20QFA81 RFQ.pdf

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Prescribed by GSA FAR (48 CFR) 53.215-1(a)

Additional provisions and representations are are not attached.

11. BUSINESS CLASSIFICATION

This RFQ is is not a small business-small purchase set aside [

18. TELEPHONE NO.(Type or Print)17. NAME AND TITLE OF SIGNER

16. DATE OF

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(c) (d) (e) (f)

ITEM NO.

(a) andformthisonindicatesoquote,pleasetounableareyouIfoffers.notarefurnishedquotationsandinformation,forrequestaisThis contracttoorquotationthisofsubmissiontheofpreparationtheinincurredcostsanypaytogovernmentthecommitnotdoesrequestit.Thisreturn thistoattachedcertificationsand/orrepresenationsAnyquoter.byindicatedotherwiseunlessorigindomesticofareSuppliesservices.orsuppliesfor quoter.thebyconmpletedbemustQuotationsforRequest

SMALL OTHER THAN SMALL DISADVANTAGED WOMEN-OWNED

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE ON OR BE-

FORE CLOSE OF BUSINESS

5A. ISSUED BY (Date)6. DELIVERY BY

4. CERT.FOR NAT.DEF.

UNDER BDSA REG.2

AND/OR DMS REG.1

(See Schedule)OTHERFOB

DESTINATION

7. DELIVERY

(Name and telephone no.) (No collect calls)5B. FOR INFORMATION CALL:

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE 9. DESTINATION (Consignee and address, including ZIP Code)

RATING3. REQUISITION/PURCHASE REQUEST

NO.

2. DATE ISSUED1. REQUEST NO.

REQUEST FOR QUOTATIONS OF PAGESPAGE

(Date)

SCHEDULE12.

(THIS IS NOT AN ORDER)

(B)

SUPPLIES/SERVIES QUANTITY UNIT PRICEUNIT AMOUNT

PAYMENTPROMPTFORDISCOUNT13. % % % %

DAYSCALENDAR20DAYSCALENDAR10 DAYSCALENDAR30 DAYSCLAENDAR

IMPORTANT:

NOTE:

(Check appropriate boxes)

b. Small Business Size Standard ______

a. Standard Industrial Classification Code _______

PREVIOUS EDITION NOT USABLE

(Include area code)

(REV. 10-83) Approved by GSA/IRMS 9/92EXCEPTION TO STANDARD FORM 18 c.

M

M

X 1 64

N00104-20-Q-FA81 2019 NOV 20 19282-0003 (REP/Q3 ) DO-A3

NAVSUP WEAPON SYSTEMS SUPPORT MECH

5450 CARLISLE PIKE 270 DAYS

MECHANICSBURG PA 17050-2411

J. SABOL (717)605-3875 N743.7 X

SEE SCHEDULE

2019 DEC 20

X

PAGES

OFPAGEREFERENCE NO. OF DOCUMENT BEING CONTINUED

NAME OF OFFEROR OR CONTRACTOR

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

N00104-20-Q-FA81 2 64

TEARDOWN, EVALUATE, REPAIR AND/OR MODIFY

0001 NSN 7HH 4820-00-055-0125 Q3

PARTS KIT,BALL VALV SHELF LIFE 0-00

SEE TECHNICAL REQUIREMENTS IN SECTIONS C, D, E, AND ATTACHMENTS

HM QUP ICQ PMT CD PM WM CUD CT UC LP IC UCL SP MK PACK UNIT PKWT UNIT PKCU OPI

N 001 000 31 1 00 JA NA D ED A 00 B 00 EFF 9.0 0.373 O

CAGE SPI NUMBER REV SPI DATE CONTAINER NSN

8115001839498

PACKAGING IS IN ACCORDANCE WITH MIL-STD-2073

SHIP TO

0001AA N00104-20-U-0101 N50286 70 KT

M/F: "A" CONDITION STOCK

TP: 3

0001AB SEE DD FORM 1423 1 LO NSP

EXHIBIT "A"

SOLICITATION NOTES:

1. DD 1423 Data Item A001 (Inspection and Test Plan) may be waived if already on file at NAVSUP WSS Mechanicsburg (see NAVSUP WSS term WSSTERMLZ02).

2. Drawings can be viewed or downloaded at www.neco.navy.mil http://www.neco.navy.mil

3. NAVSUP WSS Mech will be considering past performance in the evaluation of offers IAW FAR 13.106. See clauses DFARs 252.213-7000 and NAVSUP WSS term

WSSTERMMZ01.

4. Consistent with FAR 52.216-18, "All contractual documents (i.e. contracts, purchase orders, task orders, delivery orders and modifications) related tothe instant procurement are considered to be "issued" by the Government when copiesare either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as email. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed herein."

6. Please quote a firm fixed price for the full repair of the item. This includes the teardown, evaluation, inspection and full repair of the item to "like new" or "A" condition. See statement of work in solicitation.

7. A beyond repair (BR) and cost of new price shall also be provided in addition to the repair price at the time of submission of quote.

PAGES

OFPAGEREFERENCE NO. OF DOCUMENT BEING CONTINUED

NAME OF OFFEROR OR CONTRACTOR

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

N00104-20-Q-FA81 3 64

NAVSUP WEAPONS SYSTEMS SUPPORT

8. Do NOT include the cost for shipping material as the government implemented shipping system or ATAC will be shipping/delivering material.

9. The vendor is required to comply with the Commercial Asset Visibility (CAV) of the asset(s) in this purchase order in accordance with NAVSUPWSSFA24.

INSPECTION AT ORIGIN

ACCEPTANCE AT ORIGIN

POC FAX: (717) 605-4236

POC EMAIL: JILL.SABOL@NAVY.MIL

N00104-20-Q-FA81 PAGE 4 OF 64

PART I - THE SCHEDULE

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

WSSTERMBZ01

**IMPORTANT NOTICE REGARDING INVENTORY TRANSACTION REPORTING**

Inventory transaction reporting requirements have changed for NAVSUP Weapon System Support (NAVSUPWSS) contracts.

These requirements are detailed in Section F, and the contractor should read this section carefully to ensure compliance. Additional information regarding reporting via Commercial Asset Visibility (CAV) is available at https://www.navsup.navy.mil/public/navsup/wss/pi_cd/. Questions can be addressed to NAVSUPWSSCAVSOW@navy.mil for NAVSUP WSS Philadelphia solicitations and contracts (document numbers beginning with N00383) and to NAVSUPWSSM.CAVSOW@navy.mil for NAVSUP WSS Mechanicsburg solicitations and contracts (document numbers beginning with N00104). (06-16)

WSSTERMBZ04

IMPORTANT NOTICE REGARDING HAZARDOUS MATERIAL

FAR clause 52.223-3, Hazardous Material Identification and Material Safety Data, is incorporated by reference in Section I in this solicitation ad required offerors to--

(1) identify any hazardous material (defined in FED STD 313 as an item or chemical which is a "health or physical hazard" per OSHA in 29 CFR 1910.1200) that will be delivered under a resultant contract, and

(2) provide a Material Safety Data Sheet meeting OSHA/FED STD 313 requirements for all hazardous material identified.

While not an all-inclusive listing of hazardous material, at a minimum, any it em with a four-digit Federal Supply Code (FSC), which correlates to the first four positions of the National Stock Number (NSN), of 6810, 6820, 6830, 6840, 6850, 7930, 8010, 8030, 8040, 9110, 9135, 9140, 9150, or 9160 is considered hazardous material and requires submission of a Material Safety Data Sheet or an appropriate representation that there is no hazardous material contained in the item.

Failure to provide the required information and documentation may render you ineligible for award. If you have questions about whether a solicited item is classified as hazardous, contact the NAVSUP WSS HAZMAT point of contact, NAVSUP WSS Code 0772, at (717)605-1361. (10-06)

PART I - THE SCHEDULE

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

CLIN: 0001

NIIN: 000550125 ACTIVITY USE ONLY: TDP VERSION NO.: 006

ITEM NAME: PARTS KIT,BALL VALV

1. SCOPE

1.1 The material covered in this contract/purchase order will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself. Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material.

2. APPLICABLE DOCUMENTS

2.1 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order must take precedence. Nothing in this contract/purchase order, however, must supersede applicable laws and regulations unless a specific exemption has been obtained.

2.2 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions.

2.2.1 Documents, drawings, and publications supplied are listed under "Drawing Number". These items should be retained until an award is made.

2.2.2 "Document References" listed below must be obtained by the Contractor. Ordering information is included as

N00104-20-Q-FA81 PAGE 5 OF 64

an attachment to this contract/purchase order.

2.3 Specification Revisions - The specification revisions listed under "Docu ments References" below are the preferred revision. Older and/or newer r evisions are acceptable when listed within Contract Support Library Reference Number CSD155 in ECDS (Electric Contractor Data Submission) at: ht tps://register.nslc.navy.mil/. This is to allow Contractors to use certain acceptable older specification revisions to purge their existing stock of material certified to those older revisions or to use newer specification revisions when material is certified to newly released revisions,without requiring the submittal of waiver/deviation requests for each specification revision on every contract. Revisions of specifications reflecting editorial and/or re-approval (e.g. E2009, R2014, etc.) are considered inconsequential, but are acceptable when their revisions are listedwithin CSD155 or elsewhere within this contract.

2.4

DRAWING NO. CAGE REV DOC TYPE DISTR CD SHEET NR REV TYPE SIZE

2050576 80064 N D3 0001 N 49998 0385008

DOCUMENT REFERENCES

SPEC NO. SLASH NO. PART NO REV DATE DISTR CD AMEND CHG NTC SUPP

FED-STD-H28 B 24 APR 19 A

ANSI/ASQ Z1.4 01 JAN 08 A

ASTM-B367 01 JUL 13 A

MIL-STD-792 F 19 MAY 06 A

SAE AMS 6931 D 01 DEC 17 A

ISO_9001 15 NOV 08 A

MIL-PRF-9954 D 16 APR 09 A

ISO10012 15 APR 03 A

ISO/IEC 17025 15 MAY 05 A

MIL-I-45208 A 24 JUL 81 A 1

MIL-STD-45662 A 01 AUG 88 A

ANSI/NCSL Z540.3 26 MAR 13 A

S9074-AQ-GIB-010/248 01 AUG 95 A

S9074-AR-GIB-010A/278 (CHG A) 14 FEB 13 A

3. REQUIREMENTS

3.1 REFURBISHED MATERIAL STATEMENT OF WORK (REPAIR SOW) -

3.1.1 INSPECTION - Clean and determine if refurbishment is possible. At disassembly, the Contractor shall record all identifying markings found on the parts of each assembly. The Contractor shall maintain traceability of these markingsto each unit throughout refurbishment.

3.1.2 RE-USEABLE PARTS - Any parts of the original assembly that are useable (replacement is not necessary), may be utilized as initially supplied.

3.1.3 NON-USEABLE PARTS - Any parts of the original assembly that are not usable (replacement is necessary) shall be in accordance with this TDP (Technical Data Package).

3.1.4 REFURBISHMENT - Upon completion of inspection, this item shall be refurbished to be in accordance with <Naval Ship Systems Command Drawing SS845-2050576, for one Ball Piece 24 and two mating Seats Piece 25> , except as amplified or modified herein. This applies to all "Parts Requiring Certification" as identified elsewhere in this Contract/Purchase Order.

3.1.5 Additional SOW Requirements -

<N/A>

3.2 Material for Parts Requiring Certification - Quantitative chemical and mechanical analysis is required for the parts listed below unless specifically stated otherwise:

For Boilerplate R00375, Part - <Ball (Q3) - Piece 24> Material - SAE-AMS-6931

OR

Centrifugally cast 6AL-4V, ASTM-B367, Grade C-5, with mechanical properties as listed in supplementary Requirement S6.

N00104-20-Q-FA81 PAGE 6 OF 64

Note: Mechanical properties for bars, forgings and forging stock over 10" must be as specified in the applicable drawing. If the mechanical properties are not provided in the drawing, the mechanical properties specified in SAE-AMS-6931 Table 2 for material 6" to 10", must be applied. Part - <Seats (Q3) - Piece 25> Material - Delrin: Dupont AF DE588 (Teflon Filled Acetal) (Properties Specified Below Only)

ITEM PROPERTY ASTM TEST METHOD VALUE

(A) Specific Gravity D792 (Note 1) 1.50 - 1.57

(B) Melting Point D2133 or D3418 172 - 184 deg C (342

- 363 deg F)

(C) Tensile Strength (MIN) D638 (Notes 1 & 5) 6100 PSI

(D) Tensile Impact (MIN) D1822 Type S (Notes 1 & 5) 5 FT-LB/SQ IN

(E) Compressive Stress D695 2100 @ 1% DEF.

(MIN - PSI) (Notes 1 & 5) 11,000 @ 10% DEF.

(F) Water Absorption D570 .30% MAX 24 Hours

(G) Rockwell Hardness (R) D785 (Note 1) 115 +/- 15

(H) Teflon Fiber Content (Note 2) 18 - 23%

(I) Dimensional Change (Note 4) .7% MAX

NOTES:

1. Material conditioning prior to test is at the vendor's option.

2. Teflon Fiber Content - As certified by DuPont (raw material).

3. Visual and Dimensional Inspection of Product (Final Machined Condition) - White Teflon string inclusions must not exceed the following:

A. Diameter 1/32" B. Length 1/8" C. Density 6 indications per 100 SQ IN

4. The test method to determine dimensional stability must be performed as follows: The test specimens (finished pieces) tested must be measured at 23 +/- 3 deg C (73 +/- 5F) and placed in a mineral oil bath maintained at 160 +/- 3 deg C (320 +/- 5F) the specimens must remain in the bath for six (6) hours at temperature and allowed to slow cool in the bath at a rate not to exceed 23 +/- 3 deg C (73 +/- 5F) per hour. When the bath reaches 23 +/- 3 deg C (73 +/- 5F), the test specimens must be removed and measured. The percent change in each dimension, outside diameter, inside diameter and thickness must not be greater than the value specified.

*Mineral oil meets the specification as listed below:

Description.......................Passes U.S.P. Test (USP XX, P.1143) Solubility........................Passes U.S.P. Test (USP XX, P.1143) Neutrality........................Passes U.S.P. Test (USP XX, P.532) Readily Carbonizable Substances...Passes U.S.P. Test (USP XX, P.532) Limit of Polynuclear Compounds....Passes U.S.P. Test (USP XX, P.532) Solid Paraffin....................Passes U.S.P. Test (USP XX, P.532) Specific Gravity @ 25 deg C (77 deg F).0.8600 to 0.8900 Viscosity @ 37.8 deg C (100F).....73.6 to 84.4 Centistokes (340-390 SUS) Flash Point Cleveland Open Cup....420 deg F (216C) (Typical) Refractive Index @ 20C (68F)......1.480 (Typical)

5. Values are minimum mean values. Individual specimen values may not vary more than 25% below the specified minimum mean value. Should one specimen exceed the 25% criteria, retest is required. Failure to meet the above criteria a second time is cause for rejection.

3.3 <Ball outside diameter may be reworked to a minimum of 5.862 inches to refurbish the ball surface to meet drawing requirements and represents a relaxation below the drawing dimension. All other drawing dimensions apply.>

3.4 <Defects in the ball stem slot are acceptable if backlash between Ball and Stem does not exceed 5 degrees and defects do not exceed 0.050" in depth or cover more than 40% of the surface.>

3.5 <Balls which require reworking beyond the limitation specified herein are to be dispositioned as noted elsewhere in the contract.>

3.6 <Seats are to be manufactured and must meet the drawing stack height requirement when mated with the refurbished ball.>

3.7 A visual inspection shall be performed on the finished seat with acceptance criteria on critical surfaces per CSD167 in the ECDS (Electronic Contractor Data Submission) system at: https://register.nslc.navy.mil/.

3.8 Seat Stack Height Measurement - To ensure that each seat is within tolerance, check each seat singularly by measuring the seat height over the ball. This measurement is calculated by adding one-half ball diameter to the half stack height dimension on the drawing. Limits are determined by the ball diameter tolerance and the half stack height tolerance. Check dimensions by measuring from the seat back face to top of ball. Manufacturers of seats that

N00104-20-Q-FA81 PAGE 7 OF 64

do not have a ball of the required size available will be required to manufacture a dummy ball or segment of a ball with sufficient spherical surface to check the above dimension.

3.9 Welding or Brazing - When welding, brazing, and allied processes are required, they must be in accordance with S9074-AR-GIB-010A/278, (S9074-AQ-GIB-010/248 for brazing) by personnel and procedures qualified under S9074-AQ-GIB-010/248 for all production and repair welding and brazing. Procedures and Qualification Data must be submitted for review and approval prior to performing any welding or brazing.

3.10 Ball Spherical Surface Finish - Spherical surfaces of valve balls must be finished as follows:

Machine finish spherical surfaces of the valve ball to between 30 and 35 RHR; use lubricant. Grind, hone, or cup polish to 16 RHR maximum; use lubricant (light oil or soap solution). Grit blast with glass bead media (MIL-PRF-9954-MIL 10); use a 3/16 inch ID blasting nozzle (not supersonic type) 4 inches from ball at 75 PSI air pressure. The resulting surface finish should be less than 25 RHR.Perform final polish with SUPFINA Polishing Paste (Pink polishing paste, item code 10100244, Supfina Machine Company, North Kingstown, RI). Apply the SUPFINAPolishing Paste that is initially light pink in color over the entire surface of the ball with a brush and perform a low speed finishing process with both theball and a .250" thick wool pad (Style 22110, Aetna Felt Corporation, Allentown, PA*) turning at the same time with light pressure for approximately 30 seconds** (3 revolutions) of the entire surface of the ball. Once the light pink SUPFINA polishing paste that was applied to the surface of the ball turns a grey color, the final finishing process is complete. After the final finishingprocess is complete, the surface of the ball should have a matte dull appearance with a surface finish between RHR 12 and RHR 16.

Clean ball with a warm, alkaline solution or a liquid nonionic detergent to remove SUPFINA polishing paste.

* Reference customer number PLI00499 when ordering wool pad.

** CAUTION: Excessive time will cause the ball to be polished in violation of the process."

3.11 Ball Spherical Surface Waviness - Unless otherwise specified on drawing, all sealing area surfaces must have a spherical surface waviness which does not exceed 0.0005 inches of height per inch of spherical surface. Roughness and waviness ratings must apply in a direction which yields the maximum rating, normally perpendicular to the lay.

3.12 Thread Inspection Requirements - All threads on threaded parts must be inspected using appropriate inspection methods, inspection systems, and inspection gages/instruments in accordance with FED-STD-H28 series. Substitution of thecommercial equivalent inspection in accordance with ASME B1 series is acceptable.

3.12.1 System 21 of FED-STD-H28/20 must be used as a minimum inspection requirement for threads when the design drawing or design specification does not specify an inspection requirement.

3.12.2 For Navy and Shipyard drawings, system 21 of FED-STD-H28/20 may be substituted for System 22 without further Navy approval when the design drawing invokes System 22 and does not cite governing specifications that specifically require system 22. System 22 of FED-STD-H28/20 must be used when the drawing references other governing specifications that specifically require System 22, such as certain thread types of MIL-DTL-1222.

3.12.3 A written request for concurrence must be submitted when utilizing alternative measuring equipment or measuring systems not applicable to the specified inspection system.

3.13 Internal Threads - All internal threads must be formed by cutting. Cold forming of internal threads is not acceptable.

3.14 Configuration Control - The Contractor must maintain the total equipment baseline configuration. For items of proprietary design, Contractor drawings showing the latest assembly configuration must be provided to the Government in electronic (C4) format. Definitions are provided elsewhere in the Contract/Purchase Order.

3.14.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations must be designated as Critical, Major, or Minor.

The Contractor must provide a copy of this request to the QAR. Requests must include the information listed below.

a. A complete description of the contract requirement affected and the nature of the waiver/deviation (non-conformance), including a classification of Critical, Major, or Minor.

b. Number of units (and serial/lot numbers) to be delivered in this configuration.

c. Any impacts to logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel or impacts to the operational use of the product.

d. Information about remedial action being taken to prevent reoccurrence of the non-conformance.

3.14.2 All requests for Waivers/Deviations on NAVSUP-WSS Contracts must be submitted using the ECDS (Electronic Contractor Data Submission) system at https://register.nslc.navy.mil/

3.14.3 ECPs - The Government will maintain configuration control and change authority for all modifications or

N00104-20-Q-FA81 PAGE 8 OF 64

changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor must submit an Engineering Change Proposal (ECP) for any Class I or II changes that impact the Equipment covered by this contract. ECPs must be prepared in Contractor format, and must include the following information:

a. The change priority, change classification (Class I or Class II), and change justification.

b. A complete description of the change to be made and the need for that change.

c. A complete listing of other Configuration Items impacted by the proposed change and a description of the impact on those CIs.

d. Proposed changes to documents controlled by the Government.

e. Proposed serial/lot number effectivities of units to be produced in, or retrofitted to, the proposed configuration.

f. Recommendations about the way a retrofit should be accomplished.

g. Impacts to any logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel in support of the product.

h. Impacts to the operational use of the product.

i. Complete estimated life-cycle cost impact of the proposed change.

j. Milestones relating to the processing and implementation of the engineering change.

3.15 Certificate of Compliance - (SPECIAL EMPHASIS MATERIAL) The Contractor must prepare and submit a certificate of compliance certifying that the items/components furnished under this contract comply with the requirements of the procurement document, including any/all invoked specifications and drawings.

3.16 Mercury Free - Mercury and mercury containing compounds must not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection.

3.17 NAVSEA 0948-LP-045-7010 - Any applicable requirements of NAVSHIPS 4410.17,NAVSEA 0948-LP-045-7010, or 0948-045-7010 which the contractor must meet are included in this contract/purchase order. The above documents are for GovernmentUse Only. Further application of the above documents is prohibited.prohibited.

3.17.1 Marking of material with a Material Designator per the Drawing is also prohibited, with the exception of Fasteners. Fasteners must be marked with a Material Symbol/Designator as specified elsewhere in this contract.

* QUALITY ASSURANCE REQUIREMENTS *

3.18 Quality System Requirements - The Contractor furnishing items under this contract/purchase order shall provide and maintain a quality system in accordance with ISO-9001 as amplified or modified herein, with the calibration system requirements of ISO-10012 or ANSI-Z540.3 with ISO-17025. A Quality System in accordance with MIL-I-45208, with the calibration system requirements of MIL-STD-45662, is acceptable as an alternate.

3.18.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/non-acceptance by the Government representative to determine the system's effectiveness in meeting the quality requirements established in the Contract/Purchase Order.

3.18.2 The Contractor's quality system shall be documented and shall be available for review by the Contracting Officer or his representative prior to initiation of production and throughout the life of the contract. The Prime Contractor shall, upon notification, make his facilities available for audit by the contracting Officer or his authorized representative.

3.18.3 See CDRL DI-QCIC-81110 (Inspection System Procedures) - All suppliers of Level I/SUBSAFE (LI/SS) material are required to submit a copy of their current documented quality system procedures to the Procurement Contracting Officer (PCO) prior to award of any contract/purchase order. Suppliers that have a copy of their current quality system procedures on file at the Procuring Activity may request the PCO waive this requirement.

3.18.4 This contract provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately.

3.18.5 Any changes made by the Contractor to a qualified quality system will require re-submittal to the PCO and concurrence by the Government Quality Assurance Representative prior to adoption.

3.19 Contractor Inspection Requirements - The Contractor shall maintain adequate records of all inspections and tests. The records shall indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and rejected and the nature of corrective action taken as appropriate. Inspection records shall be traceable to the material inspected.

N00104-20-Q-FA81 PAGE 9 OF 64

3.19.1 The supplier's gages, measuring and test equipment shall be made available for use by the Government representative when required to determine conformance with Contract requirements. When conditions warrant, the supplier's personnel shall be made available for operations of such devices and for verification of their accuracy and condition.

3.19.2 All documents and reference data applicable to this contract shall be available for review by the Government representative. Copies of documents required for Government inspection purposes shall be furnished in accordance with the instructions provided by the Government representative.

3.20 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured or performed within the contractor's facility. Such inspection can only be requested by or under authorization of the Government representative. Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g. calibration requirements), plus any product requirements that apply to the supplies being purchased. When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents shall be annotated with the following statement: "A Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately."

3.21 The prime contractor's program shall include procedures to assess the capability of the prospective suppliers to produce the products or supply the services in accordance with the contract, prior to the issuance of any purchase document.

3.21.1 Each sub-tier supplier of material or services for items in Section 3 of this contract shall be subjected to a periodic review or audit by the Prime to determine the continued capability of the supplier to control the quality of the products or services specified in the purchase order or contract.

3.21.2 The prime contractor shall ensure that the purchased product conforms to specified purchase requirements and this contract. The type and extent of control applied to the supplier and the purchased product shall be dependent upon the effect of the purchased product on the end item represented by this contract.

3.21.3 The prime contractor shall evaluate the requirements of the contract and select suppliers based on their ability to supply the product in accordance with the prime contractor's requirements and the contract. Criteria for selection and evaluation shall be established. Records of this effort shall be available for review by the government.

3.21.4 The prime contractor's supplier quality assurance program shall provide for a review of purchase documents to assure applicable quality requirements are included or referenced in the documentation for compliance by the supplier.

3.22 Government Furnished Material and/or Equipment (GFM/GFE) - When material or equipment is furnished by the Government, the Contractor shall develop documented control procedures that require at least the following:

3.22.1 Visual examination upon receipt to detect damage during transit.

3.22.2 Inspection for completeness and proper type.

3.22.3 Verification of material quality received.

3.22.4 Periodic inspection and precautions to assure adequate storage conditions and to guard against damage from handling and deterioration during storage.

3.22.5 Functional testing, either prior to or after installation, or both, as required by the Contract to determine satisfactory operation.

3.22.6 Identification and protection from improper use or disposition.

3.22.7 Reporting to the Government, any GFM or GFE property found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunction during or after installation, the supplier shall determine and record probable cause and necessity for withholding the material from use.

3.22.8 For GFE material, and as required by the terms of the bailment agreement, the supplier must establish procedures for adequate storage, maintenance, and inspection of bailed Government material. Records of all inspection and maintenance performed on bailed property shall be maintained.

3.22.9 Material returned to the contractor shall be handled as GFM.

3.23 Traceability and Certification Requirements - To assure that correct materials are installed in Level I/SUBSAFE systems, it is imperative that traceability be maintained from the material to the material certification

N00104-20-Q-FA81 PAGE 10 OF 64

test report and other required Objective Quality Evidence (OQE). The material certification report must completely and accurately reflect that the material supplied meets the specified requirements. Materials requiring Traceability and Certification Data are identified within Paragraph 3, Section C of this contract/purchase order.

3.23.1 The following provides the minimum requirements for maintaining material traceability and supplements the requirements specified in DI-MISC-81020 and elsewhere in the contract/purchase order. The Contractor shall develop written procedures that implement the material control requirements stated herein.

3.24 Material Traceability - The certification data report shall be identified through a unique traceability number, heat-lot number, or heat-treat number for metallic material or batch of non-metallic material, as applicable, which shall also be marked on the material. This traceability marking on the material shall provide direct traceability to the material's chemical composition and mechanical properties certification data. For material produced by batch, continuous cast, or continuous pour processes, samples shall be taken no less than once in every eight hours of operation for the purpose of validating proper chemical composition and mechanical properties.

Traceability shall be maintained through all process operations including any subcontracted operations, to the finished component.

3.24.1 Material Marking for Traceability and Identification - The following are the minimum marking requirements.

Additional/alternate marking requirements, if applicable, will be specified elsewhere in the contract/purchase order.

In addition to the marking requirements on applicable drawings and/or specifications, marking for traceability is required. All traceability markings shall be permanently applied in accordance with MIL-STD-792 (except as specified below). An alternate marking method is permissible provided it is an available option in the contractually invoked specification or drawing, except in instances where the material has been modified by this contract/purchase order and differs from that specified in the specification or drawing.

3.24.2 Traceability markings for items with precision machined or plated surfaces, or material with suitable marking surface areas less than 3/8 inches square (either 3/8" x 3/8" or an area equal to 0.1406 inches square) shall be applied to a durable tag and the tag securely affixed to the material.

3.24.3 Permanent marking shall be legible and shall be located so as to not affect the form, fit, and function of the material. <Ball shall be marked in the airway and Seats to be marked on the outer cylindrical surfaces.>

3.24.4 Seat Marking - Each seat must be permanently marked in accordance with MIL-STD-792, type I and as stated below, except for Teflon seats, which shall only be tagged. Type IX marking may be substituted for type I, provided the minimum character size scribed by the marking tool shall be approximately 3/32 inch high to insure legibility.

Permanent marking is not permitted on Teflon seats.

Seat marking requirements shall maintain complete traceability to certification OQE. Seat marking shall be either heat/lot or batch number, a vendor traceability number/code, or a combination thereof and shall be unique to the material certification.

3.24.5 Traceability markings shall be maintained through assembly, and whenever possible shall be visible after assembly. For items where the marking is not visible after assembly, a durable tag shall be securely attached to the item identifying the part number, piece number, traceability number, and the location of the permanent mark.

3.25 See CDRL-DI-MISC-81020 (Chemical and Mechanical) and CDRL DI-MISC-80678 (SEAT MATERIAL) - Material Certifications - The following material certification requirements apply:

3.25.1 Metallic Material - Quantitative chemical and mechanical analysis of material traceable to traceability markings is required. Material certification test reports shall include the class, form, condition, grade, type, finish, and/or composition, as applicable, of the material supplied.

3.25.2 Non-Metallic Material - The Contractor shall furnish the applicable test reports for each heat/lot/batch of seat material. Material certification test reports shall include, in addition to the specification, the class, form, grade, type, process, and/or composition, as applicable, of the material supplied.

3.25.3 Re-identification and re-certification of metallic material is required when the material is subjected to a process which alters its properties. If the starting material or raw stock is processed in a manner that will not affect its chemical composition or mechanical properties, the original certifications for the chemical composition and mechanical properties, as required by the material specification, are acceptable. Re-certification of the chemical or mechanical properties is required if a process is used during fabrication that alters the original properties of the material (e.g. alloying, heat treating, or forming). In these instances, the properties of the material must be re-determined and documented to reflect the altered condition. The altered material shall be uniquely re-identified. The properties thus determined and documented, are required for final certification and shall conform to the material specification or the contract/purchase order requirements. When only the mechanical properties are altered, the original certification forchemical composition shall be overstamped and annotated with the unique traceability marking used with the altered material and at a minimum contain the information below.

TRACEABILITY MARKING________________________________________________

(marking on finished item)

IS FABRICATED FROM RAW MATERIAL IDENTIFIED TO

N00104-20-Q-FA81 PAGE 11 OF 64

HEAT/LOT NUMBER _______________ AND HEAT TREAT NUMBER ______________________

(when applicable)

_________________________________________ DATE _____________________ (name and signature of auth. co. rep.)

3.25.4 Material certification data forwarded by the manufacturer shall contain a signed certification that the report results represent the actual attributes of the material furnished and indicate full compliance with all applicable specification and contract requirements. Transcription of certification data is prohibited.

3.25.5 Statements on material certification documents must be positive and unqualified. Disclaimers such as "to the best of our knowledge" or "we believe the information contained herein is true" are not acceptable.

3.25.6 If material is received without the required certification papers or with incorrect/missing data on the certification papers, the material will be rejected.

3.26 Material Handling - The written material control process shall include the following:

3.26.1 All raw materials shall have traceability markings (except as specified below).

3.26.2 Stored raw materials requiring traceability shall be segregated to preclude intermingling with materials not requiring traceability.

3.26.3 When traceability markings will be removed by a manufacturing or fabrication process, the marking shall be recorded prior to removal and be immediately restored upon completion of the process. If this cannot be done or is impractical, an appropriate material control procedure (such as a bag and tag, tagging, and/or tote box control) must be employed. The material control procedure must provide a method of positive control to preclude commingling of heats/lots or loss of traceability. The traceability marking shall be reapplied upon completion of the final manufacturing process.

3.26.4 Brazing or weld filler metals for strength welds forming or integral with pressure containing components or assemblies requiring traceability shall be verified to be the correct material, and type or grade, as applicable, prior to consumption. At a minimum, material verification shall consist of inspection of material test reports for conformance to specified requirements. Control of welding and brazing filler metals shall be maintained to the point of consumption to assure use of the correct type and grade. Markings and traceability requirements do not apply to brazing and weld filler metals after consumption. It is the responsibility of the prime contractor to ensure conformance with the above requirements on welds performed by their subcontractors.

3.26.5 Purchase orders for raw material shall specify that the material be traceable to material certification test reports by traceability markings on the material and identified on the test reports. The certification data requirements contained in DI-MISC-81020 shall be invoked by the prime contractor on all subcontractors supplying Level I material.

3.26.6 The material control process shall include requirements for the maintenance of traceability for items sent out for subcontracted operations. If such operations would remove traceability markings, purchase or work orders shall specify a method and marking location for remarking. The contractor shall also ensure that subcontractor production controls are adequate to preclude commingling of materials during processing.

3.27 Receiving Inspection

3.27.1 Products and services produced by sub-tier suppliers for incorporation in the contract end item shall be subject to inspection or audit at the time of receipt by the prime prior to further processing within the prime contractor's plant or shipment to another location.

3.27.2 Receiving Inspection shall include as a minimum -

Verification that the traceability marking on the material agrees with that on the certification test reports.

Verification that certification test reports are legible and complete.

Verification that the contents of the certification test reports are in compliance with the contractually invoked specifications and requirements.

3.28 Discrepancy Reporting

3.28.1 Nonconforming products shall be identified and processed in accordance with the prime contractor's procedures for controlling nonconforming products. The prime contractor shall report the receipt of any nonconforming products to the responsible sub-tier supplier in accordance with established procedures. Nonconforming material records will be maintained and available for review by the government Quality Assurance Representative (QAR).

3.29 Final Inspection - The following inspections shall be performed prior to Government inspection and acceptance.

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3.29.1 Material Sampling - Material shall be inspected for form, fit, and function. Lot acceptance shall be based on zero defects and lot rejection based on one defect. The sample size shall be in accordance with the sampling plan(s) in the applicable military specification or standard, federal specification or standard, or drawing to which the material was manufactured. In the absence of such sampling plans, sampling inspection shall be per ANSI/ASQ-Z1.4, general inspection level II (for sample size selection code), table IIA (for sample size).

SMALL LOT SIZES - For lot sizes of fifty or less, the minimum sample size shall be eight units. For lot sizes of eight or less, the sample size shall be one hundred percent of the lot.

3.29.2 The Manufacturer may elect to use Statistical Process Control (SPC) to assure product quality in lieu of the above attribute sampling plan, provided that the SPC methodology/system used provides acceptable products to the Government. However, the Government/Navy Receipt Inspection Activity may perform their acceptance inspection of the material using the attribute sampling plan outlined above.

3.29.3 All data concerning material verification (chemical, mechanical or physical properties), traceability (material certifications to material marking), and nondestructive test (NDT) certifications for material shall be 100% inspected. The certification test reports shall also be 100% inspected for completeness and legibility.

3.29.4 All material requiring traceability shall be 100% inspected for traceability marking and that the marking is legible.

3.29.5 Sampling for certification of non-metallic material shall be on the basis of one set of test specimens from each heat/lot or batch.

3.30 Welding Requirements - When production or repair welding is required, the applicable welding procedure(s) and qualification data shall be submitted for review and approval. In addition, the CONSUMED WELD METAL C of C as defined below shall be submitted as part of the certification OQE package submitted by the Contractor.

Note: These requirements do not apply to tack/spot welds.

3.30.1 Approval of the Contractor's qualification data shall be obtained prior to performing any welding (production or repair).

3.30.2 If the Contractors qualification data has previously been approved by the Navy for other contracts, a copy of the original approval letter may be submitted along with the procedures and qualification data report to expedite the approval process. The approval letter must reference the applicable welding procedure and qualification data report identification/number. Prior approval does not guarantee acceptance for this or any future contracts. As far as practical, all procedures for the contract shall be submitted at the same time. Welding procedures and qualification data shall be submitted in a commercially available electronic format such as Adobe Acrobat PDF. The contractor shall state the applicability of each weld procedure and qualification data submitted, citing the drawing number and pieces to be welded. (i.e. "WP-123 and QD-123 are submitted for the weld joint between pieces 1 and 2 on drawing ABC." " WP-456 and QD-456 are submitted for the hardfacing of piece 3 on drawing XYZ."). Authority for the repair of Special Repairs in castings and authority for the repair of wrought or forged material material shall be obtained from the Procurement Contracting Officer. This request shall describe the defect; including size, depth, location, and a description of the proposed repair. This request for NAVSUP-WSS Contracts shall be submitted via the Electronic Contractor Data Submission (ECDS) application.

3.30.3 Any new procedure qualification performed under this Contract will require the vendor to provide a minimum 48 hour notification to DCMA with an offer to observe the welding of the test assemblies. The 48 hour time limit may be modified upon mutual agreement between the vendor and DCMA.

3.30.4 When drawings require hard facing surface Iron content (Nickel for Monel valves) not to exceed 5%, the contractor shall verify surface Iron or Nickel content by performing chemical testing as defined by the applicable drawing. The chemical test results shall be submitted as part of the qualification data.

3.30.5 Qualification requirements for production hardfacing: The maximum qualified thickness for hardfacing shall be twice the weld deposit thickness measured in the as-welded condition that is subjected to initial NDT (Non-Destructive Testing) and any additional drawing requirements. The minimum qualified thickness is the final machined thickness at which hardness testing, NDT, macro-etch, and any additional drawing requirements are satisfactorily performed.

3.30.6 Additional qualification requirements for production hardfacing thickness less than 1/8-inch: Macro-etch (or legible photomacrographs) shall be submitted for review and show consistent, minimized dilution. All essential elements and any elements not listed in S9074-AQ-GIB-010/248 that influence dilution shall be in the qualification data and weld procedure, with strict limits placed on each essential element.

3.30.7 Qualification requirements for production cladding: The maximum qualified thickness for cladding shall be twice the weld deposit thickness measured in the as-welded condition that is subjected to initial NDT and any additional drawing requirements. The minimum qualified thickness is the final machined thickness at which NDT, side bends, macro-etch testing, and any additional drawing requirements are satisfactorily performed.

3.30.8 When weld repair is required on titanium material, the applicable fabrication plan, facilities procedure, N00104-20-Q-FA81 PAGE 13 OF 64 training plan, and active welder qualification shall be submitted for review and approval.

3.30.9 If the contractor's fabrication plan, facilities procedure, training plan, or active welder qualification has previously been approved by the Navy for other contracts, a copy of the original approval letter may be submitted along with the applicable documentation to expedite the approval process. The approval letter must reference the applicable documentation. Prior approval does not guarantee acceptance for this or any future contracts. The contractor's fabrication plan, facilities procedure, training plan, and active welder qualification shall be submitted at the same time as the applicable welding procedure(s) and weld procedure qualification data. All documentation shall be submitted in a commercially available electronic formation, such as Adobe Acrobat PDF.

3.30.10 Preparation and retention of weld records is required, as specified by paragraph 4.1.3 of

S9074-AR-GIB-010A/278.

3.30.11 A Certificate of Compliance is required for all weld filler metals used for production or repair welding, and shall include the following:

a) Filler Metal LOT number(s)

b) Specification and Type

c) A positive statement that the vendor has obtained OQE and verified that each LOT of weld filler material conforms to specification requirements.

d) A positive statement verifying that the weld filler metals were the correct material type or grade prior to consumption.

3.30.12 When production welds or repair welds are performed by a subcontractor, the requirement for submission of all certification documentation required herein shall be passed down to the subcontractor.

3.31 See CDRL DI-MISC-80678 (Special Emphasis C of C) - The certificate of compliance must show traceability to the marking applied on each individual item, and shall contain the following information:

1. Contractor's name, address and date.

2. The contract/purchase order number (for example: N00104-11-P-FA12)

3. The National Stock Number (NSN). The 18 character National Stock Number for Special Emphasis Material includes the two digit COG, the four digit FSC, the 9 digit NIIN, and the two digit SMIC

(for example: 1H 4820 012345678 L1)

4. Lubricants, sealants, anti-seize, and/or thread locking compounds ("N/A" when Not Applicable).

5. Certification that O-rings, packing, gaskets, or other elastomeric products were installed in a compressed state within an assembly or sub-assembly, prior to expiration of the shelf life ("N/A" when Not Applicable).

6. Manufacturer's compound number ("N/A" when Not Applicable).

7. When weld procedure submittal is required by the contract, a statement that the approval date of the qualification data precedes any production or repair welding performed on…