WSM Sources Sought - 101526.docx

UNCLASSIFIED

ENCLOSURE (1): ENTERPRISE WORKSPACE MANAGEMENT SUPPORT SERVICES RFI – posted to SAM.gov 10 November 2026 Contracting Office Location: NAVSEA HQ, Washington Navy Yard

Type: Sources Sought

Title: Enterprise Workspace Management Support Services

Notice Type: Request for Information / Sources Sought

Product Service Code: Z1AA — Maintenance, Repair, and Alteration of Office Buildings / Administrative Facilities

NAICS Code: 541330 — Engineering Services Exception 1: Military and Aerospace Equipment and Military Weapons (Small Business Size Standard: $47M / current SBA standard)

Anticipated Contract Vehicle: SeaPort-NxG Multiple Award Contract (MAC) Task Order

Anticipated Contract Type: Cost-Plus-Fixed-Fee (CPFF) Core and Surge Labor; Cost-Only (Non-Fee-Bearing) Other Direct Costs (ODC) / Travel

Is this a Recovery and Reinvestment Act Action? No

Response Date: 04 December 2026 by 14:00 EST

Points of Contact: Contracting Officer – Lee E. Troope, Jr.; lee.e.troope.civ@us.navy.mil; (202) 781-1254.

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSALS. THIS SOURCES SOUGHT NOTICE IS PUBLISHED FOR MARKET RESEARCH PURPOSES ONLY.

This notice is issued by the Department of the Navy, Naval Sea Systems Command (NAVSEA HQ), on behalf of NAVSEA Facilities (Enterprise Workspace Management). NAVSEA is comprised of Headquarters (HQ) activities located at the Washington Navy Yard (WNY) and technical/industrial field organizations across more than 40 geographically dispersed activities spanning over 34 million gross square feet of facilities and supporting approximately 80,200 personnel.

NAVSEA Facilities seeks to identify potential sources interested in and capable of fulfilling the requirements for enterprise workspace management support services to implement, sustain, expand, configure, and improve the ARCHIBUS Workplace Management System (IWMS) / Computer-Aided Facility Management (CAFM) platform. The current baseline utilizes ARCHIBUS version 25.2 (and approved upgrades) hosted across staging, testing, training, and production environments by the Enterprise Digital Capabilities (EDC) team at NSWC Dahlgren, VA. The requirement encompasses NAVSEA HQ, Program Executive Offices (PEOs), and participating field activities, including Naval Warfare Centers (NSWC/NUWC), Naval Shipyards (Norfolk, Pearl Harbor, Portsmouth, Puget Sound), Regional Maintenance Centers (CNRMC, MARMC, SERMC, SWRMC), Supervisors of Shipbuilding (SUPSHIP Bath, Groton, Gulf Coast, Newport News), and related naval commands. (Incumbent Contract Reference: Currently satisfied under SeaPort Task Order N00178-14-D-8048-EH01 by BlueWater Federal Solutions, Inc. Estimated LOE is approximately 240,910 Direct Labor Hours over a 5-year period of performance: one 12-month base year plus four 12-month option years).

This requirement may include the following efforts:

Provide full lifecycle day-to-day ARCHIBUS system administration, user account lifecycles, security groups, Virtual Private Archives (VPAs), user roles, dashboard design, workflows, and Standard Operating Procedures (SOPs).

Execute field-activity site rollout plans using Agile processes to incorporate stakeholder requirements, assess site constraints, deploy licensed modules, and deliver formal Site Rollout Completion Packages.

Maintain capacity to execute rollouts at up to five (5) field activities simultaneously when surge capacity is required.

Establish and validate data integrity, GeoHierarchies, and organizational structures linking personnel, room/cubicle space, telecommunications, and IT hardware assets.

Perform authorized interior and exterior LiDAR/3D laser scanning, building feature surveys, and facility asset verification in accordance with Government CAD/BIM standards (e.g., USACE CAD Standards).

Execute CAD polylining, drawing conversion, layer standardizations, and Building Information Modeling (BIM) publishing and integration into ARCHIBUS.

Provide robust prime-contractor quality control, oversight, and deliverable validation for any subcontractor-performed survey, scanning, or CAD/BIM efforts prior to Government submission.

Develop, test, and sustain automated daily data feeds between source systems, legacy databases, and the ARCHIBUS production database hosted in the Enterprise Digital Capabilities (EDC) environment.

Prepare, package, and document Configuration Change Requests (CCRs), staging test scripts, release notes, user-impact assessments, and rollback plans, supporting testing and deployment from Navy Marine Corps Intranet (NMCI) client environments.

Facilitate stakeholder alignment sessions, business process mapping, and change-readiness activities across enterprise leadership and field activity commands.

Develop role-based training curriculums, interactive guides, quick-reference aids, and SOPs; conduct hands-on training within the dedicated ARCHIBUS training environment prior to local go-live events.

Accomplish full operational transition within a six (6) week phase-in period post-award, maintaining an Integrated Master Schedule (IMS), Quality Control Plan (QCP), and structured risk/issue registers.

Ensure all personnel are U.S. citizens possessing a favorably adjudicated Federal Background Investigation at the Tier 3 (T3) level for Common Access Card (CAC) credentials and Navy IT network access.

Maintain an adequate cost accounting system approved by DCAA/DCMA (FAR 16.301-3 / SF 1408) to support a CPFF task order.

Sources Sought Organization The Offeror shall organize the Sources Sought response in accordance with the structure outlined in the Sources Sought Organization Table below. The titles, contents, page limits, and volume designations shall be strictly followed. Deviation may result in the Sources Sought response being deemed noncompliant. The Offeror shall also adhere to the specified formatting instructions provided herein.

Table 1: Sources Sought Organization Table

Sources Sought Response Format The following restrictions shall apply to the Offeror’s response:

All volumes shall be developed in Microsoft Word (version Office 2010 or higher – may be converted to searchable Adobe PDF). No other file formats will be considered. Do not use file compression utilities (e.g., WinZip, WinRAR, 7-Zip, or others) for submission.

Pages shall be 8.5 by 11 inches, including tables, charts, graphs, and figures. Minimum margins of one (1) inch on all sides.

Text size shall be no smaller than Microsoft Word, Times New Roman or Arial, 11-point, uncompressed font. Text size for any tables, charts, graphs, or figures shall be no smaller than 9-point font and may be presented in landscape orientation.

Line spacing shall be single spaced. Proprietary statements, security markings, and page numbers may fall within the defined margin area.

Pages shall be dated and numbered sequentially by volume.

A cover sheet should be included in each volume, clearly marked as to the volume number, title, Sources Sought identification, and the Offeror’s name (does not count toward page limit).

Information Requested Volume I: Corporate Information, Eligibility & Staffing Section I: Company Profile & Eligibility (No Page Limit) Interested parties must provide a comprehensive company profile including the following details:

Company Name, Physical Address, Mailing Address, and Company Website.

Primary Point of Contact (POC) Name, Title, Email Address, and Telephone Number.

Commercial and Government Entity (CAGE) Code and Unique Entity Identifier (UEI) registered in SAM.gov.

Business Size and Socioeconomic Designation under NAICS 541330 (e.g., Large Business, Small Business, Small Disadvantaged Business [SDB], Women-Owned Small Business [WOSB], HUBZone, Veteran-Owned Small Business [VOSB], Service-Disabled Veteran-Owned Small Business [SDVOSB]).

Prime SeaPort-NxG Contract Number (if applicable), or details of current teaming arrangements under SeaPort-NxG.

Confirmation of an adequate cost accounting system determined by DCAA or DCMA for Cost-Reimbursement (CPFF) contracts in accordance with FAR 16.301-3 / SF 1408 (provide audit report date, report number, and cognizant DCAA/DCMA office, if available).

Section II: Staffing, Surge Capacity & Security (Response shall not exceed 5 pages) Workforce Sourcing & Ramp-Up: Describe your firm's ability to recruit, onboard, and retain qualified personnel across senior (~11%), mid-level (~30%), and junior (~59%) labor tiers who possess or can obtain a favorably adjudicated Tier 3 (T3) background investigation for CAC issuance within a rapid six (6) week phase-in transition period.

Surge & Multi-Activity Scalability: Detail your operational approach to surging qualified scanning technicians, CAD/BIM operators, and ARCHIBUS configuration specialists to execute concurrent deployments across up to five (5) naval field activities nationwide.

Subcontractor Management & Oversight: Outline your management approach for validating deliverable quality and enforcing quality control over subcontracted scanning, survey, or drafting resources prior to Government submission.

Section III: Relevant Past Performance (Response shall not exceed 5 pages) Provide concise examples of relevant corporate experience (as a prime or major subcontractor) performed within the last three (3) years demonstrating successful performance in executing large-scale IWMS/CAFM implementations, spatial data management, and enterprise system migrations. Clearly identify contract numbers, dollar values, customer points of contact, and scope relevance.

Volume II: Technical Capabilities & Execution Plan Requirement 1: Enterprise ARCHIBUS Administration & Multi-Site Field Activity Rollouts (Response shall not exceed 10 pages) The Contractor shall demonstrate capability and describe an execution plan to:

Administer, configure, and maintain enterprise ARCHIBUS v25.2 (and future upgrade paths) across staging, testing, training, and production environments hosted in the NSWC Dahlgren EDW.

Manage complex user account lifecycles, user roles, security groups, Virtual Private Archives (VPAs), and organizational GeoHierarchies linking personnel, space, telecommunications, and IT assets.

Execute multi-site field activity rollouts using an Agile delivery methodology across NAVSEA HQ, Warfare Centers (NSWC/NUWC), Naval Shipyards, Regional Maintenance Centers, and SUPSHIP commands.

Maintain surge capacity to execute rollouts at up to five (5) field activities simultaneously, delivering standardized Site Rollout Completion Packages.

Requirement 2: Spatial Data Collection, LiDAR/3D Laser Scanning & CAD/BIM Production (Response shall not exceed 7 pages) The Contractor shall describe its methodology and technical approach to:

Conduct authorized interior and exterior LiDAR/3D laser scanning, building feature surveys, and facility asset verifications in adherence to USACE CAD Standards and DoD spatial data criteria.

Execute CAD polylining, drawing conversion, layer standardizations, and Building Information Modeling (BIM) authoring and integration into ARCHIBUS.

Enforce prime-contractor quality control and deliverable validation mechanisms to ensure scanning deliverables and CAD/BIM models meet Government accuracy thresholds before database integration.

Requirement 3: Enterprise Data Integration, Configuration Management & Training (Response shall not exceed 5 pages) The Contractor shall detail capabilities to:

Develop, test, and sustain automated daily data feeds between source systems, legacy Navy databases, and the ARCHIBUS production database in the EDW.

Package and manage Configuration Change Requests (CCRs), release notes, staging test scripts, rollback plans, and NMCI client environment compatibility validations.

Deliver business process re-engineering, stakeholder change management, role-based curriculums, SOPs, and hands-on end-user training within dedicated ARCHIBUS training environments.

Volume III: Industry Feedback & Inquiries Section I: Contract Structure, LOE & Small Business Feasibility (Response shall not exceed 5 pages) Provide industry feedback and recommendations regarding:

Contract Structure: Feasibility and efficiency of the contemplated Cost-Plus-Fixed-Fee (CPFF) level-of-effort labor structure with cost-reimbursement ODC/travel under SeaPort-NxG.

Labor Mix & LOE: Feedback regarding the historical baseline of ~240,910 Direct Labor Hours over 5 years and the labor tier distribution (Senior: ~11%, Mid-Level: ~30%, Junior: ~59%).

Small Business Feasibility:

If responding as a small business prime, indicate whether your firm can perform at least 50% of the cost of contract performance incurred for personnel (in accordance with FAR 52.219-14) or if teaming/joint venture/mentor-protégé arrangements are contemplated.

Based on the proposed timeframe, does your organization intend to submit an offer?

Does your organization intend on proposing as a prime? If not, what area(s) of this acquisition do you believe your organization is capable of fulfilling as a subcontractor?

Does your organization intend to utilize subcontracting in support of this effort? If so, provide an estimated percentage of how much you intend to subcontract with large and/or small businesses?

In what areas of work within the acquisition does your organization intend to provide subcontracting opportunities?

If your organization intends to establish a teaming arrangement for this acquisition, provide a description of the planned teaming arrangement.

Section II: Technical Risks, Ambiguities & SOW Recommendations (Response shall not exceed 5 pages) Provide recommendations and identify potential risks or ambiguities concerning:

ARCHIBUS v25.2 deployment and EDC hosting integration across naval installations.

Security clearance timelines (T3/CAC) and phase-in parameters (6-week transition).

Any specific recommendations to assist the Government in refining the Statement of Work (SOW) and performance work statements for formal solicitation.

Submission Instructions Delivery: Responses shall be submitted via email only (no telephone inquiries or paper submittals) to the primary points of contact listed in this notice.

Subject Line: The email subject line must read:

Response to Sources Sought: NAVSEA Enterprise Workspace Management Support — [Company Name] Response Deadline: All responses must be received no later than 04 December 2026, at 14:00 EST.

Points of Contact:

Contracting Officer – Lee E. Troope, Jr.; lee.e.troope.civ@us.navy.mil; (202 781-1254.

Issuing Command: Naval Sea Systems Command (NAVSEA HQ), 1333 Isaac Hull Avenue SE, Washington Navy Yard, DC 20376 PAE Maritime Small Business Professional: Allison Strong; allison.s.strong.civ@us.navy.mil; (540) 653-4806 Classified Information The Government does not anticipate that Contractor responses to this notice will need to include classified information. Classified material will not be accepted.

Disclosure & Proprietary Information As future requirements will be publicly available once published, responses provided should not contain proprietary information. However, if some responses are considered proprietary to the respondent, that portion shall be segregated, clearly identified, and labeled as such for appropriate handling by the Government. Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. All information received that includes proprietary markings will be handled in accordance with applicable statutes and regulations.

All submissions become Government property and will not be returned. An acknowledgement of receipt will be provided for all responses received. If you do not receive an acknowledgement within two working days, please notify the points of contact listed in this notice.

This RFI is for informational planning purposes and is not a commitment by the Government to procure any materials, machinery, or services. This notice is not a request for proposals. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This notice is issued solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Neither unsolicited proposals nor any other kind of offers will be considered in response to this notice. Respondents are wholly responsible for any costs or expenses associated with submitting a response. Respondents are advised that the Government will not reimburse any costs associated with providing information in response to this notice or any further requests for information relating to a response. All information shall be provided free of charge to the Government.

The Government may pose follow-up questions to entities that submit responses, but this will not indicate a selection or preference. Respondents will not be notified of the results of this notice. The information obtained from submitted responses may be used in the development of an acquisition strategy. The Government will not be obligated to pursue any particular acquisition alternative because of this RFI. Not responding to this RFI does not preclude participation in any future RFP or other solicitation, if any is issued.