Property Management and Accountability Support Services (PMASS) Statement of Work

12/16/2025

Section C - Description/Specifications/Statement of Work

SECTION 1.0 - SCOPE

The Property Management and Accountability Support Services (PMASS) contract is intended to meet the requirements for non-personal professional, technical, and management support services in the areas of property management and accountability support. Included are acquisition and receipt; material management; inventory management and accountability; audit readiness and compliance; movement, transfer and shipping; and disposition and disposal. This Task Order (TO) supports organizations and projects base-wide and is pertinent to the Corporate Operations Property Management Division, and their customers at the Naval Surface Warfare Center (NSWC), Crane Division.

1.1 Background

The Naval Surface Warfare Center, Crane Division (NSWC Crane) is a world class Naval Installation providing technical solutions to the Department of Defense. The secure installation is located in south-west Indiana and covers approximately 100 square miles. NSWC Crane provides comprehensive leadership and support for complex military systems spanning development, deployment and sustainment in three mission areas: Electronic Warfare/Information Operations, Strategic Missions, and Special Missions. NSWC Crane leverages its unique technical capabilities and those of industry partners to provide rapid response technical solutions to meet the mission of the warfighter. The Corporate Operations Department is responsible for the development and execution of business operations and compliance functions for NSWC Crane.

1.2 Applicable Paragraphs

This TO applies to the SOW paragraphs of the basic SeaPort Next Generation (NxG) Multiple Award Contract (MAC).

Basic SOW Task Requirements:

• Reliability, Maintainability, and Availability (RM&A) Support

• Inactivation and Disposal Support

• Financial Analysis and Budgeting Support

• Quality Assurance (QA) Support

• Functional and Direct Programmatic Administrative Support

• Professional Development and Training Support

• Analytical and Organizational Assessment Support

• Database Administrators

SECTION 2.0 – APPLICABLE DOCUMENTS

2.1 Standards – Mandatory Compliance

Section 508 (Federal Electronic & Information Technology), Rehabilitation Act of 1973 Section 502 (The Access Board), Rehabilitation Act of 1973 Americans with Disabilities Act and Architectural Barriers Act 2010 (ADA-ABA 2010 Guidance Manual) 36 Code of Federal Regulations (CFR) Part 1191 of the ADA-ABA Respectively Title 5, United States Code Title 5, Code of Federal Regulations (CFR) Title VII of the Civil Rights Act of 1964, as amended DOL Publication CA-810

29 CFR

OMB Circulars

2.2 Instructions and Directives

DoD 7000.14-R, Financial Management Regulation, 06 June 2017 DoD 5000.01, The Defense Acquisition System, Change 2, 31 Aug 2018 DoD DLM 4000.25-2, Defense Logistics Management Standards Volume 2, Supply Standards and Procedures Change 10, 04 May 2018 DoD DLM 4000.25-1, Change 10, Military Standard Requisitioning and Issue Procedures Change 10, 04 May 2018 DoDI 5000.75, Business Systems Requirements and Acquisition, 02 Feb 2017 DoDI 5000.64, Accountability and Management of DoD Equipment and Other Property, 19 May 2011 DoDM 4140.27, Volumes 1 & 2 DoD Shelf-Life Management Program, 31 AUG 2018 DoDM 4140.01, Volume 9, DoD Supply Chain Materiel Management Procedures, Change 1, 31 Aug 2018 DoDM 4160.21, Volume 2 Change 2, Defense Materiel Disposition: Property Disposal and Reclamation, 31 Aug 2018 DoDM 4160.28, Volume 3 Change 2, Defense Demilitarization: Procedural Guidance, 31 Aug MIL-STD-2073-1E, DoD Standard Practice for Military Packaging Revision E Change 4, 22

APR 2019

MIL-STD-129R, DoD Standard Practice Military Marking for Shipment and Storage, 18 FEB SECNAV 5210.8F, DoN Records Management Program, 26 MAR 2019

SECNAVINST 5200.44, OM&S Accountability and Management, 29 MAR 2019 SECNAVINST 4440.34, Implementation of Item Unique Identification within the Department of the Navy, 22 DEC 2009 SECNAVINST 4855.3D, Product Data Reporting and Evaluation Program, 21 OCT 2018 SECNAVINST 7320.10A, DoN Personal Property Policies and Procedures, 01 APR 2004 SECNAVINST 4440.33A, OM&S Management, 03 Dec 2014 SECNAV M-5210.1, Records Management Manual, 16 NOV 2007 SECNAV M-5210.2, Standard Subject Identification Code (SSIC) Manual, 03 JUL 2012 OPNAVINST 4030.1B, Navy Packaging Program, 08 JAN 2015 OPNAVINST 4440.26A, Operating Materials and Supplies and Government Furnished Material Management, 05 JUN 2012 NAVSUP P-723, Navy Inventory Integrity Standards, 31 Mar 2015 NAVSUP P-529, Warehouse Modernization and Layout Planning Guide, 21 March 1985 NAVSUP Pub. 538, Management of Material Handling Equipment (MHE) (MHE sections only) 6th revision, 01 APR 2012 NAVSEA Warehouse Process Guide, 26 Dec 2018 NAVSEA NUWC/NSWC OM&S Physical Inventory Requirements (4400 Ser ED-004), 11 Jan 2016 NAVSEA 5200.13C, Management Control Program, 20 JUL 2004 OM&S Standard Operating Procedure Materiel Labeling Guide, 17 May 2017 NSWCHQ-NUWCHQ SOP 7300-WC-153- OM&S Goods Receipt With Reference, 01 OCT NSWCHQ-NUWCHQ SOP 7300-WC-152- OM&S Goods Receipt Without Reference, 01

OCT 2020

NSWCHQ-NUWCHQ SOP 7300-WC-157-OM&S Goods Receipt and Government Acceptance, 15 SEP 2020 NSWCHQ-NUWCHQ SOP 7300-WC-154-OM&S Frustrated Material, 15 SEP 2020 NSWCHQ-NUWCHQ SOP 7300-WC-150-OM&S Goods Issue, 01 OCT 2020 NSWCHQ-NUWCHQ SOP 7300-WC-156-OM&S Disposal, 15 SEP 2020 NSWCHQ-NUWCHQ SOP 7300-WC-149-OM&S Continuous Inventory, 01 OCT 2020 NSWCHQ-NUWCHQ SOP 7300-WC-151-OM&S Line Item Inventory, 01 OCT 2020 SECNAV 5216.5 Department of the Navy Correspondence Manual SECNAVINST 5216.7, Department of the Navy Correspondence Management Program OPNAVINST 5201.1E, Navy Safety Investigation AND Reporting Program.

Department of Defense Directive (DoDD) 5000.1 NAVSEA OP5 Volume 1 Ammunition and Explosives Safety Ashore OPNAVINST 5100.23H Navy Safety and Occupational Health (SOH) Program Manual DoDI 5220.22 National Industrial Security Program ISO 9001:2015 Quality Management OPNAVINST 5102.1E Navy and Marine Corps Mishap and Safety Investigation Reporting and Record Keeping Manual DoDD 5500.07, Standards of Conduct

DoD 5500.7-R Joint Ethics Regulation (JER) SECNAVINST 5510.30C, Department of the Navy Personnel Security Program SECNAVINST 5239.3B, Department of the Navy Information Assurance Policy SECNAV M-5239.2 Cyberspace Information Technology & Cyber Security Workforce Management & Qualification Manual, June 2016 DoD 8570.01-M (18 January 2022), Information Assurance Workforce Improvement Program DoDD 8140.01, Cyberspace Workforce Management DoDI 8500.01, Cybersecurity NIST Special Publication 800-171, Protecting Unclassified Information in Nonfederal Information Systems and Organizations NAVSEAINST 5239.2B, Cybersecurity Program DODI 4161.02, Accountability & Management of Government Contract Property SECNAVINST 5200.43A, Property Management NSWC Crane 3070.1 NSWC Crane Operations Security (OPSEC) Program Manual NSWC Crane 4855.1G Crane Management System NSWC Crane 4855.14E Crane Action Management System NSWC Crane 4855.21C Deficient/Delinquent Material Reporting Program NSWC Crane 4855.6D Inspection Indication Devices and Material Identification NSWC Crane 4855.8A Documentation Development, Control and Maintenance NSWC Crane 4855.9B Process Control NSWC Crane 5100.1A Occupation Safety and Health Program NSWC Crane 5100.2 Contractor Safety and Health Program NSWC Crane 5100.7 Hazardous Material Control and Management Program NSWC Crane 5104.1F Radiological Affairs Support Program NSWC Crane 5210.2 Records Management Program NSWC Crane 5215.1B Directives Management Program NSWC Crane 5223.4 Risk Management Programs NSWC Crane 5298.5A Information Technology Asset Management and Configuration Management NSWC Crane 5300.1 Military, Civilian and Contractor Check-in and Check-out NSWC Crane 5500.1A Portable Electronic Devices, Photography, Audio and Video Recording in Naval Surface Warfare Crane Division Facilities or Spaces NSWC Crane 5510.1A Information, Personnel, and Industrial Security Manual

2.3 Process Documents

ISO 9001:2015 Quality Management NSWC Crane Controlled Process Documents per Function and/or Division

SECTION 3.0 – GENERAL REQUIREMENTS

3.1 Functional Performance Requirements

3.1.1 Property Management and Accountability Requirements

3.1.1.1 The Contractor shall perform property management and accountability functions according to the applicable documents provided in section 2.0 as well as those defined and described in the following sections.

3.1.1.2 The Contractor shall operate and maintain the NSWC Crane warehouses according to facility and property management requirements maintaining constant communications with the Government to address any issues early on and to acquire Government provided support and services. The Contractor shall perform facility security including access and entry control, authorized personnel tracking/management, and visitor control.

3.1.1.3 The Contractor shall be proficient in, and use, the variety of Government Furnished Equipment (GFE) software, computer systems and tools needed to perform the required tasking including Navy Enterprise Resource Planning (ERP), Enterprise Logistics Management System (ELMS) for SOCOM material, Web Federal Logistics Information System (WebFLIS), and Federal Logistics Data (FEDLOG).

3.1.1.4 The Contractor shall provide support in the development, execution, and practices that control, protect, deliver, and enhance the value of data and information flow. The Contractor shall organize, store, and retrieve information using a wide range of techniques utilizing government database systems for information management and interaction internally and between other entities/customers.

3.1.1.5 The Contractor shall adhere to the standard operating procedures (SOPs) identified in the applicable documents section and shall identify and perform updates as required to these documents. Additionally, the Contractor shall incorporate these overarching SOP requirements into the local SOP requirements identified in this T.O. Section 3.1.1.28.

3.1.1.6 The Contractor shall provide management and operational support including office management, meeting and event coordination, preparation of documents/presentations, distribution of information, metrics management, and logistics support.

3.1.1.7 The Contractor shall develop, deliver, and maintain records of correspondence including memos, letters, announcements, and other types of communiques as required. The Contractor shall prepare and analyze various types of documents including property passes, visit requests, naval messages, passports, Crane internal memos, and off station letters.

3.1.1.8 The Contractor shall develop educational material and provide training courses as required to meet the requirements identified within the scope of this task order.

3.1.1.9 In support of Financial Improvement and Audit Readiness (FIAR), the Contractor shall provide administration and analytical support for property and accountability requirements and make improvement recommendations to the Government.

3.1.1.10 The Contractor shall support the preparation for and performance of the organization under audit from various compliance/review organizations.

3.1.1.11 The Contractor shall manage Government Furnished Equipment (GFE) identified in this T. O., and additional items as requested in the future.

3.1.1.12 The Contractor shall support the management of NSWC Crane's plant property records. The

Contractor shall maintain inventory logs and assist with material and asset tracking. The Contractor shall analyze, extract, manipulate, update and maintain plant property data for monthly metrics reporting. The Contractor shall input data and maintain NSWC Crane Division’s plant property asset accounting records, as assigned; and maintain and provide technical support for the N-ERP records.

3.1.1.13 The Contractor shall provide support in the review and processing of all requests for the acquisition, transfer, modification, and disposal of material and assets, subject to Government approval, to ensure they are properly recorded in N-ERP; create and process DD Forms 1348-1 using Electronic Turn In Documents (E-TIDs) and support customer requirements with regard to material and asset management.

3.1.1.14 The Contractor shall receive excess equipment and sort excess equipment at the designated building for Defense Logistics Agency (DLA) processing. Prepare paperwork and process all excess requests. Contractor shall contact the Safety Office as necessary for disposal of equipment containing hazardous material.

3.1.1.15 The Contractor shall maintain and track the identification records of Capital Improvement Projects (CIP) assets for projects identified as CIP utilizing the plant and minor property self-verification process.

3.1.1.16 The Contractor shall maintain the plant and minor property physical inventory process including the issuing plant property tags.

3.1.1.17 The Contractor shall support physical inventory efforts, and shall compile the results of each physical inventory, as needed. The Contractor shall ensure that all missing material and assets are reported to the appropriate Supervisor for direction and approval, and for further action and communications as required with the Government.

3.1.1.18 The contractors shall report any suspicious theft, fraud or misuse immediately to the NSWC Crane Security Department and keep the property management organization notified.

3.1.1.19 The Contractor shall issue recommendations involving changes to maintain accurate accounting records subject to Government approval.

3.1.1.20 Contractor shall evaluate material and asset financial records, and identify issues and make recommendations. Contractor shall evaluate CIP records and new procurements.

3.1.1.21 The Contractor shall develop, prepare, and maintain program reports, such as Microsoft Project plans and Excel spreadsheets for use in the reporting and reviews of various projects supported by this Task Order. Contractor shall develop presentations utilizing Microsoft PowerPoint and various tools.

3.1.1.22 The Contractor shall prepare and review logistics support documentation to ensure all required documentation is in place and data requirements are met.

3.1.1.23 Contractor shall provide document and image processing support such as scanning into databases utilizing Government software programs.

3.1.1.24 The Contractor shall provide a full range of supply chain management support; this shall include assisting with the receiving, stowing, and preparation for the disposal of excess Government Property (GP) prior to DLA Disposition, preserving, and the overall maintenance and care of material in storage and updating, coordinating and maintaining material inventory and accountability using Navy Enterprise Resource Planning (ERP).

3.1.1.25 The Contractor will be responsible for the inventory areas and the conditions to maintain accountability of the materials under their purview. This includes configuration of the areas, re-warehousing, and layout for optimum efficiency, erecting and assembling storage components, bins, racks, and shelves and maintaining the area for cleanliness and safety.

3.1.1.26 The Contractor shall assist in receiving and offloading material from commercial carriers, the Defense Logistics Agency (DLA) Storage, NSWC Crane Customers returning items and other Government activities.

3.1.1.27 The Contractor shall support the NSWC Crane Quality Management System as guided by the 4855 series and shall provide a Quality Focal Point (QFP) and additional quality support as requested.

3.1.1.28 The Contractor shall create and maintain Standard Operating Procedures (SOPs) for all processes and functions within scope of this T.O. following guidance in the Crane 4855 instruction series.

3.1.1.29 The Contractor shall fully support the NSWC Crane and Property Management Division continuous improvement initiatives, quality and organizational metrics programs, and risk management program.

3.1.1.30 The Contractor shall comply with all Navy, NAVSEA, and NSWC Crane Records Management policies and requirements and as requested provide a Crane Records Liaison to support the Property Management Division.

3.1.1.31 The Contractor shall support compliance areas as requested including NSWC Crane safety, security, radiation safety, OSH, environmental, facility management/support following Crane instructions and policies.

3.1.1.32 The Contractor shall, as requested, provide facility and safety support to include entering, tracking, and identifying, and reporting information. The Contractor shall perform as the point of contact for Public Works and the Naval Facilities Command (NAVFAC) including identifying and reporting facility issues and needs.

3.1.1.33 The Contractor shall fully support all Wartime Readiness efforts and participate in preparations, exercises, and actual operations if required.

3.1.2 Acquisition and Receipt

3.1.2.1 The Contractor shall manage all material including hazardous, classified, electrically sensitive, serial number/item unique identification (IUID) managed, and shelf-life items.

3.1.2.2 The Contractor shall receive and inspect materials received from the supplier, carrier, storage or customer to ensure parts are correct and undamaged and shall collaborate with the customer to ascertain additional material receipt inspection requirements and resolution.

3.1.2.3 The Contractor shall follow established processes to receive and accept material at Navy storage facilities; including inspect for damage or leakage and inspect and verify the material receipt to the proper part number/material number, count and condition on the Navy ERP purchase order. The Contractor shall ensure compliance with outstanding order and item per Navy policy and procedures and provide status reports.

3.1.2.4 The Contractor shall: a. Receive, validate count and package condition, identify, segregate multipacks, label material IAW applicable documents for warehouse storage and delivery, and provide documents to the Government requester specified on the Material Movement

Document, B. Collect and process Material Movement Forms (MMFs), confirm documents with the deliverable materials, make deliveries to the customer and obtain signatures upon delivery. The Contractor shall notify the COR of any instances of inability to deliver material and obtain proper signature from requestors. No material is to be left in the customer’s possession unless a signature is received.

3.1.2.5 The Contractor shall use Key Supporting Documents (KSD) for material receipt including packing slip/delivery ticket that clearly shows each of the following: a. Material number- National Identification Item Number (NIIN)/ Unique Material Master (UMM) b. Quantity circled to indicate verification c. Receiving personnel's wet digital signature d. Physical delivery date e. Legibly printed first & last name of receiving personnel.

3.1.2.6 The Contractor shall use Navy ERP on a real-time basis to track the receipt, validation and delivery of materials. Acceptance of documentation shall be required of the Government requestor (the Contractor shall not accept or reject).

3.1.2.7 The Contractor is responsible for the follow-up required to receive acceptance documentation to allow the Government’s Prompt Payment responsibilities to be met. However, the Contractor is not responsible for Government caused acceptance delays that prevent prompt payment or that cause the contractual acceptance of material prior to receipt of acceptance documentation.

3.1.2.8 The Contractor shall establish and maintain open orders, bills of lading, MMFs and completed files for materials and services, including pro bills of in-bound shipments and carriers. In addition to specific requirements for file documentation, all files shall contain relevant notations and documentation sorted appropriately and annotated to accommodate expeditious tracking of all materials received. When material is received by the Contractor without accompanying order identification, the Contractor shall conduct research necessary to obtain correct order identification.

3.1.2.9 The Contractor shall, when damage is reported by receiving personnel, work with the NSWC Transportation Officer (TO) to assist in preparing the Transportation Discrepancy Reports, including all necessary supporting documentation and photographs. When necessary, photographs shall be requested from the COR. Continuing action shall be supported by the Contractor.

3.1.2.10 The Contractor shall support customers as required with reference to warranty coverage claims at any time after receipt. The Contractor shall not perform any inherently government functions such as make any changes that may affect the Government’s financial obligation under the order.

3.1.2.11 The Contractor shall file completed TDRs in the appropriate order folder to be maintained by the Contractor and transferred to the Government at the completion of this task order.

3.1.2.12 The Contractor shall submit data to support Supply Discrepancy Reports (SDRs) for discrepant materials and maintain processes that will assure material traceability and status on discrepant materials is complete and transparent.

3.1.2.13 The Contractor shall submit data to support Product Quality Deficiency Reports (PQDRs) for discrepant materials and maintain processes that will assure material traceability and status on discrepant materials is complete and transparent.

3.1.2.14 The Contractor shall track contract/order delivery transactions to prompt early intervention and appropriate follow-up for all designated contract actions. This is to include tracking goods receipt transaction posted against PO items Government goods acceptance transactions posted in Navy ERP against the applicable PO items, and recording the quantities received and documenting that material is accepted by the Government.

3.1.2.15 The Contractor shall maintain an up-to-date Navy ERP file on each delinquent delivery that includes a change in the order/contract, etc., and the latest estimated delivery date (provided by the Government). The Contractor is not authorized to change any non-MILSTRIP requirement.

3.1.2.16 The Contractor shall maintain a monthly log of incoming shipments documents prepared and received.

3.1.2.17 The Contractor shall record receipt of custody of any unordered or frustrated material including items not cross-referenced to purchase orders, items without identifying information, or items with incorrect information, as well as non-conforming or discrepant material.

3.1.2.18 The Contractor shall conduct material research; identify, screen, and catalog in Navy ERP all material and equipment to a Unique Material Master (UMM), manufacturer’s part number, and Commercial and Government Entity (CAGE) code. The Contractor shall assist in the request for new UMMs and UMM extensions as necessary to catalog in Navy ERP.

3.1.3 Material Management

3.1.3.1 The Contractor shall perform material management functions including material receipt at the warehouse, issue, Care of Supply in Storage (COSIS), and disposal actions, as well as control and processing of material management documents; supervision; and clerical effort related to material management.

3.1.3.2 The Contractor shall provide accountability and control of materials throughout the processes of receipt, storage, inventory, issue and disposal. The Contractor shall ensure compliance with outstanding material management policy and record receipts, issues, transfers, material movement, and disposal actions into Navy ERP and ELMS for SOCOM material, per Navy policy and procedures. The Contractor shall enter and maintain applicable documents into required systems including the CROP Data Management System and others. The Contractor shall provide status as part of the Contractor Status Report. However, the Contractor is not responsible if the Government assumes accountability and /or control of materials.

3.1.3.3 The Contractor shall be required to move material either by hand (up to 50 lbs. per person), pallet jack or by forklift (up to 36,000 lb. capacity), opens boxes, seal boxes with banding or other methods identified at the time of inventory and determined by material commodity.

3.1.3.4 The Contractor employees required to operate MHE shall adhere to the requirements set forth in applicable documents. The Contractor will be granted access to the Government MHE.

3.1.3.5 The Contractor shall, without additional expense to the Government, obtain all appointments, licenses, certifications and permits required to perform under this task order, including, but not limited to, Occupational Safety and Health Agency (OSHA) required forklift training. Copies of the training certificates will be provided to the COR when each employee receives a new, modified, updated, expired, or revoked license and prior to operation of any vehicle or equipment.

3.1.3.6 The Contractor shall perform all efforts related to the maintenance of proper storage and COSIS, including re-warehousing, rotating supplies; replacing fallen stocks; managing shelf-life requirements; maintenance of temporary stock location records; applications of floor markings; and assembly, installation and maintenance of storage aids including racks, bins, pallets, etc. Storage spaces shall be orderly and clean, assuring the highest standards of warehouse/storeroom practices.

3.1.3.7 The Contractor shall ensure material is protected and secured from damage and shall implement a program to prevent the loss of Government assets. Contractors have stewardship responsibility, which requires the Contractor to act as the custodian of Government property to ensure care of that property. Contractors may be subject to financial liability and shall provide a report of lost or damaged goods. However, the Contractor is not responsible if the Government assumes accountability and / or control of materials.

3.1.3.8 The Contractor shall maintain a systematic and orderly process to facilitate inventory, receipt processing, and issue to ensure efficient use and maximum utilization of available space consistent with protection of material in storage. The Contractor shall follow warehousing and material management procedures including but not limited to routing and expediting materials according to priority needs and reviewing supply transactions to ensure material requirements are met.

3.1.3.9 The Contractor shall: a. Store all material in the correct type of location, in a manner that prevents damage, deterioration or pilferage of the material, and in a configuration that provides for the optimal and efficient use of storage space. b. Store material in separate storage locations for National Stock Numbers (NSNs) with different Condition Codes (CCs) c. Immediately notify the Government Lead or COR if they discover material damages; material type and quantity discrepancies; or material designated as "Hazardous". The Government will provide resolution for this material.

3.1.3.10 The Contractor shall provide a monthly report of material in Navy ERP noting activity, time in storage and number of units and provide this to the Government for review and possible excess/disposal. The Contractor shall maintain a record of all materials until resolution is received from the Government. The Contractor shall maintain a record of all actions and provide status as part of the Contractor Status Report.

3.1.3.11 The Contractor shall re-warehouse mission stock from various locations to pre-designated locations. The Contractor shall: a. Perform re-warehousing actions to ensure proper storage of material and to meet Government requirements/directives. b. Maintain stock record accountability throughout the relocation of material to facilitate continued customer support. c.

Perform a visual inspection of packaging before re-warehousing to the new location. d. Store all material in the correct type of location (e.g., general storage, hazardous, secured, etc.), in a manner that prevents damage and deterioration to the material and in a configuration that provides the optimal and efficient use of storage space and meets any special requirements for segregation of materials. e. Conduct a location survey in both gaining and losing storage areas following the completion of the re-warehousing projects.

3.1.3.12 The Contractor will provide Preservation, Packaging, Packing, and Marking (PPP&M) in accordance with applicable documents. Some items such as classified, sensitive, and pilferable items require special handling precautions. The Contractor shall perform support of PPP&M for storage and shipment of equipment, spare parts, electronic equipment, various combat and weapons systems, and industrial plant equipment. Typically, such equipment will have irregular shapes or contours, which require non-routine selection and application of preservatives, cushioning, barriers and containers. The Contractor shall utilize, Navy ERP, ELMS for SOCOM material, SUSA, and in the Transportation/Distribution internal Packaging and

Preservation Database or other Government furnished data systems as required to control and track material flow.

3.1.3.13 The Contractor shall: a. Perform PPP&M on a variety of items of different sizes and weights. b.

Perform preservation and packaging operations at all building locations. c. Pack classified, pilferable, and sensitive material within the secure area where they are stored. Material shall remain in the secured area until picked up by the carrier. d. Package and label material IAW applicable documents e. Immediately notify the Government Warehouse Lead if they discover material damages; material type and quantity discrepancies; or material designated as "Hazardous”. The Government will provide resolution for this material.

3.1.3.14 The Contractor shall: a. Pull for issue all material within four (4) working hours of receipt of issue document for Issue Priority Group (IPG) CASREP, MICAP, and ANORS designated documents 1, 2 & 3 issues and one (1) working day for all others. b. Issue the correct material in the correct quantity and CC so the material is processed IAW the AQLs established in the task order. c. Promptly notify the Government Warehouse Lead if the time requirement cannot be met due to any reason, including workload or stock availability. d. Select the required stock and perform all packing, packaging, physical handling, loading, and movement of material from the point of storage to the truck hauling the material. Material stacked two high on a pallet must be wrapped prior to loading. All wrapped pallets require a duplicate copy of the issue document. e. Move material to the proper truck via forklift, pallet jack, or hand carry. Load truck safely and without damage or injury to material and personnel. f. The Contractor shall immediately notify the Government Warehouse Lead if they discover material damages;

material type and quantity discrepancies; or material designated as "Hazardous." The Government will provide resolution for this material.

3.1.3.15 The Contractor shall conduct kitting functions in accordance with applicable documents. This consists of issuing and consolidating material according to Government provided material list.

3.1.3.16 The Contractor shall monitor and manage all Type 1 and Type II shelf-life items in accordance with applicable documents utilizing Navy ERP tools to monitor the time for which materials can be kept, from the production date to the shelf-life expiration date. Additionally, the Contractor shall properly issue and disposition all expired shelf-life items IAW guidance documents.

3.1.3.17 The Contractor shall conduct supply screening, material identification, and material sourcing using standard logistic tool applications utilizing Navy ERP and other tools as required.

Additionally, the Contractor shall identify material handling discrepancies, complete causative research and provide recommendations to correct and/or avoid recurrence of the discrepancy in accordance with applicable documents. The Contractor shall identify inventory discrepancies, complete causative research and provide recommendations to correct and/or avoid recurrence of the discrepancy. The Contractor shall provide Causative Research and supply screening in accordance with required processes.

3.1.4 Inventory Management and Accountability

3.1.4.1 The Contractor shall perform physical inventory counts and labeling of material. The physical inventory process covers a broad spectrum of processes ranging from warehouse counts to comparing the counts to the appropriate APSR records. The Contractor shall physically execute the Government provided Physical Inventory/ Location Audit Plan (LAP); perform scheduled and non-scheduled inventories; and label material using Navy ERP requirements.

3.1.4.2 The Contractor shall provide inventory management functions, including but not limited to, processing on base requirements, extracting and reviewing data for management reports to update and change inventory records including consolidating records. Inventory Management functions will also include inventory counting and labeling material.

3.1.4.3 The Contractor shall attach condition code tags, when appropriate, and provide inventory count sheets to Government Inventory Specialist(s). The Contractor shall: a. Verify item, quantity, and part numbers. b. Conduct surveillance of materials as required. c. Perform assigned physical counts of inventories to include first physical count and second physical count if first physical count showed an inventory discrepancy. d. Conduct location surveys, verifying assets and physical location as required or directed by the Government. These surveys may include a complete location survey of all locations or a statistical sampling methodology that includes all locations in the sub work area and has a probability or selection or a combination of complete and statistical sampling.

3.1.4.4 The Contractor shall immediately notify the COR if they discover material damages, material type and quantity discrepancies, or material designated as "Hazardous". The Government will provide resolution for this material.

3.1.4.5 The Contractor shall identify inventory discrepancies, complete causative research, and provide recommendations to correct and/or avoid recurrence of the discrepancy IAW paragraph 3.0, Table C-1 Applicable Documents. Upon concurrence from the Government, the Contractor shall reconcile discrepancies identified during physical inventory.

3.1.4.6 The Contractor shall execute Navy ERP transactions IAW applicable guidance to initiate inventories as identified in the Government provided NSWC Crane Physical Inventory Plan;

review transaction discrepancies and provide findings; and close out inventories in Navy ERP.

The Government Inventory Accuracy Officer will monitor and control inventory lock downs and inventory.

3.1.4.7 The Contractor shall provide all inventory documents based on the Government provided NSWC Crane Physical Inventory Plan to the COR showing discrepancies and causative research when discrepancies occur. The Government will provide the Contractor with Navy ERP view only access and the Contractor will not have authority or capability to change financial transactions (i.e. gain/loss by inventory). The Contractor shall provide inventory efforts as part of the Contractor Status Report (CDRL A001).

3.1.4.8 The Contractor shall electronically input/extract information, including scanning and uploading documentation using numerous databases utilizing Government and non-Government software programs, including but not limited to Navy ERP, ELMS for SOCOM material, WebFLIS, and

FEDLOG.

3.1.4.9 The Government will provide resolution for this material.

3.1.5 Movement, Transfer, and Shipping

3.1.5.1 The Contractor shall perform material movement including the movement of property, material, supplies, equipment, work-in-process, and related logistics support. Transportation of components, equipment, empty containers, and other material to and from controlled areas, production shops, and other support shops is also required. The Contractor shall pick up and deliver materials and supplies to prescribed locations.

3.1.5.2 The Contractor shall load materials onto and off the transport vehicle. The Government will provide access to MHE (Forklifts, pallet jacks, etc.).

3.1.5.3 If required, the Contractor shall be required to provide personnel with Commercial Drivers Licenses to operate vehicles falling under this designation.

3.1.5.4 The Contractor shall provide Motor Vehicle Operators (MVO) to transport material to various locations within the boundaries of the installation. MVOs must possess and maintain all licenses and certifications required to perform the duties of the assigned position to include a valid state Driver’s License and fork truck license.

3.1.5.5 The Contractor shall be required to operate warehouse equipment such as pickup trucks (including 5-Ton truck), vans, forklifts up to 36K, and other material handling equipment.

Vehicles may be gasoline or diesel powered by an automatic or manual type transmission and with the inclusion of air brakes.

3.1.5.6 The Contractor employees required to operate MHE shall adhere to the requirements set forth in the applicable documents section as well as in standard operating procedures.

3.1.5.7 The Contractor shall perform vehicle inspection prior to and immediately after operation.

Vehicle inspection is limited to driver operations and standard safety as stated within the applicable vehicle manual and any additional requirements from Safety, Security, or related SOPs. Any operational or safety issues will be reported to the COR, and the vehicle will not be utilized until the COR notifies the Contractor. Examples of operational and safety issues include, but are not limited to: low tire pressure; fluid leaks; indication lights such as service and check engine; inoperable seatbelts; ineffective windshield wipers; observed problems when operating steering, brakes, lights/turn signals; and any damage that was not previously reported to the COR.

3.1.5.8 The Contractor shall verify material to be delivered against the manifest and shall visually inspect material and outer shipping containers and evaluate their suitability for transport to include damaged, leaking or deteriorated material containment. In the event that the Contractor suspects the material is not suitable for transport, it shall contact the dispatcher and await direction.

3.1.5.9 The Contractor shall store, stack, or palletize materials IAW prescribed storage methods for transport, and shall be responsible for using load securing devices and tarps to prevent damage or loss of cargo in conjunction with DON or State regulations, and will be required to weigh shipments as directed by the Government.

3.1.5.10 The Contractor shall use automated systems for record management such as material scanners for Proof of Delivery documents. The Contractor shall be required to maintain trip tickets;

driver’s logs; vehicle preliminary inspection records; and driver’s accident reports and deliveries records IAW applicable documents.

3.1.5.11 The Contractor shall be responsible for shipment coordination including preparing of shipment documents (DD Form 1149) and preparing material for scheduled pick-up (local material movement). Services include material and shipment planning, as well control and processing of documents, and supervision and clerical effort related to coordination of shipment. Contractor shall have to interface with the customer and material receiver.

3.1.5.12 The Contractor shall provide shipping information to the customer and will assist in resolving misrouted shipments and will provide status as part of the Contractor Status Report (CDRL A001).

3.1.5.13 The Contractor shall work closely with NSWC Crane Small Arms, NAVSEALOGCEN and the Navy Registry to ensure units have the required allowance approval to receipt small arms, and to ensure all actions are accurately completed.

3.1.5.14 The Contractor shall maintain a monthly log of outgoing shipping documents received (CDRL A001).

3.1.6 Disposition and Disposal

3.1.6.1 The Defense Logistics Agency (DLA) Disposition Services will be utilized to dispose of material deemed by the Government as scrap, expired shelf life, or excess material that has been made available for DOD redistribution. All NSN material will be screened through Naval Supply Systems Command (NAVSUP) to determine demand and if the material can be moved to excess free issue to the Fleet (M Plant). All Navy owned material, Depot Level Repairables (DLRs), will be screened and processed via electronic Retrograde Management System (eRMS) prior to taking disposal action via DLA Disposition Services. Although a DLR may have been purchased by the Warfare Center, NAVSUP item managers have final authority on disposal actions for Navy managed DLRs.

3.1.6.2 The Contractor shall contact the COR immediately should it encounter any classified material during the disposition process.

3.1.6.3 The Contractor shall use the Key Supporting Documents (KSD) for material disposition designated MMF. The KSD must include disposition request form citing the material number that is signed and dated by a Responsible Government Officer. Additional KSD also includes required proof of disposition, including: a. Transaction Types 221/281 (Local): Customer print name, sign, and date on request form b. Transaction Types 221/281 (Outbound Shipment): Bill of Lading, DD-1149, etc. c. Transaction Type 551 (Non-Valuated Plant (X/3 Plant-K SLOC)):

Customer print name, sign/date on request form d. Transaction Type 551 Disposal/Excess: DD Form 1348 (always required) and, if applicable, Demilitarization Certificate or Disposal Authority Letter. e. A status of the completion of the mandatory training requirements for each contractor employee, by name and by course. f. A description of any accidents or mishaps that occurred during the period. This will include the details of the accident or mishap, a contractor assessment of why it happened, and what steps are required to prevent a recurrence. This will also include the details for any required contractor MHE or safety refresher training as required by 29 CFR 1910.178.

3.1.6.4 The Contractor shall provide evaluation and initiation of DRMO and hazardous material (HAZMAT) preparation process and documentation improvements, development of critical or processing path for proper disposition, documentation revision for process improvement.

3.1.6.5 The Contractor shall screen; provide inspection of suspect items; and create an estimate of processing schedule, hazardous waste requirements, and required processing materials and equipment. The Contractor is responsible for planning, organizing, and control of the flow of materials in an accountable manner in accordance with applicable documents.

3.1.6.6 The Contractor shall perform research of suspect hazardous and environmental material to ensure material is properly identified and contained prior to review by NSWC Crane Environmental. The Contractor shall coordinate and perform disposition material review and ensure hazard reclamation or neutralization actions are correctly performed with NSWC Crane Environmental. Reviews include disassembly, identification, classification, packaging, documentation, staging, and ensuring deliveries are correct and performed to requirements and schedule.

3.1.6.7 The Contractor shall utilize Government provided FEDLOG, WebFLIS or Haystack to identify DEMIL codes and requirements. The Contractor shall provide disposal guidance and assistance with excess material being transferred to DLA Disposition Services or NAVSUP ATAC.

3.1.6.8 The Contractor shall assist by providing Government instructions and in-process guidance to personnel regarding disposal of material regarding downgrading of property to scrap items requiring special handling of potentially hazardous, toxic or environmental pollutants and chemicals.

3.1.6.9 The Contractor shall ensure material being transferred to DLA Disposition Services or NAVSUP ATAC matches turn-in documents and has accurate documentation; documents are signed, dated and attached to material; and material is packed in containers and palletized for shipment.

3.1.6.10 The Contractor shall scan/upload documentation into Government software programs, i.e. Navy ERP, folders, files as needed to ensure easy access. Contractor is responsible for issuing, receiving, tracking, and maintaining records and reports. The Contractor shall generate 1348 documents in Navy ERP.

3.1.6.11 The Contractor shall ensure only personnel properly qualified and authorized shall be responsible for evacuation of hazardous substances as approved by environmental protection.

The Contractor shall maintain and provide a listing of hazardous substance qualified personnel.

3.1.6.12 The Contractor shall, after review and approval by Government personnel, manifest and load material transferring to DLA Disposition Services & ATAC on trailers for transport using Government forklifts and vehicles, and provide a copy of manifest to the COR. The Contractor shall make appointments with DRMO for receipt of excess and shall notify the COR of scheduled appointments.

3.1.6.13 The Contractor shall perform technical screening for depot level repairable, precious metal, accountable property, and reutilization and shall weigh material to be excessed, as this information is required to be inputted into Electronic Turn In Document (ETID) s.

3.1.6.14 The Contractor shall prepare excess property for shipping and arrange for established Government funded commercial transportation to accepting DRMO facility.

3.1.6.15 The Contractor shall ensure all computer and electronic equipment capable of data or information storage must be degaussed before disposition.

3.1.6.16 The Contractor shall assist degaussing unclassified excess computer hardware/software, take appropriate action to perform degaussing operations in order to purge information, and ensure compliance with regulatory requirements. The Government will provide the degausser for this effort. As required, the Contractor shall disassemble computer systems to degauss the storage device then reassemble for disposal action. After degaussing, the Contractor shall label each item as degaussed with a DLA 2500 and process for proper disposition. Excess unclassified information systems (computers) and peripherals (printers, disk drives, tape backup units, etc.)

will be properly dispositioned IAW paragraph

3.1.6.17 Any unclassified equipment or media that cannot be successfully degaussed using the equipment provided by the Government shall be identified to the COR for assistance.

3.1.6.18 The Contractor shall contact the COR immediately should it encounter any classified items for degaussing.

3.2 General Requirements

3.2.1 Operations Security (OPSEC)

The Contractor is required to protect critical information associated with this contract to prevent unauthorized disclosure and will observe OPSEC requirements.

The Contractor shall develop and implement an internal Operational Security (OPSEC) plan to reduce security risks on the program. Contractor personnel should be aware at all times of any unusual people or packages in their work area and immediately report those to the building security staff. If Contractor personnel become aware of any person seeking unauthorized access to information or program materials, they should immediately report this to the COR.

3.2.2 Cyber Security Workforce (CSWF) Qualifications and Reporting

Each Technical Instruction (TI) will be reviewed by the Naval Surface Warfare Center Crane Division CSWF Program Manager and a determination made regarding applicability of CSWF requirements to perform the tasking identified. If it is determined the tasking identified in the TI requires personnel to Cyber IT/Cybersecurity functions the requirements of DFARS 252.239-7001, Information Assurance Contracting Training and Certification shall apply.

3.2.2.1 Cyber Security Workforce Qualifications

In accordance with DFARS 252.239-7001, Information Assurance Contracting Training and Certification herein and SECNAV M-5239.2* dated June 2016, all personnel performing Cyber IT/Cybersecurity functions must be trained and qualified. In addition, personnel shall maintain the appropriate security clearance per SECNAV M-5510.30 to perform the tasks associated with their assigned positions.

All positions with Cyber IT/Cybersecurity functions whether primary or additional/embedded duties have a Specialty Area and Proficiency Level identified within the Special Skills section of each TI. The Contractor is required to:

1. Earn and maintain appropriate credentials from the Cyber IT/CSWF Qualification Matrix (described in SECNAV M-5239.2*) associated with the specialty area and proficiency level commensurate with the scope of major assigned duties for the position and tasking being performed.

2. Participate in continuous learning program as described in SECNAV M-5239.2. All Contractor support personnel supporting CSWF tasking shall at a minimum complete 20 hours of Cyber IT/CSWF related continuous learning (CL) annually.

The baseline qualifications for each specialty area/proficiency level are identified in Appendix 4 of SECNAV M-5239.2*. If privileged access to Operating Systems is required, the Contractor shall complete a privileged access agreement, SECNAV 5239/1, and submit it to the COR (Attachment 13).

Contractor personnel shall obtain the appropriate DON approved baseline job qualification standard prior to being engaged.