitled Hazardous Material Identification and Material Safety Data, any hazardous material used or stored by the contractor at any NRL site shall be considered to be delivered under this contract.

After contract award, MSDSs required by the contract clause shall be submitted to the COR or AGR identified in the contract and NRL Safety Branch, Code 3540 (for the NRL-DC site) and to the NRL-SSC, Code 7030.5 (for the NRL site at Stennis Space Center , MS ).

The contractor shall comply with NRLINST 4110.1 (as revised), NRL Hazardous Material Control and Management (HMC&M) Program, when using or storing hazardous material at any NRL site. Copies of the instruction may be obtained from NRL Safety Branch, Code 3540, Telephone (202) 767-2232 (for the NRL-DC site) and from NRL-SSC, Code 7030.5, Telephone

(228) 688-5561 (for the NRL site at Stennis Space Center , MS ).

If hazardous material is to be used or stored by the contractor at any NRL site, the contractor shall provide the following information to the COR or AGR at the time the material is ordered or no later than the time the materials are delivered to any NRL site.

A copy of the Material Safety Data Sheet (MSDS) for each hazardous material (HM) used or stored at NRL. (In addition, contractors must ensure that MSDSs are readily available either in hardcopy form in a central location or by the use of electronic devices (i.e., CD-ROMs or Internet) in the workplace.

The precautionary measures implemented to protect personnel using HM.

The labeling system used by the contractor. (The labeling system must meet the requirements of 29 CFR 1910.1200 and 29 CFR 1910.1450).

The procedures used to evaluate personnel exposure.

An inventory (initial and updated annually, thereafter) of all HM used or stored at NRL. The inventory must include the location (building and room) of storage, quantity at NRL, chemical name, manufacturer, MSDS unique identifier, and a point of contact.

12. EXPOSURE TO HAZARDOUS MATERIALS

In accordance with 29 CFR 1910.1200, Hazard Communication, the Contractor is hereby advised that a wide variety of hazardous materials are used and stored at NRL and that some contractor personnel may be exposed to these materials under normal working conditions or foreseeable emergencies. MSDSs for materials currently used at NRL are available at the NRL Safety office. The NRL Safety Branch (Code 3540) may also be contacted for information on the hazardous material labeling system used in the NRL workplace and for required protective measures to be observed by the contractor personnel when working with or near such materials.

It is the responsibility of the contractor to provide information and training to their employees as required in 29 CFR 1910.1200(h) (Ref: NRLINST 4110.1 {as revised}) NRL Hazardous Material Control and Management (HMC&M) Program.

13. ON-SITE “HOT-WORK”

Whenever performing “hot work”, such as soldering, welding or cutting with open flame torches, on any NRL, Washington , D. C. site, prior to beginning work, the contractor is required to coordinate with:

(1) Resident Officer-in-Charge of Construction (ROICC-9040) Phone (202) 767-1037

(2) Naval District Washington Fire Department Fire Protection Inspector, (202) 685-0209/0211.

Whenever performing “hot work”, such as soldering, welding or cutting with open flame torches on the NRL-SSC site, prior to beginning work, the contractor is required to coordinate with:

(1) National Space and Aeronautics Administration John C. Stennis Space Center Fire Department Phone (228) 688-3639

14. ENVIRONMENTAL

(a) Environmental Management System ( EMS )

The Contractor shall perform work consistent with the relevant policy and objectives identified in NRL’s Environmental Management System (EMS) outlined in NRL Instruction 5090.2. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by NRL’s EMS, including pollution prevention, waste reduction, energy use, and natural resource protection. The Contractor shall provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In addition, the Contractor shall advise their employees of their roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

In the event of any environmental nonconformance or noncompliance associated with the contracted services, the contractor shall take corrective and/or preventative actions. In the event of any noncompliance with any federal, state, or local environmental law, regulation or requirement, the Contractor shall immediately respond by taking all appropriate corrective action and notifying the Contracting Officer’s Representative (COR) and the EMS Manager. For any nonconformance with the EMS , the Contractor shall take corrective action and initiate further preventative action, as required by the EMS Manager.

All on-site contractor personnel shall complete yearly EPA-sponsored environmental training specified for the type of work conducted on-site. Upon contract award, the COR will notify the EMS Manager to arrange EMS training for appropriate staff.

Additionally, when ordering supplies for use on NRL or for use by NRL personnel, all contractor personnel must favor energy-efficient, recycled or reclaimed material whenever practicable.

The responsibilities of all contractor personnel include, but are not limited to:

(1) Recycling all eligible material, including glass, paper (including magazines), plastic, aluminum, and cardboard to the maximum extent practicable;

(2) Reducing the amount of hazardous material and/or solvent used by purchasing fewer hazardous materials and by increasing the use of products with recycled content;

(3) Reducing the amount of solid waste from construction and demolition debris, and scrap metal sent to municipal and rubble landfills by reducing, reusing, and recycling; and

(4) Conserving energy and water usage by turning off lights and equipment when not in use and using only the necessary amount of water needed to complete the required tasks. Continuous conservation of our natural resources is a must.

Any questions regarding EMS may be directed to the NRL EMS Manager.

(b) Pollution Protection

The contractor shall comply with all applicable Federal, state and local environmental laws and regulations including, but not limited to, the Clean Water Act, Clean Air Act, Resource Conservation and Recovery Act, and the National Historic Preservation Act. The contractor shall be aware that Environmental Protection Agency (EPA), Department of Defense, or NRL inspections and audits may include questioning of the contractor personnel that are working with or have knowledge of hazardous materials and hazardous waste. Contractors are required to provide and have environmental training commensurate with their responsibilities and maintain the appropriate environmental documentation for Federal, state and local regulators.

15. WEIGHT HANDLING EQUIPMENT AND OPERATION

Contractor crane and forklift operations shall comply with NAVFAC P-307 (as revised), Management of Weight Handling Equipment and OSHA requirements.

16. BIOLOGICAL SAFETY

Contractors who perform biological research work on site at NRL-DC and /or NRL-CBD shall comply with NRLINST 5100.1 (as revised) Biological Safety. These contractors shall provide the COR or AGR and the NRL Biosafety Committee with proof of compliance with OPNAVINST 5100.23 (as revised), 29 CFR 1910.1030, Bloodborne Pathogens and NRL Bloodborne Pathogen Exposure Control Plan and documentation for laboratory specific biological training required under 29 CFR 1910.1450, Occupational Exposure To Hazardous Chemicals In Laboratories

9. Distribution Statement A: Approved for public release: distribution unlimited.