N0016724Q0058.pdf

N0016724Q0058

This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal

Acquisition Regulation (FAR) Subpart 12.6, in conjunction with FAR Part 13.5, as supplemented with additional information included in this notice. Naval Surface Warfare Center Carderock Division

(NSWCCD) intends to award a firm fixed price (FFP) Blanket Purchase Agreement (BPA) using

Simplified Acquisition Procedures that establishes the terms and conditions applicable to 8800 Reader

Maintenance that meets the specifications outlined below. The proposed contract action is for commercial services for which the Government intends to solicit as other than full and open competition. This announcement constitutes the only solicitation and a written solicitation will not be issued. Quotes are being requested under Request for Quotation (RFQ) no. N00167-24-Q-0058. The

NAICS code is 811210 and the small business size standard is $34 (million of dollars).

The provisions and clauses included and/or incorporated in this solicitation document are those in effect through the Federal Acquisition Circular (FAC). This RFQ incorporates all provisions and clauses in effect through FAC 2024-02 and the Defense Federal Acquisition Regulation Supplement (DFARS)

DPN 01/22/2024.

Shipping term shall be FOB Destination.

See attached solicitation for a list of line item number(s) and items, quantities, and units of measure, clauses and provisions including the provision at 52.212-1, Instructions to Offerors-Commercial

Products and Commercial Services, the provision at 52.212-2, Evaluation-Commercial

Products and Commercial Services which includes the specific evaluation criteria, the clause at 52.212-

4, Contract Terms and Conditions-Commercial Products and Commercial Services and the clause at

52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-

Commercial Products and Commercial Services, applies to this acquisition.

Additionally, include a completed copy of the provision at 52.212-3, Offeror Representations and

Certifications-Commercial Products and Commercial Services, with your quote IF your company does not have the Representations and Certifications completed in SAM.gov.

The Government will award a contract resulting from this solicitation to the responsible quoter whose quote, conforming to the solicitation that will be most advantageous to the Government, price and other factors considered. The Government intends to evaluate all timely quotes received from eligible quoters on a lowest price technically acceptable (LPTA) basis. The Government intends to evaluate quotations and award a contract without discussions with quoters.

QUESTIONS: Offerors may submit their questions regarding clarification of solicitation requirements to

Brittany Tavassoli by email at brittany.b.tavassoli.civ@us.navy.mil no later than 10:00AM EST on 26

February 2024. Any questions received after this deadline may not be answered. Questions received by the deadline will be answered in an amendment to the solicitation.

Quote packages are due by 01 March 2024 at 10:00 AM EST. Late quotes will not be considered. Quote packages shall be sent to brittany.b.tavassoli.civ@us.navy.mil and contain a cover sheet that provides the following information:

https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5 https://www.acquisition.gov/far/part-52#FAR_52_212_3

a) Official Company Name;

b) Point of contact including name and phone number; and

c) Cage Code number.

To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and cage code. An award will be made based on Lowest Price Technically Acceptable (LPTA).

Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the

SOW. Responses to this solicitation are due by 10:00 AM EST on 01 March 2024. Email quotes to brittany.b.tavassoli.civ@us.navy.mil.

Quotes shall be valid for sixty (60) days (at minimum).

The Point of Contact for this acquisition is Brittany Tavassoli, at brittany.b.tavassoli.civ@us.navy.mil.

BPA TERMS AND CONDITIONS

1. Description of Agreement. The service provider awarded the Blanket Purchase Agreement (BPA) shall provide maintenance (preventive and repair) services for Model 8800 Harshaw TLD Reader Systems located at the Naval Dosimetry Center (NDC) and Naval Nuclear Propulsion Program (NNPP) sites as described in stated CLINs, and in accordance with the statement of work (SOW).

2. Extent of obligation. The Government is obligated only when purchases are requested by an authorized contracting officer for the duration of the BPA.

3. Purchase limitation. The total of all BPA Calls may not exceed the total ceiling price. BPA Master

Dollar Ceiling: $ To be provided at award.

4. Individuals authorized to purchase under the BPA. The Contracting Officers of Naval Surface Warfare

Center-Carderock Division (NSWCCD) Code 02 Contracting Department are the only authorized individuals to order against this BPA.

5. Delivery tickets. A requirement that all shipments under the agreement, except those for newspapers, magazines, or other periodicals, shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

(i) Name of supplier.

(ii) BPA number.

(iii) Date of purchase.

(iv) Purchase number.

(v) Itemized list of supplies or services furnished.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment.

6. Evaluation. The Master BPA will be evaluated on technical capability and past performance. The contractor shall provide a capability statement that meets the requirements of the SOW found herein.

The contractor shall provide a list of contracts both recent (within 5 years) and relevant (similar in scope and size); include contract number, customer, contract type, period of performance, total price, and brief description. For each relevant effort, the contractor shall include the CPARS rating for each of the performance years. BPA Calls will be evaluated on an individual call basis in accordance with

FAR clause 52.212-2 Evaluation – Commercial Products and Commercial Services.

7. Pricing. The prices to the Government shall be as low as or lower than those charged to the contractor’s most favored customer. Pricing (quote) will be requested for the unpriced CLINs (1001-

3001) at the time it is required by the government in accordance with the SOW. BPA Call quotes/estimates should be received within 10 calendar days from the date requested. Purchases under the awarded BPAs will be made under the authority of Title 10 U.S.C. 3204(a)(1), and in accordance with FAR 13.303-5 and DFARS 213.303-5.

8. Place of Performance. The anticipated place of performance is at the Naval Dosimetry Center (NDC) and Naval Nuclear Propulsion Program (NNPP).

9. Period of Performance. the period of performance is five (5) years from the date of this agreement, or until the total of all Calls (Ceiling) is reached, whichever occurs first. The Government is obligated only to the extent of authorized purchases/calls actually made under the BPA. Period of Performance:

02-May-2024 to 01-May-2029.

10. Price Reasonableness. Price reasonableness shall be determined at the BPA Call level.

11. Invoices. All invoices shall be submitted electronically through DoD Wide Area Workflow Receipt and Acceptance (WAWF) system following instructions provided in DFARS clause 252.232-7006

Invoice Instructions (NSWCCD), and all payments will be made through electronic funds transfer

(EFT).

12. Technical Point of Contact. NSWCCD assigned technical point of contact will review invoices for payment per each call against this BPA (See clause G-242-H001).

13. Accounting. NSWCCD Accounting and Appropriation data will be included in each call placed under this BPA.

14. Product Classification Code (PSC). The PSC allowed for ordering against this BPA is J059, NAICS:

811210.

15. Miscellaneous. Each BPA Call shall utilize a SOW, and will include applicable attachments (CDRLs).

STATEMENT OF WORK

1. TITLE

Model 8800 Harshaw TLD Readers Maintenance Contract

2. OBJECTIVE/BACKGROUND

This Statement of Work (SOW) defines the maintenance (preventive and repair) service and support requirements for Model 8800 Harshaw thermo-luminescent dosimeter (TLD) Reader Systems located at the Naval Dosimetry

Center (NDC) and Naval Nuclear Propulsion Program (NNPP) sites. The 8800 readers used by the NDC are identified in Appendix A and at the 8800 readers used by the NNPP are identified in Appendix B.

The reader systems include Model 8800 TLD reader, with Sr-90 irradiator, hardware, firmware, associated software, including WinREMS and Model 8800 reader process controller, and auxiliary equipment, such as technical manual and automated TLD holder opener, 10:1 PMT neutral density lens drawer and basic spare parts kit or enhanced spare parts kit.

3 . APPLICABLE DOCUMENTS

Maintenance services shall be in accordance with:

Publ. No. 8800-P-S-0200-00l Model 8800 Automatic TLD Card Reader Technical Service Manual–

Bicron/Thermo Fisher Scientific RMP

Publ. No. 8800PLUS-P-S-0307-001 Model 8800PLUS Technical Service Manual

4. SCOPE OF WORK

4.1 SERVICES FOR NNPP AND NDC

4.1.1 The Contractor shall furnish all materials, supplies, parts/components/assemblies, test equipment, tools, labor, travel, transportation, shipping, telephone technical support and any other items required to perform the maintenance services outlined in this Statement of Work (SOW). All visitors to the NDC and to NNPP facilities must be U.S. Citizens.

4.1.2 The Contractor shall provide two regularly scheduled on-site maintenance visits per year to the NDC locations identified in Appendix A. The two regularly scheduled visits shall be equally spaced throughout the year and be scheduled with the Government point of contact (POC) identified in Appendix D. The

Contractor shall provide a maintenance service report in accordance with CDRL A001, and accompanied with Appendix C, to the location POC for each visit and for each piece of equipment serviced.

4.1.3 The Contractor shall provide one regularly scheduled on-site maintenance visit per year to NNPP locations identified in Appendix B. The Contractor shall schedule the visit with the Government POC in Appendix

D. The Contractor shall provide a maintenance service report in accordance with CDRL A001, and accompanied with Appendix C, to the location POC for each visit and for each piece of equipment serviced.

4.1.4 The Contractor shall perform the preventive maintenance, including those services listed below, to maintain the system in optimum performance and working condition, in accordance with manufacturer’s specifications and user-selected operating parameters.

Preventive Maintenance services required are the following:

• Routine and preventive maintenance as described in Model 8800 Automatic TLD Card Reader

Technical Service Manual 8800-P-S-0200-001 and Technical Service Manual 8800PLUS-P-S-0307-

001.

• Cleaning, inspection, and testing of mechanical, electrical/electronics, optical and photronics subsystems and components.

• Adjustment, as necessary, of system parameters (mechanical, electrical/electronic, optical and photronics) to within factory specifications.

• Replacement of worn or broken parts and components.

• Repair of any broken or malfunctioning components and equipment.

• Calibration of instrument, circuit boards and components.

• Installation of available firmware and software upgrades.

• Inspections of all radioactive source assemblies to ensure all are safe and working properly. This inspection shall include checks/tests of the irradiator assembly to identify any component (e.g. shutter mechanism, spring, etc.) fatigue or performance degradation warranting service to improve performance and/or prevent failure.*

• The Contractor shall replace, at a minimum, every three (3) years all internal reader fans. During each service visit the Contractor shall clean all reader fan guards (two in the Data Acquisition Module

(DAM): one in heater power module and one in host computer), verify airflow on each fan and replace fans as needed.

* Any handling or repairs of radioactive source assemblies must be authorized by, and performed under the control and supervision of, the local Radiological Controls personnel and/or Radiation Safety Officer.

4.1.5 Technical Support: The Contractor shall provide a toll-free telephone/hotline service for technical assistance for operation, user-level maintenance, and troubleshooting of the system. Telephone support shall be available Monday through Friday, excluding Federal holidays, from 8:00 A.M. to 5:00 P.M.

Eastern and Pacific Time, as a minimum. Technical support, correspondence and information exchange via email is encouraged; however, email service does not relieve the telephone support availability requirement.

4.1.6 Special Shipping Instructions for Radioactive Material (RAM):

4.1.6.1 Prior to shipment of radioactive material (RAM), including exempt quantities of RAM, the Contractor shall notify the receiving activity’s RAM receipt personnel by telephone and confirm receipt of such notification.

Approval to ship will be provided by receiving activity. NNPP and NDC points of contact are provided in

Appendix D. The Contractor will receive the instructions from the receiving organization’s RAM receipt personnel on how, when and what documentation is needed when delivering radioactive sources needed to maintain the readers. Radioactive sources include the transport rack with four Carbon-14 sources and the

Strontium-90 irradiator assembly. This requirement does not apply to complete 8800 readers containing these components.

4.1.6.2 The Contractor shall provide carrier information, tracking number and anticipated delivery date. Shipments shall not be made by the United States Postal Service. Shipping documents shall include the following:

• The statement “Radiological controls required for unpacking.” if the shipment contains US Department of transportation (DOT) radioactive class 7 material.

• The statement “This package contains a small amount of radioactivity in a quantity not regulated under the US DOT Hazardous Materials Regulations. Radiological controls may be required when unpacking to comply with local requirements.” if the shipment contains only non-DOT radioactive material.

• Identification number of each package

• Security seal number, if applicable

• Actual weights (gross, tare and net)

• Isotope(s) and actual activity

• The results of radiological survey and dose rate levels on the surface of each package and the external surface of each container in the package, if applicable

4.1.6.3 The bill of lading, including applicable DOT certification and conformance statements, shall be provided by the driver to the receiving facility.

4.1.6.4 Shipments shall be made under protective service, such as Protective Signature Service, to provide point-to-point custody transfer from origin to destination.

4.1.6.5 Shipments shall be made under the Contractor’s license, where applicable, and conform to all DOT regulations.

4.1.6.6 The Contractor shall deliver material only Monday through Friday between 8:00 AM and 2:30 PM local time, except for Federal holidays.

4.1.7 Emergency Repair: In the event of a fatal reader error (reader becomes inoperable) between preventive maintenance visits, the Government location (NNPP or NDC) possessing the reader will attempt to repair the unit. In the case that the Government cannot repair the reader, and a backup reader is not available to maintain mission operations, then the Contractor shall make an accelerated emergency visit to the location to repair the disabled reader. Initial service response shall be within 24 hours, and the disabled reader shall be returned to service within three business days of failure notification for NDC and Continental United

States (CONUS) NNPP locations. For Outside Continental United States (OCONUS) NNPP locations, the disabled reader shall be returned to service within four business days of failure notification.

4.1.8 Emergency Distribution: In the case of a catastrophic event in which all processing capability of the NDC is eliminated, the Contractor shall provide two emergency 8800 readers, two emergency extremity

(DXTRAD) readers, 20,000 whole body dosimeters and DXTRAD dosimetry. The dosimeters shall be in the form of 200 quality control cards (black substrates), 800 calibration cards (violet substrates), 19,000 field cards (red substrates), 1,000 DXTRAD elements, 400 rings, 400 caps and 150 substrates. The

Contractor shall provide readers within 48 hours of Government notification. The Contractor shall provide quality control cards, calibration cards, 2000 field cards and all DXTRAD dosimetry within seven calendar days of Government notification. The balance of dosimeters shall be provided at a rate of 1000 cards per week. The dosimeters and readers shall remain the property of the Contractor.

4.1.9 Maintenance Completion: Upon completion of maintenance services, the Contractor shall demonstrate for the on-site Dosimetry Technical or Quality Manager, satisfactory operation of the TLD reader system.

Demonstration of proper dosimetry processing operations shall be accomplished with reader connected to the Navy’s dose processing and management system/network. Dosimeters shall not be processed in stand-alone mode when the network is available.

4.2 CONFIGURATION MANAGEMENT

4.2.1 If any changes are needed to the Model 8800 TLD Reader Systems hardware, firmware or software, the

Contractor must submit an Engineering Change Proposal (ECP) in accordance with CDRL A002.

4.2.2 Hardware and firmware changes will be approved by the NNPP Corporate Dosimetry Technical Manager

(for NNPP) or the Naval Dosimetry Center Officer in Charge (OIC, for NDC). Software changes will be approved by the NDC or the Information Technology (IT) Division of the NNPP DT-702/PD Dosimetry

Program, Portsmouth Naval Shipyard.

4.2.3 If the Government deems testing is required to verify that modifications or upgrades are acceptable, then the Contractor shall provide samples of the modified or upgraded components (in the configuration planned to be installed/implemented) for Government testing and approval prior to installation/implementation. In addition, the Contractor shall provide to the Government test results from any testing performed by the

Contractor.

4.2.4 The Contractor shall provide Technical/Service and Operator/User manual changes and revisions to NDC and to the NNPP DT-702/PD Dosimetry Program Technical Division, Norfolk Naval Shipyard, in accordance with CDRL A003.

4.3 SPARE PARTS

4.3.1 The spare parts kit staged at each NDC and NNPP location is considered part of the TLD Reader System configuration. As such, each spare parts kit is required to have a full complement of operational parts, as listed in Appendix C page four. The Contractor shall ensure that any part removed from a spare parts kit for installation into a reader system under maintenance is replaced within 20 business days.

4.3.2 Any parts requiring replacement, in reader systems or spare parts kits, shall be replaced with identical operational and fully functional parts (all design functions of multi-purpose/function parts included), to the extent those parts/designs are still supported or available, in order to maintain unaltered physical and functional configuration of hardware, firmware and software. Otherwise, the Contractor shall submit an

ECP to propose the design change.

4.3.3 All parts installed or provided as spares shall include appropriate markings, labels or other documentation to indicate all required performance inspections and/or acceptance tests have been passed for all design functions of the part.

4.4 SOFTWARE

4.4.1 The Contractor shall provide technical support for the Windows-based WinREMS, WinREMS SQL, WinCardID, 8800 Host software to include the host operating system, or other Thermo Fisher Scientific software. The service is to include the following:

• Unlimited timely technical support for all above-named software maintained by Thermo Fisher Scientific and support for the file types used for input or export from the above software.

• Technical support relating to solutions of technical questions and/or problems conducted by telephone or via email.

• Provision of updated software user and installation instruction manuals and provision of design overview documents with process flowcharts, as any of these documents become available.

• Provision of software upgrades or software corrections, submitted and approved through the ECP process.

The Contractor shall perform any necessary service visits to implement the changes.

4.4.2 Software Licenses: The Contractor shall provide the NDC and the NNPP DT-702/PD Dosimetry Program

IT Division system software (reader/dosimeter control, programming, etc.) license(s) to allow full distribution and use of software to/at the NDC and all Navy sites that use the Model 8800 TLD reader systems. These licenses shall apply to original software, as well as any version changes or upgrades submitted by the Contractor and approved by the NDC or the NNPP DT-702/PD Dosimetry Program IT

Division.

4.5 GENERAL SECURITY REQUIREMENTS

4.5.1 These security requirements apply to contractor employees who require any of the following: physical access to any area of a federally controlled installation, facility or activity; access to CUI; access to a DON computer/network/system; and those who, as determined by DON, are assigned to a national security position or perform sensitive duties.

4.5.2 Access to Federal Facilities:

4.5.2.1 Contractors are considered visitors. Access to Government facilities/installations is at the discretion of the

Government. The Government reserves the right to rescind access at any time. The Contractor, while on the installation, shall comply with all policies and requirements involving installation entry control and security.

4.5.2.2 Contractor employees shall complete all command specific in-processing requirements with the GCA

Security Division upon arrival and out-process prior to departure at the completion of the individual’s performance under the contract.

4.5.2.3 The Contractor shall provide a personnel roster of all prime and subcontract personnel and submit to the

COR and the CAC Trusted Agent via e-mail no later than 30 business days following award of the contract. This roster shall be updated and re-submitted when changes occur, but no less frequently than monthly.

4.5.3 Common Access Card Issuance:

4.5.3.1 The CAC will be used as the identification credential for on-site contractors. A contractor must possess a valid need for physical access to government facilities or logical access to DON IS. The COR is the competent authority in determining whether contractor support requires CAC issuance.

4.5.3.2 Contractor employees who have been issued CACs and/or badges, shall display the CAC at all times on outer garments, above the waist, when in DON spaces and removed from view when not in DON spaces. CACs or badges shall not be worn outside the installation nor used as personal identification, unless in the performance of the contract.

4.5.4 Controlled Unclassified Information:

4.5.4.1 The Contractor may require access to CUI. CUI is official information that requires the application of controls and protective measures for a variety of reasons and has not been approved for public release, to include technical information, proprietary data, information requiring protection under the Privacy Act of

1974, and Government-developed privileged information involving the award of contracts. CUI is a categorical designation that refers to unclassified information that does not meet the standards for National

Security Classification under Executive Order 13526, but is (a) pertinent to the national interest of the

United States or to the important interests of entities outside the Federal Government, and (b) under law or policy requires protection from unauthorized disclosure, special handling safeguards, or prescribed limits on exchange or dissemination.

4.5.4.2 The contractor shall comply with Information Security Directive (d), or successor publication.

4.5.4.3 Contractor personnel requiring access to CUI or user level access to DoD networks and information systems, system security and network defense systems, or to system resources providing visual access and/or ability to input, delete, or otherwise manipulate sensitive information without controls to identify and deny sensitive information, shall have security clearance eligibility.

5 POINT OF CONTACT

5.1 The Contracting Officer Representative (COR) for this contract is TO BE PROVIDED AT AWARD.

5.2 The Technical Point of Contact (TPOC) for this contract is TO BE PROVIDED AT AWARD.

5.3 The Alternate Technical Point of Contact (ATPOC) for this contract is TO BE PROVIDED AT AWARD.

Appendix A

Table 1: NDC 8800 TLD Reader Systems

Location Model 8800 ID Number Serial Number

West Bethesda, MD NDC11 0805147

NDC12 0806148

NDC13 0807149

NDC14 0808150

NDC16 0809152

NDC17 1311180

NDC18 1311182

NDC19 1401186

NDC20 1401187

NDC21 1311184

NDC22 1311183

NDC23 1312185

NDC24 1311179

NDC8 0003091

NDC10 710143

NDC6-6600 9401084

NDC7-6600 9906181

NDC Number 6610 9403007

NDC Shipping reader1 DT648 107001

NDC Shipping reader2 DT648 206002

NDC Shipping reader3 8800ID 9909003

NDC Shipping reader6 1401015

NDC Shipping reader7 1401016

NDC Shipping reader8 1401014

NDC17-3500 810712

NDC4500 9911108

Appendix B

Table 2: NNPP 8800 TLD Reader Systems and Sites

Location Model 8800 ID Number Serial Number

West Bethesda, MD NSWCCD2 710005

NSWCCD3500 9510167

NSWCCD4500 0101127

8800 Shipping reader1 9909004

8800 Shipping reader2 107001

8800 Shipping reader3 1110013

Groton, CT NLON2 0310108

NLON3 0312109

NLON1 0410120

8800CARDID 0904007

Yokosuka, Japan Japan1 0803145

Japan2 0804146

West Mifflin, PA BAPL1 7036

Niskayuna, NY KSO1 0511128

KSO2 1402190

KAPL1 4032

KAPL2 5035

KAPL3 5034

KAPL4 1402188

KAPL8810 1012001

San Diego, CA NASNI1 0404114

NASNI2 0609137

LOMA1 0404115

Idaho Falls, ID NRF1 0403112

NRF2 0512130

Norfolk, VA NNSY1 0206097

NNSY2 0206100

NNSY4 0605133

NRMD3 0512131

NNSY5 0610138

NNSY6 0903159

NNSY7 001030

8800CARDID 0903005

Newport News, VA NGNN1 0309107

NGNN2 101045

NGNN3 101046

NGNN4 0909163

Charleston, SC NPTUCH1 0410122

NPTUCH2 0904161

Appendix B (continued)

Table 2: NNPP 8800 TLD Reader Systems and Sites (continued)

Pearl Harbor, HI PHNSY3 0707142

PHNSY1 0402110

PHNSY2 0402111

8800CARDID 0906009

Kittery, ME PNSY1 0206101

PNSY2 0206102

PNSY3 0810153

Bremerton, WA PSNS1 0406116

PSNS2 0608136

PSNS3 0206099

PSNS4 0206098

PSNS5 0304106

BANG1 0406117

8800CARDID 0905008

Kings Bay, GA TRFKB1 0410121

TRFKB2 0606134

TRFKB3 0903160

Santa Rita, Guam KAPL5 1402189

NSWCCD2 702002

8800 Shipping reader4 0903006

Appendix C

8800/Plus Navy Maintenance and Repair Check Sheet

Annual Procedures Based on 9 Year Cycle

If only repairs are performed, use the fourth page of Appendix C

Field Service Engineer (print name):

Signature: _______________________________________________________Date: _______/________/________

Navy Site: ____________________ Reader SN: _________________ Site’s Reader Name:

Service Event No: __________________________________

Procedure performed annually with listed steps at specified intervals:

AT 36 MONTHS, PERFORM ALL OF THE 12 MONTH ITEMS, PLUS:

___2F. Remove, clean and inspect Gas Heater Station

___6D. Replace all internal fans

AT 72 MONTHS, PERFORM ALL OF THE 12 AND 36 MONTH ITEMS, PLUS:

___3A. Replace carrousel belts.

AT 108 MONTHS, PERFORM ALL OF THE 12 AND 36 MONTH ITEMS, PLUS:

__8A. Remove, clean with dry air or nitrogen, and reseat all circuit boards (except Host Computer boards)

__13. Calibrate Photronics boards, or exchange boards with calibrated boards

12 Month Maintenance Checklist

1. INITIAL ASSESSMENT

__A. Run the system to verify operation or demonstrate faults

__B. Review customer error log

__C. Perform actions in steps 2-4 without removing the internal irradiator (unless requested by the site representative)

2. TRANSPORT MECHANISM

__A. Remove Card Cartridges-check roller operation and feet

__B. Remove PMT Assembly-check heat sink/all connector tightness

__Check/clean Lens Drawer and PMT Assembly infrared lenses

__Clean Star Shutter grooves

__Check Drawer Retention Pin operation

__C. Remove Carrousels (Carrousel Maintenance in step 3)

__D. Remove rack, clean and inspect all rack/card track areas, reference light glass and gear teeth

__E. Remove and Clean PZRD LED boards and PZRD sensor holes

3. CARROUSEL ASSEMBLIES

__A. Check Carrousel Belt tension, alignment, and shaft adjustment

__B. Lubricate Carrousel Geneva mechanism with bearing grease

Distribution:

A. One copy each of this completed form per reader and the Service Report shall be left with the site POC.

B. One copy of each form to the Field Service Dispatcher.

SERVICE CYCLE MONTH: 12 24 36 48 60 72 84 96 108

Appendix C (continued)

4. RACK DRIVE ASSEMBLY

__A. Check rack drive gear

__B. Check/adjust backlash

5. REASSEMBLE TRANSPORT MECHANISM

6. FANS/FILTERS

__A. Remove back panel of the reader. Inspect components in the back of the reader and clean as needed.

Caution: Fan power cords limit movement until disconnected.

__B. Remove/clean rear panel fan filters and verify fan operation. Replace filters/fans if damaged or worn.

__C. Clean other fan guards (Two in D.A.M., one in Heater Power Module, one in host computer). Verify airflow of each.

7. INTERNAL/EXTERNAL CABLING, HOSES, GAS SYSTEM, GENERAL CIRCUIT BOARDS

__A. Check/repair any damaged cabling, hoses or loose harnesses

__B. Clean all circuit boards not previously cleaned, while they are in place in machine, with dry air or nitrogen

__C. Suggest improvements in external cable/hoses/peripheral connections (PC, Printer, Nitrogen, etc.) for easier use and serviceability.

8. SOFTWARE/FIRMWARE/HARDWARE UPDATES

Complete the table below and review the information with the designated site contact.

SOFTWARE REVISION LEVELS: WinRems___________________________

HOST_____________________ TRANSPORT____________________ PHOTRONICS_________________

NOTE TO MAINTENANCE TECHNICIAN: Do not perform hardware or software updates without authorization from site POC.

9. VERIFY MACHINE PARAMETERS AS LISTED: (All temperatures Celsius)

Display Thermocooler temperature: ________ (10 ± 2°C)

Gas Manifold Pressure Regulator Gas Pressure: A) All Valves Closed (30±2 PSI):

B) All Valves Open (> 25 PSI):

Gas Manifold Gas Flow Rates – AS FOUND:

Flow Meter Scale (Choose one):

A. 0 to 100 (40 ±2) Flow Rates: A_____ B_____ C_____ D_____

B. 0 to 65 (27 ±2) Flow Rates: A_____ B_____ C_____ D_____

C. 5 to 60 (27 ±2) Flow Rates: A_____ B_____ C_____ D_____

Gas Manifold Gas Flow Rates – CORRECTED (if necessary): Flow Rates: A_____ B_____ C_____ D_____

Heater Controller Board - EB #_____________________________ Rev ________

AS FOUND Heater temperatures at maximum (260°C) and preheat (165°C) temperatures:

Digital Thermometer Reading Host Display Reading

(260.0 ± 0.5°C) i _____ ii_____ iii_____ iv_____ (260±3°C) ) i _____ ii_____ iii_____ iv_____

(165.0 ± 0.5°C) i _____ ii_____ iii_____ iv_____ (165±2°C) ) i _____ ii_____ iii_____ iv_____

CORRECTED (if necessary) Heater temperatures at maximum (260°C) ) and preheat (165°C) temperatures:

Digital Thermometer Reading Host Display Reading

(260.0 ± 0.5°C) i _____ ii_____ iii_____ iv_____ (260±3°C) ) i _____ ii_____ iii_____ iv_____

(165.0 ± 0.5°C) i _____ ii_____ iii_____ iv_____ (165±2°C) ) i _____ ii_____ iii_____ iv_____

Verification of reader nozzle measurement:

-Remove PMT Assembly from Main Plate.

-Position the Shuttle until the caution note on the Shuttle is to the left of the nozzles.

-NOTE: DO NOT TOUCH THE THERMOCOUPLE! Touching the thermocouple on top of the nozzle could and probably will result in a catastrophic failure of the thermocouple, requiring disassembly and repair of the Gas Heater Assembly. DO NOT TOUCH THE THERMOCOUPLE.

-Using a calibrated vernier or depth gauge, measure the depth from the top of the nozzle to the ledge surrounding the nozzle. NOTE: The measuring device must be perpendicular to the top surface of the ledge.

-The resulting dimension will be taken for all four nozzles.

-The resulting dimension shall be 0.040 ± 0.010”

MEASURED DIMENSIONS:

AS FOUND: CORRECTED:

i _______ i _______ ii _______ ii _______ iii _______ iii _______ iv _______ iv _______

__10. Perform an Electronics QC check, Adjust Photcal as required and Reconfirm step 9 if any adjustments were required

NOTE TO MAINTENANCE TECHNICIAN: Sites may request the use of extender boards for the check of heater temperatures. The individual site will determine the need for these boards.

___11. Review Spare Parts Kits.

___12. Operational Checks

Allow the machine to run 25 cycles and other calibration checks as requested by customer

COMMENTS:

ADDITIONAL ITEMS FOR NEXT TRIP:

End Routine Maintenance, Complete the next page for non-routine (repair) part replacement

Repair Parts Used and Non-Routine Repair Detail

Item Detail

I. Common Parts/Assemblies

PMT

PMT Stop Pin (P/N 161793)

PMT Fan Assy. (P/N 26410)

Motors/Fans

Carrousel Motor (P/N 21675)

Rack Motor (P/N 24232)

Rear Panel Fan (P/N 151217)

D.A.M. Fan (P/N 151649)

Fan Bracket (P/N 29004)

Lower Front Fan (P/N 151035)

EMT Filter (P/N 162054)

Fan Guard (P/N 151652)

Carrousel

Cam follower Bearing

Cartridge Sensor (P/N 241417)

Position Sensor (P/N 241361)

Carrousel Belts (P/N 161528)

Circuit Boards D.A.M

Digital/Analog Bd. (P/N 26768)

Digital/Analog Cable (P/N 27227-2)

Heater control Bd. (P/N 26802)

Transport Control Cage

Motor control Bd. (P/N 26422)

Solenoid Sensor Bd. (P/N 26262)

Transport controller Bd. (P/N 26547)

Transport Mechanism

PZRD Sensor BD (P/N 23801)

Bar Code System

Bar Code Scanner Module Rev B. (P/N 500701)

Bar Code Decoder BD. (P/N 500765)

II. Additional Parts Used

Appendix D

Navy’s NNPP and NDC TLD Reader System POCs

Technical and IT Division POCs: The NNPP TLD Reader Systems are managed by the NNPP DT-702/PD

Dosimetry Program and Information Technology (IT) Divisions.

Corporate Dosimetry Technical Manager:

TO BE PROVIDED AT AWARD

Corporate IT Division Manager:

Corporate Quality Manager:

Naval Dosimetry Center Technical POC:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5 Years 8800 Reader Maintenance

FFP

Maintenance (preventive and repair) service and support requirements for Model

8800 Harshaw thermo-luminescent dosimeter (TLD) Reader Systems in accordance with the statement of work (SOW). Appendix A and B identify the locations and model/serial numbers. Blanket Purchase Agreement (BPA) ordering period is for five (5) years.

FOB: Destination

PSC CD: J059

NET AMT

0002 6 Each Emergency Repair

FFP

Emergency Repair Service for Model 8800 Harshaw thermo-luminescent dosimeter (TLD) Reader Systems in accordance with the statement of work

(SOW). Appendix A and B identify the location(s) and model/serial numbers.

Blanket Purchase Agreement (BPA) ordering period is for five (5) years.

PSC CD: J059

Contract Data Requirements List

Not Separately Priced (NSP)

FFP

Data Package - CDRLs A001, A002, A003.

NSP

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 N/A N/A N/A N/A

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 02-MAY-2024 TO

01-MAY-2029

N/A NAVAL SURFACE WARFARE CENTER

CARDEROCK

CODE 632, MARK DINEZZA

NSWCCD

9500 MACARTHUR BLVD

WEST BETHESDA MD 20817-5700

301-227-0599

N00167

0002 POP 02-MAY-2024 TO

01-MAY-2029

N/A (SAME AS PREVIOUS LOCATION)

N00167

0003 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-6 Restrictions On Subcontractor Sales To The Government JUN 2020

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.204-7 System for Award Management OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-17 Ownership or Control of Offeror AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror AUG 2020

52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

NOV 2021

52.204-22 Alternative Line Item Proposal JAN 2017

52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab Covered

Entities

DEC 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services--

Representation.

OCT 2020

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023

52.204-28 Federal Acquisition Supply Chain Security Act Orders--

Federal Supply Schedules, Governmentwide Acquisition

Contracts, and Multi-Agency Contracts.

DEC 2023

52.204-29 Federal Acquisition Supply Chain Security Act Orders--

Representation and Disclosures.

DEC 2023

52.204-30 Federal Acquisition Supply Chain Security Act Orders--

Prohibition.

DEC 2023

52.209-7 Information Regarding Responsibility Matters OCT 2018

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and

Commercial Services

NOV 2023

52.222-41 Service Contract Labor Standards AUG 2018

52.222-42 Statement Of Equivalent Rates For Federal Hires MAY 2014

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.247-34 F.O.B. Destination NOV 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services

JAN 2023

252.204-7022 Expediting Contract Closeout MAY 2021

252.204-7023 Alt I Reporting Requirements for Contracted Services (JUL 2021)

Alternate I

JUL 2021

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023

252.205-7000 Provision Of Information To Cooperative Agreement Holders JUN 2023

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

MAY 2019

252.215-7007 Notice of Intent to Resolicit JUN 2012

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JAN 2023

252.225-7012 Preference For Certain Domestic Commodities APR 2022

252.225-7048 Export-Controlled Items JUN 2013

252.225-7972 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems (DEVIATION 2020-O0015)

MAY 2020

252.225-7973 (Dev) Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems - Representation (DEVIATION 2020-

O0015)

MAY 2020

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2022

252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

252.247-7023 Transportation of Supplies by Sea JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--

Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-

Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph

(d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The

Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as

OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as

OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered

(include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government intends to award a contract to the responsible quoter who (1) conforms to the solicitation, (2) proposes a price that is fair and reasonable, and (3) will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotations:

Factor 1 Price

Quotes for individual BPA Calls must include a proposed price for each Contract Line Item Number (CLIN). The

Government will determine prices to be fair and reasonable in accordance with FAR Part 13.106-3 based on, but limited to, market research, current or previous purchases, prices for similar performance in a related industry, and comparison to an independent Government estimate.

Quoters responding to this solicitation are advised that, prior to award, the Government may request quoters to submit information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts.

Factor 2 Technical Capability/Approach

The Government will evaluate the Quoter for acceptability of Technical Capability.

Minimum Requirements:

The following are the minimum requirements a quote must meet to be deemed acceptable for the Technical

Capability factor:

1) The quoted supplies/services shall meet the solicitation requirements including any required parts, delivery dates, and terms and conditions stated in the solicitation.

Technical Capability/Approach evaluations will result in one of the following ratings:

TABLE 1 - TECHNICAL…