DRAFT_N0016719RXXXX_-_VCS_TAILCONE.doc

PR#: N00167-20-C-XXXX

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

VIRGINIA Class Submarine Propulsor Tailcone

$0.00

FFP

IAW Section C

Procure material, manufacture and deliver one VIRGINIA Class Submarine Propulsor Tailcone

FOB: Origin

PURCHASE REQUEST NUMBER:

NET AMT

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

Option

Procure material for, manufacture and deliver one VIRGINIA Class Submarine Propulsor Tailcone

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

Data

NSP

Data for all CLINs as specified in CDRLS, DD Form 1423, Exhibit A. NOT SEPARATELY PRICED.

NSP

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

$0.00

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

$0.00

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

CLAUSES INCORPORATED BY FULL TEXT

CONTRACT SUMMARY FOR PAYMENT OFFICE (COST/FIXED PRICE) (FEB 1997)

This contract includes the following line items:

Item

Type

CLIN 0001

FFP

CLIN 0002

FFP

CLIN 0003

FFP

CLIN 0004

NSP

CLIN 0101

FFP

CLIN 0102

FFP

CLIN 0103

FFP

CLIN 0201

FFP

CLIN 0202

FFP

CLIN 0203

FFP

CLIN 0301

FFP

CLIN 0302

FFP

CLIN 0303

FFP

CLIN 0401

FFP

CLIN 0402

FFP

CLIN 0403

FFP

SECTION C - DESCRIPTION/SPECIFICATION

STATEMENT OF WORK

C.1 References Applicable references include NAVY drawings and industry specifications.

References

Title

NAVSEA DWG No.

(a)

Propulsor Tailcone Installation

245-8328554, Rev (C)

C.2 CLIN Requirements C.2.1 CLIN 0001 and option CLINs 0002, 0003, 0101, 0102, 0103, 0201, 0202, 0203, 0301, 0302, 0303, 0401, 0402 and 0403

The contractor shall manufacture, paint and deliver 1 (one) VIRGINIA Class Propulsor Tailcone Version 3 Ship Kit, Item 23 of reference (a), as modified by Attachment 3. Item 23 includes Items 1-3, 12-14 and 24 of reference (a).

C.2.1.1 AM Tailcone manufacturing, inspection, balancing, trial fits, and acceptance shall be included in the contractor’s Manufacturing Plan (CDRL A001).

C.2.1.2 The contractor shall perform material property testing on one or more concurrent panels co-cured with the FRP Shell and Bulkhead Panel in accordance with reference (a). The results of this material testing shall be submitted for NAVSEA approval prior to mating the FWD Ring with the FRP Shell. (CDRL A002) C.2.1.3 The contractor shall perform 100% UT A-Scan inspection on the FRP Shell and Bulkhead Panel. The results of this UT inspection shall be submitted to NAVSEA for approval prior to mating the FWD Ring with the FRP Shell. (CDRL A003).

C.2.1.4 The contractor shall provide a final certification package (CDRL A004) in accordance with reference (a).

C.2.2 CLIN 0004 Data Requirements

The data to be furnished hereunder shall be prepared in accordance with the Contract Data Requirements List, DD Form 1423, Exhibit A attached hereto.

C.3 General Requirements (ALL CLINS) C.3.1 Manufacturing Plan

C.3.1.1 The contractor shall develop a Manufacturing Plan that provides, in detail, the internal (prime vendor) and external (sub-vendor & supplier) processes required to complete the delivery of all CLINs identified in this contract (CDRL A001).

C.3.1.2 The Manufacturing Plan shall include all steps of the manufacturing cycle, including material and subcontract purchases, manufacturing timelines, inspection times and types, balancing, trial fits and acceptance points.

C.3.1.2 The Manufacturing Plan shall include a description of what equipment and facilities will be utilized for each manufacturing process.

C.3.2 Integrated Master Schedule

The contractor shall develop an Integrated Master Schedule (IMS) (CDRL A005). Each task within the IMS shall be associated with subordinate and predecessor tasks and shall include manufacturing float times, material ordering and receipt periods, individual work processes and their respective timelines.

C.3.3 Weekly Status Reports

The contractor shall submit weekly status reports in accordance with CDRL A006. The report shall clearly demonstrate progress against the IMS (CDRL A005). The report shall include the progress/status of all work, including that of subcontractors, inventory of all parts in production and in stock and rationale for schedule delays and improvements. The vendor shall provide machine status, action item tracking and risk identification and management strategies. The monthly report shall include a separate attachment containing key milestones through completion of each awarded CLIN and shall include schedule impacts to each key milestone if schedule delays or accelerations are achieved by the contractor.

C.3.4 Biannual Progress Reviews and Kickoff Meeting

The contractor shall host a kick-off meeting no later than 30 days after contract award. Thereafter, the contractor shall be responsible for planning, scheduling, and conducting biannual progress reviews with Government representatives. These reviews shall be held at the contractor’s facility, or a subcontractor’s facility, as agreed to by the Government. Each review shall include, at a minimum:

(a) Facility Tour of the work in progress;

(b) Status Briefing

(i) Manufacturing status;

(ii) Configuration control/quality assurance;

(iii) Contractor-requested requests for variance;

(iv) Adherence to contract delivery schedule;

(v) Any outstanding action items; and,

(vi) Any other information which may impact contract performance or delivery.

The contractor shall prepare and provide a Conference Agenda in accordance with CDRL A007 and Conference Minutes in accordance with CDRL A008 for each meeting held with the government.

C.3.5 Requests for Variance

Requests for variance shall be submitted in accordance with VIRGINIA Class Configuration Control System (VACCS) (CDRL A009) throughout performance of this contract.

C.3.6 Quality Assurance Program

In accordance with reference (a), the contractor shall establish a quality assurance program per ISO 9001:2008 or AS9100. An alternate quality assurance system may be utilized subject to approval by the government.

C.4 Contractor Acquired Material (CAM)

The contractor shall identify items required by the contractor for the performance of this contract and not identified in an existing DO to the COR promptly. The requirement will be assessed by the COR on a case by case basis, and any changes in the requirement will be provided via a contract/DO modification.

C.5 Disposition of Materials Upon completion of the PoP, all material associated with this contract that is purchased by the contractor, billed to the Government, and not depleted during the performance of the contract shall become the property of the Federal Government. The contractor shall transfer all materials not depleted to the COR, as specified within the individual DOs, by way of a Material Inspection and Receiving Report (DD Form 250) and a DD Form 1149. Disposition shall follow instructions outlined in Section I, FAR 52.245-1 Alt I, GFP clause, unless otherwise directed via contract/DO modification or at the direction of the PCO.

C.6 Security Requirements

1. Personnel Security Clearance. All personnel shall hold a CONFIDENTIAL clearance prior to being granted access to classified information up to the level of CONFIDENTIAL.

2. Classified Information Handling. The contractor shall have the capability to handle and store information, models, and data up to the CONFIDENTIAL level. As the manufactured parts will largely be CONFIDENTIAL, the computer systems used to program the CNC machines, the CNC machine computers, and any computer systems used for geometric inspections shall be certified and approved for CONFIDENTIAL use by the security authority identified in the DD Form 254.

3. Classified Information Access. The contractor may have access to information classified to the level indicated on the attached DD Form 254, Contract Security Classification Specification.

C.7 Contractor Manpower Reporting Application

a. The contractor shall report contractor labor hours (including sub-Contractor labor hours) required for performance under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

1. W, Lease/Rental of Equipment;

2. X, Lease/Rental of Facilities;

3. Y, Construction of Structures and Facilities;

4. D, Automatic Data Processing and Telecommunications, IT and Telecom-Telecommunications Transmission (D304) and Internet (D322) ONLY;

5. S, Utilities ONLY;

6. V, Freight and Shipping ONLY.

C.8 Travel Local and CONUS travel will be required under this contract.

HQ C-2-0012 CONFIGURATION MANAGEMENT (NAVSEA) (APR 2015)

(a) Baseline Definition ‑ For configuration control purposes, all contractual documentation in effect at the time of contract award shall constitute the Contract Baseline. The contract baseline can be updated to include Configuration Change Requests (CCRs) documented in Attachment 3 which shall be incorporated via bilateral contract modification only. The contract baseline can also be updated to include new drawings through the Engineering Change Proposal (ECP) process.

(b) General Requirement –

(1) The Contractor shall maintain a Configuration Control Program to assure that all detail level work being performed under this contract is in compliance with appropriate baseline documentation. The Contractor shall prepare a Configuration Management Plan in accordance with the requirements of the contract for approval by the Government.

(2) The Contractor shall use the VACCS system for the following circumstances to facilitate configuration management.

(i) Waivers: A waiver is a written authorization to accept an item, which during manufacture, or after having been submitted for Government inspection or acceptance, is found to depart from specified requirements, but nevertheless is considered suitable for use “as is” or after repair by an approved method. If a circumstance requiring a waiver arises, the Contractor shall submit a CCR into VACCS with detailed information to allow the Propulsor Technical Community to evaluate the impact. This information should include what serial numbered units are anticipated to be impacted and any scope of work originally planned for that cannot be completed as a result of the waiver request. Once a submitted CCR is reviewed by the Propulsor Technical Community and determined to be a valid request, a disposition will be generated and approved or rejected by the Technical Warrant Holder. Approved CCR dispositions are reviewed by the requirements holder and either rejected or sent to Government Contracts to be applied to production and incorporated into the baseline document via a bilateral contract modification. The Contractor shall take no technical direction from the VACCS system at any time. Changes to the contract baseline can only be made via bilateral contract modification. Waivers shall be documented on Attachment 3 and identify the units to which the waiver is applicable.

(ii) Deviations: A written authorization, granted prior to the final manufacture of an item, to depart from a particular requirement of an item's current approved contract baseline for a specific number of units or a specified period of time. Whenever a situation arises wherein the Contractor cannot comply with a baseline document, or whenever the intent of such documentation is significantly changed by detail level documentation, the Contractor shall submit a deviation request as a CCR to allow non‑compliance. CCRs to baseline documents are submitted through the VACCS System. Once a submitted CCR is reviewed by the Propulsor Technical Community and determined to be a valid request, a disposition shall be generated and approved or rejected by the Technical Warrant Holder. Approved CCR dispositions are applied to production and incorporated into the baseline document via a bilateral contract modification. The Contractor shall take no technical direction from the VACCS system at any time. Changes to the contract baseline can only be made via bilateral contract modification. Whenever the cost of implementing a proposed change is less than the threshold requiring certified cost or pricing data, the Contractor shall provide documentation explaining the nature of related costs as shown on the change document. Whenever the contract cost changes by an amount greater than the threshold requiring certified cost or pricing data, the Contractor shall complete such cost and pricing data as the Contracting Officer shall require detailing all related costs, and attach it to the change document. Requirements for cost and pricing data shall be determined by the absolute value of the change unless otherwise directed by the contracting officer. Contractor proprietary information such as cost, pricing and schedule information shall be not posted on VACCS and shall instead be posted under the Contractor’s contract section of the Virginia Class Submarine Propulsor SharePoint site.

(iii) Drawing Change Requests: The Contractor shall submit a CCR against the contract baseline established in VACCS. A CCR cannot be submitted against a drawing revision that is not the baseline in VACCS (i.e. a drawing change CCR against Rev - cannot be submitted when the VACCS baseline is on Rev B), otherwise this would be a deviation request. This drawing change request occurs when there is a known issue with the Government drawing and the contractor wishes for a correction to be made by the design agent. In order for a drawing change to be incorporated into the contract, the Government will issue a Request for Proposal (RFP) and utilize the ECP process to update the revised drawings into the contract baseline. Until a bilateral contract modification is issued, the contractor shall take no direction from VACCS pertaining to requested drawing changes.

(3) Value Engineering Change Proposals: See FAR 52.248-1. Value Engineering Change Proposals (VECP) shall be submitted by the Contractor directly to the Contracting Officer for review and disposition. VECPs shall not be submitted in the VACCS system.

(4) Equitable Adjustments for Change Documentation Preparations ‑ For its effort expended in preparing ECPs, Deviations and Waivers, the Contractor shall receive equitable adjustment under the following circumstances:

(i) In the event the Contractor, on its own initiative, and without written request from the Contracting Officer, develops a change document that is later disapproved by the Government, the Contractor shall bear the cost of this effort.

(ii) To avoid such loss, and at its option, the Contractor may submit a "preliminary" document that outlines intent, but without detailed supporting documentation and request the Contracting Officer's approval for expenditure of effort to complete the detailed supporting documentation. In the event the Contracting Officer denies this request, the Contractor will bear the cost of development of the "preliminary" document, and shall make no further effort to complete detailed supporting documentation.

(iii) In the event the Contracting Officer approves the Contractor's request to develop supporting documentation, the Contractor shall be equitably compensated for its effort for both the "preliminary" and "final" documentation, regardless of whether or not the change document is later approved.

(iv) In the event the Contracting Officer requests in writing that the Contractor develop change documentation, the effort expended by the Contractor in developing such documentation shall be subject to equitable adjustment, regardless of whether or not the change document is later approved.

(v) In the event the Contractor, on its own initiative, and without written request from the Government, develops a change document that is later approved by the Contracting Officer, the cost of developing such documentation shall be incorporated in the contract modification that implements the change.

(vi) Failure to agree to such equitable adjustment in contract price shall constitute a dispute, and shall be adjudicated in accordance with the requirements of the clause entitled "DISPUTES" (FAR 52.233‑1).

(c) Any cost reduction proposal submitted pursuant to the clause entitled "VALUE ENGINEERING" (FAR 52.248‑1) shall be submitted as a Code V Engineering Change Proposal (VECP). DI-SESS-80639D approved 7 April 2015 and MIL-HDBK-61A of 7 Feb 2001 apply. Information required by the "VALUE ENGINEERING" clause shall also be submitted as part of the change request. Equitable adjustments for VECP’s will be made according to FAR 52.248-1.

SECTION D – PACKAGING AND MARKING

D.1 CLIN 0001 and option CLINs if exercised 0002, 0003, 0101, 0102, 0103, 0201, 0202, 0203, 0301, 0302, 0303, 0401, 0402 and 0403

Contractor shall package delivered components in accordance with reference (a). All Tailcone component packages shall be marked with the following information on four sides and top of the package:

1. NAVSEA dwg number

2. Item no. and quantity

3. SSN774 Class

4. NAVSEA Serial no. for the applicable Tailcone assembly

5. Contract no. and CLIN no.

6. Crate weight

7. NSN (Number will be assigned for Tailcone Assembly only)

Prior to crating, the Tailcone assembly shall be affixed with the Propulsor Certification Data Report, NAVSEA Form 9245/1 (CDRL A00X). The form shall be enclosed in a weather-resistant plastic sleeve, and affixed with adhesive tape to the inner cover material on the Tailcone assembly at the Top Dead Center (TDC) position.

D.2 CLIN 0004

Data shall be furnished in accordance with CDRLS, DD Forms 1423, Exhibit A.

SECTION E – INSPECTION AND ACCEPTANCE

Prior to acceptance of any CLIN, all applicable CDRLs and waivers/deviations must be provided and approved by the government in accordance with CDRLs as required and identified under each CLIN in Section C. Supplies/services will be inspected/accepted at:

CLIN

INSPECT AT

INSPECT BY

ACCEPT AT

ACCEPT BY

Origin

Government

Destination

Government

Destination

Government

SECTION F – DELIVERIES OR PERFORMANCE

The following CLINs shall be delivered free of expense to the Government in accordance with instructions specified in the clause hereof entitled “F.O.B. ORIGIN” (FAR 52.247-29) at the Contractor’s facility (as “Ship in Place”) in accordance with the following schedule are hereby proposed, and shall be negotiated:

CLIN

Delivery Date

12 Months After Contract Award

12 Months After Option Exercised (MAOE)

12 MAOE

5 Years After Contract Award

At least thirty (30) days prior to each intended or requested delivery date, the Contractor shall make written request for shipping instructions to the COR. Early delivery is acceptable provided the COR has granted prior written approval.

SECTION G – CONTRACT ADMINISTRATION DATA

CLAUSES INCORPORATED BY FULL TEXT

NAVAL SURFACE WARFARE CENTER CARDEROCK DIVISION

9500 MACARTHUR BLVD

WEST BETHESDA MD 20817-5700

Telephone No. 301-227-4053

Email Address: jonathan.mauro@navy.mil

NAVAL SURFACE WARFARE CENTER CARDEROCK DIVISION

9500 MACARTHUR BLVD

WEST BETHESDA MD 20817-5700

Email Address: arriel.lingat@navy.mil

CLAUSES INCORPORATED BY REFERENCE

*To be provided at time of solicitation*

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO (FFP), Voucher for Cost CLINs

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

HQ0338

Issue By DoDAAC

N00167 Admin DoDAAC

TBD

Inspect By DoDAAC

Ship To Code

Ship From Code

N/A

Mark For Code

Service Approver (DoDAAC)

N/A Service Acceptor (DoDAAC)

N/A Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

arriel.lingat@navy.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

arriel.lingat@navy.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

*To be provided at time of solicitation*

SECTION I – CONTRACT CLAUSES

*To be provided at time of solicitation*

SECTION J – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following documents, exhibit, and other attachments form a part of this solicitation:

Exhibit “A”, Contract Data Requirements list (CDRL), DD Form 1423, xx sheets

Attachment 1, CDRL, DD Form 1423 Addressee List, 1 page.

Attachment 2, General DD Form 1423 Glossary, 9 pages.

Attachment 3, Configuration Control Request (CCRs) Attachment 4, Government Furnished Property, NAVSEA Form 4205/19, 1 page.

Attachment 5, Shipping Instruction Data, NAVSEA Form 4336/1, 7 pages.

Attachment 6, DD Form 254, 3 pages.

Attachment 7, Small Business Subcontracting Plan and Subcontracting Plan Goals (to be added upon Award)

Attachment 8, Progress Based Payment Schedule

SECTION L - INSTRUCTION, CONDITIONS AND NOTICES TO OFFERORS

1.0 ELIGIBILITY

This requirement is being solicited as Full and Open competition and is open to all responsible sources.

1.1 QUESTIONS

It is the Offeror's responsibility to bring to the attention of the Contracting Officer any ambiguities, discrepancies, inconsistencies, or conflicts between the SOW and other solicitation documents attached hereto or incorporated by reference. All questions shall be submitted via e-mail to Douglas.Riedel@navy.mil and jonathan.mauro@navy.mil within two weeks of issuance of the solicitation. Questions received after this date may not be answered within a timely enough manner to be included in proposal submission.

1.2 START DATE FOR USE IN PRICE PROPOSAL

In order to allow for procurement lead time and a fair and equal evaluation of all proposals submitted under this competitive procurement, all proposals shall be based on a contract start date starting 180 days after the solicitation closing date. This date is only an estimate of the anticipated contract start date and will be used for the purpose of proposal evaluation only. A definitive start date will be incorporated into the contract award document.

2.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

THE GOVERNMENT RESERVES THE RIGHT TO REJECT ANY PROPOSAL THAT DOES NOT COMPLY WITH THESE PROPOSAL PREPARATION/SUBMISSION INSTRUCTIONS. NOTE: INFORMATION REQUESTED AND SUBMITTED IN ONE VOLUME WILL NOT BE CONSIDERED FOR PURPOSES OF EVALUATION OF INFORMATION CONTAINED IN ANOTHER VOLUME. PRICE PROPOSAL SUBMISSIONS MUST REFLECT WHAT IS SUBMITTED IN THE TECHNICAL VOLUME.

2.1 GENERAL REQUIREMENTS

Proposals shall be submitted via e-mail by the solicitation closing date and time specified on the cover page of this solicitation, block (9). Offerors shall comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may render the Offeror ineligible for award.

2.11 Definitions. As used in this solicitation –

• In writing or written means any worded or numbered expression which can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

• Proposal modification is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

• Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer.

• Day is defined as a calendar day unless otherwise specified. If the last day of a specified period falls on a Saturday, Sunday, or Federal Holiday, the period shall be deemed to end on the next Federal work day.

• Major Subcontractor is defined as a subcontractor performing 30% or more of total proposed labor hour costs.

• Past performance is a measure of the degree to which the Offeror and its subcontractors satisfied its customers in previous relevant contracts and complied with Federal, State, and local laws and regulations.

2.1.2 Amendments to the solicitation. If this solicitation is amended, terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

2.1.3 Submission, modification, revision, and withdrawal of proposals. Proposals and revisions of proposals shall be e-mailed directly to the Contract Specialist and reference solicitation No. N00167-19-R-XXXX.

2.2 Electronic Submission

Offers shall be received via e-mail by the solicitation’s closing date/time in order to be considered responsive. Failure to submit a complete proposal prior to the solicitation closing date and time will in almost all circumstances render the proposal late and unacceptable.

Offerors are responsible for submitting proposals and any revisions to the Contract Specialist by the time specified in the solicitation. Any proposal (including proposal modifications or revisions) not received/submitted via e-mail by the exact time specified for receipt of offers is “late” and will not be considered. The solicitation will close at the exact date and time specified in the solicitation and Offerors will be unable to submit/upload proposals after that time. Each proposal submitted via e-mail is time/date stamp recorded by the received date indicated on the Contract Specialist’s e-mail. Proposals may be withdrawn by written notice to the Contracting Officer provided such notice is received prior to contract award.

2.3 Proposal Format

All Offerors are required to submit proposals in accordance with the format and content specified herein. The requirements below apply equally to subcontractors. Proposals that do not meet the below requirements may be deemed unacceptable and may not be eligible for award. The electronic proposal shall be prepared with:

2.3.1 Microsoft Word, Excel, or (searchable) Adobe Acrobat software (note: instructions regarding use of certain electronic products (e.g. Microsoft Office, Excel, Adobe) listed herein shall not be construed as Government endorsement of specified products);

2.3.2 No hyperlinks to locations outside a document (certain hyperlinks to places within a document, such as table of contents numbers, section headings, and table or figure cross references are acceptable);

2.3.3 All files named with the Offeror’s company name and title/subject of file content;

2.3.4 All files named with the file extension .doc, .docx, .xls, .xlsx, or .pdf;

2.3.5 Spreadsheet files (workbooks) provided for all prime AND subcontractors shall include all formulas, functions, macros, computations, and equations used to compute the proposed amounts. There shall be no cell references to data or links to files not included in the Factor 1, Technical, and Factor 3, Price, submissions, as appropriate. For each workbook, all rows, columns, cells, and worksheets shall be visible. Zero height/zero width rows/columns in worksheets are not acceptable. Worksheet cells formatted with the font color equal to the fill color are not acceptable. Print image files or pictures (for example, a picture of an Excel spreadsheet embedded in a Word document) should not be used;

2.3.6 Spreadsheets shall include all calculations in the cells (e.g. show all formulas). DO NOT hard enter data where formulas were used to calculate the entered value;

2.3.7 All files named with the file extension .doc or .docx shall be Microsoft Word 2010 compatible;

2.3.8 Any other attached documents requested herein shall be compatible with Microsoft Office. Compression tools are limited to PKZip or WinZip;

2.3.9 Offerors shall propose to provide all items in order to be deemed responsive to this solicitation; and

2.3.10 Offerors shall submit proposals in response to this solicitation in English and in U.S. dollars.

Additionally, the electronic proposal shall be prepared so that, if printed, the proposal meets the following format and other requirements:

• 8.5 x 11 inch paper;

• Single-spaced typed lines;

• 1 inch margins;

• 12-point Times New Roman Font text;

• Only graphs/tables/charts as may be necessary to convey a response to the items/information requested in this solicitation. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 9 point Times New Roman font; and

• The spreadsheets (landscape orientation) shall be formatted for printing such that all data is in a font no smaller than 9 point Times New Roman and row and column headings appear on each printed page.

Additionally:

• Offerors may submit modifications to their proposals at any time before the solicitation closing date and time. In the event of an amendment to the solicitation that requires Offerors to submit proposal modifications, the amendment will provide instructions for submittal in the portal.

• After the solicitation closing date and time, Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

• Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

• Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall mark the title page with the following legend:

"This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal. If; however, a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction is contained in sheets [insert numbers or other identification of sheets]"; and

• Mark each sheet of data it wishes to restrict with the following legend:

"Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal."

• The Government intends to award a Firm-Fixed Price contract to the Lowest Priced Technically Acceptable offer that results from this solicitation in accordance with the Factors and Subfactors set forth in Section M of the solicitation.

• The Government may reject any or all proposals if such action is in the Government’s interest.

• The Government intends to evaluate proposals in accordance with Section M of the solicitation. The Government intends to award a contract upon initial proposals. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost/price and technical standpoint. The Government may contact any or all or a limited number of Offerors with questions concerning their responses as permitted under FAR Part 16.

• The Government reserves the right to make multiple awards if, after considering the additional administrative costs, quality of proposals, and availability of funding, it is in the Government’s best interest to do so.

• Exchanges with Offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government.

• The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost and price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

• Contract award shall be made in accordance with Section M.

2.3.1 Cover Page and Table of Contents

Each proposal volume shall include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number, proposal volume and title, and the Offeror’s name. Cover Pages and Tables of Contents will not count against page limitations.

2.3.2 Page Numbering System

The Offeror shall use a standard page numbering system to facilitate proposal references. All pages shall be numbered. Consecutive pages will be numbered within sections. Charts, graphs, and other insert materials shall be page-numbered as part of the page numbering system.

2.3.3 Glossary of Abbreviations and Acronyms

The Offeror may submit a glossary which includes abbreviations, acronyms, and their corresponding definitions. Glossaries will not count against page limitations.

2.3.4 File Naming Convention

All files must be submitted in the following formats:

• Technical_Company Name_Document Name_Volume #

Example: Technical_Company X_Technical and Management_Volume I

• Past Performance_Company Name_Document Name/Attachment #_Volume #

Example: Past Performance_Company X_Previous Contracting Efforts_Volume II

• Price_Company Name_Document Name_Vol #(or Attachment Number)

Example: Price_Company X_Price Narrative_Volume III

Example: Price_Company X_Price Summary_Attachment 1

3.0 WRITTEN PROPOSAL ORGANIZATION

3.1 Cover Letter

Offerors shall provide a cover letter with the following information:

• Solicitation number;

• The name, address, e-mail address, and telephone and facsimile numbers of the Offeror;

• A statement confirming agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all CLINs upon which prices are offered at the price set opposite each CLIN;

• A statement that the proposal is valid through 180 calendar days from the date specified for receipt of proposals;

• Names, titles, telephone and facsimile numbers, and e-mail addresses of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation;

• DCAA and DCMA office point of contact (POC), including branch location, contact name, telephone number, and e-mail address for both the Prime its Subcontractors;

• Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office; and

• Identify all enclosures being transmitted as part of the Offeror's proposal.

3.2 FACTOR 1: TECHNICAL PROPOSAL (VOLUME I)

Volume I is the Technical Proposal and will consist of the information shown in the table below and further described in the following sections.

Offerors are to ensure that all Technical Capabilities are contained within VOLUME I and that no price information is included in this volume.

The Offeror shall not simply rephrase or restate the Government’s requirements in its proposal. The Offeror shall provide sufficient details and convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of its facilities, capabilities, or experience. The Government will base its evaluation on the information presented, and may use information the Government obtains from other sources to verify information pertaining to experience provided in the proposal.

The Offeror shall include sufficient details to permit a complete and accurate evaluation of the proposal. The proposal shall clearly demonstrate the Offeror’s understanding of the requirements and the feasibility of its approaches to meet those requirements. This is solely the Offeror’s responsibility. Proposals that merely offer to perform work in accordance with this solicitation, or which fail to present more than an indication of capability of compliance with the technical requirements without elaboration shall be deemed to be unacceptable and shall not be considered further. Offerors shall identify technical uncertainties and assumptions within the requirements set forth in the solicitation and provide specific courses of action for their resolution. Offerors are cautioned that failure to provide the necessary information may result in their ratings being downgraded accordingly.

Proposals submitted for consideration for award shall address the full scope of the solicitation.

3.2.1 Introduction

The offeror shall provide an Introduction section consisting of a brief summary of the contents of Volume I. This section will be used to provide evaluators with a basic understanding of the Offeror’s technical proposal prior to evaluating each section.

3.2.2 Technical Capabilities & Qualifications (Subfactor A)

(a) The Offeror shall demonstrate specific knowledge capability, and approach to perform all aspects of the tasks in accordance with the SOW. At a minimum the Offeror’s response shall include the following:

1) Description of machining equipment and processes that will be used to meet the requirements of the Statement of Work. At a minimum, Offeror’s description must address the following:

· Nickel Aluminum Bronze casting

· Machining/inspection fixturing/setup concept(s)

· Machining equipment and process(es), including planned: cutter geometries, speeds and feeds, and finish machining cusp heights

· Weld repair and non-destructive testing SOW requirements

· Composite material manufacturing processes and equipment

· Syntactic foam manufacturing processes and equipment

· Final dimensional inspection equipment and process(es)

· Balancing equipment, including dimensions, type (i.e. static or dynamic) and processes

2) The Offeror shall describe the facilities to be utilized to meet the requirements of the Statement of Work

3) The Offeror shall describe the process in which hardware will be transported between facilities if the complete scope of work will not be completed within the same facility.

3.2.3 Management Approach & Teaming Agreements (Subfactor B)

The Offeror shall describe their organization in sufficient detail to enable evaluators to understand the structure, staffing and key aspects of the Offeror’s production management methodology. At a minimum, the Offeror shall provide a narrative detailing its approach to meeting project management, schedule, quality, technical and manufacturing requirements of this contract. The Offeror shall also provide the processes and workflow to the lowest Work Breakdown Structure (WBS) level possible.

The offeror shall provide any teaming agreements made in order to meet the requirements of this SOW. Any teaming agreement shall also be reflected in the subcontract plan as required in VOLUME IV.

3.3 FACTOR 2: PAST PERFORMANCE (VOLUME II)

Offerors are to ensure that all Past Performance information is contained within VOLUME II and that no price information concerning this requirement is included in this volume. Page limits for each subsection of VOLUME II are identified in head paragraph heading.

3.3.1 Recent and Relevant Past Performance References (No Page Limit)

The Offeror shall provide up to three Past Performance References with its proposal to encompass its relevant performance within the last three years prior to the due date of proposals. Past Performance References shall be submitted using the format provided as an Attachment in Section J. There is no page limit given that Offerors will utilize the format as provided as an Attachment in Section J.

The Past Performance Reference should be relevant in that they are of similar scope, size and complexity to the effort in this solicitation; and provide sufficient context to enable evaluators to measure the likelihood that the Offeror will satisfy the requirements. The identified Past Performance References may be with Federal, commercial or other customers.

For each Past Performance Reference, the Offeror shall identify at least one of the following customer Point of Contact’s (POC): Program Manager (PM), Procuring Contracting Officer (PCO), or Contracting Officer Representative (COR). The Offeror shall provide the full business name, current address, phone number, fax number, and each email address for each POC. The Government may use other information, such as Award Fee letters and CPARS data available from Government sources, to evaluate an Offeror’s past performance. The Government may also consider past performance information obtained from sources other than those identified by the Offeror, including Federal, State, and local Government agencies, Better Business Bureaus, published media and electronic databases, and/or personal knowledge. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror. Offerors are encouraged to provide contact reference information for efforts on which they are the Prime contract holder. Offerors shall detail the extent to which they contributed as a subcontractor for the referenced contracts.

3.3.2 Previous Contracting Effort Narratives (3 Page Limit Per Narrative) For each of the Recent and Relevant Past Performance References submitted, the Offeror shall also provide one Previous Contracting Effort Narrative, provided as an Attachment in Section J, detailing the following information:

Describe how the scope for this Past Performance Reference relates to the requirement being solicited in similar scope, size and complexity.

Describe significant achievements, challenges, or obstacles that were encountered during performance identified in the Past Performance References. Reference performance issues and the measures taken to overcome them.

Provide performance criteria/measures that were applied in evaluating performance, for each Past Performance Reference identified. The performance criteria/measures should be specific and show the target performance levels that are/were set forth under the applicable contracts as well as the level of performance achieved, for the most recent period of performance for each Past Performance Reference.

3.4 FACTOR 3: PRICE PROPOSAL (VOLUME III)

Offerors shall ensure that all price information is contained within Volume III. Price proposal format is in accordance with Section B of this solicitation.

No Technical and Management or Past Performance information shall be submitted as part of the Price Proposal. The Price Proposal shall be a separate volume comprised of Section B Pricing. All proposed prices shall be in whole dollars.

3.4.1 Section B Pricing

The Offeror shall submit proposed pricing for Section B for each CLIN identified in the solicitation. Contract award will be made at the Proposed Price of the successful Offeror using the Offeror’s proposed Section B pricing.

3.5 FACTOR 4: SMALL BUSINESS SUBCONTRACTING PLAN (VOLUME IV)

Proposals must include a Small Business Participation Plan (SBP) which demonstrates a realistic commitment to achieving the Small Business Participation goals. The goals proposed shall be expressed as a percentage of the total proposed price. The minimum quantitative requirement for small business participation is 20% of the total proposed price. However, the Small Business Socio-Economic Business Goals shall be at least 5% of the small business subcontracting plan goal of 20%. Offerors shall provide a SBP with sufficient information to demonstrate the tasks assigned to the selected Small Business subcontractors are meaningful to the overall success of the program in that the type of tasks subcontracted to Small Business are of a technical nature and are not simply limited to administrative positions.

The extent of small business performance shall be separate from Subcontracting Plan submitted pursuant to the clause at FAR 52.219-9 and shall be structured to allow for consideration of offers from small business (In accordance with DFARS 215.304(c)(i)(B)). The evaluation of small business participation is different from the assessment of the subcontracting plan in accordance with FAR 19.7.

Offerors shall input small business goals, to include the dollar amount and percentage value, into a SBPD. There is no particular format for the SBPD but it will be contractually binding and shall include the following:

· Identify, by name, the subcontractors to be utilized

· Describe the type and complexity of supplies/services to be provided by each small business

· Provide explanations and/or documentation quantitatively supporting the extent small businesses will be utilized in terms of the total value of the acquisition

· Provide evidence of their commitment (e.g. letters of intent, actual teaming agreements)

If it is the prime, a Small Business may submit its own participation toward achieving the objectives.

NOTE: The North American Industry Classification (NAICS) code applicable to the requirements contained within this solicitation is 336611 – Ship Building and Repairing. Therefore, companies proposing as a subcontractor under this solicitation as a Small Business concern must have less than a 1,000 employees.

SECTION M - EVALUATION FACTORS FOR AWARD

1.0 GENERAL

The Government contemplates award of a Firm Fixed Price contract with a five-year period of performance. There will be a maximum of fifteen (15) VIRGINIA Class Propulsor Tailcones awarded via this contract.

2.0 BASIS FOR AWARD

Award will be made to responsible Offeror whose proposal is the lowest priced, technically acceptable proposal after evaluation based on the factors described herein.

3.0 EVALUATION FACTORS AND SUBFACTORS

3.1 Application of Factors and Subfactors

3.1.1 General.

The Government will evaluate each Offeror's proposal in accordance with the factors and subfactors contained in Section L and listed below to determine their technical acceptability. The evaluation factors and subfactors represent areas of importance to be considered in the source selection decision. A prospective Offeror will be evaluated on its ability to meet the program’s requirements stated in the SOW, as demonstrated in its proposal. Each proposal will be evaluated in accordance with the factors and subfactors described in paragraph 3.2 and listed in the table below.

Proposals found to be unacceptable in any non-cost factor will result in the entire proposal being deemed Unacceptable and ineligible for award.

Factor 1 – Technical Capability

Subfactor A - Technical Capabilities & Qualifications

Subfactor B - Management Approach & Teaming Agreements

Factor 2…