25Q0535_NON_COMP_REDACTED.pdf

This is a Memorandum to File justifying the use of other than full and open competition for an acquisition under the Simplified Acquisition Threshold for maintenance services on an ION-TOF Sims5 Mass Spectrometer system. The sole source justification is being made to ION-TOF USA, Inc. located in Chestnut Ridge, NY.

The required services include system and performance checks, routine maintenance of ion sources-detectors-stage components, repair or replacement of defective components, mechanical re-alignment, checking settings files, installation of new software service packs, and maintenance/repair of vacuum system components. The justification cites ION-TOF USA as the only responsible source due to their proprietary rights and exclusive licensing as the Original Equipment Manufacturer (OEM). The company maintains proprietary design information, specialized replacement parts access, and qualified service engineers needed for maintaining this specialized equipment. No other third party is certified by the OEM to work on the device, and using non-OEM parts could result in substantial procurement costs and modifications that would void warranties and specifications.