12RDA95 ADDL NOTES PKG.pdf

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

N0010412RDA95

NAME OF OFFEROR OR CONTRACTOR

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 NSN-to be assigned P/N-in accordance with a specification for a TOOL KIT, FIBER OPTIC

GMG: FOTOOLKIT-11 dated 11 January 2012

PRC:IAW “ASTM-D-3951-95”-STANDARD PRACTICE

FOR COMMERCIAL ITEMS. ALL REFERENCES TO

GOVERNMENT PACKAGING SHALL BE DISREGARDED.

0001AA SAME AS ITEM 0001 250 EACH

ESTIMATED QUANTITY FOR ALL 5-YEARS

0001AB CONTRACT DATA REQUIREMENTS (SEE EXH. A) 1 LOT

OR OFFERS CAN BE PROPOSED AS

0001AA SAME AS ITEM 0001 50 EACH

0001AB SAME AS ITEM 0001 50 EACH

0001AC SAME AS ITEM 0001 50 EACH

0001AD SAME AS ITEM 0001 50 EACH

0001AE SAME AS ITEM 0001 50 EACH

0001AF CONTRACT DATA REQUIREMENTS (SEE EXH. A) 1 LOT

NO PRICING IS REQUIRED OR REQUESTED AT

THIS TIME. ONLY TECHNICAL PROPOSALS AND A

COMPLETED, SIGNED COPY OF THE SOLICITATION

ARE REQUIRED BY THE CLOSING DATE. PLEASE

REFERENCE THE ATTACHED “ADDITIONAL NOTES”

PAGES FOR SPECIFIC DETAILS.

THIS SOLICITATION IS A REQUEST FOR A

REQUIREMENTS CONTRACT FOR A 5 YEAR TERM

WITH A TOTAL ESTIMATED QUANTITY OF 250

EACH.

OFFERORS MAY SUBMIT EMAIL PROPOSALS AS

RESPONSES TO THIS SOLICITATION. TECHNICAL

PROPOSALS CANNOT BE SUBMITTED VIA NECO OR

FBO. EMAIL PROPOSALS ARE SUBJECT TO THE

SAME RULES AS PAPER PROPOSALS. THE EMAIL

ADDRESS FOR EMAIL PROPOSALS SUBMITTED IS:

lesley.huber@navy.mil.

mailto:lesley.huber@navy.mil�

Additional notes: N00104-12-R-DA95 IN ACCORDANCE

WITH A SPECIFICATION FOR A TOOL KIT, FIBER OPTIC, GMG CODE:

FOTOOLKIT-11 DATED 11 JANUARY 2012

SOLICITATION REQUIREMENTS

This solicitation is a request for a requirements contract for a 5-year term. The estimated quantity of 250 each can be exceeded if the requirement is placed during the contract term.

The quantity of item 0001AA (250 each) of the solicitation is the estimated requirement for all 5 years. The first order will be placed within the first year of the award of the basic contract. The estimated quantity is only an estimate which the Government plans to purchase during the next 5 years. However, the Government is under no obligation to purchase any quantity.

When pricing is requested, offerors may propose prices on a total quantity of 250 each or on a 50 each per year basis.

Delivery for all delivery orders issued under the contract is 30 days after the date of the order (ADO). Incremental and early shipments of any delivery order are encouraged and will be accepted. An earlier delivery may be negotiated on a mutual basis.

Evaluation for award of the proposed contract will be based on the lowest aggregate price submitted for the total estimated quantity and the proposed cost for Provisioning Technical Documentation (PTD).

TECHNICAL PROPOSAL

Technical proposals and a signed copy of the solicitation are required by the solicitation closing date. Failure to submit these documents to the Procuring Contracting Officer (PCO) by the closing date may result in non-consideration. THE TECHNICAL

PROPOSAL SHALL BE IN ACCORDANCE WITH THE SOLICITATION PURCHASE

DESCRIPTION (PD) AND AT A MINIMUM PROVIDE A NARRATIVE DESCRIBING

LINE-BY-LINE HOW THE PROPOSED EQUIPMENT MEETS THE REQUIREMENTS

OF THE PD. Failure to submit such data may result in a nonconforming proposal and your offer may be rejected. Product catalogue pages, drawings, pictures, etc., may be sent along with the offer to further describe the product but will not in themselves constitute a valid proposal.

The technical proposals will be forwarded to the Naval Research Lab (NRL) for evaluation.

Upon NRL review, the PCO will notify offerors of the results regarding their proposed equipment’s technical acceptability.

Complete sets of technical manuals are not required at this time. Technical manuals will be requested by the PCO upon final review and acceptance of technical proposals.

BID SAMPLE TEST (BST)

Bid Sample Test units (2 each) may be required for test purposes. Contractors will be notified by the PCO whether BST units are required or have been waived by the Naval Research Lab.

BST units shall be due to NRL within 30 – 45 days upon technical proposal acceptability and notification from the PCO.

Corrections to an offeror’s BST units that may be required must be corrected upon notification by the PCO. See attached MIL-PRF-28800F Failure Criteria Processing. Failure to correct the deficiency in a timely manner (# days to be specified) will be considered non-conforming and may result in disqualification.

PRODUCTION LOT TEST (PLT)

Production Lot Test units (2 each) may be required. If required, the units will be provided via the first delivery order under the contract and due to the Naval Research Lab within 45 days after the date of the order. The Contracting Officer will notify the contractor of the test results. Upon PLT approval from NRL and contractor notification, the Contracting Officer will authorize shipments under the contract. The PLT units will be returned to the contractor from the NRL.

MISCELLANEOUS

Packaging requirements will be in accordance with “ASTM-D-3951-95 Standard Practice for Commercial (items)” which supersedes any other packaging requirements that may be listed in the solicitation. All references to Government packaging/packing requirements shall be disregarded.

Mil-Std-129N “Marking for Shipment and Storage” shall be used. Marking may be changed as requirements dictate and at the discretion of the Contracting Officer.

Orders will be transmitted through the Navy Electronic Commerce Online (NECO) service.

Contractors shall register in NECO at http://www.neco.navy.mil which enables contractors to receive solicitations and orders through NECO. The contractor is responsible for providing the capability to transmit and receive via NECO.

Orders issued under this contract shall be shipped directly to the consignee(s) noted in each order. If complete addresses are not on the order, the contractor shall contact the Contracting Officer or the DCMA ACO.

For all orders, contractors shall submit payment requests and receiving reports using Wide Area Workflow (WAWF) in accordance with DFARs 252.232.7003.

In accordance with DFARS 252.211-7003, the prime contractor has the responsibility to submit Unique Item Identifiers (UIIs) or other DoD recognized unique identification equivalents and to provide the IUID data for items that are delivered to the Department under a DoD contract. IUID data for the line items must be included when the electronic Material Inspection and Receiving Report (MIRR) is created in Wide Area Workflow (WAWF). WAWF captures the IUID data and forwards it to the IUID Registry upon Government acceptance of the MIRR. When WAWF is not available and for embedded items not submitted via WAWF, if an IUID Registry direct submission method is used, data entry or upload must occur after Government acceptance of the MIRR. Utilization of the WAWF Material Inspection and http://www.neco.navy.mil/�

Receiving Report (MIRR) and the WAWF Invoice/MIRR Combo to capture IUID data is annotated in the enhanced vendor guides available at https://wawf.eb.mil/.

You can submit data via Wide Area Workflow (WAWF), by submitting an XML file or flat file through the Global Exchange (GEX) Service, or manually via the IUID Web Entry Site at http://www.bpn.gov/iuid.

CDRL A006, Manufacturer’s Shipping Report, is part of and described in the solicitation.

One or all of the following Post Award Conferences may be held at NAVICP Mechanicsburg at the discretion of the Contracting Officer: Guidance Conference, Post Award Conference, and/or Provisioning Conference.

In accordance with the solicitation, a full packing list shall be provided with the BST and PLT shipments. Shipments may be rejected as noncompliant should the full packing list not be included.

SHIPMENT OF THE EQUIPMENT

Each external package must include shipping instructions, identification of the NSN, equipment model and serial number. Shipments may be rejected as noncompliant should the full packing list not be included.

Calibration Labels are required in at least 12-month intervals. Warranty Labels are required.

2D Barcode requirements must be complied with as described in the PD or your proposal may be deemed nonresponsive.

UID requirements shall be in accordance with DFARs 252.211-7003.

https://wawf.eb.mil/�

Technical Manual Review Status Solicitation #

PLT TMR

ManufacturerModel Number

TM Status

TM Start Date TM Complete DateManual Review Required?

No Yes

Acceptable Unacceptable

Signature BlockManual Reviewed by:

TM Memo # TM Memo Date NAVICP Fax Date

NO - Stop at this point/YES - Proceed

Manuals List

Manual # Manual TitleRev # Manual Serial #

Legibility

Warranty Information Copyright Release

Front Matter Cover/Title/First Page Manual Issue Date Revision Designator Manuf. Name/Address Equipment Name Manuf. Model Desig.

Manuf. Serial/ID# Table of Contents Safety Precautions Warnings/Cautions

Purpose & Function Introduction

Capabilities Performance Charact.

Descript. (size/weight) Power/Utility Info.

Environmental Info.

List of Items Furnished List of Items Required Tools & Test Equip.

Shipping Precautions

Manual Checklist √Prep. for Use/Installation

Unpacking Assembly Installation Ship Damage Inspection

Principles of Operation

Operating Instructions Controls/Indicators Initial Adjust/Settings Startup Procedure Normal Operation Shut Down Procedure Emergency Shutdown

Maint/Serv Instructions Cleaning/Lubrication Clean/Lube Type Clean/Lube Interval Performance Verification Test Equip. Connections Test Point Locations Actions to Perform Test Normal Ind/Tolerances Adjust - Service Accuracy Inspection Inspection Interval

Wear Tolerances Troubleshooting Troubleshooting Data Fault Isolation Technique Trouble Symptoms Restoration Actions

Disassembly Repair Replacement Reassembly

Programming Program Setup Program Loading Programming Proc.

Confidence Check

Preparation for Shipment ESD/Fragile Components Reusable Container Inst.

Special Cradles Mounting Securing Covering/Precautions Precautions for Shipment Shipment and Unloading

Storage Instructions Indoor/Outdoor Storage Temp/Env. Limits Storage Facilities Ventilation Parts List (Vendor & MFG) Parts List Illustrations Parts Listings

Comm. Commercial Parts Op/Maint. Illustrations Diagrams Simplified Functional Blk Location Diagrams Schematics Electrical Wiring Logic Mechanical Overhaul Instructions Equip. Required List Mandatory Parts Step by Step Procedure

LEGEND:

√ = Acceptable X = Unacceptable NA = Not Applicable

Description

CAL Interval

CD ROM Received w/Acrobat Reader Interactive Training CD

CAL Procedure

CAGE Codes

AFFIXING OF CALIBRATION LABELS

Contractor shall affix a calibration label to each unit of General Purpose Electronic Test Equipment (GPETE) , deliverable under this contract/order. The Calibration label shall indicate the date the instrument was calibrated by the contractor, and the correctness of calibration shall be certified by proper signature thereon. Further, the contractor shall affix the next due date for calibration in accordance with the following interval:

MINIMUM 12 MONTHS

AFFIXING OF WARRANTY LABELS

Contractor shall affix a warranty label to each unit of General Purpose Electronic Test Equipment (GPETE) , deliverable under this contract/order. The warranty label shall indicate the Nomenclature, Manufacturer, CAGE/Model Number, NSN, Contract Number, and Warranty Expiration Date, see example below.

EXAMPLE OF A WARRANTY LABEL

NOMENCLATURE:

MANUFACTURER:

CAGE/MODEL NUMBER:

NSN:

CONTRACT NUMBER:

WARRANTY EXPIRATION DATE:

HUMAN READABLE IDENTIFICATION PLATE. Per MIL-PRF 28800F, the equipment human readable identification plate shall be permanently affixed at two places, (1) the equipment, (2) on the front of the transit case. The human readable identification plate shall be marked per example below. SIZE OF THE LABEL WILL CONFORM TO THE

SIZE OF THE EQUIPMENT.

MIL-STD-130N (WITH FREE STYLE TEXT)

Manufacturer Name and/or Cage: Item's required are:

Part or Model Number: Cage, Part Number (P/N) & Serial Number (S/N) Serial Number: NOTHING ELSE National Stock Number: NO CONTROL OR DUNS NUMBERS Contract Number:

(IF SPACE IS AN ISSUE, WARRANTY INFO CAN BE ADDED TO THE ABOVE LABEL) RESULTS SHOULD READ:

(IF REQUIRED, METAL PLATES ARE NEEDED FOR TRANSIT CASE D12345ABCDEFG12345

Pressure Sensitive Adhesive Transfer Tape IS REQUIRED TO HOLD PLATE TO CASE, CAGE=12345

3M™ 9472LE SUGGESTED) P/N=ABCDEFG

S/N=12345 SHIPMENT PACKAGE MARKING. Package containing the equipment for shipment shall be marked per example below:

MIL-STD-129P (WITH FREE STYLE TEXT)

Item's required are:

Cage, Part Number & Serial Number

NOTHING ELSE

NO CONTROL OR DUNS NUMBERS

AVERY WEATHERPROOF LASER LABELS® ARE ACCEPTABLE

FOR NON-TRANSIT CASE LABELS (5523) 19MAY11 REV B

Cage: 02059

PN:102770-351

Ser: 6694

NSN 7025011415888

CONT: N00104-98-T-0023

REQ#: M95450-0111-1111

Name: Magnetic Tape

U/I: EA

QTY: 1

SAMPLE REQUEST FOR APPROVAL LETTER

From:

Via: Commander, Naval Surface warfare Center, Carderock Division (J. Banner, 683) 9500 MacArthur Blvd.

West Bethesda, MD 20817-5700

To: Commander, Naval Ordnance Safety Security Activity (P. Wright, N713) Farragut Hall, Bldg. D323 Indian Head, Maryland 20640-5555

Subj: REVIEW OF LITHIUM BATTERY CONTAINED IN …..

Ref: (a) NAVSEA Technical Manual S9310-AQ-SAF-010 of 20 July 88

(b) NAVSEA Notice 9310 Ser 06H32/125 of 11 June 85

Encl: (1) Battery Data Package for ….

1. (Your office) requests that the Electrochemistry Branch (Code 683) of the Naval Surface Warfare Center, Carderock Division conduct a safety review of the (model or part number) battery as used in the (system the battery goes in) in accordance with reference (a) as required by reference (b). A data package describing the battery and the system it is used in is included as enclosure (1).

2. BRIEFLY DESCRIBE THE BATTERY AND THE SYSTEM, WHO

WILL BE USING IT, WHERE IT WILL BE USED… (i.e. The XYZ Battery used in the PDQ system is a reserve lithium/thionyl chloride battery manufactured by Acme Battery Manufacturers, Inc. The battery is a single cell, hermetically sealed lithium/thionyl chloride system with a mechanical activation mechanism. The system is currently in development by the Army and is proposed for use by Navy SEALS. Total theoretical capacity is 0.314 amp-hours (approximately one-sixth the capacity of a bobbin constuction “AA” Li/SOCl2 cell). The manufacturer’s rated capacity is 0.280 amp-hours under 0.5 a load at room temperature. Limited safety testing has been conducted on the XYZ Battery in support of the PDQ Program. These results are included in the enclosed data package.

3. (Your office) requests that this package be reviewed, and that a response be returned by (date that you need this). Any questions concerning this letter should be addressed to (POC, phone number, fax number…)