17Q0037_sol.pdf

SEE ADDENDUM

(No Collect Calls)

N0016417Q0037 08-May-2017

b. TELEPHONE NUMBER

482-3089

8. OFFER DUE DATE/LOCAL TIME

04:30 PM 15 May 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N001649. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOSHUA I CADLE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVAL SURFACE WARFARE CENTER CRANE DIV

J. CADLE (812-854-3089)

BLDG 3373

300 HWY 361

CRANE IN 47522-5001

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS AX

13b. RATING

DO-S1

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 812-854-3089

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$27,500,000

NAICS:

811212

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF59

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0016417Q0037

Section SAP - SAP Continuation Sheet

ITEM NO SUPPLIES/SERVICES QTY U/I UNIT PRICE AMOUNT

0001 Evaluation

Panasonic Toughbook

P/N: CF-19

CLIN 0001 – Evaluation

Initial assessment of the hardware, fixed price of hardware damage assessment

-Physical evaluation of body components exterior for damage

-Physical and technical evaluation of internal components for damage and technical function.

-Shipping costs will also be incurred by

SPEaR/EMSS at NSWC Crane, Indiana, if there is a return without repair or if there is an declined estimate for repair.

FURNISH ALL LABOR, MATERIALS,

SUPPLIES, TOOLS, EQUIPMENT, AND

SUPERVISION, FOB ORIGIN, TO

PROVIDE FOR CLIN 0001

PRICING SHALL INCLUDE SHIPPING TO

NSWC CRANE INDIANA 47522-5001

ACCELERATED DELIVERIS ACCEPTED

AT NO ADDITIONAL COST TO THE

GOVERNEMNT

CNIN-SAP-023 SOLE SOURCE

PROCUREMENT (MAY

2005)

The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source, HEARTLAND SERVICES, INC., 14206

OVERBROOK, LEAWOOD, KS, 66224-4536

(1TAN1). All other offerors may submit a quote that will be reviewed by the

Government. However, a determination by the

Government not to compete with this proposed contract based upon responses to this solicitation is solely within the discretion of the

Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

UNDEFI

NED

FFP

0002 Level of Service 1

CLIN 0002 –Level of Service 1

After initial assessment, hardware damage components and labor cost level. Component repairs could be, but not limited to hard disk drive replacement, plastic components of the body, clasps, and gates.

PROVIDE FOR CLIN 0002

0003 Level of Service 2

CLIN 0003 –Level of Service 2 components and labor cost level. Component repairs could be, but not limited to hard disk drive replacement, plastic components of the body, clasps, and gates. Additional components would be extended, but not limited to metallic body components, limited internal components within cost structure.

PROVIDE FOR CLIN 0003

0004 Level of Service 3

CLIN 0004 –Level of Service 3 components and labor cost level. Component repairs could be, but not limited to hard disk drive replacement, plastic components of the body, clasps, and gates. Additional components would be extended, but not limited to metallic body components, expanded internal components to include motherboard within cost structure.

PROVIDE FOR CLIN 0004

0005 Level of Service 4

CLIN 0005 –Level of Service 4 components and labor cost level. Component repairs could be, but not limited to hard disk drive replacement, plastic components of the body, clasps, and gates. Additional components would be extended, but not limited to metallic body components, expanded internal components to include motherboard within cost structure. There is additional provision at this level of complete overall repair/replacement of all major components, including but not limited to the motherboard, all body and cabinet components up to the maximum price point.

Additional information provided in attachment

“Heartland Services CLIN cost/repair structure for SPEaR/EMSS repair 2017 – 2022”

PROVIDE FOR CLIN 0005

0006 Contract Ceiling

This CLIN represents the contract ceiling

CLIN

The value of this contract is NOT TO

EXCEED $150,000.00

NO orders will be placed against this CLIN

1 Lot

FOB: Destination

IDIQ DETAIL

IDIQ DETAIL

This is a Five (5) Year IDIQ Contract Anticipated Order Quantity (QTY) Varies by Year.

Minimum QTY =1

Maximum QTY = 11

Unit of Issue: Each

The Anticipated Best Estimated Quantity Requirement (BEQR) Equals:

YR 1 = FY 17 QTY OF 10

YR 2 = FY 18 QTY OF 11

YR 3 = FY 19 QTY OF 11

YR 4 = FY 20 QTY OF 11

YR 5 = FY 21 QTY OF 11

These are only Best Estimated Quantity Requirements and the BEQR Could Vary.

IDIQ PRICING MATRIX

IDIQ Pricing Matrix

This is a five (5) year IDIQ contract.

Anticipated order quantities are to be determined and as required for the life of the contract not exceeding $150,000.

Pricing Matrix and Detail

The contractor shall submit firm-fixed pricing (FFP), FOB ORIGIN, for five (5) contract years (CY, beginning date of award) for the following Panasonic Toughbook, P/N: CF-19, (Electronic Maintenance Device (EMD))

Equipment Repair.

CY= Contract Year

Contactor input price breaks by quantity and contract year into matrix below.

CLIN 0001 – Evaluation

Initial assessment of the hardware, fixed price of hardware damage assessment

-Physical evaluation of body components exterior for damage

-Physical and technical evaluation of internal components for damage and technical function.

-Shipping costs will also be incurred by SPEaR/EMSS at NSWC Crane, Indiana, if there is a return without repair or if there is a declined estimate for repair.

Item: Panasonic Toughbook, P/N: CF-19, (Electronic Maintenance Device (EMD))

Quantity Unit Price Unit Price Unit Price Unit Price Unit Price

Price Breaks

(each)

CY 1 CY 2 CY 3 CY 4 CY 5

01-05 $ $ $ $ $

06-10 $ $ $ $ $

11-20 $ $ $ $ $

20-50 $ $ $ $ $

51-100 $ $ $ $ $

101- 150 $ $ $ $ $

151-200 $ $ $ $ $

CLIN 0002 –Level of Service 1

After initial assessment, hardware damage components and labor cost level. Component repairs could be, but not limited to hard disk drive replacement, plastic components of the body, clasps, and gates.

Quantity Unit Price Unit Price Unit Price Unit Price Unit Price

Price Breaks

(each)

CY 1 CY 2 CY 3 CY 4 CY 5

01-05 $ $ $ $ $

06-10 $ $ $ $ $

11-20 $ $ $ $ $

20-50 $ $ $ $ $

51-100 $ $ $ $ $

CLIN 0003 –Level of Service 2

After initial assessment, hardware damage components and labor cost level. Component repairs could be, but not limited to hard disk drive replacement, plastic components of the body, clasps, and gates. Additional components would be extended, but not limited to metallic body components, limited internal components within cost structure.

Quantity Unit Price Unit Price Unit Price Unit Price Unit Price

Price Breaks

(each)

CY 1 CY 2 CY 3 CY 4 CY 5

01-05 $ $ $ $ $

06-10 $ $ $ $ $

11-20 $ $ $ $ $

20-50 $ $ $ $ $

51-100 $ $ $ $ $

CLIN 0004 –Level of Service 3

After initial assessment, hardware damage components and labor cost level. Component repairs could be, but not limited to hard disk drive replacement, plastic components of the body, clasps, and gates. Additional components would be extended, but not limited to metallic body components, expanded internal components to include motherboard within cost structure.

Quantity Unit Price Unit Price Unit Price Unit Price Unit Price

Price Breaks

(each)

CY 1 CY 2 CY 3 CY 4 CY 5

01-05 $ $ $ $ $

06-10 $ $ $ $ $

11-20 $ $ $ $ $

20-50 $ $ $ $ $

51-100 $ $ $ $ $

CLIN 0005 –Level of Service 4

After initial assessment, hardware damage components and labor cost level. Component repairs could be, but not limited to hard disk drive replacement, plastic components of the body, clasps, and gates. Additional components would be extended, but not limited to metallic body components, expanded internal components to include motherboard within cost structure. There is additional provision at this level of complete overall repair/replacement of all major components, including but not limited to the motherboard, all body and cabinet components up to the maximum price point.

Additional information provided in attachment “Heartland Services CLIN cost/repair structure for

SPEaR/EMSS repair 2017 – 2022”

Quantity Unit Price Unit Price Unit Price Unit Price Unit Price

Price Breaks

(each)

CY 1 CY 2 CY 3 CY 4 CY 5

01-05 $ $ $ $ $

06-10 $ $ $ $ $

11-20 $ $ $ $ $

20-50 $ $ $ $ $

51-100 $ $ $ $ $

STATEMENT OF WORK

STATEMENT OF WORK

Statement of the Work for Evaluation (SOW)

Maintenance and Repair of Panasonic CF-19 Toughbook Convertible Laptop (Electronic

Maintenance Device-EMD)

1.0 SCOPE

The Crane Division of the Naval Sea Systems Command (NAVSEA) Naval Surface Warfare

Center, (NSWC Crane) Special Projects Engineering and Research (SPEaR) team has a requirement to provide support for fielded equipment with the United States Marine Corps

(USMC) and in the development of systems that are utilizing hardware from Panasonic

Corporation, the new products directly from Panasonic come with warranty and extended warranty, but may fail once out of warranty. Do to this failure, out of warranty items will still need to be repaired, and the Panasonic National Repair Center is Heartland Services

Incorporated, which provides exclusive services to Panasonic products for these repairs in and out of warranty. Heartland Services Incorporated herein is referred to as the Contractor.

Specifically, this effort shall include repair, maintenance, software support activities, and technical support relating solely and exclusively to the hardware, software, or information from the Panasonic and the Contractor.

The Heartland Services Inc. items that require evaluation, maintenance, and/or repair are as follows:

1. CF-19 Toughbook aka Electronic Maintenance Device (EMD)

2.0 Applicable Documents

The following documents form a part of this SOW to the extent specified herein. In the event of a conflict between any of the referenced documents and the SOW, the content of the SOW is the superseding requirement.

MIL-HDBK-245 Preparation of Statement of Work (SOW)

MIL-PRR-49506 Logistics Management Information 11 November 1996 (Notice 1, 18 Jan 2005)

Notice 1

MIL-STD-2073-1E DOD Standard Practice of Military Packaging 23 May 2008

3.0 Requirements

It is anticipated the Government/SPEaR Team, will have requirements for maintenance and repair services for Heartland Services Inc. to support the ongoing missions of the USMC operating CONUS/OCONUS and within hostile areas. These requirements include but are not limited to: evaluation, preventative maintenance checks (PMC), troubleshooting failed systems, and the repair and refit of failure items.

3.1 Repair and Maintenance Support

The Contractor shall provide technical support in assisting government personnel in fault isolation, preventative maintenance, and the repair of the subject items at Firm-Fixed Price

(FFP). When directed via a delivery order, the Contractor shall provide depot level repair of the items at the contractor’s facility. The Contractor shall respond to the Government’s request for

Repair Maintenance Action (RMA) number within three business days after receiving request for RMA number. After receiving failed asset from the Government, the Contractor shall provide diagnosis and analysis within ten business days to the Government. The Contractor shall provide analysis to the Government and shall assign the level of repair as identify whether the asset is reparable as defined in this SOW. Additionally, the Contractor will identify if the repair of the failed device will be longer than 30 calendar days and provide this information to the

Government within ten days of receiving the failed asset. If, during the course of work, the

Contractor has cause to believe that the authorized repair cost will be exceeded, the Contractor shall immediately stop performance prior to exceeding the total authorized amount and shall notify the Technical Point of Contact (POC) and request direction from the Procurement

Contracting Officer and shall submit an updated proposal.

3.1.1 Repair Analysis

The Contractor shall provide Technical Test & Evaluation (TT&E) to analyze, classify, and assign one of the following levels of repairs if the failed device is assessed to be reparable, as provided in paragraph 3.1.2. of this SOW. The Contractor shall provide the analysis and the assigned level of repair to the Government within 10 business days of receiving the failed asset.

The Contractor will assign one of five levels of repair for the device. Repair levels will span from a CLIN01 Evaluation, denoting initial evaluation and cost assessment, to a CLIN05 repair, denoting major damage and extensive repair of a failed asset. CLIN02 repairs will constitute minor repair to a failed asset. CLIN03 repairs will constitute a medium level repair of a failed asset. CLIN04 repairs will constitute a medium/high level repair of a failed asset. The contractor is authorized to conduct repairs on failed devices up through a CLIN05 repair and not exceeding

$2700. All repairs exceeding CLIN05 repairs for devices will require approval from the

Technical POC/and the Procurement Contracting Officer prior to repairing.

3.1.2 EMD Repairs

CLIN01 – Evaluation

Initial assessment of the hardware, fixed price of hardware damage assessment $130.00

-Physical evaluation of body components exterior for damage

-Physical and technical evaluation of internal components for damage and technical function.

-Shipping costs will also be incurred by SPEaR/EMSS at NSWC Crane, Indiana, if there is a return without repair or if there is an declined estimate for repair.

CLIN02 –Level of Service 1

After initial assessment, hardware damage components and labor cost level $130.00 to

$800.00. Component repairs could be, but not limited to hard disk drive replacement, plastic components of the body, clasps, and gates.

CLIN03 –Level of Service 2

After initial assessment, hardware damage components and labor cost level $800.01 to

$1600.00. Component repairs could be, but not limited to hard disk drive replacement, plastic components of the body, clasps, and gates. Additional components would be extended, but not limited to metallic body components, limited internal components within cost structure.

CLIN04 –Level of Service 3

After initial assessment, hardware damage components and labor cost level $1600.01 to

$2400.00. Component repairs could be, but not limited to hard disk drive replacement, plastic components of the body, clasps, and gates. Additional components would be extended, but not limited to metallic body components, expanded internal components to include motherboard within cost structure.

CLIN05 –Level of Service 4

After initial assessment, hardware damage components and labor cost level $2400.01 to

$2700.00. Component repairs could be, but not limited to hard disk drive replacement, plastic components of the body, clasps, and gates. Additional components would be extended, but not limited to metallic body components, expanded internal components to include motherboard within cost structure. There is additional provision at this level of complete overall repair/replacement of all major components, including but not limited to the motherboard, all body and cabinet components up to the maximum price point.

Additional information provided in attachment “Heartland Services CLIN cost/repair structure for SPEaR/EMSS repair 2017 – 2022”

3.1.3 Beyond Economical Repair (BER)

Upon determination that the repair of an Item is to be greater than the amount of a CLIN05 repair, the contractor shall notify the Technical POC and await further direction from the

Government. The Government will determine whether the asset will be returned to the

Government, will be utilized for spare parts for future repairs, or will provide the contractor with direction for demilitarization and/or disposal.

3.2 Government Furnished Equipment (GFE) Asset Tracking

Items sent to the contractor shall be accepted by the Contractor as GFE. The Contractor shall provide hardware tracking for all GFE. GFE shall be tracked using an acceptable spreadsheet or database format. The spreadsheet shall contain an inventory and disposition of all equipment, material, and information.

3.3 Testing

The Contractor shall conduct a burn-in evaluation test after the item is repaired to ensure GFE is returned to the Government in Basic Functional Testing status. Contractor’s proprietary developed evaluation test for Panasonic CF-19 Toughbook is acceptable.

3.4 Monthly Status Reports

As required per Delivery Order (DO), the Contractor shall provide a monthly status report of work accomplished in the previous 30 days. Delivery of the report shall be NLT 10 business days after the end of the month. The Contractor shall provide status of any repairs taking more than 30 calendar days to the Technical POC by phone or email. The Contractor shall include meeting minutes as required, as well as failure data and corrective action taken for all repairs.

***If no activity has taken place for the applicable month, then there will be no status report due.

3.2 A001 Government Furnished Equipment

Report As Required

3.4 A002 Monthly Status Report

10th calendar day of each month

APPENDIX A: ACRONYM LIST

BER Beyond Economical Repair

DO Delivery Order

EMD Electronic Maintenance Device

EMSS Electronic Maintenance Support System

FFP Firm Fixed Price

GFE Government Furnished Equipment

NAVSEA Naval Surface Warfare Center

NLT No Later Than

NSWC Naval Surface Warfare Center

POC Point of Contact

SOW Statement of Work

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 10 Days After Receipt of Unit (ARU)

MATHEW G. FISH (CODE JXVT)

BLDG 41NW SPEaR Team

300 HIGHWAY 361

CRANE IN 47522-5001

812-854-8562

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

0005 N/A N/A N/A N/A

0006 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

0005 N/A N/A N/A N/A

0006 N/A N/A N/A N/A

CLAUSES INCORPORATED BY FULL TEXT

CNIN-NOTICE-0002 NSWC CRANE GENERAL PROCUREMENT INFORMATION (MAY 2017)

1. TAX EXEMPTION

Section 39(A) and Section 6 of the Indiana Gross Income Tax Act of 1933, specifically exempts NSWC Crane

Division as a government activity from any payment of sales and use taxes. The assigned Exemption Number is 0018103400015

2. BUSINESS HOURS

NSWC Crane Division allows flexible working hours for its employees. The core time when all employees are scheduled to work is 9:00 am to 2:30 pm (local time).

3. NSWC CRANE RECEIVING FACILITY SCHEDULE

Contractors shall schedule deliveries to ensure arrival at destination only on Monday through Friday (excluding holidays) between the hours of 7:00 A.M. and 2:00 P.M. Eastern Standard Time (EST). The receiving facility is closed on Saturdays and Sundays.

Contractors shall ensure deliveries of EXPLOSIVE MATERIALS arrive at destination only on Monday through Thursday (excluding holidays) between the hours of 7:00 A.M. and 2:00 P.M. EST. The receiving facility for explosives is closed on Fridays, Saturdays and Sundays.

4. HANDLING OF INFORMATION BY CONTRACTOR SUPPORT PERSONNEL

Contractors are hereby notified that contractor support personnel within the NSWC Crane Contracting Department may be handling Bid and Proposal or Quote data as well as other correspondence and documentation concerning this action. Non-disclosure statements have been executed by all contractor support personnel participating in the process and are maintained by NSWC Crane.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

INVOICE AND RECEIVING REPORT (COMBO)

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in

WAWF, as specified by the contracting officer.

INSPECTION-DESTINATION / ACCEPTANCE-DESTINATION

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC TBD

Issue By DoDAAC N00164

Admin DoDAAC N00164

Inspect By DoDAAC N/A

Ship To Code N00164

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N/A

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send

Additional Email Notifications” field of WAWF once a document is submitted in the system.

SHAWN.DOOLEY@NAVY.MIL (812) 854-5459

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

CRAN_ACQUISITION_WAWF@NAVY.MIL

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

CNIN-G-0014 PAYMENT STATUS INQUIRIES (FEB 2016)

mailto:SHAWN.DOOLEY@NAVY.MIL

The status of invoice payments can be obtained through MOCAS myInvoice at: https://myinvoice.csd.disa.mil/ myInvoice is a web-based application developed specifically for contractors/vendors and Government/Military employees to obtain invoice status and payment data. It is an interactive web-based system, accessible 24 hours a day/7 days a week.

Follow the website instructions and download “Getting Started with myInvoice” to assist in the registration process.

If you require additional assistance with accessing myInvoice, effective 17 Jun 2013, contact the Columbus

Accounting System Helpdesk (CASH) at CCO-CASH@DFAS.MIL or Toll Free at (855) 211-6308.

The status of invoice payments may also be obtained by contacting the DFAS Paying Office designated on the contract cover page. DFAS Paying Office Vendor Pay Customer Service offices are listed below:

F03000 DFAS Dayton 1-800-756-4571 - option 4

F67100 DFAS Limestone 1-800-756-4571 - option 4

HQ0105 DFAS Indianapolis 1-888-332-7366 or 1-317-212-0300

HQ0131 DFAS Columbus Caps 1-800-756-4571 - option 2, option 2

HQ0248 DFAS Rome 1-800-553-0527

HQ0250 DFAS Rome 1-800-553-0527

HQ0302 DFAS Rome 1-800-553-0527

HQ0303 DFAS Rock Island 1-800-756-4571 - option 2, option 5

HQ0304 DFAS St. Louis 1-800-756-4571 - option 3

HQ0337 DFAS Columbus North 1-800-756-4571 - option 1

HQ0338 DFAS Columbus South 1-800-756-4571 - option 1

HQ0339 DFAS Columbus West 1-800-756-4571 - option 1

HQ0347 DFAS Indianapolis 1-888-332-7366

HQ0248 DFAS Indianapolis 1-888-332-7366 or 1-317-212-0300

HQ0490 DFAS Rome 1-800-553-0527 or 1-315-709-6001

M67443 DFAS Kansas City 1-800-756-4571 - option 5

N0024B Navy_ERP NAVSEA HQ 1-202-781-3145

N62828 Navy_ERP NSWC Crane cran_vendorpay@navy.mil

N64142 Navy_ERP NAWCAD 1-732-323-1082

(Patuxent River, Lakehurst and NAVAIR HQ)

N68732 DFAS Cleveland 1-800-756-4571 - option 2 and 4

(Now pays DFAS Charleston N68892, DFAS Pensacola N68566, DFAS San Diego N68688)

SL4701 DFAS Columbus EBS 1-800-756-4571 - option 2 and 2 https://myinvoice.csd.disa.mil/ https://myinvoice.csd.disa.mil/myinvoice-docs/GetStarted_myInvAndSysAccReq.pdf mailto:CCO-CASH@DFAS.MIL mailto:cran_vendorpay@navy.mil

HQ G-2-0009 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (APR 2015)

(a) For other than firm fixed priced contract line item numbers (CLINs), the Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the technical instruction (TI), sub line item number (SLIN), or contract line item number (CLIN) level, rather than on a total contract/TO basis, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide

Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by TI, SLIN, or CLIN level. For other than firm fixed price subcontractors, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for WAWF invoice submittal. Subcontractors may email encryption code information directly to the Contracting Officer (CO) and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the CO and COR; or other method as agreed to by the CO.

(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data

Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and CO on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and CO email notification as required herein.

CLAUSES INCORPORATED BY REFERENCE

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

52.204-13 System for Award Management Maintenance OCT 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under and Federal Law

FEB 2016

52.211-15 Defense Priority And Allocation Requirements APR 2008

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013

52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor -- Cooperation with Authorities and Remedies OCT 2016

52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Equal Opportunity SEP 2016

52.222-35 Equal Opportunity for Veterans OCT 2015

52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014

52.222-37 Employment Reports on Veterans FEB 2016

52.222-48 Exemption from Application of Service Contract Labor

Standards to Contracts for Maintenance, Calibration, or

Repair of Certain Equipment--Certification

MAY 2014

52.222-50 Combating Trafficking in Persons MAR 2015

52.222-51 Exemption from Application of the Service Contract Labor

Standards to Contracts for Maintenance, Calibration, or

Repair of Certain Equipment--Requirements

MAY 2014

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.245-1 Government Property JAN 2017

52.245-1 Alt I Government Property (JAN 2017) Alternate I APR 2012

52.245-9 Use And Charges APR 2012

52.247-29 F.O.B. Origin FEB 2006

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.211-7007 Reporting of Government-Furnished Property AUG 2012

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property APR 2012

252.245-7003 Contractor Property Management System Administration APR 2012

252.245-7004 Reporting, Reutilization, and Disposal SEP 2016

252.246-7007 Contractor Counterfeit Electronic Part Detection and

Avoidance System

AUG 2016

252.246-7008 Sources of Electronic Parts OCT 2016

252.247-7023 Transportation of Supplies by Sea APR 2014

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC

2014)

The Contractor's representations and certifications, including those completed electronically via the System for

Award Management (SAM), are incorporated by reference into the contract.

52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and

(2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes'', as amended (41 U.S.C. 601-613).

Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement or any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on

Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management, or 52.232-34, Payment by Electronic

Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of

Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any

United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the

Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate

EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the

Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C.

7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if--

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer

(see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on--

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the

Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b.

destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The

Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the

Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order: (1) the schedule of supplies/services; (2) The Assignments, Disputes, Payments, Invoice, Other

Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause; (3) the clause at 52.212-5; (4) addenda to this solicitation or contract, including any license agreements for computer software; (5) solicitation provisions if this is a solicitation; (6) other paragraphs of this clause; (7) the Standard Form 1449; (8) other documents, exhibits, and attachments; and (9) the specification.

(t) System for Award Management (SAM). (1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the

SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name…